>> [LAUGHTER] WELCOME TO THE BUDGET RETREAT OF APRIL.
[1. Call to Order NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).]
[00:00:03]
THIS I THINK REPRESENTS ABOUT THE 1, 2, 3, 4 RETREAT WE COUNT ON THE BUDGET THIS YEAR.IT'S A LONG PROCESS AND WE ARE SO GRATEFUL AND THANKFUL FOR YOUR CONTINUED INVOLVEMENT.
WE'RE THANKFUL TO THE ELECTED BODY [NOISE] FOR GIVING US TWO DAYS OF THEIR TIME THIS WEEK AFTER A RATHER HEFTY COUNCIL AGENDA ON TUESDAY, THREE DAYS THIS WEEK, YOU GUYS ARE THE MARATHON RUNNERS.
GREG CLIFTON HERE, YOUR CITY MANAGER.
I'M GOING TO INTRODUCE OUR FACILITATOR IN JUST A MINUTE.
JULIE LANCASTER AND DEFINITELY LOOKED LIKE.
EXACTLY. [LAUGHTER] JUST TO SET THE STAGE FOR THE RETREAT, AND THESE ARE THINGS YOU'VE HEARD ME SPEAK TO BEFORE.
I'LL GO BACK TO THE COUNCIL MEETING ON TUESDAY, BIG MEETING, BIG AGENDA.
MAYOR, HOW MANY PAGES IN THAT PACKET?
MAYBE A LITTLE BIT MORE THAN REPRESENTATIVE OF WHAT TYPICALLY GOES ON, BUT I THINK YOU GET THE POINT I'M MAKING IS A LOT OF EFFORT GOES INTO OUR COUNCIL MEETINGS AND OUR COUNCIL MEETS EVERY TUESDAY WITHOUT FAILURE.
OF COURSE, A LITTLE BIT OF A RECESS IN THE SUMMERTIME.
A LOT OF PREPARATION GOES INTO THAT 1,500 PAGES, AND A LOT OF THOUGHT AND DELIBERATION AND OUTCOMES COME FROM THE DATA.
[NOISE] IT'S A BIG AND VERY IMPORTANT PROCESS AND IT'S ONE [NOISE] THAT WE RESPECT AND PREPARE FOR EACH AND EVERY WEEK.
OFTENTIMES, LOOKING AHEAD TWO OR THREE WEEKS.
FOUR OR FIVE TIMES A YEAR. YES, [OVERLAPPING] MAYOR?
>> I THINK WE NEED TO CALL THIS MEETING. [OVERLAPPING]
>> WE DO, DON'T WE? [LAUGHTER] DID YOU GET A PING FROM STACY, IS THAT IT?
>> GETTING US IN TROUBLE AGAIN.
>> I'M GOING TO SHUT UP, I'M GOING TO LET [OVERLAPPING] MAYOR TO GET THIS THING GOING.
>> [OVERLAPPING] WE HEARD TO SAY IT ALL OVER AGAIN. [LAUGHTER]
>> I'M NOT GOING TO SAY IT ALL OVER AGAIN.
>> JUST CALLING TO ORDER OUR CITY COUNCIL WORK SESSION BUDGET RETREAT OF APRIL 21ST.
NOTICE TO THE PUBLIC THAT THE CITY COUNCIL MAY GO INTO EXECUTIVE SESSION FOR LEGAL ADVICE, COMMUNITY AGENDA IS [INAUDIBLE]. ROLL CALL, PLEASE.
>> WE DON'T HAVE AMERICAN FLAG HERE BUT COUNCILMEMBER ASLAN, WOULD YOU [NOISE] PLEASE LEAD US THE PLEDGE?
>> [NOISE] [INAUDIBLE] MISSION STATEMENT, PLEASE.
>> THANK YOU, MAYOR. THE MISSION OF THE CITY OF FLAGSTAFF IS TO PROTECT AND ENHANCE QUALITY OF LIFE FOR ALL.
>> VICE MAYOR OUR PLEDGE ACKNOWLEDGMENT, PLEASE.
>> THE FLAGSTAFF CITY COUNCIL, HUMBLY ACKNOWLEDGES THE ANCESTRAL HOMELANDS OF THIS AREA'S INDIGENOUS NATIONS AND THE ORIGINAL STEWARDS.
THESE LANDS STILL INHABITED BY NATIVE DESCENDANTS, BORDER MOUNTAINS SACRED TO INDIGENOUS PEOPLES.
WE HONOR THEM, THEIR LEGACIES, THEIR TRADITIONS, AND THEIR CONTINUED [NOISE] CONTRIBUTIONS.
WE CELEBRATE THEIR PAST, PRESENT, AND FUTURE GENERATIONS WHO WILL FOREVER KNOW THIS PLACE AS HOME.
>> THANK YOU, VICE MAYOR. [INAUDIBLE] FOR CITY COUNCIL
[4. City Council FY 2022-23 Budget Retreat STAFF RECOMMENDED ACTION: Present City Manager's Recommended Budget for the Fiscal Year 2022-2023 and receive Council direction.]
FY 2022-'23 BUDGET RETREAT OFFICIALLY STARTS WITH CITY MANAGER.>>THANK YOU, MAYOR. DO YOU MIND IF I TAKE THE PROVERBIAL GAVEL AND RUN WITH IT A BIT? [OVERLAPPING]
>> I DO APOLOGIZE FOR FAILING TO ADHERE TO PROTOCOL THERE.
[LAUGHTER] I'M NOT GOING TO REPEAT WHAT I SAID BEFORE.
THE POINT I WAS GETTING TO IS, THESE RETREATS REPRESENT A RARE OPPORTUNITY, JUST FOUR OR FIVE TIMES A YEAR FOR US TO HAVE DIALOGUE WITH OUR ELECTED OFFICIALS AND VICE VERSA.
WE TYPICALLY DO SO IN THE CONTEXT OF BUDGETING, BUT SOMETIMES EVEN MORE THAN THAT.
IT'S IMPORTANT THAT WE DO THIS AND HAVE A LITTLE BREAKAWAY FROM OUR PROTOCOL TODAY AS EVERY TUESDAY AND RATHER FIND OURSELVES IN A NEUTRAL FORUMS SUCH AS THIS LOVELY VENUE WHERE WE'RE AT RIGHT NOW, THE AQUAPLEX AND SITTING AT THE SAME TABLE, IF YOU WILL.
[00:05:02]
I KNOW WE'RE A BIT SEPARATED, BUT THE IDEA IS TO PROMOTE A LITTLE MORE BACK-AND-FORTH EXCHANGE WITH OUR COUNCIL.THERE'S NO MORE IMPORTANT REASON TO DO THAT THAN BUDGETING, BECAUSE BUDGETING, AS WE KNOW, IS THE ONE VERY IMPORTANT INSTANCE WHERE POLICY AND ADMINISTRATION MERGED TOGETHER.
WE FOLLOW DIRECTIONS FROM [NOISE] OUR POLICYMAKERS.
WE TALK A LOT ABOUT ADMINISTRATION AND THEY FOLLOW THROUGH ON THOSE DIRECTIONS.
IT'S STILL SO [NOISE] CRITICALLY IMPORTANT.
THAT BUDGET HERE IS A SIGNIFICANT BUDGET.
THEY HAVE BEEN IMPLEMENTING A PRIORITY BASED BUDGETING AS A TOOL, [NOISE] FOLLOWING THE VALUES OF OUR COMMUNITY AS ARTICULATED THROUGH OUR COUNCIL HAS ADMINISTERED THROUGH OUR STAFF.
IT IS THIS TIME OF THE YEAR WHERE THE LINES GET A LITTLE BIT BLURRED, IF YOU WILL.
YEARS AGO, IF YOU'RE DOING THIS A FEW YEARS AGO, I [NOISE] PREPARED A POWERPOINT, THANKFULLY, BUT THERE IS NONE TODAY.
I SHOWED THEM A VENN DIAGRAM OF THE THREE SPHERES OVERLAPPING.
ONE BEING MATTER OF POLICY, THE OTHER BEING MATTER OF ADMINISTRATION, THE THIRD SPHERE BEING MATTER OF LEGAL.
[NOISE] IT GOES WITHOUT SAYING THAT ANYTHING WE DO THESE DAYS AND I WOULD CHALLENGE ALL OF US TO THINK OF AN EXCEPTION TO THIS, BECAUSE IT'S VERY HARD, BUT ANYTHING WE DO HAS A LEGAL COMPONENT TO IT.
WE ALWAYS HAVE OUR ATTORNEYS PRESENT EITHER HERE OR VIRTUALLY, AND THEY'RE HERE TO GIVE US VERY IMPORTANT ADVISEMENT AS WELL AND THAT IS ALSO TRUE DURING BUDGETING.
MIGHT NOT HAVE MANY LEGAL ADVERTISEMENTS PER SE, BUT WE'RE CERTAINLY BEING MINDFUL OF LEGAL PARAMETERS AND ALL THE THINGS THAT WE TALK ABOUT.
[NOISE] IT'S THREE SPHERES OVERLAPPING.
I'M GOING TO END IT WITH THIS LITTLE METAPHOR, IF YOU WILL, OR ANALOGY.
I WAS GIVING SOME THOUGHT TO THIS LAST NIGHT, PROBABLY WAY TOO MUCH THOUGHT.
VENN DIAGRAMS SERVE AN IMPORTANT PURPOSE, BUT THEY GET A LITTLE BIT MUNDANE.
I THOUGHT WHAT'S A GOOD EXAMPLE OF WHAT I'M TRYING TO ARTICULATE.
[NOISE] ALL OF US COMING TOGETHER WORKING IN TANDEM TO ACCOMPLISH SOMETHING.
THE ANALOGY THAT CAME TO MIND IS THAT OF A BIG SHIP, A VESSEL ON THE WATER.
A SHIP THAT IS OPERATED WITH SAILS, WITH OARS, WITH PEOPLE.
THE METAPHOR WE'RE GOING TO RUN WITH, THE COUNCIL, AS POLICYMAKERS, WOULD BE PERHAPS THE ONES NAVIGATING OUR COURSE.
THEY'RE COMING UP WITH THE CHART OF WHERE WE'RE GOING.
THE STAFF, AS ADMINISTRATION, WOULD BE THE ONES OPERATING THE VESSEL.
HOISTING THE SAILS, ROWING THE OARS, WHAT HAVE YOU.
MANAGEMENT, I SUPPOSE RUNNING WITH THIS A BIT, MIGHT BE THE ONES OPERATING THE RUDDER, MAKING SURE THAT WE'RE STEERING THIS VESSEL IN THE WAY THAT OUR COUNCIL HAS DIRECTED US TO.
I THOUGHT, WELL, THAT'S JUST A PERFECT ANALOGY, BUT THEN I THOUGHT, WHERE DO THE ATTORNEYS FIT IN THAT?
>> I GAVE IT A LOT OF [LAUGHTER] THOUGHTS FOR A SECOND AND INVITE YOU TO COME UP WITH WHERE WE THINK THE ATTORNEYS WOULD VERY APTLY FIT IN AND THEY DO FIT IN IN THAT ANALOGY.
>> NO. [LAUGHTER] FOR THE RECORD THAT WAS IT SPEAKING.
[LAUGHTER] THEY ARE NOT THE PIRATES.
>> YES. STERLING, PLEASE [LAUGHTER].
I'M SORRY I CAN'T BE WITH YOU IN PERSON THIS MORNING, BUT I APPRECIATE THE OPPORTUNITY TO COMMENT WHERE THE IS WIND IT JUST PUSHES THE SAILS.
IT'S PRETTY SIMPLE. I'M SORRY.
>> WELL, I'M GOING TO SUGGEST A DIFFERENT THING.
I THINK THE ATTORNEYS OCCUPY THE CROW'S NEST AT THE TOP OF THE MASK AND THEY ARE THE ONES LOOKING AT ON THE HORIZON, MAKING SURE WE'RE NAVIGATING THAT VESSEL THROUGH CALM WATERS AND AVOIDING THE TROUBLED WATERS.
I HOPE YOU WOULD BE OKAY WITH THAT EXAMPLES STARTING IN LEGAL TEAM.
THAT IS THE EXAMPLE I PUT OUT IN FRONT OF YOU TODAY.
WE ARE ON THIS VESSEL TOGETHER AND WE HAVE TO OPERATE TOGETHER TO MAKE THIS A SUCCESSFUL JOURNEY.
IF WE DO NOT HAVE THE GUIDANCE OF OUR CITY COUNCIL, WE CAN DO ALL THE WORK, WE CAN'T,
[00:10:02]
SO IF WE OPERATE THAT VESSEL THEN WE WILL PROBABLY GO AROUND AND AROUND IN CIRCLES, NEVER DEFINING OUR DESTINY.IF WE HAVE THESE DIRECTION OF THE COUNCIL, BUT DO NOT HAVE THE STAFF TO OPERATE THE VESSEL, WE'LL HAVE THE GREATEST COURSE CHARTED THAT WILL NEVER LEAVE THE DOCK.
IF WE DON'T HAVE GOOD MANAGEMENT TO HELP STEER, WE GO NOWHERE.
WE JUST GO AIMLESSLY AND WITHOUT OUR ATTORNEYS IN THAT CROW'S NEST, LOOKING OUT OVER THE HORIZON, WE MIGHT FIND OURSELVES IN BACKWATERS.
WITH THAT AS MY OPENING COMMENTS, I'D LIKE TO INTRODUCE OUR FACILITATOR WHO YOU ALL KNOW AS JULIE.
JULIE LANCASTER, ALLOW ME TO READ SOME OF THIS AMAZING BIO.
JULIE WE'RE SO HAPPY TO HAVE YOU WITH US NEXT COUPLE OF DAYS.
JULIE LANCASTER WHO IS THE FOUNDER OF LANCASTER LEADERSHIP, SHE WALKS THE TALK.
[NOISE] JULIE FIRST FOUND HER CALLING DECADES AGO AS A ROCK-CLIMBING INSTRUCTOR.
SHE HELPED THOUSANDS TO LOOK CHALLENGING THE FACE, TO BE VULNERABLE, TO ENTHUSIASTICALLY STRIVE FOR TALL GOALS AND TO CELEBRATE HARD WORK TOGETHER.
SHE BRINGS THAT ETHIC TO US TODAY.
SHE HAS A LIFELONG PASSION AND SHE'S TRULY CONNECTING PEOPLE TOGETHER AND PEOPLE WITH PLACES AND CULTURES.
IF NOT, IGNITED IN PART BY HER CHILDHOOD IN TOKYO, JULIE HAS VISITED, VOLUNTEERED, HAS WORKED IN FIVE CONTINENTS, 38 COUNTRIES AND 42 STATES.
WE'RE SO HAPPY THAT SHE'S IN ARIZONA.
SHE HOLDS A BA IN INTERNATIONAL STUDIES AND MA IN EDUCATION, CULTURE, LANGUAGE, AND DIVERSITY.
SHE'S A CERTIFIED IN THAT CAPACITY AS A GROUP COACH, A MYERS-BRIGGS PRACTITIONER, CHANGE STYLE INDICATOR AND CHANGE STYLE NAVIGATOR, FACILITATOR.
SHE HAS BEEN HONORED TO BE DEAN OF EDUCATION, CAREER SERVICES DIRECTOR, ENTREPRENEUR OF THE BUSINESS WOMEN OF THE MONTH, AND ADJUNCT INSTRUCTOR OF THE YEAR.
AMAZING QUALITIES AND CREDENTIALS AND ACCOMPLISHMENTS AND SHE'S HERE TO HELP FACILITATE THIS VERY IMPORTANT RETRIEVE.
ARE YOU READY TO ROCK AND ROLL?
CAN YOU GIVE A HAND TO [INAUDIBLE] [APPLAUSE]
>> YOU DON'T HAVE TO SAY AN EXPERT.
YOU MIGHT TURN IN TO THE PERSON SITTING NEXT TO YOU OR FOR THOSE OF YOU WHO ARE SEEN REMOTELY, GO QUITE AND CHAT AND WILL YOU WITH AUTHENTICITY AND ENTHUSIASM.
[BACKGROUND] [LAUGHTER]TELL THAT PERSON, HOW GLAD YOU ARE THAT THEY'VE MADE IT A PRIORITY TO BE HERE TODAY, GO.[BACKGROUND]
>> WONDERFUL, WE'RE OUT HERE COMING TOGETHER, WILL YOU RAISE YOUR HAND IF YOU EVER FEEL PASSION.
ESPECIALLY LOOKING AT THE COUNCIL, EXCELLENT.
WITH THAT, I'M THE ONE TO HELP YOU TO GUIDE THE PATIENT.
WHAT I'M HERE TO DO WITH YOU TODAY IS TO HELP KEEP TRACK, TO HAVE TO STAY FOCUSED AND PRESENT.
I'M GOING TO DO THAT IN A FEW DIFFERENT WAYS.
BUT BEFORE WE DO THAT, I WANT TO SHARE WITH YOU THAT I KNOW THAT THE CITY OF FLAGSTAFF IS MADE UP OF A COLLECTIVE OF PEOPLE THAT CARE. I'M I RIGHT?
>> I ALSO KNOW THAT THERE ARE MAJOR THINGS HAPPENING [NOISE]IN THE CITY OF FLAGSTAFF AND BEYOND, WE'RE ON THE NATIONAL NEWS RIGHT NOW. YES?
>> I WOULD LIKE FOR EVERYBODY TO HAVE THAT PRESENCE TO REMEMBER THAT WE ARE A COMMUNITY THAT CARES.
WE HAVE HARD THINGS GOING ON BUT WE CARE ABOUT EACH OTHER.
THE TUNNEL FIRE AND OTHER THINGS.
SOME OF YOU WHO ARE DIRECTLY IMPACTED, EVERYBODY HERE IS IMPACTING IN A WAY.
WITH THAT, I REMIND US THAT WE ARE FOCUSING ON VALUES.
TODAY WE ARE TALKING ABOUT VALUES, GIVE ME A FEW SYNONYMS FOR VALUES.
THAT'S THE GOOD OPINION, EXCELLENT.
WE ARE TALKING ABOUT PRIORITY BASED FOR TODAY.
IN PRIORITIES, THERE ARE TWO WAYS THAT WE GET TO AS PEOPLE SHOW OUR PRIORITIES, THROUGH OUR ACTIONS AND THROUGH OUR WHAT?
[00:15:01]
OUR MONEY. THOSE ARE THE TWO MAJOR WAYS YOU CAN DO THAT.I WANT TO APPRECIATE EACH AND EVERY ONE OF YOU FOR REALLY BEING PRESENT HERE TODAY.
WHAT WE ARE DOING TODAY IS REALLY IMPORTANT.
THANK YOU. NEXT SLIDE. [NOISE] EXCELLENT.
HERE'S THE EXPECTATIONS FOR TODAY.
I WOULD ENCOURAGE EACH OF YOU TO TAKE NOTES, HAVE CRITICAL THINKING AND STAY REALLY PRESENT.
HERE ARE THINGS WE'RE GOING TO DO.
GREG WOULD YOU LIKE TO TALK ABOUT SOME OF THESE FIRST?
>> WE CAN DO AS A TEAM [OVERLAPPING].
RETREAT PROTOCOL, AS I MENTIONED AT THE OUTSET, LITTLE BIT INFORMAL TODAY.
WE THINK HIGH LEVEL AND I KNOW THAT THERE'S GOING TO BE A DESIRE TO GET INTO THE RETURN ON SOME TOPICS, NOT SAYING WE CANNOT DO THAT, BUT WE HAVE A LOT OF GROUND TO COVER.
LET'S AT LEAST PLEASE BE MINDFUL OF THE NEED TO COVER THAT GROUND.
WE NEED TO GET INTO DETAILS, WE WILL DO SO.
JULIE WILL KEEP US ON TASK AND ON TIME.
AS JULIE JUST MENTIONED, THIS IS A VERY COMPLEX PROCESS HERE WITH MULTIPLE COMPONENTS.
ALL DIVISIONS OF THE CITY ARE REPRESENTED IN THE ROOM TODAY AND THE BUDGET REPRESENTS ALL DIVISIONS AND ALL FUNCTIONS.
JULIE YOU WANT TO TAKE THE NEXT ONE?
>> YEAH, EXCELLENT. TODAY WE ARE NOT PROBLEM-SOLVING BUT WE'RE BUILDING A FRAMEWORK.
WE'RE NOT GOING OVER OLD GROUND OR DECISIONS THAT ARE MADE, BUT WE ARE MOVING FORWARD.
WE'RE ALSO GOING TO BE AS GREG WAS TALKING ABOUT HEARING THE AIRSPACE.
WHAT I'M GOING TO DO IN TERMS OF SUPPORTING THE PROCESS IS THAT, WHILE FOLKS ARE PRESENTING AND WE'RE LISTENING TO YOUR PRESENTATION, IF YOU'VE GOT TWO MINUTES UNTIL YOU ARE FINISHED, I'M GOING TO JUST SUDDENLY STAND OVER THERE.
CAN WE GET ANOTHER SPEAKER? THAT'S THE QUEUE, YOU'VE GOT TWO MINUTES.
I MAY IF NECESSARY USE MY VOICE AS WELL BUT I'M HOPING THAT PHYSICAL PRESENCE WILL BE ENOUGH.
IF THERE'S ANYONE WHO IS CONTRIBUTING ON CAMERA [INAUDIBLE] AND I'LL SPEAK TO FOLKS THERE.
IF YOU'RE PRESENTING, PLEASE MAKE SURE THAT YOU TAKE TIME FOR CONVERSATION WITHIN YOUR TIME BLOCK.
WE KNOW THAT RICK TYLER IS UP FIRST AND HE'S LIKE, 8:45 IS WHEN I'M SUPPOSE TO START, LET'S HOPE BEFORE.
I ASKED THAT WE SHARE THE AIRSPACE.
WHEN THERE IS PASSION, WHICH IS WONDERFUL, IT CAN BE CHALLENGING TO HOLD BACK, I'M I RIGHT? HAS ANYONE THOUGHT THAT BEFORE?
> [INAUDIBLE] THANK YOU. SOME OF YOU GUYS USE FINE ON I KNOW [LAUGHTER] OVERTIME.
AFTER WE ENSURE THAT AIRSPACE AND ALSO I COULD BE TIMING ON MY PHONE, SO IF YOU'RE LIKE, "WHY DOES TO KEEP GOING ON A PHONE? " IT'S BECAUSE I'M USING THE TIMER.
PRESENTERS CAN YOU PLEASE STAND IN THIS CORNER.
HERE ARE MICS, IF YOU'RE SOFT SPOKEN, PLEASE FEEL FREE TO GET CLOSER.
BUT THIS IS THE CORNER THAT'S BEEN CREATED FOR YOU, YOUR PRESENTATION WILL COME OUT THERE.
GREG WOULD YOU LIKE TO TREAT THE NEXT ONE INCLUSIVE?
>> YES. INCLUSIVITY AND REMEDY.
WE WANT TO HEAR FROM EVERYBODY.
WE WANT YOUR COMMENTS TO BE HEARD.
BUT FOR THAT TO HAPPEN, WE RESPECTFULLY ASK THAT YOU BE PUNCHY WITH YOUR MESSAGE, BE SUCCINCT.
USE AN EXAMPLE IF NECESSARY TO ILLUSTRATE, GO AHEAD AND PUT IT OUT THERE.
BUT IF YOU CAN MAKE THAT MESSAGE WITHOUT A LOT OF EXAMPLES OR REPETITION, WE'D BE GRATEFUL. THANK YOU. [NOISE]
>> WONDERFUL, GREAT. WITH THAT AGAIN, IF YOU DISCOVER CONVERSATION NEEDS A LITTLE BIT OF THE SUPPORT.
I MEAN, THEY'RE GOING TO STAND THERE FOR THEM TO BE LIKE, "OKAY, GRAB A FEW POINTS AND LET'S HEAR FROM MORE FOLKS," OR I MAY USE MY VOICE AS WELL, IT'S NOTHING PERSONAL BECAUSE I CARE ABOUT US DOING THIS.
WELL, WE'RE GOING TILL 3:15 TODAY, DOES THAT SOUNDS RIGHT FOR EVERYBODY? WONDERFUL. IN A MOMENT, SEAN HAS AN ANNOUNCEMENT ABOUT SOME OF THE LOVELY THINGS THAT ARE OVER THERE IN THE CORNER AND LUNCH IS AT 12:15, FOR ANYBODY WHO'S LIKE, "WHEN IS THAT HAPPENING?" SEAN WOULD YOU MIND SHARING WITH US?
>> OH, TAKE ANOTHER [INAUDIBLE].
>> JESUS. [LAUGHTER] [APPLAUSE] IN AN EFFORT TO BE MORE SUSTAINABLE, WE HAVE REUSABLE DISHES TODAY.
[NOISE] YOU CAN USE THOSE BLUE PLATES, I APOLOGIZE.
WHEN YOU'RE DONE WITH THEM, IF YOU CAN PUT THEM, PRETTY SELF-EVIDENT, BUT THERE'S DIRTY DISHES.
IF YOU COULD PUT THOSE IN WHEN YOU'RE DONE WITH THEM, WE'RE SET.
THEN WE'LL DO THE SAME THING TOMORROW.
JUST TO GIVE YOU ALL A HEADS UP.
>> I THOUGHT YOU WERE GOING TO GO FOR MONEY.
APPLES, BANANAS, STRAWBERRIES.
THEN WE ARE GOING TO HAVE A BREAK WHERE WE ARE GOING TO GET SOME MORE CARBS AND HAVE SOME SUGAR, THEN WE DO HAVE MEXICAN FOOD.
[00:20:02]
>> YES. [OVERLAPPING] [APPLAUSE] SOUNDS GOOD.
[BACKGROUND] WITH THAT, WE ARE JUST ABOUT TO GET STARTED, UNLESS THERE ARE ANY BURNING QUESTIONS.
I'M WATCHING FOR THE BURNING QUESTION.
I'LL ALSO GIVE US A REMINDER THAT FOR EACH PRESENTER, IF WE CAN LET THEM SPEAK AND PRESENT, UNLESS YOU HAVE A BURNING CLARIFYING QUESTION LIKE YOU DON'T UNDERSTAND SOMETHING THEY JUST SAID, WE'RE GOING TO HOLD ALL THE SUBSTANTIVE QUESTIONS TO THE END OF THEIR PRESENTATION.
SOUND OKAY? SO WE CAN LET THEM BE IN THEIR FLOW, BECAUSE THERE'S A BIG CHANCE THEY MAY BE ANSWERING WHAT IS ABOUT TO BE ASKED.
WITH THAT, WE CAN TURN TO THOSE NEIGHBORS ONE MORE TIME AND TELL THEM, "HERE WE GO AND I'M SO EXCITED." GO.
>> EXCELLENT. [INAUDIBLE] [BACKGROUND] I WILL LET YOU WELCOME TO OPEN UP OUR PRIORITY BASED BUDGET RETREAT FIRST PRESENTER, WE HAVE [INAUDIBLE] WITH THE BUDGET TIMELINE, BUDGET APPROACH AND THE [INAUDIBLE] [APPLAUSE].
[LAUGHTER] I DON'T KNOW WHAT TO SAY.
I'M SPEECHLESS. [BACKGROUND] [LAUGHTER] ROCKSTAR 27 YEARS, AND I FINALLY GET A ROUND OF APPLAUSE [LAUGHTER]. DOES ANYTHING [INAUDIBLE] THIS YEAR?
>> [INAUDIBLE] BECAUSE WE DO HAVE TO HAVE THE POWER TO FOLLOW THE WORK THAT WE DO.
[OVERLAPPING] THAT'S ACTUALLY GOING TO SAY.
>> I KNOW. [INAUDIBLE] [LAUGHTER].
>> I'M GOING TO GO OVER A FEW SECTIONS FIRST, TALKING ABOUT OUR TIMELINE APPROACH AND THEN OUR REVENUE UPDATES.
HERE'S A TIMELINE THAT WE HAVE THAT CHARTS SOME OF THE KEY MILESTONES WE DO WITH STAFF AND CITY COUNCIL.
WE START OUR BUDGET RETREATS BACK IN DECEMBER WITH COUNCIL.
WE HAVE A ONE-DAY RETREAT WITH YOU AT BACK THEN.
REALLY HIGH-LEVEL CONVERSATIONS THAT WE'VE HAD.
A LOT OF WORK HAS DONE BEFORE THEN THOUGH.
BUDGET TEAM IS MEETING YEAR AROUND AND DOING THE WORK.
FEBRUARY IS WHEN WE START TO GET A LITTLE BIT MORE INFORMATION AS FAR AS REVENUE ESTIMATES.
WE GAVE TO THOSE UPDATES AND PROJECTIONS.
IN FEBRUARY, WE TALKED ABOUT COMPENSATION BENEFITS, WHERE WE'RE LOOKING TO GO WITH THOSE.
WE ALSO TALKED TO YOU ABOUT FEDERAL FUNDING AND RESOURCE ALLOCATIONS.
THE IMPORTANCE OF THINGS THAT WE NEED IN OUR COMMUNITY, IN OUR BUSINESS PRACTICE.
A LOT OF IT WAS AROUND INFRASTRUCTURE, WAS A LOT OF THAT CONVERSATION.
IT WAS A GREAT CONVERSATION IN FEBRUARY.
THE BUDGET TEAM WENT, AS WELL AS STAFF, PRESENTED A LOT OF INFORMATION OVER THE DIVISION REVIEW PROCESS, WHICH IS A THREE-WEEK PERIOD.
THE BUDGET TEAM HAS SET ASIDE TO HEAR, TO LOOK OVER THE REQUEST, TO REALLY HAVE A CONVERSATION WITH THE DIVISIONS OF THEIR NEEDS AND THEIR PRIORITIES.
DIVISIONS, WE'LL TALK ABOUT APPROACHING THE STAFF IN A SECOND, BUT THERE WAS A LOT OF WORK.
STAFF REALLY PUTS A LOT OF COMMITMENT TO THIS PROCESS AND THOUGHTFULNESS INTO WHAT THEY BRING FORWARD TO THE BUDGET TEAM.
WE HAD A VERY GOOD THREE-WEEK PERIOD WITH DIVISIONS.
MISSING OUT HERE IS WE FORGOT TO PUT THIS ON IS THE MARCH 31ST, THERE WAS A BUDGET CIP RETREAT.
WE SPENT A MORNING WITH COUNCIL TALKING ABOUT OUR CAPITAL IMPROVEMENT PLANS.
BASICALLY, WHAT WE PRESENTED AT THAT TIME IS PRETTY MUCH WHAT WE HAVE PRESENTED FOR TODAY.
WE'LL HAVE TIME TOMORROW TO CONTINUE THE CONVERSATION ON CIP FOR OUR BUDGET PROCESS.
AFTER TODAY, TODAY IS APRIL AND THIS IS THE TWO-DAY PERIOD WHERE WE REALLY WANT TO GET DOWN INTO A LOWER LEVEL AND REALLY COMMIT ALLOCATIONS FOR NEXT YEAR'S BUDGET.
THE CITY MANAGER WITH HIS BUDGET TEAM HAS PRESENTED A BUDGET TO YOU.
WE'VE GOT THE DOCUMENTS ON THE STAFF SUMMARY, WE'VE GOT THE BUDGET BOOK, A PRESENTATION, AND THINGS YOU MAY NEED TO HELP MAKE DECISIONS, AND WE'RE REALLY LOOKING FOR COUNCIL'S INPUT AS FAR AS, DID WE HIT THE MARK ON SOME THINGS? DO WE WANT TO ADJUST THINGS AND GO FORWARD? HOPEFULLY AS I CONCLUDE TOMORROW, WE'RE PRETTY SOLID AT WHAT WE HAVE FOR A PLAN FOR NEXT BUDGET HERE.
THAT WILL GET US INTO JUNE WHERE WE'LL HAVE YOU ADOPT A BUDGET IN PROPERTY TAXES.
BETWEEN THAT TIME, WE'VE GOT A LOT MORE TRENCHING TO DO WITH FINANCING THE NUMBERS, [NOISE] GETTING THE LEGAL SCHEDULE IN PLACE, AND THE LEGAL REQUIREMENTS DONE, AND WE'LL BACK IN FOR THAT ADOPTION.
NEXT SLIDE. TALKING ABOUT APPROACH,
[00:25:02]
THE BUDGET TEAM MEETS AT A RETREAT EVERY OCTOBER AND TALKS ABOUT, WHAT ARE WE GOING TO BE DOING IN THE NEXT BUDGET SESSION AND WHAT DO WE NEED TO FOCUS ON? TOP ON OUR LIST IS COMPENSATION AND BENEFITS WHEN WE HAVE THESE CONVERSATIONS.YOU'LL SEE MORE OF THIS IN A COUPLE OF SECTIONS ABOUT HOW WE ACTUALLY DID APPROACH THIS AND MOVE FORWARD AND CHECKED OFF ALL THE BOXES THAT WE WERE LOOKING FOR.
NEXT, BASIC OPERATIONAL AND SERVICE NEEDS.
WE KNOW WE OPERATE WITH SOME EXPENDITURES THAT ARE ONE-TIME ALLOCATIONS, BUT SHOULD BE REALLY MOVE TO AN ONGOING RESOURCE? WE JUST HAVEN'T HAD THE ONGOING RESOURCES IN THE PAST TO MAKE THESE KIND OF COMMITMENTS.
WE HAVE A COMMITMENT TO MOVE 25 PERCENT OF THOSE REVENUES, ABOUT $700,000, TO AN ONGOING LEVEL.
OUR DIVISIONS DON'T HAVE TO COME BACK AND ASK FOR THE SAME THING, WHICH IS REALLY AN OPERATIONAL EXPENSE.
WE HIT THAT THIS YEAR, WHICH IS A GREAT MOVE TO PUT THE NEEDLE.
WAY BACK IN OCTOBER IS THE [INAUDIBLE].
SEPTEMBER IS THE COUNCIL RETREAT.
TALKS STARTED TALKING ABOUT INFRASTRUCTURE FOR THE CITY OF FLAGSTAFF.
THE BUDGET TEAM IN OCTOBER TOOK THAT TO HEART AND STARTED FORMULATING OUR APPROACH THIS YEAR.
YOU'LL SEE IN THIS BUDGET PRESENTATION THAT WE ARE INVESTING IN INFRASTRUCTURE; THE BASIC NEEDS OF WHAT WE NEED TO PUT INTO CITY OPERATIONS.
NEXT. KEY COMMUNITY PRIORITIES AND OBJECTIVES.
THIS HAS BEEN OUR BUDGET FOCUS FOR THE LAST COUPLE OF YEARS.
WE'VE ELEVATED THIS PROCESS THIS YEAR.
THEY DEVELOPED A PROGRAM WITHIN THEIR APPLICATION FOR US TO PUT OUR REQUEST IN, TO [NOISE] ALLOCATE, AND LOOK AT HOW WE'RE MEASURING UP TO OUR PRIORITIES OF THE COMMUNITY.
WE'LL SHOW YOU SOME GOOD RESULTS IN THIS AREA.
WE ALSO WANTED TO HAVE A FOCUS ON CARBON NEUTRALITY PLAN.
NEXT. THERE IT IS, CARBON NEUTRALITY PLAN.
WITHIN THE BUDGET SYSTEM, WE BUILT-IN QUESTIONS FOR STAFF TO RESPOND TO.
DOES THIS AFFECT OUR CARBON NEUTRALITY PLAN? OUR SUSTAINABILITY HAS PULLED ALL THAT DATA TOGETHER AND THEY'LL BE ABLE TO PRESENT LATER TODAY HOW WE'RE MOVING THAT NEEDLE WITH OUR CARBON NEUTRALITY PLAN.
THAT WAS OUR BUDGET APPROACH GOING INTO IT, AND WE REALLY, I THINK AS A BUDGET TEAM AND AS AN ORGANIZATION CHECK-OFF ALL THOSE BOXES.
[NOISE] WE ALWAYS LIKE TO REMIND COLOR MONEY.
WE DO WORK IN IMPULSIVE MONEY THAT WE HAVE RESTRICTED FOR SPECIFIC USES.
PRIOR, MOST OF THE FUNDS ARE RESTRICTED IN SOME FASHION.
OUR SPECIAL REVENUE FUNDS, ENTERPRISE FUNDS, DEBT SERVICE AND CAPITAL PROJECT FUNDS, THOSE ARE RESTRICTED BY HOW THEY WERE PUT IN PLACE.
IT MAY BE THROUGH AN ELECTION AND THE VOTERS APPROVED, A TAX OR SOMETHING LIKE THAT.
IT COULD BE THROUGH A STATE [NOISE] STATUTE THAT WE GOT OFF THE LABOR SERVICES, OR POSITIVE ORDINANCE IN THE RATE THAT THE COUNCIL HAS DECIDED TO PUT IN PLACE.
THE LEAST RESTRICTED IS OUR GENERAL FUND.
THIS IS THE BIGGEST FUND OF THE ORGANIZATION AND WE SPEND A LOT OF TIME IN THIS AREA, BUT THESE ARE LESS RESTRICTED.
WE COULD USE THESE TO SUPPORT ANY AREA OF OUR ORGANIZATION AND OUR OPERATIONS.
THIS IS JUST THAT REMINDER. NEXT SLIDE.
IN YOUR PACKET IS THE COLOR OF MONEY FLYER.
IF YOU WANT TO GO LOOK AT THAT TO SEE WHAT THE RESOURCES FOR THOSE AREAS ARE.
IN FEBRUARY, WE GAVE YOU A GOOD DETAILED, UPDATED PROJECTIONS FOR OUR REVENUES.
A LOT OF THEM WERE FOCUSED IN THE GENERAL FUND AS WELL AS SOME OTHER MAJOR REVENUE RESOURCES.
THAT WAS THE LAST TIME YOU PROVIDED AN UPDATE AND WE'VE BEEN IN THE BUDGET PROCESS.
WE'VE HAD A GOOD FEBRUARY AFTER THAT RETREAT.
THE NUMBERS CAME IN, THEY WERE LOOKING VERY GOOD.
WE'RE CONSIDERING MOVING THE LEVEL UP A LITTLE BIT, BUT THEN OUR MARCH ACTIVITY CAME ALONG.
MARCH OVER MARCH OF PRIOR WAS A LITTLE SURPRISE.
IT WAS ACTUALLY A REDUCTION OF ABOUT TWO PERCENT OF THE PRIOR YEAR.
THIS PUTS A LITTLE CAUTION INTO WHAT WE WANT TO HAVE FOR OUR REVENUE ESTIMATES.
BUT I LOOKED AT IT AND LOOKING AT THE GAME THAT WE HAD IN THIS MONTH OF MARCH, I DECIDED I SHOULD TRY AND STRESS TEST THOSE REVENUES.
WHAT I DID IS WE HAD A PROJECTION ABOUT TWO PERCENT GROWTH NEXT YEAR IN OUR REVENUE ESTIMATES.
[00:30:03]
WHAT I DID IS I SAID, "WELL, WHAT HAPPENS IF WE ACTUALLY HAVE A ONE PERCENT DECLINE VERSUS A TWO PERCENT GROWTH." BASED ON CURRENT TRENDS, ARE WE STILL OKAY WITH THE RESOURCES WE'RE ALLOCATING? I FEEL VERY CONFIDENT BY LEAVING THE ESTIMATES WHERE THEY ARE TODAY AND WHERE THEY WERE IN FEBRUARY.THOSE LITTLE CHANGES WE CAN STILL DELIVER THE PROGRAMS [NOISE] AND BUDGET REQUESTS THAT WE HAVE IN FRONT OF YOU.
I FEEL VERY CONFIDENT THAT WE'RE STILL WITHIN THAT RANGE OF A COMFORTABLE SET OF RESOURCES.
[INAUDIBLE] [NOISE] [BACKGROUND] NOW WE'RE GOOD.
>> ARE YOU SURE? [OVERLAPPING] [LAUGHTER].
>> KEEPING THE REVENUE AS THE SAME AS FEBRUARY BUT ONE EXCEPTION IS OUR STATE SHARED REVENUE PROJECTIONS [NOISE] RELATED TO, MR. BULLET ON HERE.
BUT THERE SHOULD BE A BULLET THERE IS ONE EXCEPTION, OUR STATE SHARE OF INCOME TAX ESTIMATES.
BACK IN FEBRUARY AS YOU RECALL, I WAS UP IN THE AIR IS WHAT THE STATE WAS GOING TO DO WITH OUR INCOME TAXES.
YOU KNOW LAST [NOISE] YEAR THE NEW PROP TWO OR EIGHT I BELIEVE RELATES TO EDUCATION TAXES WERE APPROVED AS WELL AS THE STATE DOES SOME INCOME TAX LEGISLATION ABOUT REDUCING THE INCOME TAX BRACKETS IN A LOT OF RELATIONSHIP, WHICH COULD HAVE BEEN A BIG IMPACT FOR OUR CITY AND ALL THE CITIES IN ARIZONA.
SO THAT HAS BEEN CHALLENGED AS WELL AS THE PROP TO EIGHT REVENUES HAVE BEEN CHALLENGED AND SO WE'RE AN INFLUX STILL WHERE WE'RE GOING TO LAND ON THE CITY'S ALLOCATIONS.
HOWEVER, WE'VE RECEIVED ESTIMATES THIS WEEK OR LAST WEEK THAT SHOWED THAT THE CITY'S SHARE IS ACTUALLY GOING TO BE AT A HIGHER LEVEL AND I FEEL CONFIDENT THAT WE'RE GOING TO HIT THESE MARKS THAT HAD BEEN PROVIDED TO US.
THE REASON I'M COMFORTABLE WITH IT BUT STILL GOT SOME CAUTIONS BECAUSE OF THE BUDGET HASN'T BEEN APPROVED BY OUR STATE.
THEY'RE STILL WORKING ON IT, THEY HAVEN'T PASSED ALL THE BILLS THAT THEY'VE BEEN PASSED SO THERE MAY BE THINGS THAT TRIP US UP AS WE GET ACROSS THE FINISH LINE.
BUT WE'RE LOOKING AT ABOUT $2.6 MILLION [NOISE] IN INCREASED MONIES WHICH I AM [NOISE] BUDGETING TO PRESERVE AS ONE TIME MONIES TO AGAIN ADDRESS THE INFRASTRUCTURE AND ALL THE NEEDS THAT YOU'VE SEEN IN THIS PRESENTATION.
SO THAT'S BUILDS TO WHAT YOU'LL SEE TODAY.
THE NUMBER JUMPED A LOT THIS YEAR BECAUSE OF THE DELAY IN THE TAX RETURNS BACK IN 2020 WHEN THE PANDEMIC HIT, THEY DELAYED TAX RETURNS INTO JULY.
SO IT'S A TIMING ISSUE SO WE'RE GONNA HAVE TO SEE A JUMP IN INCOME TAX REVENUES, IT'LL COME BACK DOWN AND LEVEL OFF NEXT YEAR.
SO THIS IS REALLY THAT ONE TIME FROM THE DELAY OF TAX RETURNS.
[NOISE] IT LOOKS LIKE WE'RE HAVING TROUBLES WITH THE SLIDES.
[BACKGROUND] I'LL JUST TALK THROUGH IT.
SO THAT'S REALLY WHAT THE ONE BIG CHANGE THAT WE'RE HAVING AS REVENUE ESTIMATES FOR THIS YEAR SINCE FEBRUARY'S RETREAT AND WE'LL KEEP AN EYE ON THAT AND ALL THE LEGISLATIVE CHANGES AS WE GO THROUGH.
AS WE'RE GOING THROUGH THIS PROJECTION PROCESS AND THINKING ABOUT HOW OUR REVENUES ARE IMPACTED FROM A DECISION LOCALLY, NATIONWIDE WITHIN OUR STATE, THERE ARE SEVERAL THINGS WE WOULD WANT TO KEEP IN MIND AND CONSIDER.
THESE ARE THINGS THAT YOU'RE PROBABLY VERY WELL AWARE OF.
IT'S BEEN HIGH FOR SEVERAL MONTHS.
[NOISE] THAT COULD HAVE AN IMPACT IN A SLOWDOWN IN THE ECONOMY, POSSIBLY.
FEDERAL RESERVE RATES SO THE RESERVED RATES, THEY'RE STARTING TO MAKE SOME ADJUSTMENTS TO THE FEDERAL RESERVE RATES, INTEREST RATES.
THEY'RE TRYING TO SETTLE IN THAT INFLATION NUMBER THROUGH SOME TOOLS THAT THE FEDERAL RESERVE HAS AVAILABLE.
ONE ECONOMIST CAUSES THAT THEY DO IT WRONG, IT COULD REALLY PUT US QUICKLY INTO A RECESSIONARY PERIOD BUT THEY GOT TO DO IT THOUGHTFUL AND MOVE FORWARD PROPERLY.
[00:35:02]
OUR WORKFORCE AS FAR AS UNEMPLOYMENT IS REALLY STRONG OR IT WILL [INAUDIBLE] GOOD THAT PEOPLE ARE TO WORK, I THINK THERE'S ACTUALLY MORE JOBS THAN THERE ARE PEOPLE AVAILABLE TO DO THE WORK AND THAT'S WHAT IT WAS WE STRUGGLE WITH AS AN ORGANIZATION.FUEL PRICES HAVE GAINED QUITE A BIT OVER THE LAST YEAR OR SO.
THAT IS SOMETHING MAY NOT HELP US IN THE FUTURE AS FAR AS PEOPLE BEING AFFORD TO SPEND FUNDS IF THEY'RE SPENDING MONEY ON FUEL VERSUS GOODS AND SERVICES.
OUR SUPPLY CHAIN HAS BEEN STRUGGLING EVER SINCE THE PANDEMIC STARTED AND OF COURSE YOU'RE AWARE OF HOUSING AS AN ISSUE THAT WE HAVE.
A BULLET THAT I ADDED ALSO WAS STATE LEGISLATIVE CHANGES.
AGAIN, WE'RE STILL IN THAT PERIOD WAITING FOR THEM TO MAKE THOSE DECISIONS TO FINALIZE THEIR BUDGET.
LOOKS LIKE WE MAY HAVE A DIFFERENT SET OF SLIDES BUT THE NEXT ONE SHOWED A SNAPSHOT OF THE RECESSION PLAN NUMBERS AND SUCH.
REMEMBER, WE'RE MAKING THESE DECISIONS BASED ON WHERE WE EXPECT TO PEOPLE.
WE ALWAYS HAVE IN OUR BACK POCKET, THIS RECESSION PLAN.
IT WAS VERY HELPFUL TWO YEARS AGO AND IT'S STILL A PLACE.
SO THAT'S WHY I FEEL A COMFORTABLE WITH WHERE WE'RE AT WITH THEIR ESTIMATES NOT PULLING THEM BACK BASED ON CURRENT CONVERSATIONS BUT WE'RE READY TO ADJUST AND MOVE TO THE RECESSION PLAN WHEN WE NEED IT, LIKE WE DID A COUPLE OF YEARS AGO.
NO, IT WAS JUST A SNAPSHOT OF A RECESSION PLAN ON THAT LAST SLIDE SO I CAN CONTINUE TO MOVE FORWARD.
SO THIS IS JUST A SNAPSHOT, A REVENUE WE SAW IN FEBRUARY.
REALLY NO CHANGE HERE, JUST THE NOTES ARE BACKWARDS SLIDE.
IT WAS A VERY STRONG MARKET IN OUR RETAIL SECTOR, IN OUR MARKETPLACE SECTOR THIS YEAR AND LAST YEAR, VERY STRONG GROWTH IN THOSE AND WE'RE PROJECTING 17 PERCENT OVER THE CURRENT YEAR BUDGET FOR A RETAIL SALES NEXT YEAR IN 24 PERCENT OVER THE MARKET RETAIL.
THAT'S ABOUT $2 MILLION IN RESOURCES THAT HAVE GAINED OVER LAST YEAR'S BUDGET.
WE TALKED ABOUT THAT IN FEBRUARY AND THAT'S WHAT HELPS US BUILD A VERY STRONG BUDGET FOR THIS YEAR.
A COUPLE OTHER AREAS TO NOTE IS OUR, HERE IS THAT RELATED TO HOSPITALITY, OUR RESTAURANTS, BARS, SOME TOURISM, TOWARDS SOME LOCALS AS WELL AS OUR HOTELS AND MOTELS HAD GREAT GROWTH.
OUR RESTAURANT AND BARS 14 PERCENT AND OUR HOTEL, MOTELS 19 PERCENT.
THEY'VE GAINED BACK THE REVENUES VERY STRONG AND ARE MEETING GREAT RECESSION NUMBERS EASILY. NEXT SLIDE.
THEN WE HAVE OUR STATE SHARED REVENUES FOR YOU.
AGAIN, ALL THESE ARE PRETTY MUCH THE SAME AS YOU SAW IN FEBRUARY WITH A FEW MINOR ADJUSTMENTS.
WE DID ADD THE NUMBERS FOR THE CENSUS ADJUSTMENTS AS WE TALKED ABOUT, IN FEBRUARY, THE CENSUS ADJUSTMENT NUMBERS CAME A LITTLE BIT LATE AND WE REALIZED THERE'S AN ANOTHER 600,000 IN OUR STATE'S YEAR SALES TAX AND URBAN REVENUE, NUMBERS URBAN REVENUE IS OUR INCOME TAX.
SO THAT'S BUILT INTO THE MODEL AS WELL AS AT $2.6 MILLION ONETIME GAIN THAT WE EXPECT TO HAVE FROM THE INCOME TAX ARE COLLECTIONS FROM THE YEAR PRIOR.
SO WE'RE LOOKING AT 26 PERCENT GROWTH IN OUR STATE SHARED SALES TAX.
OF COURSE, NEXT YEAR WE DO EXPECT TO GO DOWN BECAUSE THOSE INCOME TAX NUMBERS GETTING LONG TIME. NEXT SLIDE.
[NOISE] JUST A FEW MORE ITEMS JUST TO DISCUSS ON REVENUE UPDATES LIKE I SPOKE TO A LITTLE BIT AGO.
BBB TAXES ARE DOING VERY WELL, THEY CAME BACK VERY STRONG ABOUT A 16 PERCENT GROWTH BUDGET OVER BUDGET FOR BBB TAXES, RATES CHANGES THERE ABOUT 1.4 MILLION TOWARD THOSE KEY PROGRAMS THAT WE HAVE IN BBB TAXES.
SO WE'LL BE ABLE TO DELIVER A LOT MORE SERVICES IN THOSE AREAS.
HIGHWAY USER REVENUES IS ONE WE'RE REALLY GOING TO HAVE TO START WATCHING REALLY CLOSELY OVER THE NEXT SEVERAL MONTHS.
WITH RISING FUEL PRICES WE UNDERSTAND THAT MAYBE PEOPLE MAY BE DRIVING LESS SAVING MONEY AT THE PUMP AND DOING THAT KIND OF REACTIONS
[00:40:01]
BUT CURRENTLY WE'RE STILL SEEING A GOOD TREND IN THOSE REVENUES.BUT WE ARE CAUTIOUS THAT SOMETHING COULD SLOW DOWN IN THIS MARKETS.
WE'LL KEEP AN EYE ON THIS ONE OVER THE SUMMER AND YOU CAN SEE WHERE THERE'S ACTUAL LAND AND WE'LL ADJUST THE QUARTERLY FOR OUR HIGHWAY USER REVENUE FUND.
IN OUR WATER SERVICES FUNDS ARE THE OTHER ONES JUST AS AN INFORMATIONAL UPDATE.
HERE'S WHERE WE'VE HEARD A LOT OF CONVERSATIONS ABOUT INFRASTRUCTURE RESOURCES AND NEEDS TO INVEST HERE.
HERE'S ONE AREA THAT YOU WILL PROBABLY BE SEEING RATE ADJUSTMENTS COMING FORWARD.
I WILL START DOING SOME RATES STUDIES WITH OUTSIDE CONSULTANTS AND BRINGING THOSE TO YOU AND WE'RE LOOKING AT WAYS WE CAN START DELIVERING SOME LITTLE INFRASTRUCTURE NEEDS, AS WELL AS THE BOND MEASURES MAY BE SOMETHING THAT HELPS SUPPORT OUR VERY IMPORTANT WATER, [NOISE] WASTEWATER RECLAIM WATER INFRASTRUCTURE.
WE'LL WEIGH BACK IN FRONT OF YOU AS FAR AS RATE INCREASES IN THOSE AREAS PROBABLY IN THE NEXT SIX MONTHS OR SO.
WITH THAT, I AM DEFINITELY END OF MY PRESENTATION.
>> OKAY. [BACKGROUND] [OVERLAPPING]
>> THIS SHOULD INTERPRET THE QUESTIONS OR-?
>> QUESTIONS FOR RICK [INAUDIBLE].
>> JUST A CLARIFICATION HERE, SO THE ONETIME BUMP FROM THE INCOME TAX DELAY THAT'S ONLY INCOME TAX SO WHAT WE'RE SEEING FROM THE BBB AND OTHER MONIES COMING IN IS IT MORE ACCURATE YEAR'S PREDICTION OR NOT?
>> FOR THAT YEAR SHOULD CHANGE.
>> YEAH, THE SALES TAX REVENUES AND CATEGORIES OF [INAUDIBLE] STAFF ARE VERY COMFORTABLE IN ONGOING GROWTH THAT WE'RE SEEING ABSOLUTELY NOT ALL TIMES.
>> LET'S GIVE RICK A HAND [APPLAUSE].
UPCOMING IN JUST A MOMENT WE HAVE A PRESENTATION WITH GENIE GALLAGHER, RANDY SITA AND HEIDI HILTON.
AS THEY ARE COMING ON DOWN, WOULD YOU MIND TAKING A MOMENT TO TURN [NOISE] TO YOUR NEIGHBOR AND TELL THEM WHAT STOOD OUT TO YOU.
IT WAS DENSE MEANING THERE'S A LOT OF INFORMATION THERE AND DIFFERENT THINGS STAND OUT TO DIFFERENT PEOPLE BECAUSE WE ALL HAVE OUR OWN PERSPECTIVE.
TURN TO YOUR NEIGHBOR, GROUP OF TWO, GROUP OF THREE, IT DOESN'T MATTER WHAT STOOD OUT TO YOU FROM THIS PRESENTATION GO.
>>EXCELLENT. NOW, ARE YOU READY? VERY EXCITING STUFF.
VERY EXCITING PRESENTER HERE WITHOUT RANDY SITA AND GENIE GALLAGHER TALKING ABOUT STAFFING, UP-KEEPS TRENDS AND RECRUITMENT EFFORTS.
ARE WE READY? [APPLAUSE] [BACKGROUND] [LAUGHTER] [NOISE]
>> SOUNDS GOOD. GOOD MORNING, CARE OF CHRIST, MAYOR AND COUNCIL OF RANDY SITA ASSUMING YOU'RE INTERRUPTING, HUMAN RESOURCE AND RISK MANAGEMENT DIRECTOR MYSELF WITH GENIE GALLAGHER AND HEIDI HILTON.
AND WE'LL BE PRESENTING ON THIS NEXT SECTION OF TODAY'S PRESENTATION ON INVESTING IN ATHLETES.
I'M VERY EXCITED TO START OFF THIS UPDATE.
THE CITY MANAGERS REPRESENTED BUDGET RELATED TO STAFFING, COMPENSATION, AND BENEFITS.
I WOULD FIRST LIKE TO SHARE MY APPRECIATION TO THE MANY WHO HAVE HELPED PREPARE AND SUPPORT THESE RECOMMENDATIONS.
A SIGNIFICANT AMOUNT OF THAT TIME AND CAREFUL CONSIDERATION HAS BROUGHT INTO THESE RECOMMENDATIONS.
[00:45:02]
A BIG THANK YOU TO BAC AND EMPLOYEE ADVISORY COMMITTEE, BUDGET TEAM AND LEADERSHIP, AS WELL AS GENIE GALLAGHER AND JESSICA [INAUDIBLE], OUR CITY HR COMPENSATION ANALYST FOR ALL THEIR HEALTH AND WORK ON THESE RECOMMENDATIONS.>>NEXT TURN, PLEASE. STARTING OFF OUR FIRST PRESENTATION, IT WAS STAFFING INCLUDED IN THE CITY MANAGERS RECOMMENDED IS THE ADDITION OF SEVERAL KEY NEW POSITIONS THAT SUPPORT THE CITY'S KEY COMMUNITY PRIORITIES AND CRITICAL PROGRAMS IN INFRASTRUCTURE WITHIN THE CITY ORGANIZATION.
THESE POSITIONS, THESE ADDITIONAL FTE'S SUPPORT AREAS SUCH AS HR OR RECRUITMENT EFFORTS TO FEEL ARE NUMEROUS VACANCIES.
A NEW POSITION DEDICATED TO EMERGENCY MANAGEMENT ADMINISTRATION TO SUPPORT THE INCREASE IN CONTINUED NEED FOR EMERGENCY RESPONSE AND PREPAREDNESS IN OUR COMMUNITY, AS WELL AS A PROJECT MANAGER WITHIN PUBLIC WORKS TO SUPPORT THE CRITICAL INFRASTRUCTURE SUCH AS CITY STREETS AND FACILITIES.
CONTINUING WITH STEADY OR STABBING INCREASES WITHIN THE GENERAL FUND AND OTHER CITY FUNDS TO SUPPORT CRITICAL PROGRAMS IN CITY INFRASTRUCTURE INCLUDE POSITION SUCH AS A TRANSPORTATION TECH, AS WELL AS AN OPEN SPACE COORDINATOR POSITION.
THERE TWO POSITIONS IN WATER SERVICES RESPONSE TO SUPPORT OUR OPERATIONS OF THE CITY'S CRITICAL WATER AND WASTEWATER INFRASTRUCTURE.
WRAPPING UP. INCREASES, ESTABLISHING WITHIN THE CITY MANAGERS RECOMMENDED BUDGET IS THE ADDITIONAL POSITIONS SUCH AS THE RESILIENCY ANALYST POSITION.
THIS IS CRITICAL TO SUPPORT THE CITY'S CARBON NEUTRALITY PLAN AND OUR COMMON ACTION GOALS, AS WELL AS THE HOUSING NAVIGATOR TO SUPPORT THE CITY'S 10-YEAR HOUSING PLAN AND TO ASSIST MEMBERS OF OUR COMMUNITY TO OBTAIN AND MAINTAIN HOUSING.
>> IN THE CITY MANAGERS RECOMMENDED BUDGET OR SOME OF THE CLASSIFICATIONS THROUGHOUT THE CITY.
THIS INCLUDES RECLASSIFICATIONS WITHIN OUR POLICE EMERGENCY COMMUNICATION SPECIALIST, AND SUPERVISOR POSITIONS WITHIN DISPATCH TO CONTINUE TO IMPROVE THE CITY'S RETENTION AND RECRUITMENT EFFORTS WITHIN THESE CRITICAL PUBLIC SAFETY POSITIONS.
>>IN ADDITION TO SEVERAL RE-CLASSES, THIS BUDGET INCLUDES SEVERAL KEY REORGANIZATIONS WITHIN THE CITY MANAGER'S OFFICE PENDING COUNCIL APPROVAL, AT THE ELEVATION OF THE CITY CLERK, AND SUSTAINABILITY FROM SECTIONS TO DIVISIONS IN MANAGEMENT SERVICES, THE ADDITION OF EMERGENCY MANAGEMENT WITHIN THE GRANTS AND CONTRACTS AREA AND ELEVATING THAT PROGRAM TO A SECTION.
WITHIN COMMUNITY DEVELOPMENT, IS THE ELEVATION OF THE PHYSICAL SAFETY AND COMPLIANCE OF A PROGRAM TO A SECTION.
ANY QUESTIONS RELATED TO STAFFING RE-CLASSES AND REORGANIZATIONS?
>>I HAVE A QUESTION THANK YOU. I REMEMBER IN PREVIOUS RETREAT WE TALKED ABOUT TDM PROGRAM MANAGER, TRANSPORTATION DEMAND MANAGEMENT MANAGER.
ISN'T SOMETHING THAT'S BEEN DISCUSSED?
>>[BACKGROUND] RICK? ARE YOU ALL RIGHT? [OVERLAPPING] ANSWER. I'M SORRY, I STOPPED ATTEMPTING [LAUGHTER].
>>PREVIOUS RETRIEVED WE TALKED ABOUT TRANSPORTATION DEMAND PATTERN MARKET.
I WAS JUST WONDERING IF WE NEED TO TALK ABOUT THAT.
>>THANK YOU SUSTAINABILITY DIRECTOR.
TO ANSWER THE QUESTION THE CITY COUNCIL MAY BE AWARE THAT WE DID SEND OUT A CCR, TRANSFORMATION TRANSPORTATION CLEANING, WHICH IS LAYING OUT THE GROUNDWORK FOR HOW THEY'RE GOING TO MOVE FORWARD IN IDENTIFYING THE NEEDS TO CREATE THAT BIG SHIFT THAT WE'VE TALKED ABOUT IN CARBON NEUTRALITY PLAN.
THE FIRST STAGE OF THAT IS REALLY LOOKING AT ALL OF OUR CODES.
MY HOPE IS THAT COLLECTIVELY WITH ENGINEERING AND CDC TO BE
[00:50:04]
COMPLETED OR REQUEST FOR A POSITION, EXACTLY THAT.I THINK THAT PRELIMINARY STEP WE NEED TO TAKE THEM WAS TO IDENTIFY ALL OF THE GAPS AND ALL THE POTENTIAL BARRIERS THAT WE HAVE IN OUR CODES, AND THEN MOVE FORWARD FROM THERE.
>>THANK YOU. WHILE YOU ARE THERE TOO STILL SPEAKING, CAN I FOLLOW UP TO YOUR QUESTION FOR US MEMBERS DIVISION THAT POSITION WHEN IT DOES COME BACK FOR CONSIDERATION WITH THAT RESIDING ENGINEERING AND IN CAPITAL PROJECTS.
>>I THINK THAT THAT WOULD BE MORE APPROPRIATE, BUT WE HAVEN'T HAD A CHANCE TO RECOGNIZE AND DAN AND I HAD NOT HAD A CHANCE.
WE TALKED ABOUT SUBMITTING FOR THIS FISCAL YEAR, BUT LOOKING AT THE NEEDS TO REALLY IDENTIFY THE GAPS, WE DECIDED THAT IT WOULD BE BEST TO ADDRESS ALL THE CODE ISSUES FIRST AND GET THOSE UPDATED TO BETTER SUPPORT THE CARBON NEUTRALITY PLAN OR THE HOUSING EMERGENCY AND CLIMATE EMERGENCY AND THEN REALLY START MOVING FORWARD AND THAT SPACE.
>> I JUST WANTED TO FIND OUT THEIR TRANSPORTATION DEFINITION OF HALF-PIPE IN THE GENERAL FUND.
YOU'LL GET ALSO SUPPORT FOR THE WORK OF OUR ENGINEERING.
THE BIGGER PICTURE OF [INAUDIBLE] PLANNING WILL REST ON METRO PLAN.
OUR SUSTAINABILITY DIDN'T BY DIMENSIONAL LEADS HAD ONE PLAN TO DO THIS TRANSPORTATION MODELING.
TRANSPORTATION MODELING IS ACTUALLY THE POWER AND PEOPLE WITH THE ORIGINAL PERSPECTIVE.
>> MY UNDERSTANDING IS THAT THIS COORDINATOR POSITION WITH HEALTH MONITORING OF COMMUNICATION, OPEN SWATCH PATRICIANS A LOT, BUT THAT SOUNDS GOOD. THANK YOU.
>>THANK YOU. NEXT SLIDE, PLEASE?
>> EVERY YEAR WE SHARE WITH COUNCIL THIS HISTORICAL PERSPECTIVE OF CITY STAFFING.
AS YOU CAN SEE BY THIS CHART, THAT WHY OUR 2022, 2023 PROPOSED BUDGET DOES INCLUDE SEVERAL KEY STAFFING INCREASES.
THE CURRENT YEAR AS WELL AS THE 2022, 2023 FTE COUNT ARE SLIGHTLY ABOVE [NOISE] WHERE WE WERE IN 2008, 2009 LEVELS.
THEY SAID THAT CITY NET STAFFING GROWTH OVER THE LAST 14 YEARS HAS BEEN MEDICAL WHEN YOU CONSIDER THE GROWTH [NOISE] IN OUR COMMUNITY AND THE INCREASED DEMAND FOR CITY SERVICES WITHIN OUR COMMUNITY.
>> THEN JUST TO WRAP UP STAFFING IS, THIS GRAPH REPRESENTS THE GENERAL FUNDING EXPENDITURE BUDGET BY CATEGORY.
AS EXPECTED, PERSONNEL SERVICES AND PENSION MAKE UP THE MAJORITY OF THIS BUDGET AT 56 PERCENT.
ONE POINT TO NOTE ON THIS SLIDE COMPARED TO PREVIOUS YEARS, IS THE INCREASED AVAILABILITY [NOISE] OF ONE TIME RESOURCES [NOISE] HAS CREATED AN INCREASE IN OUR CAPITAL BUDGET SIGNIFICANTLY.
BUT EVEN WITH THIS SHIFT, PERSONAL SERVICES CONTINUES TO REPRESENT THE GREATEST PORTION OF THE GENERAL FUND BUDGET.
>> YOU'LL BE SEEING A LOT OF GRAPHS IN THE CHARTS TODAY.
THIS ONE I THINK MIGHT BE ONE OF THE MORE IMPORTANT ONES TO KEEP IN MIND.
IT'S ONE THAT WE AS A BUDGET TEAM AND THE ENTIRE STAFF ARE QUITE PROUD OF.
THAT THE PIE CHART IN FRONT OF YOU HAS OF COURSE CHANGED GREATLY FROM A COUPLE OF YEARS AGO, WHEN WE WERE ABLE TO PAY DOWN THE UNFUNDED PENSION LIABILITY, WHICH PRIOR TO THAT TIME WAS A SIGNIFICANT BURDEN UPON OUR GENERAL FUND.
WE WOULD'VE SEEN A RATHER LARGE SLIVER.
THE TAKE-AWAYS HERE THAT I THINK ARE NOTABLE.
PERSONNEL SERVICES 52 PERCENT AND EVEN IF YOU WERE TO ADD THE PENSION TO THAT FOUR PERCENT, THAT EQUALS 56 PERCENT.
THAT'S VERY COMPETITIVE BOTH IN THE PUBLIC SECTOR AND THE PRIVATE SECTOR.
THAT'S A GOOD NUMBER TO BE WORKING WITH. I'M PROUD OF IT.
I THINK WE'RE ALL PROUD OF IT.
WE OBVIOUSLY ARE A LITTLE BIT SHORT THESE DAYS WITH OUR STAFFING FOR DIFFERENT REASONS, NOT FOR BUDGETARY REASONS, BUT FOR LACK OF PEOPLE REASONS.
BUT AGAIN, THE NOTABLE HERE IS THAT AS BUDGETED, WE'RE SEEING A 52 PERCENT OF PERSONNEL COST IN OUR GENERAL FUND.
WHICH I THINK IS VERY COMMENDABLE. THANK YOU.
>> WITH THAT, I WILL TURN THIS PRESENTATION OVER TO JEANIE GALLAGHER TO DISCUSS EMPLOYEE DATA TRENDS.
[00:55:07]
>> THANK YOU, BRANDY, AND GOOD MORNING.
MAYOR, VICE MAYOR, COUNCIL LEADERS.
HELLO, FLAGSTAFF, JEANIE GALLAGHER, YOUR CONTRACT HUMAN RESOURCE DIRECTOR FROM SUNNY, FLORIDA.
WHILE I WOULD DEFINITELY ENJOY BEING THERE WITH YOU TODAY JUST TO INTERFACE AND TALK TO EVERYONE AGAIN, I'M PROBABLY EQUALLY BUMMED THAT I'M MISSING OUT ON THE MEXICAN FOOD FOR LUNCH.
THAT IS MY FAVORITE FOOD AND IT IS SERIOUSLY LACKING HERE IN FLORIDA.
PLEASE CHANNEL THOSE GOOD TASTE BUDS MY WAY WHEN YOU ENJOY THAT LUNCH TODAY.
ALL RIGHT THE FIRST SECTION THAT I'M GOING TO ADDRESS ARE OUR RETENTION, EXIT INTERVIEW AND STAFFING STATISTICS AND TRENDS.
THE FIRST SLIDE YOU HAVE BEFORE YOU IS A THREE-YEAR TREND FOR TURNOVER AND VACANCY RATE.
AS WE'VE DISCUSSED IN PREVIOUS SESSIONS, CALENDAR 2021 TURNOVER, TOOK A SIGNIFICANT UPWARD SPIKE NATIONALLY AND DEFINITELY WITHIN THE CITY OF FLAGSTAFF.
WE WERE DEFINITELY EVEN GREATER IMPACTED BY THIS TURNOVER.
CORRESPONDINGLY, OUR VACANCY RATE WAS UP TO 17 PERCENT, THAT IS TRENDING DOWNWARD.
WE'RE NOT HAPPY TO SEE THAT HAPPENING.
THIS VACANCY PERCENTAGE DOES INCLUDE ALL REGULAR POSITIONS AS WELL AS AUTHORIZED TEMPORARY PERSONNEL.
IT'S NOT ALL FULL-TIME POSITIONS, BUT IT IS STILL A SIGNIFICANT NUMBER.
WE ARE THRILLED TO HAVE PRESENTED THAT ADDITIONAL POSITION TO SUPPORT OUR RECRUITMENT EFFORTS AS WE GO FORWARD.
NOW WE'LL TAKE A LOOK AT SOME OF THE CORRESPONDING EXIT INTERVIEW INFORMATION THAT HAS RESULTED IN OUR TURNOVER.
FIRST I DO WANT TO NOTE THIS INFORMATION, THESE GRAPHS AND DATA ARE CALENDAR YEAR 2021.
THIS SLIDE ILLUSTRATES OUR PRIMARY REPORTED REASON FOR LEAVING.
ON THIS SELECTION ON THE SURVEY, THE EXITING EMPLOYEE IS ALLOWED TO CHOOSE ONE SELECTION OUT OF THE CHOICES AS THEIR PRIMARY REASON FOR THEIR DECISION TO LEAVE THE CITY.
BETTER PAY AND BENEFITS HAS BEEN THE PRIMARY REASON FOR SEVERAL YEARS AND THAT DID CONTINUE IN 2021.
WE PROVIDED A TWO PERCENT FULLER BACK IN FEBRUARY OF 2021, AND THEN IMPLEMENTED THE NEW COMPENSATION PROGRAM BETWEEN JULY AND NOVEMBER.
WE'RE OPTIMISTIC THAT THOSE CHANGES, ALONG WITH THE RECOMMENDATIONS WE ARE ASKING YOU TO SUPPORT FOR FISCAL '23, WILL BEGIN TO MAKE A SIGNIFICANT DIFFERENCE IN THIS STATISTIC.
WHILE WE KNOW HOUSING IS A CHALLENGE, 23 PERCENT OF THOSE EXITS DID REPORT RELOCATION AS THERE REASON FOR LEAVING.
THAT DOESN'T MEAN IT CORRELATES DIRECTLY TO HOUSING, BUT IT DOES LIKELY MEAN THEY WERE LEAVING THE FLAGSTAFF AREA.
LEAVING TO ANOTHER EMPLOYER WAS LISTED AS 25% IN THE RESPONSE RATE.
AGAIN, THAT'S THEIR PRIMARY REASON.
WE DON'T KNOW WHAT OTHER REASONS MAY HAVE ALSO CONTRIBUTED TO THAT.
THIS PARTICULAR SLIDE IS FEEDBACK REGARDING OUR BENEFIT PROGRAMS. ANOTHER ONGOING TREND HAS BEEN THAT HEALTH INSURANCE HAS CONTINUED TO RECEIVE MORE RATINGS OF POOR FEEDBACK THAN ANY OF OUR OTHER BENEFIT OFFERINGS.
WHILE REASONS FOR THIS VERY, WE CONSISTENTLY HEAR FEEDBACK THAT IT IS DUE TO THE EMPLOYEE COST SHARING COMPONENT.
AGAIN, WE'RE EXCITED TO SHARE OUR RECOMMENDATIONS THIS YEAR TO MAKE A HUGE IMPROVEMENT IN THAT PARTICULAR AREA.
NEXT SLIDE, PLEASE. RIGHT, EMPLOYEE COMPENSATION CORRELATES DIRECTLY BACK TO THAT PRIMARY REASON FOR LEAVING.
WE ARE AGAIN OPTIMISTIC THAT OUR IMPROVEMENTS THIS YEAR AND NEXT FISCAL YEAR WILL MAKE A SIGNIFICANT DIFFERENCE IN THESE RESPONSES.
[01:00:02]
WE ABSOLUTELY, WHILE WE KNOW THAT PEOPLE BEING HAPPY ABOUT THEIR COMPENSATION ISN'T NECESSARILY A TREND THAT EMPLOYERS GET TO ENJOY.WE DEFINITELY WANT TO SEE SIGNIFICANT IMPROVEMENT IN THE OVERALL SATISFACTION.
THIS IS RELATED TO OUR RECRUITMENT.
I JUST WANT TO NOTE THAT IF ANYONE HAS WONDERED IF OUR RECRUITMENT TEAM HAS BEEN BUSY, THIS SLIDE TELLS THE STORY.
290 HIRES IN 2021, 290 RECRUITMENTS AND ON BOARDINGS IN 2021.
FORTUNATELY, WE ALL RECOGNIZE THAT THE CITY THAT EVERYONE IS A RECRUITER, AND THAT EVERYONE IS WORKING TOWARDS THIS SUCCESS.
[NOISE] WHILE KEEPING IN MIND THAT OUR FTES HAVE CONTINUED TO INCREASE SLIGHTLY, THERE ARE REALLY A COUPLE OF GREAT NUMBERS ON THIS SLIDE.
2021 INTERNAL PROMOTIONS FILLED 35 PERCENT OF ALL RECRUITMENTS.
[NOISE] INTERNAL PROMOTIONS, 35 PERCENT.
JUST TO NOTE, RARELY IS SOMEONE GOING TO MOVE INTO A RECRUITMENT FROM A TEMPORARY POSITION, SO THIS IS A REALLY GREAT STATISTIC.
IT'S A HUGE TESTIMONY TO DEVELOPING STAFF FOR PROMOTION AND OPPORTUNITY.
STAFF BEING INTERESTED IN BEING PROMOTED AND SPENDING THEIR CAREER WITH THE CITY.
THE SECOND GREAT STATISTIC, WHICH WAS OF GREAT CONCERN FOR ME AS I HAD JOINED THE CITY, WAS THAT DECLINES HAVE REALLY WELL, DECLINED.
OUR MARKET-BASED PAY STRUCTURE OUR COMPRESSION ADJUSTMENTS, SALARY CALCULATION REALLY ALLOWS US TO BE COMPETITIVE AND SO THE NUMBER OF OFFER DECLINES.
IT'S A LONG, ARDUOUS RECRUITMENT PROCESS TO IDENTIFY GREAT CANDIDATES, ESPECIALLY WHEN THE CANDIDATE POOL CAN BE SO LEAN.
TO GET TO THE END OF THAT PROCESS AND HAVE A DECLINE IS REALLY DEFLATING.
TO SEE THE SIGNIFICANT IMPROVEMENT WE'VE MADE IN THIS AREA IS REALLY HEARTENING.
NOW OF COURSE, WE NEED TO ATTRACT MORE APPLICANTS AND GET THAT VACANCY RATE DOWN.
[NOISE] TO THAT END, I'LL BE TURNING OVER THE PRESENTATION TO HEIDI HANSON TO PROVIDE SOME UPDATES ON THE INCREDIBLE SUPPORT AND PARTNERSHIP THEIR TEAM HAS PROVIDED TO HR AND ALL HIRING MANAGERS TO IMPROVE AND ENHANCE OUR RECRUITMENT VISIBILITY AND SUCCESS.
>> MAYOR, VICE MAYOR, COUNCIL MEMBERS, HEIDI HANSON, [INAUDIBLE] CITY MANAGER.
I DON'T KNOW ABOUT YOU, BUT I'M A LITTLE BIT IRRITATED WITH JEANIE'S BACKGROUND.
>> THEN DR. [INAUDIBLE] AND ALLEGRO AND CLARITIN AND ZYRTEC [INAUDIBLE] [LAUGHTER] JUST DON'T MIND.
I'VE STARTED TO SHARE A LITTLE BIT ABOUT OUR RECRUITMENT EFFORTS.
RAS IS NOT IN THE ROOM, BUT I WILL TELL YOU HE IS EVERYTHING ABOUT WHY THIS IS HAPPENING.
THIS SHOWS YOU OUR CITY WEBSITE AND IT TALKS ABOUT HOW WE HAVE COOL CAREERS AT THE CITY OF FLAGSTAFF, REMINDING THEM ON THE HOMEPAGE YOU WANT THEM TO APPLY NOW.
WE ALSO HAVE A LITTLE PICTURE HERE TALKING ABOUT A LITTLE BIT OF THE ADVERTISING STAFF WE'RE DOING.
BASICALLY, TALKING ABOUT COOL CAREERS, COOL PEOPLE, AND COOL MOUNTAINS, AND WE'RE TALKING AND LISTING OUR ASSETS OF WHAT DO YOU WANT TO APPLY THE STEP BY STEP.
WE SHOWED THIS TO YOU BEFORE, BUT I WANTED TO LET YOU KNOW WHAT THE DIFFERENCE IS.
WE'RE NOW AT THE QR CODE GOING DIRECTLY TO FLEXTESTSTUDYCAREERS.COM.
VERY SOON, COUNCIL MEMBER, SIMONE, [NOISE] YOU'LL BE GOING TO A VIDEO ABOUT THE CITY OF FLAGSTAFF, WHICH WILL MAKE NOT ONLY SHOW ME THE COOL PEOPLE THAT WORK HERE, SOME OF YOU THAT ARE IN THE ROOM BUT THE COOL ASSETS OF LIVING IN FLAGSTAFF.
NEXT SLIDE. NEXT ONE, WHOEVER'S MOVING THE SLIDES.
WAIT, THAT ONE IF YOU DON'T MIND, BACK TO SLIDE.
WE CONTINUE TO DO OUR EFFORTS IN ALL OF OUR LOCAL MEDIA AND HELPING THEM OUT AS WELL.
EVERYBODY'S STRUGGLING, AND WE'RE DOING BANNERS ON THE BOTTOM OF THE PAGE.
WE'RE GOING TO ALSO TAKE THE TAKEOVER ON THE TOP VERY SOON SO THAT IT'S RIGHT IN YOUR FACE.
IF YOU ARE A READER OF THE NEWSPAPER, WE'RE LETTING THEM KNOW THAT WE WANT THEM TO BE A PART OF MAKING FLAGSTAFF THRIVE.
THAT'S WHAT WE THINK WE DO HERE.
[01:05:01]
WE'RE ASKED TO DO EVEN ADVERTISEMENTS OF THE NAVAJO HOPI OBSERVER, WE'RE DOING THEM IN FIVE-STEP BUSINESS MU'S AND WE'RE ALSO ALL OVER THE RADIO MOST RECENTLY WITH KAFF. NEXT SLIDE.TO TAKE IT UP A COUPLE OF NOTCHES, OUR CITY ATTORNEY WILL ALWAYS LOVE THIS ONE IS WHEN YOU TELL US AND HR RECRUITMENT, WHAT ELSE DO YOU DO TO KEEP IN THE MIXED OF YOUR INDUSTRY? WHAT ACTUAL E-MAILS DO YOU LOOK AT? WHAT WEBSITES DO YOU LOOK AT? WE CAN MAKE SURE WE PLANT THESE RECRUITMENT OPPORTUNITIES ON THE SITES FOR YOU.
WE CAN ACTUALLY DO FRIENDS AND CONFERENCE.
LET'S SAY YOU'RE COUNCIL MEMBER SALIS AND YOU WANT WORKFORCE DEVELOPMENT, THINK YOU HAVE TWO WEEKS TO GO OR LAST WEEK WHEN YOU'RE IN WASHINGTON, REALLY APPRECIATE YOUR EFFORTS THERE.
WE COULD HAVE GEOFENCED THEM AND ACTUALLY TOLD THEM ANY RECRUITMENT POSSIBILITY THAT WE HAVE, AND WE COULD HAVE ACTUALLY HAD PEOPLE FROM AROUND THE COUNTRY KNOWING WE WANT THEM TO COME WORK FOR CITY OF FLAGSTAFF.
WE'RE REALLY FINE TUNING THIS GREATLY.
WE HEAR OF ASSISTANT CITY ATTORNEY POSITION, WE ACTUALLY PUT THEM AT THE STATE BAR OF ARIZONA WEBSITE.
WE'RE HOPING THAT WE CAN GET THE FINEST AND THE BEST.
NEXT SLIDE. LAST BUT NOT LEAST, OUR NEXT STEPS ARE THIS.
WE'RE GOING TO CONTINUE TO RUN RADIO FRIENDS, OUT-OF-HOME, EVERYWHERE, NATIONALLY, AND REGIONALLY.
WE'RE GOING TO CONTINUE TO UPDATE OUR CDF FLEX STEP WEBSITE.
SO IF YOU SEE THINGS THAT ARE UPDATED, LET ME KNOW.
WE'RE ALSO FINISHING ALL OF OUR PHOTOGRAPHY.
WE'VE HAD SOME PEOPLE IN THE DIVISIONS VOLUNTEER THEIR TIME TO ACTUALLY BE THE MODELS IN OUR ADS.
WHAT YOU'RE GOING TO START SEEING WITH THE ADS THAT ARE DIFFERENT IS IT'S ACTUALLY GOING TO SHOW OUR IT WORKER OR IT'S GOING TO SHOW OUR POLICE OFFICER AND WE'RE GOING TO RECOGNIZE THEM BY NAME AND POSITION.
PEOPLE REALLY SEE THAT THIS IS A FAMILY AND THIS IS WHAT WE'RE ALL ABOUT.
THEN WE'RE AWESOME FINISHING OUR VIDEO THAT WE'RE DOING WE'RE JUST WAITING ON CITY MANAGER.
>> ALL RIGHT. [LAUGHTER] WE'LL BE FINISHED.
THEN YOU'RE ALSO GOING TO JUST CONTINUE TO RECRUIT THE FINEST, THE BEST ROUTINE FLEX STACK.
I'M GOING TO LET YOU KNOW THAT THE BEST TEAM ON THIS, IT'S ACTUALLY LED BY TRACE WARD, CONVENTION AND VISITORS BUREAU DIRECTOR.
THEN WE HAVE AGAIN ROB SCHMIDT WHO WILL BE JOINING US LATER DESIGNING EVERYTHING.
WE HAVE LORI PAPEZ, WHO WAS ACTUALLY CREATING AND BUYING ALL OF OUR MARKETING.
THEN WE HAVE A SLEW OF OTHER PEOPLE IN DIFFERENT DIVISIONS THAT ARE VOLUNTEERING THEIR TIME AND EXPERTISE TO SAY, ARE WE DOING THIS RIGHT? I WANT YOU TO HUGE COMMITMENT.
I'M GETTING THE FINEST, THE BEST HERE.
ANY QUESTIONS? YES, COUNCIL MEMBER.
>> COMMENT. WE SHOULD STRESS THE WORD TEAM.
>> TEAM. DEFINITELY. IT'S EVERYWHERE BUT WE'LL DEFINITELY MAKE SURE IF IT'S ON SOMETHING, IT GETS ON.
>> I THINK THERE'S A LOT OF GOOD FEELING TO IT.
FOR PEOPLE THAT WE MIGHT WANT TO RECRUIT THAT HEY, WE WORK AS A TEAM AND WE DO WORK AS A TEAM.
>> WE DO. WE'RE ALL VERY HARD WORKING, BUT WE'RE ALSO VERY SUPPORTIVE OF EACH OTHER.
DEFINITELY I WILL MAKE SURE THAT'S ON EVERYTHING.
>> YEAH, I'VE WORKED WITH FOREFRONT, FOR INSTANCE, IN MY PROFESSIONAL CAREER AND THE TEAM WORK HERE IS BETTER THAN THE TEAM IN LA.
>> THANK YOU. [OVERLAPPING] GOOD COMPLIMENT.
DEFINITELY JUST WOULD GET TO CONTINUE TO UPDATE YOU ON OUR EFFORTS THAT WE'RE DOING WITH OUR HR DEPARTMENT.
I WILL SAY THIS TYPE OF STAFF IS DOING A REMARKABLE JOB.
SAMANTHA IN PUBLIC AFFAIRS IS IMPORTANT IN ALL THE VIDEOS, SHE'S A NEW HIRE AND SHE'S ACTUALLY STEPPING RIGHT IN.
WE REALLY APPRECIATE EVERYBODY'S HELP HERE.
>> ALSO SO MUCH WONDERFUL INFORMATION.
WILL YOU DO THE SAME THING? WILL YOU TURN TO YOUR NEIGHBOR AGAIN.
WOULD YOU MIND SHARING WHAT STOOD OUT TO YOU THE MOST? IT'S AMAZING HOW WE CAPTURE DIFFERENT THINGS AND IT'S HELPFUL TO REITERATE AND HEAR WHAT OTHER PEOPLE SHARE GO FOR IT.
[BACKGROUND] LET'S COME ON DOWN TOGETHER.
[BACKGROUND] YOU MAY KNOW THIS, ON THE AGENDA THAT IS NOW SCHEDULED, SOMETHING-
[01:10:10]
>> DID YOU SEE THAT? IT'S SOMETHING FUN.
[OVERLAPPING] GET READY TO BE INTRODUCED TO A NEW CONCEPT THAT YOU'RE GOING TO WANT TO RUN WITH AS A NEW CITY OF FLAGSTAFF TRADITION. ARE YOU READY?
>> CAN WE GIVE IT UP FOR HEIDI HANSEN.
>> I HAVE RALPH SCHMIDT, A PRETTY [INAUDIBLE] JUST A LITTLE BIT AGO BECAUSE HE'S AMAZING.
IF ANYONE EVER THINKS THEY'RE GOING TO STEAL HIM, THAT'LL NEVER HAPPEN.
[LAUGHTER] I'VE WORKED WITH RALPH FOR A VERY, VERY LONG TIME.
HE WAS WITH US OVER AT THE [INAUDIBLE] WHEN I WAS AN ADVERTISING REP FOR 12 YEARS.
THEN I PLUCKED HIM OUT OF THAT NEWSPAPER, I AM PROUD TO SAY FOR THE CITY OF FLAGSTAFF AND HE'S BEEN INVALUABLE.
RALPH IS GETTING THINGS SET UP.
[LAUGHTER] WE WANTED TO BREAK UP THE MEETING, AND WE KNOW THAT IT'S A LOT OF NUMBERS AND A LOT OF THINGS TO CONSIDER FOR ALL OF YOU TODAY, AND SO HE WANTED TO LET YOU KNOW THAT THERE IS A WAY TO HAVE A LITTLE BIT OF FUN WHILE WE'RE AT IT.
>> YOU CAN'T GO ON BREAK YET, COUNCIL MEMBER SALAS. I'LL TELL YOU WHEN.
[LAUGHTER] [BACKGROUND] [OVERLAPPING] RALPH, YOU CAN SIT UP HERE TOO IF IT'S HELPFUL OR NOT.
HEIDI WILL JUST BE MILES AWAY.
[BACKGROUND] SEE, EVEN WE HAVE COMPUTER CRASHES DURING A BUDGET MEETING.
>> [INAUDIBLE] UP HERE, CAN YOU GIVE HIM A CHANCE? [NOISE]
>> WHILE THEY'RE FIGURING OUT SOME TECHNICAL COMPONENTS, I WOULD LIKE TO ASK YOU BECAUSE THIS TIES INTO WHAT YOU'RE JUST ABOUT TO BE INTRODUCED TO, WHICH COMES FROM THE COUNTRY OF SWEDEN.
>> [INAUDIBLE] COUNCIL MCCARTHY'S WIFE. DID YOU ALL HEAR THAT?
>> WOW. WHO HERE CARES ABOUT THE PEOPLE IN THIS ROOM? PUT YOUR HAND UP EVEN IF YOU WEREN'T PAYING ATTENTION.
[LAUGHTER] WHAT WE'RE GOING TO GET TO IN A MOMENT IS HOW DO WE FURTHER DEVELOP RELATIONSHIP WITH EACH OTHER? WE ALL KNOW THAT RELATIONSHIP IS IMPORTANT.
THE NUMBER ONE REASON THAT PEOPLE LEAVE JOBS OR EVEN A COUNCIL OR A COMMUNITY IS BECAUSE THEY FEEL UNDERVALUED.
YOU GET THAT? YOU'VE SEEN THAT? THE NUMBER ONE WAY THAT WE CAN HELP OTHERS TO FEEL VALUED IS BY LISTENING TO THEM. YOU GET THAT TOO? THE NUMBER ONE WAY THAT WE CAN LISTEN TO PEOPLE WELL IS IF WE ASK GOOD QUESTIONS AND THEN ACTUALLY CARE ABOUT THE ANSWER.
>> GREAT. I'LL KEEP GOING, OR HEIDI DO YOU WANT TO?
>> BASICALLY, EVERYTHING THAT I HAVE IS ON THIS POWERPOINT. [LAUGHTER]
>> OKAY. GREAT. WANT ME TO KEEP GOING?
>> I AM A MASTER STALLER. [LAUGHTER]
>> WE'RE ACTUALLY [INAUDIBLE] BEFORE.
>> THE REAL QUESTION IS WHAT QUESTIONS DO YOU ASK ONE ANOTHER? ARE THEY SOLELY ABOUT WORK? ARE THEY SOLELY ABOUT COUNCIL PROCEEDINGS? DO YOU TALK TO EACH OTHER ABOUT WHAT'S GOING ON IN ONE ANOTHER'S LIVES? I WANT YOU TO WRITE THIS DOWN IF THIS IS IMPORTANT TO YOU.
IF YOU WANT TO SHOW OTHER PEOPLE IN YOUR LIFE THAT YOU REALLY VALUE THEM, I WANT YOU TO REMEMBER BETTER QUESTIONS FOR BETTER RELATIONSHIPS.
DURING THIS BREAK, ONCE YOU'RE ALLOWED TO HAVE THE BREAK, YOU MIGHT SAY, HI, HANSEN, TELL ME WHAT IT'S LIKE TO BE A TWIN.
OR YOU MIGHT SAY, SCOTT OVERTON, IS THERE ANYTHING THAT YOU MISS ABOUT BEING ON COUNCIL?
[01:15:01]
>> ALSO, WE HAVE OPENINGS. [LAUGHTER]
>> OR YOU MIGHT SAY COUNCIL MEMBER SWEET, WHEN DID YOU FIRST DECIDE YOU WANTED TO BE A BUSINESS OWNER? YOU DON'T THINK ABOUT THE QUALITY OF OUR QUESTIONS BECAUSE QUITE FRANKLY, IN GENERAL, WE OFTEN DON'T PUT ENOUGH EFFORT OR ENERGY INTO OUR QUESTIONS.
SO BETTER QUESTIONS FOR BETTER RELATIONSHIPS.
LOOK AT THAT AMAZING [INAUDIBLE] COLLECTIVE THAT ARE MAKING IT HAPPEN. KEEP IT GOING.
>> IT'S AMAZING. THAT MADE MY DAY, SCOTT OVERTON.
[LAUGHTER] TODAY, SOMETHING FUN IS SWEET, IT'S CAFFEINATED, AND IT'S DEFINITELY STRESS-FREE.
I WOULD LIKE TO SAY THAT IF YOU ARE NOT DOING SUGAR AND YOU'RE NOT DOING CAFFEINE, I DON'T KNOW HOW YOU GET THROUGH THE DAY.
BUT WE WILL HAVE SOME ALTERNATIVES FOR YOU.
BUT ANYWAY, RALPH, ARE YOU READY TO GO TO THE NEXT SLIDE OR I MIGHT JUMP IN AGAIN.
[NOISE] [BACKGROUND] THINKING LONG AND HARD, WE JUST WENT OVER WHAT WE'RE DEALING WITH RECRUITMENT.
IT'S NOT JUST ABOUT THE QUALITY JOB OR THE QUALITY OF WHERE YOU LIVE, BUT IT'S ABOUT HOW CAN I WORK FOR SOMETHING LIKE THE CITY OF FLAGSTAFF AND NOT BE STRESSED OUT ALL THE TIME? I WILL TELL YOU, I CARRY TWO PHONES, I'VE NEVER HAD TWO PHONES, BUT I'VE HAD THEM FOR 10 YEARS NOW.
MY HUSBAND MAKES A JOKE THAT WHEN I'M AT HOME, HE WOULD LOVE TO CREATE A STRAP THAT GOES AROUND MY NECK BECAUSE I AM ON MY LAPTOP ALL THE TIME, SO I'M NOT ALWAYS PRESENT.
I THINK THAT'S HAPPENING MORE AND MORE, AND SO I THINK OF AN IDEA, ONE OF SEVERAL, AND HAVING TO CREATE A MORE STRESS-FREE CULTURE AT THE CITY OF FLAGSTAFF.
RALPH IS GOING TO SHOW YOU HOPEFULLY, A VIDEO THAT TELLS YOU HOW THE SWEDISH OR THE SWEDISH AS THEY PUT IT, DO IT.
YOU'RE GOING TO HAVE TO WATCH THIS.
>> WE WOULD LIKE TO LEARN HOW TO DO WITH SWEDISH FIKA.
>> GREAT YOU COME TO THE RIGHT PLACE.
WELL, LET ME START FROM THE BASICS.
>> DO YOU WANT COFFEE OR DO YOU WANT TEA?
>> WELL, WE DO NORMALLY DRINK A LOT OF COFFEE HERE IN SWEDEN.
>> I THINK I'D LIKE A CAPPUCCINO, PLEASE.
>> FOR PASTRIES, WHAT DO YOU WANT THEN? HERE WE HAVE OUR CROWN JEWEL OF SWEDISH FIKA GUYS, IT'S THE CINNAMON BUN OR A PRINCESS CAKE.
>> TWO CINNAMON BUNS, LET'S SHARE OF THAT.
>> ALL RIGHT. GREAT. I'LL BRING IT OUT TO YOU.
ALL RIGHT, HERE IS YOUR COFFEE.
LET ME START WITH HOW WELL DO YOU GUYS ACTUALLY KNOW EACH OTHER?
>> WE ACTUALLY JUST MET AT WORK TODAY.
WELL, THEN I WOULD SUGGEST TO LIKE MAYBE NOT START TALKING ABOUT POLITICS, RELIGION.
>> IS IT ACTUALLY POSSIBLE TO SPEAK WHENEVER WE WANT?
>> AT WORKPLACE YOU USUALLY HAVE FIKA, GOT AT 10 AND THEN AT THREE.
BUT IF YOU'RE OUTSIDE THE WORK SITUATION, YOU SPEAK OUT WHENEVER YOU WANT.
>> ARE WE READY TO START FIKA NOW.
>>I MEAN, YEAH, TECHNICALLY, BUT YOU NEED TO KNOW THAT WE EAT THEM IN A PARTICULAR ORDER.
>> WHAT IS THE EATING ORDER THEN? BECAUSE I ACTUALLY JUST TOOK A BITE OF THE PRINCESS CAKE.
[LAUGHTER] WELL, WE ALWAYS START WITH THE LEAST FANCY COOKIE, AND THEN WE END WITH THE MOST FANCY CAKE.
>> OKAY. START WITH THE CINNAMON BUN AND THEN [OVERLAPPING].
>> BE CAREFUL FOR NEXT TIME. [LAUGHTER].
>> IS IT OKAY TO DECLINE A FIKA?
>> NO, YOU DON'T WANT TO DO THAT.
>> WHAT HAPPENS IF I DECLINE THE FIKA WITHOUT A GOOD REASON? [FOREIGN]
TODAY, COFFEE HAS BECOME AN IMPORTANT PART OF A SOCIETAL NORMS.
[01:20:03]
THE COFFEE BREAK DURING WORKING HOURS, HELPS SUSTAIN ENERGY THROUGHOUT THE DAY.AT HOME, IT'S A FOCAL POINT FOR ENTERTAINING A CREATIVE SOCIAL AMBIANCE.
BUT ACCORDING TO A PHYSICIAN WHO SPECIALIZES IN BRAIN HEALTH, SUGAR CAN BE BENEFICIAL TO YOUR BRAIN [APPLAUSE] [LAUGHTER] FOR SOCIALIZATION, IT INCREASES A HORMONE THAT DECREASES ANXIETY LEVELS.
>> I NEED A LITTLE BIT OF THAT.
>> MAKES US MORE CONFIDENT IN OUR ABILITY TO COPE WITH STRESSORS.
WHY SOCIALIZING IMPORTANT FOR MENTAL HEALTH? BUILDING SOCIAL NETWORKS AND PARTICIPATING IN SOCIAL ACTIVITIES ARE LIKE THE EXERCISES FOR YOUR BRAIN, BECAUSE THEY KEEP YOUR MIND AGILE AND IMPROVE YOUR COGNITIVE FUNCTION.
YOU CAN SAYS IT HELPS WITH ANY RISK OF DEMENTIA.
I'M HOPING YOU ALL HERE SERIOUSLY.
I LOVE DAYS WHEN MY ONLY PROBLEM IS TEA OR COFFEE.
[LAUGHTER] STRESS IS DESSERTS SPELLED BACKWARDS.
TEA TIME IS A CHANCE TO SLOW DOWN, PULL BACK AND APPRECIATE OUR SURROUNDINGS.
THERE'S NOTHING THAT A CAKE CAN'T SOLVE.
I'M AWAY CAMPING FOR THE SUMMER, PLEASE EMAIL BACK IN SEPTEMBER.
I HAVE LEFT THE OFFICE FOR TWO HOURS TO UNDERGO KIDNEY SURGERY, BUT YOU CAN REACH ME ON MY CELL AT ANY TIME.
GETTING A LITTLE RIDICULOUS, ISN'T IT? I LOVE THIS ONE IS MY FAVORITE.
WANT TO HEAR A JOKE? DECAF. [LAUGHTER] A BAD DAY WITH COFFEE IS BETTER THAN A GOOD DAY WITHOUT IT, AND LAST BUT NOT LEAST, SOMETIMES WE GO HOURS WITHOUT DRINKING COFFEE.
[LAUGHTER] WHAT NEXT? I THINK WE'RE GOING TO TAKE OUR FIKA AND WE'RE GOING TO MAKE IT OURS AND WE'RE GOING TO CALL IT OUR COF 10 OR CITY OF FLAGSTAFF 10 OR COF 3.
IF YOU EVER RECEIVE AN EMAIL FROM ME OR ANYONE ELSE WITH COF-10 OR THREE, YOU'VE HAD TO ACCEPT IT.
IT IS NOT OKAY TO NOT WANT TO SOCIALIZE.
IF YOU ACCEPT THAT, AND IF WE MAKE THIS A NORM SO THAT WE CAN ALL GET TO KNOW EACH OTHER BETTER.
YOU CANNOT TALK ABOUT POLICY, YOU CANNOT TALK ABOUT THINGS THAT ARE HAPPENING WITH YOUR CHURCH OR WHEREVER YOU HAVE GOT TO GET TO KNOW ME.
I HOPE THAT YOU WILL ALL JOIN IN THIS FUN.
ONE WAY FOR US TO ALL HELP US THROUGH THESE REALLY TOUGH, CHALLENGING TIMES AND TO GET TO KNOW US BETTER SO THAT WE MAY HAVE THEM WORK BETTER TOGETHER.
I'M GOING TO CHALLENGE ALL OF YOU ON THIS AND LAST SLIDE.
A PARTY WITHOUT A CAKE IS JUST A MEETING.
[LAUGHTER] WE HAVE WORKED SEAN JOHNSON, JASON COOK.
WE HAVE WORKED ON CREATING THAT TO 10 FOR YOU.
WE'RE GOING TO ROLL OUT A CARD AND WE HAVE GOODIES FOR YOU WHILE YOU'RE USING THE FACILITIES TAKING YOUR BREAK.
I HOPE THAT YOU WILL ENJOY THIS TIME FOR OUR COF 10 GRADE.
[NOISE] I ALSO WANT TO KNOW WHO LISTENED AND BROUGHT THAT MUG BECAUSE I HAVE A PRIZE.
JULIE LANCASTER IS GOING TO CHOOSE THE BEST MUG.
SEE WHO WINS THE SURPRISE AND WE'RE INCLUDING EVERYBODY IN THE BACK TO. I'M JUST OUT.
>> ANYBODY HAVE A SAYING ON IT THAT MIGHT.
>> THIS LOOKS GOOD SO FAR, LOVES BIG AND HARD [INAUDIBLE]. [OVERLAPPING]
>> JULIE TWO PRICES, NOW WE HAVE TWO. [OVERLAPPING] [LAUGHTER].
>> I THINK [INAUDIBLE] GET ONE OF THE PRIZES [APPLAUSE].
>> KEEP THIS STRESS FREE BREAK, WE'RE GOING TO LET YOU PLACE THE BACK CROSS AT YOUR DESK.
>> THAT'S FINE. [OVERLAPPING].
>> HOLD THAT UP. THIS IS SO GOOD I THINK THAT THE NEXT AWARD GOES TO COUNCIL MEMBER SARAH.
[01:25:05]
>> [INAUDIBLE] COUNCIL MEMBER SARAH AND DON'T WORRY, THIS VIOLENCE CITY FUNDS AND I WILL DO. [OVERLAPPING]
>> IT IS NOT [LAUGHTER] I SAID THAT RIGHT THERE.
REMEMBER, YOU WANT TO DO IT RIGHT? YOU'RE SUPPOSED TO GET START WITH A LITTLE BIT OF CINNAMON ROLL AND THEN DIVE INTO THAT CAKE.
THERE'S COFFEE AND TEA BACK THERE.
WE ALL NEED TO KNOW THAT IT'S OKAY TO HAVE STRESS FREE IN OUR DAY. THANK YOU.
>> EXCELLENT. [APPLAUSE] WE ARE GOING TO HAVE THIS PART ABOUT 15 MINUTES LONG, SO THAT MEANS WELCOME BACK.
LITTLE BIT DIFFERENT THAN WHAT'S WRITTEN ON THE AGENDA AND IF THAT MEANS YOU WANT TO GRAB BREAD AND EVEN GO FOR A THOUGH 10 MINUTE WALK TO GET TO ANOTHER.
[NOISE] AS WE'RE COMING BACK TOGETHER.
[BACKGROUND] YOU MAY HAVE NOTICED EARLY ON PRESENTATION ALLOWED US TO START OUR PICKUP EARLIER.
DID ANYBODY LEARN SOMETHING ABOUT SOMEBODY ELSE, IF YOU WOULDN'T MIND SHARING WITH US WHAT YOU LEARNED, PLEASE. COUNCIL MEMBER [INAUDIBLE].
>> I JUST LEARNED TWO MINUTES AGO THAT COUNCIL MEMBER ADAMS IS ENGAGED.
>> I HOPE YOU DON'T MIND GOING PUBLIC.
WHENEVER WE'RE DOING [BACKGROUND] [LAUGHTER]
>> THAT IS WONDERFUL. ANYTHING ELSE? I KNOW YOU MIGHT NOT BE ABLE TO TOP THAT.
IS THERE ANYTHING THAT SOMEONE JUST SHARED WITH YOU THAT YOU DIDN'T KNOW ABOUT THEM BEFORE BECAUSE YOU TOOK THE TIME TO CONNECT WITH EACH OTHER? I JUST LEARNED THAT RALPH IS FROM [BACKGROUND] THAT'S RIGHT.
THEN HE DID AN EXCHANGE YEAR IN HIGH SCHOOL IN?
>> YEAH, IN LAGUNA BEACH, CALIFORNIA WHICH IS WHERE MY SISTER LIVES.
IT'S ALL ABOUT US MAKING CONNECTIONS WITH EACH OTHER. ANYONE ELSE? YOU LEARNED SOMETHING? PLEASE, NICOLE.
>> COUNCILMEMBER SALAS AND I LIKE TO STAND, SO WE CUT TABLES.
>> WONDERFUL. THERE WAS JUST A QUESTION AS TO WHAT ARE THESE TABLES ABOUT? EXCELLENT. HERE WE GO.
WITHOUT FURTHER ADO AS WE'RE COMING BACK TOGETHER, WE NOW HAVE BRANDY [INAUDIBLE] JEANIE GALLAGHER, AND [INAUDIBLE] TO SHARE WITH US ABOUT COMPENSATION AND BENEFITS AND A BIT ABOUT THE EAC.
CAN WE GIVE A HAND TO THEM. [APPLAUSE]
NOW, WE'RE GOING TO MOVE ON TO OUR COMPENSATION AND BENEFITS BUDGET APPROACH AND OUR RECOMMENDATIONS FOR THE FISCAL YEAR 2022-2023 PROPOSED BUDGET.
I'M EXCITED TO REPORT THAT THE BUDGET TEAM WAS ABLE TO CHECK THE BOX ON MANY OF ITS PRIORITIES FOR THIS BUDGET RELATED TO COMPENSATION AND BENEFITS.
THIS INCLUDED A FOCUS ON TAKING CARE OF OUR CURRENT EMPLOYEES, MERIT INCREASES, CONTINUING TO PROVIDE A COMPETITIVE, MARKET-BASED PAY PLAN, ADJUSTING THE CITY'S PAY PLAN FOR MINIMUM WAGE IMPACTS FOR THE CPI INCREASE, INCREASING BENEFIT COVERAGE CONTRIBUTIONS OR COST-SHARING IN AN EFFORT TO FUND BENEFITS AND COMPENSATION CONTINUING THE 60-DAY SALARY SWEEP.
OUR RECOMMENDATIONS RELATED TO BENEFITS IS RELATED TO OUR MEDICAL INSURANCE COVERAGE AND HAS MULTIPLE COMPONENTS.
THE FIRST INCLUDES MOVING FROM A TWO-TIERED PLAN TO A THREE-TIERED PLAN.
THIS WOULD INCLUDE AN EMPLOYEE-ONLY COVERAGE, EMPLOYEE PLUS ONE, WHICH IS NEW, AND EMPLOYEE PLUS FAMILY.
THE SECOND COMPONENT OF OUR RECOMMENDATION IS TO IMPROVE THE COST-SHARE FOR ALL CITY EMPLOYEES.
THIS RECOMMENDATION INCLUDES THAT EVERY EMPLOYEE WITH CITY INSURANCE COVERAGE WILL SEE A DECREASE IN THE SHARE OF THEIR COST.
IT WILL PROVIDE COMPETITIVE RATES FOR OUR EMPLOYEES TO COVER THEIR DEPENDENTS AND IS AT PAR WITH OTHER PUBLIC AGENCIES.
THIS RECOMMENDATION INCLUDES ACROSS YOUR RATIO OF 72 PERCENT CITY, 28 PERCENT EMPLOYEE, COST SHARE FOR BOTH EMPLOYEE PLUS ONE, AND FAMILY COVERAGE.
[01:30:05]
IT ALSO INCLUDES AN INCREASE TO THE CITY'S CONTRIBUTION TO OUR HEALTH SAVINGS ACCOUNTS FOR THOSE EMPLOYEES THAT HAD ELECTED THE HIGH DEDUCTIBLE HEALTH PLAN.THIS RECOMMENDATION IS OVER A MILLION-DOLLAR INVESTMENT IN OUR EMPLOYEES.
[APPLAUSE] NEXT SLIDE, PLEASE.
MOVING ON TO OUR RECOMMENDATIONS RELATED TO EMPLOYEE COMPENSATION, FIRST, WE HAVE MERIT.
SO THIS, CURRENTLY, MERITS ARE BASED ON A PASS-FAIL EVALUATION.
HOWEVER, THE CITY IS CURRENTLY IN THE WORKS TO MOVE TO A TRUE PAY FOR PERFORMANCE MODEL IN FISCAL YEAR 2023-2024.
THIS RECOMMENDATION [NOISE] INCLUDES A THREE PERCENT MERIT FOR ALL OF OUR REGULAR PAID PLAN POSITIONS, AND A STEP INCREASE FOR OUR STEP PAY PLANS.
NOT ONLY IS THIS MERIT INCLUDED IN OUR FISCAL YEAR 2022-2023 BUDGET, BUT IS ALSO BUILT IN ANNUALLY TO THE CITY'S FIVE-YEAR FINANCIAL PLANS.
THIS IS A TOTAL INVESTMENT EMPLOYEES OF OVER TWO MILLION DOLLARS.
THE SECOND RECOMMENDATION ON THIS SLIDE IS AN EARLY IMPLEMENTATION OF A SEVEN PERCENT CPI ADJUSTMENT TO MINIMUM WAGE IN JULY OF 2022 VERSUS JANUARY OF 2023.
THIS INCREASE WILL INCREASE OUR MINIMUM WAGE IN THE CITY'S PAY PLAN TO 16.60 PER HOUR AND WILL IMPACT POSITIONS IN OUR LOWER RANGES FROM 00R TO 20R.
WHY ARE WE RECOMMENDING THIS? WE KNOW THIS COST WILL BE INCURRED, SO WHY NOT DO IT EARLIER? BY IMPLEMENTING IT EARLIER, WE WILL IMPROVE OUR OPPORTUNITY FOR RECRUITMENT AND RETENTION EFFORTS BEFORE THE OFFICIAL MINIMUM WAGE TAKES EFFECT.
IT WILL ALSO ALLOW ALL EMPLOYEES TO RECEIVE THEIR MERIT ON TOP OF THIS ADJUSTMENT.
IF CURRENT CPI TRENDS CONTINUE, WE WILL MOST LIKELY SEE A GREATER THAN SEVEN PERCENT CPI ADJUSTMENT.
ANY FURTHER INCREASES OVER THAT SEVEN PERCENT WILL BE ADJUSTED JANUARY 1ST OF 2023.
THIS RECOMMENDATION ALSO INCLUDES MAINTAINING EMPLOYEE'S COMPA-RATIO.
JUST AS A REMINDER, COMPA-RATIO IS AN EMPLOYEE'S RELATIVE POSITION INTO THE PAY RANGE.
IF YOU'RE 10 PERCENT INTO THE RANGE, WE WILL CONTINUE TO MAINTAIN THAT 10 PERCENT INTO THE RANGE WITH THIS IMPLEMENTATION.
THIS ENSURES THAT WE DO NOT CREATE ANY ADDITIONAL COMPACTION.
THIS WILL IMPACT OVER 200 REGULAR PAY PLAN EMPLOYEES AND IS PROJECTED TO IMPACT 179 EMPLOYEES IN OUR TEMP PAY PLAN WITH A TOTAL INVESTMENT OF $450,000.
[NOISE] WELL, SO THIS NEXT SLIDE PROVIDES A COUPLE OF EXAMPLES OF HOW THIS SEVEN PERCENT CPI ADJUSTMENT ALONG WITH THE MERIT RECOMMENDATION WILL IMPACT TWO DIFFERENT EMPLOYEES.
[NOISE] WE HAVE A LIBRARY CLERK CURRENTLY IN PAY RANGE 00R.
THEIR CURRENT RATE OF PAY IS 16.22 AN HOUR.
THEY WILL MOVE TO A NEW PAY RANGE 06R WITH THAT SEVEN PERCENT CPI ADJUSTMENT IN JULY, MOVING THEIR NEW RATE OF PAY TO 17.45 PER HOUR.
IN ADDITION TO, THEY WOULD RECEIVE THEIR THREE PERCENT MERIT ON THEIR ANNIVERSARY DATE, MAKING THEIR NEW RATE OF PAY 17.98 PER HOUR.
THEY WOULD SEE A TOTAL FISCAL YEAR 2020-2023 INCREASE OF $1.76 PER HOUR, [NOISE] WHICH IS OVER A 10 PERCENT INCREASE IN THEIR RATE OF PAY.
ANOTHER EXAMPLE, ADMINISTRATIVE SPECIALIST.
CURRENTLY, THIS POSITION IS IN 10R, AND IN THIS EXAMPLE, THIS EMPLOYEE IS MAKING $20.76 PER HOUR.
THEY WILL MOVE TO 11R IN THE PAY RATE WITH THAT SEVEN PERCENT ADJUSTMENT.
THEIR NEW RATE OF PAY WITH THAT INCREASE IN JULY IS 21.91.
THEN ADDING ON TOP OF THAT [NOISE] 10 PERCENT MERIT, ON THEIR ANNIVERSARY DATE, THEIR NEW RATE OF PAY WOULD BE 22.57 PER HOUR.
FOR A TOTAL FISCAL YEAR 2022-2023 INCREASE OF $1.81 OR OVER, ALMOST NINE PERCENT INCREASE.
WITH THAT, I'M GOING TO TURN IT OVER TO JEANIE GALLAGHER TO TALK ABOUT [NOISE] THESE NEXT COUPLE OF RECOMMENDATIONS.
[01:35:01]
[APPLAUSE]>> THANK YOU, BRANDY. HELLO AGAIN EVERYONE.
THE FIRST RECOMMENDATION HERE IS MARKET ADJUSTMENT FUND.
THINK OF THE MARKET ADJUSTMENT FUND LIKE A RESERVE ACCOUNT TO FUND THE EXPENSES, WHEN WE IDENTIFY PAY RANGES THAT NEED A MARKET ADJUSTMENT UPWARD SOMETIME DURING THE FISCAL YEAR.
TO MAINTAIN THE HEALTH OF THE COMPENSATION STRUCTURE THAT WE PUT INTO PLACE, THIS FUND ALLOWS US TO ADJUST THE EMPLOYEES IN THOSE POSITIONS UPWARD TO MAINTAIN THEIR COMMON RATIO, LIKE BRANDY JUST DEFINED AS WE MOVE THOSE RANGES UP.
NO MORE GETTING STUCK IN THE BOTTOM OF THE PAY RANGES.
ONE OF THE BIGGEST CITY COMPLAINTS ABOUT COMPENSATION THAT I HEARD WHEN I JOINED THE CITY.
FOR MANY YEARS, THE ONLY OPTION DIVISIONS HAD TO DO MARKET ADJUSTMENTS OR THEY WERE CALLED RECLASSIFICATION REQUEST WAS TO FIND MONEY IN THEIR OWN BUDGET, WHICH MEANT REDUCING THE EXPENSE FOR SOMETHING ELSE AND THAT OR WAITING UNTIL THE BUDGET PROCESS AND SUBMITTING THAT AS A RECLASSIFICATION.
THIS WILL ALLOW US TO BE MORE RESPONSIVE AND MAINTAIN MARKET COMPETITIVE PAY RANGES ONGOING.
IT MAKES US NIMBLE AND FLEXIBLE WITH A FUND TO SUPPORT THAT THAT IS SET ASIDE.
IF FOR WHATEVER REASON, WE WOULD NOT UTILIZE ALL OF OUR FUND IN A FISCAL YEAR, WE WOULD PLAN TO ROLL THOSE DOLLARS FORWARD BECAUSE WE KNOW THESE NEEDS VARY FROM YEAR TO YEAR.
IN ADDITION, YOU SEE THAT WE'RE ALSO RECOMMENDING ONE MORE COMPRESSION ADJUSTMENT.
AS YOU LIKELY RECALL, ALTHOUGH WE INVESTED MILLIONS THIS FISCAL YEAR IN IMPLEMENTING THE NEW PAY STRUCTURES AND DOING COMPRESSION ADJUSTMENTS.
THOSE ADJUSTMENTS DID NOT COMPLETELY CORRECT MANY YEARS OF COMPRESSION.
WE ABSOLUTELY MADE GREAT IMPROVEMENTS.
HOWEVER, WE NEED ONE MORE INVESTMENT TO GET MORE EMPLOYEES MORE APPROPRIATELY POSITIONED WITHIN THEIR RESPECTIVE PAY RANGES.
BRANDY PRESENTED THE CPI ADJUSTMENT EARLIER IN THE SLIDES.
THIS IS WHY WE WILL START WITH PAY RANGE 20R, WHICH IS THE PAY RANGE ABOVE THAT, THAT IS ENJOYING THE ADJUSTMENTS RELATED TO THE CPI IN THE REGULAR PAY PLAN.
FOR POLICE AND FIRE, THIS IS HUGE.
EVEN THOUGH WE MADE GOOD GAINS THIS YEAR AND THE STEP PLANS ARE WORKING, WE ARE STILL AT RISK FOR LOSING TENURED STAFF THAT CAN LEAVE THE CITY AND RECEIVE HIGHER OFFERS IN OTHER JURISDICTIONS.
WHILE WE'RE STILL WORKING ON THE DETAILS FOR THE REGULAR PAY PLAN, WE ARE HOPING TO PROVIDE A ONE TO 1.75 PERCENT COMPRESSION ADJUSTMENT TO THE REGULAR PAY PLAN EMPLOYEES BASED ON A COMBINATION OF TENURE AND PAY RANGE QUADRANT.
WE'RE STILL DOING THE WORK, RUNNING THE MATH, BUT IT'S LOOKING TO MAKE A NICE ADJUSTMENT.
WE'VE WORKED WITH STAFF AND LEADERSHIP IN BOTH THE PD AND FIRE TO IDENTIFY THEIR COMPRESSION ADJUSTMENTS AND ENSURE THAT THOSE ARE ADDRESSING THEIR AREAS OF NEED.
WHILE WE'VE BEEN CLEAR THAT THESE ARE STILL RECOMMENDED UNTIL RECEIVING FINAL APPROVAL FROM COUNCIL, SOME DIVISION LEADERS HAVE REQUESTED TO SHARE THE GIST OF THESE RECOMMENDATIONS TO RETAIN STAFF THAT HAD BEGAN TO EXPRESS INTENT TO LEAVE POTENTIALLY FOR MORE MONEY AND IT'S BEEN WORKING.
LAST I HEARD THIS MAY HAVE RESULTED IN RETAINING FOUR TO FIVE POLICE OFFICERS ALONE, DECIDING TO STAY WITH THE CITY IN ANTICIPATION THAT THIS PARTICULAR COMPONENT OF OUR RECOMMENDED BUDGET WOULD BE APPROVED.
NEXT SLIDE, PLEASE. ALL RIGHT.
TOTAL EMPLOYEE INVESTMENT IN COMPENSATION AND BENEFITS, $4.8 MILLION FULLY BURDENED IS IN THIS PARTICULAR PACKAGE THAT WE HAVE PUT IN FRONT OF YOU.
WE HOPE THAT YOU RECOGNIZE THAT AMONG THE MANY INVESTMENTS THE CITY NEEDS TO MAKE, THAT INVESTING OF OUR EMPLOYEES MUST BE A PRIMARY COMMITMENT.
WITHOUT OUR EMPLOYEES, AS GREG SPOKE ABOUT AT THE BEGINNING OF THE RETREAT TODAY, WE CANNOT DELIVER THE MANY IMPORTANT SERVICES AND PROGRAMS TO OUR COMMUNITY.
[01:40:03]
BEFORE I TURN IT OVER TO JARED TO PRESENT FOR THE EMPLOYEE ADVISORY COMMITTEE, I WANTED TO SHARE THIS QUOTE YOU SEE ON THE SCREEN THE SOURCE IS FROM THE LABOR GROUP WITH OUR FIRE DIVISION.THEY SENT THIS MESSAGE AS WE WRAPPED UP WORKING WITH THEM ON THEIR COMPRESSION ADJUSTMENTS.
"WE AGAIN WANT TO THANK YOU THE, HR FOLKS, AND BUDGET FOR FOLLOWING THROUGH ON THINGS.
WE WILL NEVER BE ABLE TO EXPRESS OUR GRATITUDE FOR WHAT THE ENTIRE PAY PLAN CORRECTIONS HAS DONE FOR US.
SINGLE GREATEST IMPROVEMENTS THAT I'VE HEARD FROM ALL OF THE LONG TIME GUYS.
BUT I CAN TELL YOU THAT THE SHIP HAS BEEN RIGHTED IN A HUGE WAY WITH WHAT YOU ALL HAVE DONE, NOT JUST FOR THE FIRE DEPARTMENT, BUT FOR THE CITY AS A WHOLE." WITH THAT, I'LL TURN IT OVER TO GERALD WOTASIC OUR EAC REPRESENTATIVE.
>> THANK YOU, JEANIE, I APPRECIATE THAT.
GOOD MORNING, MAYOR COUNCIL AND TEAM FLAGSTAFF.
THANK YOU FOR ALLOWING ME THE OPPORTUNITY TO PRESENT TO YOU TODAY ON BEHALF OF THE EMPLOYEE ADVISORY COMMITTEE, OR BETTER KNOWN AS EAC.
I SPOKE TO YOU GUYS BACK IN FEBRUARY AND PRESENTED ON EAC'S INITIAL RECOMMENDATIONS, WHICH WAS TO HAVE THE FIVE PERCENT CITYWIDE COLA, AS WELL AS THE CITY TO COVER A FIVE PERCENT INCREASE TO THE MEDICAL INSURANCE PREMIUMS. OUR BUDGETING CHOSE A DIFFERENT APPROACH.
AFTER HEARING THEIR RECOMMENDATION WE AT EAC FEEL THAT THEIR RECOMMENDATION IS A MORE HOLISTIC APPROACH AND IS ABLE TO ADDRESS MORE EMPLOYEE CONCERNS THAN A FLAT RATE COLA WOULD HAVE BEEN ABLE TO ACCOMPLISH.
I DON'T WANT TO REHASH WHAT WAS ALREADY PRESENTED TO YOU TODAY, BUT I DO WANT TO HIGHLIGHT A FEW OF THE MAJOR WINS FOR THE EMPLOYEES.
BUDGETING RECOMMENDATION NOT ONLY COVERS THAT FIVE PERCENT HEALTH INSURANCE INCREASE, BUT UNDER THIS RECOMMENDATION NOW ALL EMPLOYEES WILL PAY LESS NO MATTER WHAT PLAN THEY ARE ON.
ON TOP OF THIS, WE NOW OFFER A LESS EXPENSIVE PLAN OPTION FOR THOSE EMPLOYEES, BUT THEY SINGLE DEPENDENT ALL WALL NOT PASSING ON ANY EXTRA COSTS TO THOSE WITH A FAMILY.
FOR THOSE WHO HAVE BEEN AROUND THE CITY LONG ENOUGH TO SEE OUR HEALTH INSURANCE JUST CONTINUE TO CLIMB EACH YEAR, I JUST CAN'T EXPRESS HOW HUGE OF A WIN THIS IS FOR THE ENTIRE CITY.
ON TOP OF THE MEDICAL RECOMMENDATIONS WE'RE ALSO CONTINUING TO BUILD ON THE FOUNDATION THAT WAS CREATED DURING LAST BUDGET CYCLE BY PASSING OF THE COMPENSATION PACKAGE.
THIS INCLUDES NOT ONLY MOVING EMPLOYEES DO THEIR RESPECTIVE PAY PLANS DO MERITS OR STEP INCREASES, BUT ALSO ADDRESSING THE COMPRESSION ISSUES WHICH BEGAN BACK IN 2008 AND GREW OVER TIME, BUT NEVER ADDRESSED UNTIL NOW.
THE CPI ADJUSTMENTS, AS WELL AS THE TARGETED COMPRESSION ADJUSTMENTS WILL BE APPLIED THROUGHOUT THE CITY TO ADDRESS THESE ISSUES.
THIS COMPLETE COMPENSATION PACKAGE ADDRESSES TWO OF THE BIGGEST ISSUES WE ARE FACING AS AN EMPLOYEE BODY, WHICH IS RECRUITMENT AND RETENTION.
THIS COMPENSATION PACKAGE GIVES US A HIGHER STARTING WAGES AND A COMPETITIVE BENEFITS PACKAGE, WHICH IMMEDIATELY MAKES US MORE COMPETITIVE IN THE RECRUITMENT PROCESS.
THE MERIT INCREASES AND COMPRESSION ADJUSTMENTS REWARD THOSE EMPLOYEES WHO CHOSE TO STICK WITH THE CITY TO THE LEANER YEARS, AND COUPLED WITH A LOWER MEDICAL INSURANCE PREMIUM FOR ALL EMPLOYEES.
WE ARE ADDRESSING THE TOP TWO RESPONSES GIVEN DURING OUR EXIT INTERVIEWS IN EFFORT TO BOLSTER OUR RETENTION RATE.
THIS COMPREHENSIVE PLAN DEMONSTRATES BOTH COUNCIL'S AND STUDY LEADERSHIP'S STATED COMMITMENT TO MAKING EMPLOYEE COMPENSATION A PRIORITY.
FOR THAT, OUR CITY EAC WANT TO SAY THANK YOU TO ALL OF YOU [APPLAUSE].
>> LAST CHANCE FOR ANY OF THE THREE OF THEM.
AMAZING. LET'S GIVE ONE MORE HAND THEN.
WOULD YOU MIND? AS WE'VE JUST HEARD ALL THESE AMAZING INFORMATION, DO THE SAME LIKE YOU'VE ALREADY DONE.
TURN TO YOUR NEIGHBOR WHAT STOOD OUT THE MOST, [NOISE] WHAT FEELS IMPORTANT TO YOU, WHAT IS STICKING WITH YOU.
[NOISE] [BACKGROUND] [LAUGHTER] LET'S COME ON BACK TOGETHER.
>> I KNOW WHERE YOU'RE GETTING AT.
>> AFTER CONTINUING ON RIGHT NOW HAVING TO TALK ABOUT
[01:45:05]
NEW BUDGET APPROPRIATION, I'D LIKE FOR YOU TO WELCOME BOTH RICK TADDER AND NICOLE ANTONOPOULOS. HERE WE GO. [APPLAUSE]>> WELL, IT'S HARD TO FOLLOW THAT, [LAUGHTER] WHAT YOU INVESTED FOR OUR EMPLOYEES.
[NOISE] I'M GOING TO WALK YOU THROUGH HOW THESE NEW APPROPRIATIONS FIT INTO ON THE FINANCIAL PICTURE, THE RESOURCES, AND HOW WE'RE ABLE TO MAKE ALL THIS WORK HAPPEN IN A BALANCED APPROACH FOR OUR [NOISE] ORGANIZATION.
NEXT SLIDE. FIRST OFF, WE ALWAYS LIKE TO SHARE WITH COUNCIL WHAT THE STAFF, THE RELATIVE ORGANIZATION, ALL THE DIVISIONS MADE EFFORTS TO BRING FORWARD REQUESTS TO THE BUDGET TEAM.
THEY REALLY LOOK AT THE APPROACH WE'RE TAKING THIS YEAR, AND THEY'RE VERY THOUGHTFUL ON WHAT THEY PUT FORWARD FOR US TO CONSIDER.
[NOISE] HOWEVER, WE CAN ALWAYS SAY THAT THE NEEDS MAY BE EXCEEDING THE REVENUES AND RESOURCES WE HAVE ON AN ANNUAL BASIS.
WE CAN'T DO EVERYTHING, BUT WE'RE GOING TO DO THE BEST WE CAN IN PLACES WE CAN'T.
[NOISE] HERE, YOU SEE A BREAKDOWN OF RESOURCES.
UP AT THE TOP SECTION, THIS IS OUR GENERAL FUND, OUR BIGGEST FUND OF THE CITY.
THE BOTTOM IS ALL OUR OTHER FUNDS, SPECIAL REVENUES, ENTERPRISE FUNDS AND SUCH.
YOU'LL SEE THAT REQUESTS WERE MADE FROM AN ONGOING PERSPECTIVE, "I NEED THIS ON AN ANNUAL BASIS TO SUPPORT MY PROGRAM," OR A ONE TIME, "I NEED THIS ONE-TIME NEED TO GET THROUGH NEXT YEAR, AND I WON'T BE NEEDING IT FOR NEXT YEAR FOR REQUEST." THAT'S HOW WE MEASURE REQUESTS FROM STAFF.
THEY SAY RECURRING OR ONE-TIME AS WE GO THROUGH THIS.
IN THE PERSONNEL SECTION, STAFF, THROUGHOUT THIS ORGANIZATION, BROUGHT THROUGH APPROXIMATELY $2.6 MILLION IN NEW PERSONNEL REQUESTS, RECLASSIFICATIONS, AND REORGANIZATIONS THAT THEY WANTED THE BUDGET TEAM TO CONSIDER IN THIS BUDGET ADOPTION AND PROPOSAL FROM THE CITY MANAGER.
THERE WAS A LOT OF STAFF REQUESTS, A LOT OF REQUESTS THAT WE'VE WALKED THROUGH AND HAVE THOSE CONVERSATIONS.
ON ONE-TIME, IT'S JUST UNDER 800,000, IN THE ONE-TIME REQUEST FOR PERSONNEL.
THE MAIN THING OF THAT IS SOME CONTRACTOR SERVICES, BUT A BIG PORTION IS RETIREMENT DEALS.
WE HAVE ABOUT 600,000 SET ASIDE FOR RETIREMENTS IN THE NEXT YEAR.
WE KNOW WE'RE LOSING SOME OF THAT KNOWLEDGE AND PEOPLE GOING ON TO ENJOY SOME TIME THAT THEY WELL-DESERVED IN THEIR RETIREMENT, BUT WE'LL HAVE A JOB TO FILL THOSE BOOTS.
THOSE ARE THE OTHER THINGS THAT STAFF BROUGHT FORWARD: YOUR CONTRACTUAL SERVICES, YOUR COMMODITIES, YOUR FUEL, YOUR SUPPLIES, AND SOME CAPITAL REQUESTS AND EQUIPMENT, AND THOSE KINDS OF THINGS.
IN THE GENERAL FUND, FOR THE OTHER REQUESTS IN TOTAL WAS ALMOST 13 MILLION AFTER THOSE TWO CATEGORIES.
IN GENERAL FUND, YOU CAN SEE THAT OUR ONGOING REQUESTS WAS $9.5 MILLION.
THAT IS MORE THAN WE HAVE AVAILABLE, AND 6.8, THE ONE-TIME FUNDING.
I THINK WE MADE A LOT OF GOOD SURPRISE, BUT THOSE ARE NUMBERS WE COULDN'T QUITE REACH.
IN ALL OTHER, YOU CAN SEE THAT THE GENERAL FUNDS REQUESTS ARE ACTUALLY UP A BIT HIGHER THAN ALL THOSE OTHER FUNDS PUT TOGETHER, BUT THEY STILL HAVE SOME NEEDS THAT THEY WOULD LIKE TO ADDRESS IN THE BUDGET CYCLES, TOO, AND WE DO HAVE THOSE THOUGHTFUL CONVERSATIONS.
UNDER PERSONNEL, ALMOST $4.1 MILLION ONGOING, AND 167,000 IN ONE-TIME.
ANOTHER REQUEST, 500,000 ONGOING RESOURCES AT 6.6.
THAT JUST TELLS YOU WHAT, WE AS AN ORGANIZATION, WHAT STAFF HAS THOUGHTFULLY GONE THROUGH TO BRING FORWARD TO BUDGET TEAM FOR CONSIDERATION.
THIS IS WHY IT TAKES US A THREE-WEEK PERIOD TO WALK THROUGH THIS, TALK WITH THE DIVISIONS, TALK ABOUT THEIR NEEDS, BALANCE THEIR FUNDS.
ALL OF THESE ARE FUNDS THAT ARE SELF-BALANCING AND SEE HOW WE CAN DELIVER WHAT THEY NEEDED THROUGH A BUDGET PROPOSAL. A LOT OF WORK THERE.
YOU CAN SEE IT WAS ALMOST $30 MILLION IN REQUESTS. NEXT SLIDE.
[01:50:08]
I'M GOING TO WALK THROUGH SOME OF THE COMPONENTS THAT WE HAVE APPROVED.WE'LL LOOK MAINLY AT THE GENERAL FUND, FOR THE NEXT COUPLE OF SLIDES, BECAUSE THAT IS THE BIGGEST CONSTRAINT WE HAVE.
THIS SLIDE IS A SUMMARY OF WHAT YOU JUST HEARD FROM OUR HR TEAM AND WHAT THEY DELIVERED.
THIS IS THE GENERAL FUND PORTION OF THAT OVER FOUR MILLION DOLLAR REQUEST IN PERSONNEL THAT THE BUDGET TEAM HAS APPROVED.
WE HAVE OUR MERITS AND, AGAIN, THESE ARE ONGOING MERITS.
WE EXPECT TO PROVIDE THESE LEVEL OF MERITS ON AN ANNUAL BASIS, AND THEY'RE BUILT-IN.
THAT WAS A BIG CONTRIBUTOR AS WELL AS THESE OTHER MINIMUM WAGE, MARKET, COMPRESSION AND MEDICAL AND DENTAL.
THOSE INVESTMENTS IN OUR EMPLOYEES MAKE UP 3.6 MILLION FOR OUR ONGOING RESOURCES WE'RE RECOMMENDING TO COUNSELORS HERE IN OUR GENERAL FUND.
NEXT SLIDE. [NOISE] THIS IS AN EXCITING SLIDE TO SHARE WITH COUNCIL ALSO, INVESTMENT INFRASTRUCTURE.
WE'VE BEEN TALKING ABOUT THE INFRASTRUCTURE SINCE LAST SEPTEMBER.
WE'VE TALKED ABOUT IN DECEMBER, WE TALKED ABOUT IN FEBRUARY.
WE CAN'T STRESS THE IMPORTANCE OF INFRASTRUCTURE IN OUR FUNDS.
THIS SPECIFIC SLIDE IS FOR OUR GENERAL FUND SERVICES.
THIS IS WHERE WE HAVE A LOT OF SERVICE LIKE PARKS, RECREATION, POLICE, FIRE, AND SO FORTH.
A LOT OF PROGRAMS HAVE NEEDS HERE.
WE'RE EXCITED TO SHOW OFF JUST OVER $9 MILLION OF INFRASTRUCTURE INVESTMENT THAT THE BUDGET TEAM IS PROPOSING.
I'M GOING TO WALK THROUGH THESE, A LITTLE BIT, WITH MORE DETAIL.
[NOISE] WHAT THAT IS, IT HAS ACTUALLY TWO QUITS OR LADDER TRUCKS.
WE'VE TALKED ABOUT OUR LADDER TRUCKS AND THEIR [INAUDIBLE] INFRASTRUCTURE THAT THEY HAVE.
THEY'RE GETTING OUT IN YEARS AND WE DO NEED TO GET THESE REPLACED.
THEY'VE BEEN DISCUSSED WITH THE BOND COMMITTEE ALSO.
ONE OF THESE HAS, SO WE'VE GOT ONE THAT'S GOING TO BE A REPLACEMENT OF AN EXISTING LADDER TRUCK, ABOUT $2 MILLION FOR THAT VEHICLE.
THAT PULLED IT AWAY FROM THE BOND COMMITTEE'S CONSIDERATION.
WE'RE GOING TO FUND THAT WITH OUR RESOURCES WE HAVE IN THE GENERAL FUNDING STEP.
THE OTHER ONE IS AN INCREASED FOR A FLEET OF LADDER TRUCKS.
CURRENTLY, WE HAVE TWO AND WE STRUGGLE WHEN ONE GOES DOWN AND WE'RE STUCK WITH ONE VEHICLE.
WE KNOW OUR COMMUNITY IS GROWING.
THE SIZE OF BUILDINGS, THE HEIGHTS ARE GOING UP, SO WE NEED TO BE MORE PREPARED WITH OUR LADDER TRUCK RESPONSE.
WE'RE RECOMMENDING PURCHASING A SECOND QUINT LADDER TRUCK WITH DEVELOPMENT FEES.
THESE ARE THE FEES THAT COUNCIL HAS PASSED TO COLLECT WHEN DEVELOPMENTS COME IN AND PROVIDE THE FEES.
WE'RE GOING TO GET TO FINANCING TO GET THE RESOURCES.
IT'S JUST NOT AVAILABLE TODAY.
BUT WHEN WE'RE READY TO PURCHASE THAT YOU WILL COME TO COUNCIL ASK FOR FINANCING THIS THROUGH DEVELOPMENT FEES.
WE LOOK FORWARD TO THAT PURCHASE.
THE OTHER 600 THOUSAND PLUS, WE WANTED TO GET ANOTHER FIRE TRUCK REPLACED SOONER OR LATER.
WE CAN PUT MONEY ASIDE EACH YEAR TO HELP REPLACE FIRE VEHICLES.
THIS YEAR, WE SAID, WELL, LET'S JUST FUND THE REST OF THAT ONE AND GET AN IN-PLACE ASAP.
THAT AND THE QUINTS ARE THE ONES THAT YOU APPROVED ON TUESDAY NIGHT.
IT MAY ALLOW US TO BE MORE AGGRESSIVE, GET THE CONTRACT IN PLACE AND SAVING HUNDREDS OF THOUSANDS OF DOLLARS WHEN PRICE INCREASES COMING UP THIS YEAR.
WE'RE HAPPY THAT WE CAN GET THAT MOVING FORWARD INSTEAD OF WAITING FOR REPLACEMENT.
FOR THE FLEETS IN PARK, BACK IN FEBRUARY OR LATE AND A TEAM CAME TO US AND TALKED ABOUT SOME GAPS AND NEEDS IN A COUPLE OF AREAS OF THE CITY.
PARKS WAS ONE WHERE WE HAVE SOME PRETTY AGING VEHICLES THAT NEEDED REPLACEMENT.
THE FLEET TEAM RECOMMENDED $200,000 TO REPLACE SEVERAL VEHICLES IN THAT AREA.
WE TALKED ABOUT IT. WE DID ALLOCATE THAT FUNDS FOR THEIR VEHICLES.
AS WELL IN THE POLICE DEPARTMENT, IT'S THE SAME CONVERSATION THAT WE'RE GETTING BEHIND ON REPLACEMENT POLICE VEHICLES.
WE TOOK THE OPPORTUNITY TO SAY YES, LET'S USE SOME ONE-TIME' MONEYS AND GET AHEAD OF OURSELVES FOR FLEET REPLACEMENT.
WE'RE THRILLED TO BE ABLE TO PROVIDE 700 THOUSAND THERE FOR FLEETS RESOURCES.
THE NEXT SECTION IS THE CITY IMPROVEMENTS.
THAT WAS ALSO A PRESENTATION THAT WE PROVIDED IN FEBRUARY ABOUT
[01:55:05]
OUR NEEDS THAT THE ANNUAL FUNDING IS JUST NOT ENOUGH THAT WE HAVE.WE NEED TO START GROWING THAT OUT OF MONEY.
THIS YEAR WITH THE REQUEST OF FACILITIES, WE'RE ADDING $355,000 TO HELP THEM ADVANCE MAINTENANCE OF OUR FACILITIES, THE BIG EXPENDITURES THAT WE HAVE.
THEY HAVE A TEAM WORKING TOGETHER, TO SEE HOW THEY WILL ALLOCATE THOSE FUNDS AND GET SOME MORE IMPROVEMENTS TO OUR FACILITIES.
THE NEXT TWO ARE IN OUR TECHNOLOGY AREAS OR INFORMATION TECHNOLOGY.
YOU HEARD US IN FEBRUARY TALKING ABOUT INFRASTRUCTURE RELATED TO THE FIBER AS WELL AS SOFTWARE COSTS AND THEIR HARDWARE REPLACEMENT.
HARDWARE TO OUR IT TEAM IS VERY IMPORTANT AND CRITICAL TO KEEP IT UP AND RUNNING.
IT STARTS TO GET ACED OFF AND WE KNOW WE GOT TO KEEP INVESTING.
WE'VE BEEN DOING A LITTLE BIT OF TIME, BUT WE ARE NOW OFFERING THE GENERAL FUNDS.
NOW PROVIDING ANOTHER 500 THOUSAND WILL GO TOWARD FIBER, HOPING FOR GRANT MATCHES.
WE'LL DO A LOT OF WORK ON THAT.
CJ CAN TALK ABOUT THAT LATER TODAY.
EVEN THOUGH I'M NOT SURE. THEN THE INFRASTRUCTURE, THE HARDWARE, AND MAKING SURE WE'RE PAYING FOR OUR SOFTWARES THAT WE NEED, HOW WE INVESTED THAT OVER A MILLION DOLLARS IN OUR IT INFRASTRUCTURE.
THE LAST ONE IS AN EXCITING ONE TO BRING FORWARD ALSO.
THIS IS A CONVERSATION WE HAD VERY RECENTLY WITH THE REVENUE GROWTH WE'RE SEEING IN THAT INCOME TAX, WE FELT IT WAS REALLY CRITICAL TO HIT THE NUMBER ONE PRIORITY OF THE PUBLIC SAFETY GROUP.
PUBLIC SAFETY RADIO COMMUNICATION SYSTEM, IT'S ON THE BOND COMMITTEE CONVERSATION HAS BEEN IDENTIFIED AS THEIR TOP PRIORITY.
THIS 2.6 MILLION, IT MAY NOT GET 100 PERCENT DONE, BUT IT GOES A LONG WAY TO ASSURE THAT THEY HAVE THE RIGHT TOOLS, THE RIGHT RADIOS, AND WE START GETTING UP THE GRADE FOR THAT EQUIPMENT.
WE FELT THIS WAS A VERY CRITICAL PLACE TO ADD TO THIS INFRASTRUCTURE FUNDING TO PROVIDE TO YOU, COUNCIL, FOR DECISIONS.
SOME VERY EXCITING NEWS ON OUR INFRASTRUCTURE FUND.
WE LOVE OUR MATH, FINANCE AND MANAGEMENT SERVICES.
HOW DID WE GET DOWN INTO THE RESOURCES AND GENERAL FUND? OUR BUDGET TEAM IS RECOMMENDING A CITY MANAGEMENT PROPOSAL FOR THIS BUDGET IS OUTLINED BETWEEN THE RESOURCES AVAILABLE IN HOW WE'RE INVESTING THOSE FUNDS.
UP AT THE TOP IS OUR RESOURCES.
WHEN WE WERE HEARING IN FEBRUARY, NOT HERE, BUT HER MEETING, WE HAD ABOUT 3 MILLION IN ONGOING RESOURCES AS WELL AS ABOUT 10 MILLION IN ONE TIME RESOURCES.
IT WAS A GREAT START TO OUR CONVERSATIONS.
AT THE RETREAT, WE TALKED ABOUT THAT CENSUS FIGURE, NEW REVENUES RELATED TO OUR SENSES GROWTH AND HOW THAT IMPACTED OUR STATE'S SHARED REVENUES FOR SALES TAX INCOME, THAT'S 600 THOUSAND AND ONGOING AND A COUPLE OF A 100 THOUSANDS OF A ONE-TIME FUNDING.
WE'VE ALWAYS HAD FUNDING SET ASIDE.
WE HAD FUNDING SET ASIDE FOR THE ONGOING MERITS.
THAT WAS PART OF WHAT WE'RE GOING TO UTILIZE FOR THESE PERSONAL COSTS THAT WE ARE PROPOSING FOR COUNCIL WITHIN THE MERITS, WE HAVE THE 1.8 SET ASIDE AND WE WANT TO CONTINUE THAT.
WE SET ASIDE, OF COURSE, IN OUR ONE-TIME RESOURCES, BECAUSE WE DON'T WANT TO UTILIZE 100 PERCENT OF OUR SALES TAX REVENUES, ESTATES AND REVENUE EACH YEAR, WE SET ASIDE A SMALL PORTION ABOUT $1 MILLION TO ALLOW US TO BE FLEXIBLE WITH OUR APPROPRIATIONS.
YOU CAN SEE OUR TOTAL AVAILABLE FOR THE CITY GENERAL FUND IS THAT IT WAS A VERY HEALTHY NUMBER THAT THE PROJECT TEAM WORKED WITH AND WORK WITH ALL THE DIVISIONS TO COME UP WITH A PROPOSAL.
FIVE AND A HALF MILLION DOLLARS AND ONGOING RESOURCES.
A VERY HEALTHY YEAR AND 19 MILLION IN ONE-TIME RESOURCES.
BUT TO TAKE DECISIONS AND RECOMMENDATION WITH HELP FROM THE VISIONS BREAKS DOWN INTO THE RESOURCES THAT WE'RE PROPOSING IN TODAY'S BUDGET RECOMMENDATIONS.
YOU HEARD ABOUT THE INVESTING EMPLOYEES, THOSE ARE ONGOING RESOURCES.
WE DO NEED TO KEEP THESE AS ONGOING IN OUR BUCKETS OF MONEY.
THE OTHER ONGOING REQUESTS, WE HAVE ABOUT $1.8 MILLION IN ADDITIONAL ONGOING REQUEST, WHICH IS YOUR CONTRACTUALS, YOUR COMMODITIES, AND THOSE SERVICES THAT WE HAVE.
700,000 OF THAT WAS PRIOR TO YOUR REQUESTS THAT WERE NOT A LONG TIME AGO.
IT REALLY SHOULD HAVE BEEN IN THE ONGOING BUCKET SO WE DID MAKE
[02:00:03]
SOME STRIDES IN THAT FOR THE ONGOING NEEDS.IN THE END, WE HAVE ABOUT $40,000 OF ONGOING RESOURCES STILL AVAILABLE FOR COUNCIL'S DECISION AS WE GO THROUGH TODAY AND TOMORROW.
MAYBE FUNDS WE MAY WANT TO ALLOCATE TOWARDS SOME OF YOUR REQUESTS.
IT'S A GENERAL PUBLIC PORTION.
THE ONE-TIME PORTION, WE TALKED ABOUT THE INFRASTRUCTURE INVESTMENT, A HEFTY AMOUNT OF FUNDS WERE THERE AND I THINK IT'S VERY CRITICAL THAT WE MAKE THOSE IN OUR COMMUNITY.
IN ALL OTHER ITEMS, ABOUT $2.3 MILLION TO ALL THE SECTIONS AND DIVISIONS WITHIN THE GENERAL FUND ARE RECEIVING FUNDING IN THOSE ASPECTS.
[NOISE] SUPPORT OF OTHER FUNDS.
WE UNDERSTAND THE GENERAL FUND IS THE LEAST RESTRICTED FUND, WE TALKED ABOUT THAT EARLIER TODAY.
SOMETIMES, WE FEEL A NEED AS A GENERAL FUND REVENUES TO HELP SUPPORT OTHER AREAS OF OUR CITY.
HERE, YOU CAN SEE WE'RE DOING A $1.2 MILLION INVESTMENT IN OTHER FUNDS.
WHAT THIS COMPRISES OF IS THE GENERAL FUND IS CONTRIBUTING $500,000 AS WE HAVE INCURRED HERE, ANOTHER $500,000 TO HELP COUNSEL WITH THE CLIMATE ACTION EMERGENCY THAT YOU DECLARED.
WE'RE TRANSFERRING THIS TO SUSTAINABILITY TO HELP US ADVANCE IN CLIMATE ACTION EMERGENCY MEASURES THAT WE WANT TO WORK ON.
ANOTHER $500,000 IS GOING FOR THE HOUSING EMERGENCY, AN ADDITIONAL TO $500,000 WE PROVIDED IN THE CURRENT YEAR., SO A MILLION DOLLARS FOR EACH OF THE EMERGENCIES COUNCIL AS DECLARED.
18,000 IS TO HELP WITH A HOUSING NAVIGATOR POSITION.
HOUSING CAME AND TALKED TO YOU ABOUT THAT POSITION THAT THEY HAVE.
THEY CAN TALK MORE ABOUT IT WHEN THEY SHARE THEIR SLIDES, A GENERAL FUND SUPPORTING A PORTION OF THAT POSITION.
THE LAST $130,000 IS THE GENERAL FUND MAINTENANCE INVESTMENT IN THE LIBRARY AND THE ADA RAMPS.
WE KNOW THIS IS A CITY FACILITIES AND WE RECOGNIZE THAT THE LIBRARY MAY NEED SOME RESOURCES TO HELP COMPLETE THE PROJECT, SO WE ARE INVESTING IN THAT INFRASTRUCTURE AT THE LIBRARY.
WITH THAT, GOING THROUGH THE MATH, WE HAVE ABOUT $360,000 IN ONE-TIME MONIES ARE STILL AVAILABLE WITHIN THE GENERAL FUND THAT WE'RE COMFORTABLE WITH ALLOCATING COUNCIL BESIDES.
THEN JUST ONE LAST NOTE BEFORE I HAND IT OVER TO NICOLE IS, THIS IS THE GENERAL FUND PICTURE.
EACH AND EVERY FUND THAT WE HAVE IN THE CITY OF FLAGSTAFF IS BALANCED BETWEEN ONGOING AND ONE-TIME RESOURCES.
WE'LL GET THE MATH AND WORK ON EVERY FUND AND CAME BACK TO YOU WITH A BALANCED APPROACH.
[NOISE] ALL THE FUNDS CAN FUND THEIR MERITS AND MARKETS AND THEIR INVENTORY INVESTORS, SO WE'RE PROUD THAT THEY CAN SUPPORT THAT ALSO IN OUR ORGANIZATIONS.
WE HAVE A VERY BALANCED PLAN FOR ALL OF OUR FIVE-YEAR PLANS IN THIS BUDGET PROPOSAL.
WITH THAT, I WILL ANSWER ANY QUESTIONS BEFORE WE TURN IT OVER TO GEORGE [INAUDIBLE]
IN REGARDS TO THAT 2.6 IN COMMUNICATION, WAS THAT PART OF THE CONVERSATION THAT MIGHT GO OUT TO A BOND INITIATIVE?
>> BUT REMEMBER LOOKING FAR BACK THE CONVERSATION AROUND DURING THE TRIPLE FUNDS.
>> YES, THAT WAS THE NUMBER ONE PRIORITY, PUBLIC SAFETY, WHO ARE COMING TO THE FRONT CONSIDERATION IN NOVEMBER.
YEAH, THEY'VE BEEN DISCUSSING IT.
BUT WE'LL HAVE A CONVERSATION WITH THEM ABOUT THIS.
>> IT MIGHT NEED AN ADDITIONAL 2.6.
>> NO, BECAUSE THAT ONE WAS NOT APPROVED YET.
WE'RE COMING IN GENERAL RESOURCES TO GET IT DONE NOW VERSUS PUTTING ON A PATH IN THE FUTURE.
>> IT WILL COME OFF ABOUT [OVERLAPPING]
>> NOTHING ABOUT IT TO APPROVE. IT'S THE ONLY ONE.
>> I'LL JUST NOTE THAT I PREFER JUST COMING OUT OF THE GENERAL FUND AND GETTING IT DONE QUICKLY, ESPECIALLY WHEN WE'RE CONSIDERING PUBLIC APPROVAL FOR THESE THINGS, RADIO SYSTEMS ARE NOT EXACTLY THE HOTTEST TOPICS TO IMPROVE IN BUSINESS.
THIS IS CRITICAL, OUR RADIOS ARE NOT WORKING, THEY JUST SHUT DOWN. ANYWAYS, I APPRECIATE YOU.
>> A SIMILAR COMMENT COMES FROM WHERE IT CLICKED.
>> WOULD IT BE POSSIBLE TO NOT HAVE ANY BONDS GO TO THE PUBLIC? DO WE NEED TO COVER ALL OF THE THINGS THAT WE'RE REALLY MEETING? I HAVE TWO BONDS AND THEN I'LL TIE THAT INTO THE VERY BOTTOM LINE IF YOU'RE SORRY SINCE
[02:05:06]
NO PRIMARY PROPERTY TAX [NOISE] IN FACT, IF WE TAKE THAT POLICY, WE'RE REDUCING PROPERTY TAX ADJUSTED FOR INFLATION.IT'S THE SAME NUMBER OF DOLLARS.
IF INFLATION IS LESS BUYING POWER SO MAYBE YOU MAY WANT TO SEND US TO ADJUST THAT FOR INFLATION ONLY AND NOT HAVE TO BUILD THE RUBBERS WITH A SECONDARY PROPERTY TAX INCREASE.
BUT I REALIZED THAT THE [INAUDIBLE] STAYED THE SAME BUT YOU'RE STILL ASKING FOR THE VOTERS TO PAY FOR [NOISE] SOMETHING ON THEIR SECONDARY CAR PRE-TAX?
I THINK I FOLLOWED IT, BUT LET ME TALK THROUGH THAT.
WE HAD A CONVERSATION ABOUT THE PRIMARY PROPERTY TAX WITH COUNCIL AT A COUNCIL MEETING RECENTLY.
WE GOT DIRECTION NOT TO ADVERTISE OR PUT UP AN AD TO ALLOW FOR A RATE INCREASE.
WE HAVE A LOT OF PUBLICATION WORK TO DO.
THE AMOUNT OF THIS INCREASES REALLY ONLY $400,000, IT'S NOT GOING TO COVER THESE MILLION DOLLARS NEEDS THAT ARE IN FRONT OF THE BOND COMMITTEE.
WE DO HAVE RESOURCES OUTSIDE THE GENERAL FUND THAT WE DO NEED TO HELP WITH INFRASTRUCTURE HAZING.
I THINK THAT I'LL BRING IT FORWARD TO COUNCIL SO NO, I DON'T SEE THIS BEING ABLE TO COVER WHAT WE ARE ASKING THE BOND COMMITTEE TO COVER.
>> TO THE FIRST PART OF YOUR QUESTION, COUNCIL MEMBER, ULTIMATELY, THE RECOMMENDATIONS FROM THE CITIZEN BOND COMMITTEE WILL BE COMING BACK TO YOU, THE COUNCIL, FOR CONSIDERATION, AND IF COUNCIL'S DESIRE WAS TO NOT PURSUE THAT, WELL, THAT'LL BE A DISCUSSION FOR YOU TO HAVE.
WE'VE BEEN OPERATING UNDER YOUR DIRECTION SINCE LAST OCTOBER-NOVEMBER IN PUTTING TOGETHER THE COMMITTEE THAT HAPPENS IN DECEMBER AND THEN THEY'VE BEEN MEETING WEEKLY EVER SINCE.
THERE'S A LOT OF WORK GOING INTO THIS COUNCIL'S DIRECTION, BUT I WANT TO EMPHASIZE IN THE END, IT COMES BACK TO THE COUNCIL AS WELL.
I RECEIVED A COUPLE OF EXAMPLES HERE OF THINGS THAT WENT TO THE BOND COMMUNITY THAT WE'RE NOW SAYING, WELL, WE CAN COVER THOSE WITHOUT ISSUING BONDS.
THE OBVIOUS QUESTION WAS, WHEN THINGS COME TO US SAYING WE LIKE TO PUT THIS AS A BOND PROPOSAL BEFORE THE VOTERS IN THOSE DETAILED CASES, IS THERE ANY WAY WE CAN COVER THAT WITHOUT PROBLEM TO THE VOTERS?
>> I'LL ATTEMPT TO ANSWER THAT.
WE'RE NOT READY WITH THE RECOMMENDATIONS FROM THE COMMITTEE BUT WITH THE NUMBERS WE'RE SEEING AS FAR INVOLVING HOUSING, CLIMATE ACTION, INFRASTRUCTURE, I THINK THE ANSWER IS NO, WE'RE NOT GOING TO BE ABLE TO ABSORB THOSE COSTS THROUGH OTHER MEANS, BUT I WANT TO BE CAREFUL HERE.
WE'RE DOING WHAT WE CAN TO FIND THE RESOURCES AND THERE'S A LOT OF BRANCH BEING PURSUED, AND IT WILL CONTINUE TO BE A MOVING TARGET IF YOU WILL.
THINGS COULD FALL OFF THE LIST, BUT SOMETHING MUST HAVE GIVEN THAT, AND NOT EVERYTHING WILL FALL OFF THE LIST AND THE NUMBERS ARE JUST TOO GREAT.
>> WE CAN HAVE THAT DISCUSSION WHEN WE HAVE THAT DISCUSSION.
>> ABSOLUTELY. [OVERLAPPING] WE'RE BEING AS RESOURCEFUL AS WE CAN.
JUST LESS THAN A WEEK, WE MET A FEW OF US WITH CONGRESSMEN O'HALLERAN IN THE AIRPORT LOOKING TO FINANCE THINGS THERE AND ELSEWHERE IN THE COMMUNITY AS A CONTINUOUS DIALOGUE TO SEEK DOLLARS MOSTLY AT THE FEDERAL LEVEL BUT STATE LEVEL AS WELL.
LAST NIGHT, WHEN FINISHING THE DRAFT OF A LETTER TO THE SAME CONGRESSMEN REGARDING COMMUNITY BENEFIT APPROPRIATIONS, SOMETIMES REFERRED TO AS [INAUDIBLE] THAT WE'RE TRYING TO GET AWAY FROM THAT [OVERLAPPING]
>> I KNOW. [LAUGHTER] STRIKE THAT FROM THE RECORD.
[LAUGHTER] WE'RE DOING EVERYTHING WE CAN, BEING RESOURCEFUL AND HOPEFUL.
THAT WILL LESSEN THE NEED TO ASK OUR VOTERS TO APPROVE ON ISSUES, BUT I DON'T THINK IT WILL ELIMINATE IT.
>> THANK YOU. JUST ONE OF THEM ALSO TO TALK ABOUT THE [INAUDIBLE] CITY WAS FAR MORE THAN 75 MILLION WHICH.
COUNCIL CANNOT THROWS US A TARGET FOR THE BOND MEASURE.
WE NEED MUCH BIGGER THAN THAT, IT JUST CHANGES OR BRINGS UP THE NEXT FORUM AS POTENTIAL.
IT'S ONE OF THE CONVERSATIONS. [NOISE]
>> I THINK ALTOGETHER WE GOT ABOUT $400 MILLION [OVERLAPPING]
[02:10:05]
>> WE'RE ALREADY SKETCHING THE [INAUDIBLE]
>> GOING BACK TO YOUR PRESENTATION ABOUT THE SUPER WORK PRODUCT [INAUDIBLE] YOU MENTIONED THAT 500,000 FOR HOUSING AND 500,000 FOR CARBON-TYPE [INAUDIBLE] ARE THOSE ALLOCATION ON THOSE OR WE HAVE THOSE FLAGGING EVERY YEAR IN OUR GENERAL FUND?
>> CURRENTLY, THEY ARE IN A ONE-TIME COLUMN.
WE'RE VERY TIGHT ON THOSE ONGOING RESOURCES THIS YEAR BECAUSE OF INVESTMENT PLOYS.
IT'S A ONE-TIME, AND WHAT WE CAN CONSIDER EACH YEAR AS WE GO WITH BUDGET, FUNDING THOSE [INAUDIBLE] YEAH, IT'S ONE-TIME.
>> GOOD MORNING [INAUDIBLE] COUNCIL.
SUSTAINABILITY DIRECTOR. I HAVE TO, I'M NOT GOING TO TELL A BAD JOKE BECAUSE I ALWAYS TELL REALLY BAD JOKES, [NOISE] BUT I'M GOING TO ASK [INAUDIBLE] SINCE WE'RE TALKING ABOUT MONEY.
YOU'VE GOT ABOUT NINE MINUTES TO FIGURE OUT THE ANSWER, THIS IS FOR EVERYONE.
WHAT ODD NUMBER BECOMES EVEN WHEN YOU REMOVE A LETTER?
>> THINK ABOUT THAT. DON'T LET IT DISTRACT YOU FROM MY PRESENTATION.
[LAUGHTER] DOES ANYONE NEED ME TO REPEAT THAT?
>> YES. WHAT ODD NUMBER BECOMES EVEN WHEN YOU REMOVE A LETTER?
>> WHEN YOU REMOVE A LETTER, THE S, IT BECOMES EVEN.
>> [BACKGROUND] [OVERLAPPING].
>> THANKS RICK FOR THINKING THIS OVER.
I'VE BEEN HAPPY TO DISCUSS THE PROPOSED BUDGET THROUGH THE CARBON NEUTRALITY LENS.
TO FRAME HOW WE GOT HERE, RICK, MADE REFERENCE TO THIS EARLIER THIS MORNING.
AS PART OF THE BUDGET PROCESS, STAFF WERE ASKED TO INCLUDE INFORMATION ABOUT THEIR FUNDING REQUESTS AND HOW IT MAY OR MAY NOT SUPPORT THE CARBON NEUTRALITY PLAN.
WE REITERATED TO STAFF THAT IF SOMETHING DOES NOT NECESSARILY ALIGN WITH CARBON NEUTRALITY PLAN, THAT'S OKAY.
WHAT WE'RE REALLY TRYING TO DO IS IDENTIFY WHAT FUNDING REQUESTS ALIGNED WITH OUR TIME AND ACTION GOALS.
IF THERE WAS ALIGNMENT, STAFF COULD IDENTIFY UP TO THREE TARGET AREAS IN THE CARBON NEUTRALITY PLAN THAT WAS ALIGNED WITH THEIR FUNDING REQUEST.
I DO NEED TO TAKE A MOMENT TO THANK STAFF FOR PARTICIPATING IN THIS EXERCISE.
THE BUDGETARY PROCESS IS A HEAVY LIFT FOR ALL.
I REALLY APPRECIATE ALL THE WORK THAT WENT INTO THAT.
THIS PROCESS IS EVOLVING AND ALONG WITH PDB, IT WILL CONTINUE TO BE REFINED AS WE EXPAND THE USE OF PDB.
I'M REALLY EXCITED THAT THIS IS THE FIRST YEAR THAT WE'VE HAD THAT DIRECT CORRELATION WITH PDB ON LOOKING AT OUR FUNDING REQUEST THROUGH THE CARBON NEUTRALITY LENS.
THE BENEFITS OF THIS EXERCISE ARE THREEFOLD.
IT REALLY DOES HELP THE CITY STAY ACCOUNTABLE TO THE COMMUNITY REGARDING OUR CARBON NEUTRALITY GOALS AND BE TRANSPARENT.
THAT'S EXACTLY WHAT PDB REALLY IS DESIGNED TO DO.
NOW, WE'RE JUST STICKING THIS UP.
IT'S ALSO TO HELP THE CITY IMPROVE AGAINST ACCOUNTING OF OUR INVESTMENTS AND CLIMATE ACTION.
THEN THE FINAL IS TO USE THIS PROCESS AS AN OPPORTUNITY TO EDUCATE AND BUILD CAPACITY NOT ONLY WITHIN THE ORGANIZATION, BUT IN THE FLAGSTAFF COMMUNITY.
FOR THE NEXT FEW SLIDES, I'M GOING TO COVER THE RESULTS OF OUR ANALYSIS.
THERE ARE TWO CATEGORIES TO THIS ANALYSIS, ALIGNMENTS WITH THE CARBON NEUTRALITY PLAN AND ADVANCEMENTS OF THE CARBON NEUTRALITY PLAN.
YOU MAY BE WONDERING WHAT THE DIFFERENCE IS.
WELL, AS RICK HAS MENTIONED, SEVERAL BUDGET REQUESTS HAVE A RECURRING ONE-TIME ASKED, SUCH AS ANNUAL FEES FOR PROCUREMENT SOFTWARE THAT ALLOWS US TO MAINTAIN A PAPERLESS SUBMISSION PROCESS.
OR THE SOFTWARE TO OPERATE OUR SMART WATER IRRIGATION SYSTEM.
THAT'S GOING TO BE ALIGNMENTS WITH THE CARBON NEUTRALITY PLAN.
I KNOW THAT THE BUDGET TEAM MAY HAVE BEEN FOCUSING ON TRANSITIONING THESE RECURRING ONE TIME ASKED LIKE SOFTWARE, BUT IT'S AN EVOLVING PROCESS.
I KNOW THAT WE'RE STRIVING TO GET THERE BUT CAN'T DO IT ALL AT ONCE.
WITHIN THESE, THEY'RE AS BUSINESS AS USUAL INVESTMENTS THAT ALIGN WITH CLIMATE ACTION, BUT NOT NECESSARILY MOVING THE NEEDLE ON THE CARBON NEUTRALITY PLAN.
[02:15:04]
I WANT TO MAKE SURE THAT THAT SINKS IN.GREAT. I'M GOING TO HIGHLIGHT FUNDING REQUESTS THAT ARE TRULY ADVANCING THE CARBON NEUTRALITY PLAN IN A FEW SLIDES.
NEXT SLIDE PLEASE. [NOISE] IT'S EVERYONE'S FAVORITE HONEYCOMB.
I JUST WANTED TO OFFER A REMINDER OF THE CARBON NEUTRALITY PLAN'S KEY TARGET AREAS.
JUST QUICKLY RUNNING DOWN THE LIST, ITS EMISSIONS REDUCTIONS, COMMUNITY RESILIENCE, EQUITABLE SYSTEMS, DECREASE DEPENDENCE ON CARS, ELECTRIC MOBILITY, CLEAN ELECTRICITY, FUEL SWITCHING.
REDUCING BUILDING ENERGY USE, SUSTAINABLE CONSUMPTION AND WASTE, AND THEN FINALLY CARBON DIOXIDE REMOVAL. NEXT SLIDE, PLEASE.
THE RESULTS OF OUR ANALYSIS AS SHOWN ON THIS GRAPH.
AS YOU CAN SEE COUNCIL, THE PROPOSED BUDGET SUPPORTS NINE TARGET AREAS IN THE CARBON NEUTRALITY PLAN.
I'M PLEASED TO NOTE THAT BOTH COMMUNITY RESILIENCE AND EQUITABLE SYSTEMS ARE THE MOST WELL SUPPORTED IN THIS BUDGET PROCESS.
[OVERLAPPING] WHAT IS NOTED IN THIS GRAPH IS THAT IF A FUNDING REQUEST ALIGNS WITH THE CARBON NEUTRALITY PLAN, IT'S IN BLUE.
THEN IF IT ADVANCES THE CARBON NEUTRALITY PLAN, IT'S THE MUSTARD YELLOW.
A FUN NOTE HERE IS THAT $7.6 MILLION OF THE PROPOSED BUDGET ALIGNS WITH THE CARBON NEUTRALITY PLAN.
NOTABLY, 4.6 OF THAT ARE THE FIRE TRUCKS AND THE FIRE APPARATUS THAT RICK JUST MENTIONED. NEXT SLIDE, PLEASE.
THIS IS REALLY WHEN I DIVE INTO ADVANCING THE CARBON NEUTRALITY PLAN.
THIS IS AGAIN MOVING THAT NEEDLE IN A VERY AGGRESSIVE GOAL TO MEET CARBON NEUTRALITY BY THE YEAR 2030.
FOR THE PROPOSED BUDGET, THERE ARE 27 REQUESTS THAT OF COURSE, PENDING COUNCIL'S APPROVAL, ADVANCE THE CARBON NEUTRALITY PLAN.
IN SOME, THE CITY'S INVESTMENT IS OVER $2 MILLION AND THEN AS YOU CAN SEE IN THIS TABLE, THE BREAKDOWN IS IN THE FARAWAY COLUMN.
THAT SPANS FROM COMMUNITY RESILIENCE, JUST ABOUT 662,000 ALL THE WAY TO ELECTRIC MOBILITY AT $305,000.
I'LL LET YOU JUST DIGEST THIS SLIDE FOR A MOMENT.
THIS FAR-RIGHT COLUMN IS AN ADD-ON.
WE'VE BEEN DOING A LOT OF DATA CRUNCHING.
YOU DIDN'T ACTUALLY HAVE THAT IN YOUR PACKET.
I'LL BE HAPPY TO SEND THAT OUT TO THE COUNCIL FOLLOWING THE RETREAT.
[NOISE] GREAT. NEXT SLIDE, PLEASE.
WHAT I WOULD LIKE TO DO IS ACTUALLY OFFER SOME EXAMPLES OF WHAT THOSE PROJECTS THAT ARE MOVING THE NEEDLE ON CARBON NEUTRALITY EXACTLY ARE.
EQUITY IS A KEY COMPONENT OF THE CARBON NEUTRALITY PLAN.
THIS IS A REALLY DIFFICULT SUBJECT TO SPECIFICALLY ADDRESS.
HOW DO WE MEASURE EQUITY? HOW DO WE ENSURE THAT THESE PROJECTS ARE MOVING THE NEEDLE IN EQUITY? WE BELIEVE THAT IN HOW WE'RE DEFINING EQUITY AND ON OUR CARBON NEUTRALITY GOALS, THAT THE HOUSING PLAN REVIEW OF CITY CODES AND PROCESSES, AND FEES FOR COST-SAVING CATEGORIES IS A PERFECT EXAMPLE OF A FOCUS ON EQUITY IN THE CARBON NEUTRALITY PLAN.
AS OF THE DEVELOPER INCENTIVES FOR AFFORDABLE HOUSING CREATION.
WE FIRMLY BELIEVE THAT THERE'S A DIRECT CORRELATION BETWEEN EFFICIENT BUILDINGS AND AFFORDABLE HOUSING.
WE WANT TO CREATE AFFORDABLE LIVING OPPORTUNITIES FOR OUR COMMUNITY MEMBERS.
WE ALSO HAVE FUNDING FOR INCREASED JOINT MEETINGS WITH OUR INDIGENOUS PARTNERS.
THIS IS INCREDIBLY IMPORTANT AS A GROWING FOCUS AREA IN THE ORGANIZATION.
THEN WE ALSO HAVE IN THE PROPOSED BUDGET, A WOOD STOVE REBATE PROGRAM, WHICH WOULD BE A PILOT TO INCENTIVIZE UPGRADES FOR IN CASE OF LIKE WOOD-BURNING STOVES THAT BURN 30 PERCENT CLEANER.
THIS IS A HUGE OPPORTUNITY TO FOCUS ON AIR QUALITY.
AS WE KNOW THAT BURNING WOOD UNFORTUNATELY HAS A VERY DETRIMENTAL EFFECT ON OUR AIR QUALITY. NEXT SLIDE, PLEASE.
NOW, LET'S TALK ABOUT RESILIENCE.
WE HAVE A COUPLE OF FANTASTIC OPPORTUNITIES HERE IN THE PROPOSED PROJECTS FOR JOINTLY FUNDED C-AQUIFER MONITORING.
THIS IS VERY IMPORTANT WHEN WE TALK ABOUT RESILIENCY AND FUTURE WATER USE, ANNUAL FLOOD MITIGATION.
I DON'T NEED TO [INAUDIBLE] SOFTWARE TO SUPPORT SCENARIO PLANNING AND HYBRID PUBLIC ENGAGEMENT.
PUBLIC ENGAGEMENT IS ABOUT RESILIENCE. NEXT SLIDE, PLEASE.
NOW, LET'S TALK ABOUT MITIGATION BECAUSE A LOT OF OUR FOCUS AREAS IN THE PROJECTS THAT WE'RE PRESENTING DO HELP WITH MITIGATION.
THAT IS SPECIFICALLY TO REDUCE GREENHOUSE GAS EMISSIONS.
[02:20:01]
[NOISE] THAT'S OUR GOAL OF CARBON NEUTRALITY, IS REDUCING EMISSIONS.WE'VE GOT A NUMBER OF PROJECTS THAT HAVE BEEN PROPOSED, WE ARE REQUESTING IN THE BUDGET REPLENISH FUNDS FOR THE SUSTAINABLE AUTOMOTIVE SALES TAX INCENTIVE.
THAT WAS PARTNERSHIP WITH ECONOMIC VITALITY.
THE AQUAPLEX EV CHARGING STATIONS ARE SUBSCRIPTION SERVICE TO MONITOR, USE AND ALLOW THOSE ELECTRIC VEHICLE PUBLIC CHARGING STATIONS TO BE ON AN INTERNATIONAL [INAUDIBLE] FOR INDIVIDUALS TO USE.
AS WELL AS ONES TO INCLUDE A CARBON REMOVAL COMPRISE CATEGORY FOR THE INNOVATIVE WASTE CHALLENGE IN PERPETUITY.
RIGHT NOW WE HAVE OUR FIRST PILOT COUNCIL MEMBER, [INAUDIBLE] AND I WILL BE AT THE COMPETITION TOMORROW AFTER THIS BUDGET RETREAT, THAT STUFF.
THIS IS A OPPORTUNITY FOR LOCAL BUSINESS DEVELOPMENT AND WITH A FOCUS ON CARBON NEUTRALITY.
I'M REALLY EXCITED ABOUT THAT.
THEN ANOTHER VERY EXCITING FUNDING PROJECT IS TOO FAST CHARGING ELECTRIC VEHICLE STATIONS FOR CITY FLEET, WHICH WILL ENABLE RAPID CHARGING.
AS WE START TO DIVERSIFY, WE NEED TO ENSURE THAT WE HAVE THE INFRASTRUCTURE TO SUPPORT THAT TRANSITION.
MOST NOTABLY, THE VEHICLES THAT ARE IN EMERGENCY RESPONSE SITUATIONS WILL NEED TO HAVE RAPID CHARGING ACCESS.
THIS IS AN OPPORTUNITY FOR US TO DEVELOP THAT INFRASTRUCTURE BOTH ON THE EAST AND THE WEST SIDE OF TOWN.
>> NICOLE, THAT WOULD BE ONE STATION [INAUDIBLE]
>> CORRECT. GREAT. NEXT SLIDE, PLEASE.
MAY I ANSWER ANY QUESTIONS BEFORE? YES, PLEASE.
>> I JUST WANT TO CLARIFY, THAT WAS JUST THE OPERATING BUDGET.
WHEN YOU REFERENCE THE DOLLAR AMOUNTS, I DON'T BELIEVE THAT INCLUDE CAPITAL BUDGET.
YES. THANK YOU SO MUCH FOR THAT CLARIFICATION.
YES. THOSE NUMBERS WOULD HAVE CHANGED SIGNIFICANTLY WITH THE CAPITAL.
SOME OF THE PROJECTS MAY FALL, BUT THESE ARE THE NEW FUNDING REQUESTS THAT WERE SUPPLIED TO US.
>> I DON'T HAVE A QUESTION. THANK YOU, NICOLE.
>> THANK YOU TO THE BUDGET TEAM FOR WORKING ON THIS, IT'S REALLY EXCITING.
TWO THINGS, SO COUNCIL OF FORMER VICE MAYOR, THEIR APPOINT ABOUT EV, OR ELECTRIC BIKE [INAUDIBLE].
>> I WILL BE IN FRONT OF COUNCIL IN MAY, I BELIEVE MAY 3RD.
FIRST MEETING IN MAY, A WORK SESSION WITH A PROPOSED FRAMEWORK FOR AN ELECTRIC BIKE INCENTIVE PROGRAM AS WELL AS A RESIDENTIAL SOLAR PROGRAM.
WE ARE LOOKING AT FUNDING OPPORTUNITIES WITHIN THE [INAUDIBLE] FUNDS THAT HAVE BEEN PROVIDED TO US.
[OVERLAPPING] YEAH, WE'RE GOING TO BE SEEKING DIRECTION, AND I BELIEVE WE'RE GOING TO HAVE SOME FURTHER CONVERSATIONS NEXT WEEK ABOUT PROGRAMMING AS SUCH IN THE EXECUTIVE SESSION..
>> MY OTHER QUESTION IS THIS, IN REGARDS TO THE WITH THE LEFT AHEAD OF US, IN REGARDS TO WHICH UNION TRAVELING IN THE DIFFERENT PIPE SECTIONS OF OUR DIFFERENT MICHIGAN FROM SUCH, ONE OF THE BIGGER AREAS THAT ARE NOT REALLY BEING HIT HARD ENOUGH OR WELL WHAT DO YOU SAY?
>> ABSOLUTELY. WELL, SO WE DO HAVE QUITE A HEFTY ASK IN FRONT OF THE CITIZEN BOND COMMISSION.
OUR INITIAL PROPOSAL TO THEM AND RECOGNIZING THAT THE CAP THAT THE COUNCIL HAD IDENTIFIED IS EXCEEDED BY WHAT WE PUT FORWARD TO THE CITIZEN BOND COMMITTEE AT $70 MILLION.
WE PRIORITIZED IN THAT REQUEST AFFORDABLE AND HEALTHY HOMES.
OUR GOAL IS TO TRY TO BALANCE PROVIDING RESOURCES TO OUR COMMUNITY, TO INVITE AND TO JOIN US AS WE MOVE FORWARD ON THIS VERY AGGRESSIVE GOAL FOR CARBON NEUTRALITY, AND SO WHAT WE PROVIDED TO THE CITIZEN BOND COMMITTEE IS PRIORITIZED HEALTHY AND AFFORDABLE HOMES, ENERGY, FUEL SWITCHING, AND THEN TRANSPORTATION.
I THINK THAT I MENTIONED JUST A LITTLE BIT EARLIER THAT WE HAVE A LOT OF INTERNAL WORK TO DO TO ADDRESS OUR TRANSPORTATION NEEDS, AND THAT THE CODE REVISIONS THAT WE ARE GOING TO BE PURSUING IN PARTNERSHIP WITH THE METRO PLAN FUNDING IN HOUSING AND CAPITAL WILL HELP US IDENTIFY WHAT ALL THOSE NEEDS ARE TO START REALLY FOCUSING ON THAT BIG SHIFT BECAUSE WE NEED TO UPDATE OUR CODE TO ENSURE THAT WE CAN MOVE FORWARD ON THAT.
AGAIN, THE TRANSFORMATION IN OUR TRANSPORTATION SYSTEM DESIGN.
WHEN WE LOOK AT THE LOW HANGING FREE AND THE MOST IMMEDIATE,
[02:25:03]
THAT'S GOING TO BE ENERGY, AND ENERGY IS IN THE BUILT ENVIRONMENT.WE BELIEVE THAT BRINGING FORWARD THAT RESOURCES FOR OUR COMMUNITY MEMBERS IS GOING TO BE THE MOST CRITICAL IN PROVIDING THOSE RESOURCES.
THEN ENSURING THAT OUR FACILITIES ARE RESILIENT AND AS ENERGY EFFICIENT AS POSSIBLE.
PART OF THAT IS GOING TO BE ADDRESSED BY OUR ENERGY CONSERVATION CONTRACT THAT WE'RE CURRENTLY WORKING ON.
WE'RE ABOUT 50 PERCENT COMPLETE WITH THE RESULTS OF OUR INITIAL CITYWIDE AUDIT.
BUT WE ALSO WANTED TO GO WITH SOME RESILIENCY HUBS.
[NOISE] ANSWERING YOUR QUESTION A LITTLE.
PROBABLY TOO MUCH DETAIL, BUT IN THAT ORDER.
AFFORDABLE AND HEALTHY HOMES, AND THEN ENSURING THE RESILIENT ENERGY SOURCES, AND THEN TRANSFORMING OUR TRANSPORTATION SYSTEMS.
I HOPE BUT THINK ABOUT [INAUDIBLE] MANAGERS OPENING COMMENTS ABOUT THE SHIFT.
[NOISE] JUST COMING THROUGH IT ALL ALIGNED AND ON THE PATH TO NEUTRALITY.
>> IT WAS EXTREMELY AMBITIOUS. THANK YOU.
>> YEAH, ABSOLUTELY. [APPLAUSE]
>> THANK YOU. RICK AND NICOLE, WOULD YOU MIND AGAIN, TURNING TO YOUR NEIGHBOR SHARE WITH THEM WHAT STOOD OUT TO YOU FROM THOSE PRESENTATIONS.
>> LET'S COME ON BACK TOGETHER.
WE ARE CONTINUING ON, TALKING ABOUT THE PBB EON.
NOW WE'RE GOING TO HEAR ABOUT PROCESS AND APPROVE REQUESTS BY QUARTILE AND INSIGHTS, AND NEXT STEPS WITH CHRIS RODY.
>> THIS COMPUTER IS NOT ON THE SLIDES.
>> GOOD MORNING. MAYOR AND MEMBERS OF COUNCIL.
I AM CHRIS RODY, MADE ANALYST ON BOTH AFFAIRS.
I'LL GO OVER A LITTLE BIT HERE ABOUT OUR PRIORITY-BASED, BUDGETING SYSTEM AND THE PROCESS THAT WE USE TO COME UP WITH STAFF RECOMMENDED BUDGET.
THIS IS A PROCESS THAT'S BEEN IN THE WORKS FOR SEVERAL YEARS.
THIS IS THE FIRST YEAR WE'RE REALLY ABLE TO USE IT.
IT STARTED LONG BEFORE WE RECEIVED OUR BUDGET REQUESTS FROM EACH OF OUR DIVISIONS BACK IN THE FALL.
ACTUALLY, WE REVIEWED OUR ENTIRE INVENTORY PROGRAMS RATHER, TO MAKE SURE THAT EVERYTHING THE CITY DOES IS CATEGORIZED PROPERLY, THAT EVERY DIVISION HAS A CORRECT DESCRIPTIONS FOR ALL THE THINGS THAT WE DO, AND THAT WOULD ALLOW US TO WORK IN OUR BUDGETARY PROCESS, IN THE CONTEXT OF PROGRAMS. THE PROGRAMS ARE THE TYPES OF FUNCTIONS IN THE CITY.
THERE'S TWO DIFFERENT TYPES OF PROGRAMS. THERE'S GOVERNANCE PROGRAMS AND COMMUNITY PROGRAMS, ULTIMATELY TO HAVE THOSE ALIGNED WITH OUR GOALS AND PRIORITIES A BIT IN A MOMENT, BUT THE GOVERNANCE PROGRAMS IS GENERALLY ARE ONES THAT ARE INWARD FACING, THEY'RE ONES THAT MAINTAIN OUR INTERNAL SYSTEM.
WHILE THE COMMUNITY PROGRAMS ARE ONES THAT INTERACT WITH THE PUBLIC.
FOR EXAMPLE HERE, THEY HAVE PROGRAMS, YOU CAN TAKE SOME LESSONS IN, BUT A RECREATIONAL FACILITY, THAT IS A COMMUNITY PROGRAM.
THE FUNCTION OF THIS MEETING ITSELF WILL PROBABLY BE A GOVERNANCE PROGRAM.
THAT'S A QUICK WAY TO THINK ABOUT THAT.
[02:30:01]
ONCE WE DEVELOPED AND MADE SURE THOSE PROGRAMS WERE ACCURATELY DESCRIBED, AND WORKING WITH OUR DIVISIONS ACTIONS.WE'RE DOING THE COSTS OF THOSE, FARED OUT PER EMPLOYEE IN THE CITY, HOW MUCH OF THEIR TIME IS SPENT ON EACH PROGRAM, AND SUCH THE TREND TO GET AN IDEA OF HOW MUCH MONEY WE SPEND ON EACH OF THOSE PROGRAMS. WE REVIEWED THOSE THINGS TO MAKE SURE THEY WERE ACCURATE GOING INTO IT AND THEN SEE IF IT DOES WORK AS WE SCORED THEM AS WELL.
BASED ON THE GOALS AND PRIORITIES THAT COUNCIL APPROVED IN DECEMBER 2020, LOOKED EACH OF THOSE PROGRAMS THAT SAYS HOW WELL DOES IT ALIGN WITH THE GOALS AND PRIORITIES THAT THE COUNCIL HAS GIVEN US.
THEN THIS YEAR IN THE SPRING, WE UTILIZED PRIORITY BASED BUDGETING AND THE NEW SOFTWARE PACKAGE FROM OUR PARTNER RESOURCE [INAUDIBLE] FOR THE FIRST TIME, THAT ALLOWED OUR [INAUDIBLE] TO SUBMIT THEIR BUDGET REQUESTS THROUGH RPB SYSTEM SO THAT WE CAN ANALYZE THEM IN THE CONTEXT OF THESE PROGRAMS THAT WE'VE ALREADY GONE THROUGH, HENCE COSTS OF SCORING FOR YOU.
THIS RIGHT HERE, IT JUST AS A QUICK REMINDER OF WHAT OUR PRIORITIES ARE, THERE'S SEVEN OF THEM.
ONE OF THEM IS A GOVERNANCE PROGRAM, SIX FOR COMMUNITY PROGRAMS. THIS BLUISH LIVER, UPPER-RIGHT, HIGH-PERFORMING GOVERNANCE, THAT'S AGAIN REPLACING ONES TO MAKE SURE THE CITY GOVERNMENT CAN USE THE FUNCTION.
THEN THERE ARE SIX COMMUNITY PROGRAMS. SAFE AND HEALTHY COMMUNITY, INCLUSIVE AND ENGAGED COMMUNITY, SUSTAINABLE, INNOVATIVE INFRASTRUCTURE, OR ROBUST, RESILIENT ECONOMY, A LIVABLE COMMUNITY, AND ENVIRONMENTAL STEWARDSHIP.
I HOPE, WHEN THESE WERE APPROVED, JUST A REMINDER, THIS WILL ENCOMPASS ALL THE THINGS THE CITY WANTS TO DO.
ONE PROGRAM MIGHT NOT GET ALL SIX OF THOSE COMMUNITY PROGRAM.
MAYBE IT GETS ONE OR TWO OF THOSE REALLY WELL.
THAT'S THE WAY THEY WERE SCORED, WAS JUST HOW WELL THEY ALIGNED WITH TO THOSE.
THERE WERE SEVERAL STATED GOALS FOR EACH OF THOSE.
I FIGURED THAT PUTTING ALL THOSE ON THE SCREEN WILL BE A LITTLE BIT MORE BUSY.
IT WOULD BE HARD TO DIGEST, SO I TEND TO LEAVE THOSE OFF.
BUT THERE WERE SOME SPECIFIC GOALS WITHIN EACH OF THOSE SEVEN AS WELL.
WHEN WE RECEIVED OUR REQUEST, IF I CAN GET NEXT SLIDE, PLEASE, FROM OUR DIVISIONS THIS CHART HERE SHOWS HOW MUCH WAS REQUESTED IN EACH OF THOSE WORKOUTS NOT HOW MUCH WE'RE RECOMMENDING.
BUT HOW MUCH EACH DIVISION PUT FORWARD AND REQUESTED IN EACH OF THOSE QUARTILES.
A QUARTILE ONE PROGRAM ALIGNS REALLY WELL WITH MULTIPLE OF THOSE PROGRAMS AT QUARTILE APPROACH FOR PROGRAMMING DIDN'T ALIGN QUITE AS WELL WITH THOSE GOLDEN PRAISE AS THEY WERE STATED.
WHAT JUMPS UP HERE IS THAT AS YOU MOVE FROM QUARTILE 1 TO QUARTILE 4 THERE ARE FEWER DOLLARS REQUESTED AS YOU MOVE ALONG.
WHICH MEANT THAT ACTUALLY DIVISIONS REALLY UNDERSTOOD THAT WE WANTED TO WORK IN THE PROGRAMS THAT ALIGN WITH THOSE PARODIES AND THEY SUBMITTED RECOMMENDATIONS THAT WERE MORE LIKELY TO BE IN THOSE Q1 PROGRAMS IN THE Q3&4.
IN FACT, THIS GRAPH SHOWS THAT PROGRAMS THAT REQUEST MIRROR STEEPING QUARTILE 1 TO QUARTILE 2 WE'RE ALMOST 75 PERCENT OF THE FUNDS THAT WERE REQUESTED.
SO JUST THE FIRST YEAR QUARTILE FOR THE VAST MAJORITY AND THE NEXT SLIDE SHOWS THE SAME GRAPH WITH WHAT WE'RE RECOMMENDED AND IT DOESN'T TAKE THE WHOLE LOT.
YOU NOTICED THE Q1 GOES UP A LITTLE BIT, Q2 WAS THE MOST OF ALL THOSE BASED ON WHAT WE HAVE RECEIVED AND THERE ARE STILL SOME RECOMMENDATIONS IN Q3&Q4 BUT WITH THIS WEIRD, WE WERE ABLE TO GET QUARTILE 1, QUARTILE 3 RECOMMENDATIONS OVER 75 PERCENT.
SO WE'RE PRETTY CONFIDENT THAT WITH THOSE THAT WE'RE REALLY FOCUSING ON THE PROGRAMS THAT ALIGN WITH THE GOALS THAT COUNCIL HAS GIVEN US PREVIOUSLY, IT WAS ON THE PREVIOUS COUNCIL SO LET'S JUST KEEP THAT, [INAUDIBLE].
ONE MORE SLIDE HERE IT SHOWS JUST THE CONTRAST.
THE REQUEST IS DOLLAR VIRTUAL RECOMMENDED AND WHAT'S INTERESTING HERE IS PROBABLY THE LAST COLUMN ON THE FAR RIGHT-HAND SIDE.
THE REST OF THE LINE NUMBERS ARE A LITTLE BUSY BUT YOU'LL SEE THAT WE APPROVED YOUR RECOMMENDED A LOT OF Q1&Q2 PROGRAMS AND LESS THAN Q3, WE DO A PRETTY HIGH NUMBER IN QUARTILE 4 REQUESTS OVER MONEY THAT WE RECEIVED A VERY SMALL NUMBER OF REQUESTS IN QUARTILES FOR BEING WITH ME.
I ALSO WANT TO NOTE THAT WE DID RECENTLY THAT THERE WAS ONE WONDERFUL TESTING A PROGRAM OR DATABASE WRONG.
ONE OF THE Q4 REQUESTED AND ACTUALLY RECOMMENDED PROGRAMS ACTUALLY BELONGED FOR Q2 AND Q3 WE SPENT $88,000 SO THIS GRAPH ISN'T PERFECTLY THESE NUMBERS OUTDATED BUT IF YOU TAKE ABOUT 90 GRAND OR 85 GRAND IN THAT REALM AND MOVED AT Q1&Q3,
[02:35:05]
Q4 RATHER WILL JUST MOVE US EVEN FURTHER TOWARDS THOSE WAS BROKEN.I APOLOGIZE FOR THAT MEETING INCORRECT EXPECTED THAT TOO LATE TO MAKE THE CHANGE ON THE SLIDE AND THEN WE'RE GOING TO GET ONE MORE SLIDE, PLEASE.
THIS GRAPH SHOWS A DIFFERENT WAY, SHOWS WHERE WE RECEIVED REQUESTS AND THE DARKER GREEN BARS AND WHERE ESTABLISH RECOMMENDING MONEY BEING SPENT IN THE LOWER BAR.
YOU CAN SEE THAT IT TAPERS OFF AS WE GET Q1-Q4 AND THEN YOU CAN ALSO SEE A LARGER DROP-OFF IN Q3 THAN THERE WAS IN Q2.
THAT WAS BECAUSE WE WERE REALLY TRYING TO CATCH THAT Q1-Q2 PROGRAMS. LIKE I SAID, THERE WERE SOME Q4 PROGRAMS THAT WE ARE RECOMMENDING AND A LOT OF THEM MADE IT THROUGH 88 PERCENT WERE RECOMMENDED IN OUR BUDGET AND THE REASON FOR THAT IS THAT THERE ARE SOME PROGRAMS IN QUARTILE 4 THAT, EVEN THOUGH THEY DIDN'T SCORE VERY HIGHLY ON THIS SYSTEM, ARE VERY NECESSARY NONETHELESS AND ON THE NEXT SLIDE HERE TALKS ABOUT A FEW OF THOSE ARE, JUST SO THAT YOU KNOW THAT WE ARE SURE OF ANYTHING GOES ONCE.THE FIRST ONE SO PAYING FOR HOUSING AND MEALS FOR OUR POLICE OFFICERS THAT ARE GOING THROUGH THERE GOES STRAIGHT DOWN THAT LOOP THAT'S IN THE BALANCE.
SO THAT'S SOMETHING THAT DIDN'T SCORE VERY WELL THAN ALIGNED WITH THE BEST SCORES LIST OF PRIORITIES THAT WE FEEL BUT [NOISE] IT'S STILL IMPORTANT NONETHELESS, THAT THE CITY IS COVERED IN THOSE THINGS FOR WHO ARE GOING TO BECOME OUR FRONTLINE EMPLOYEES.
CODED ORDINANCE COMPLICATIONS. THE SECOND ONE, THAT'S ONE THAT DOESN'T REALLY WITH LOW THOSE AND LITTLE COMMUNITY BUT IT'S A NECESSARY FUNCTION.
IF THAT DOESN'T HAPPEN, THEN OUR CITY CODE ISN'T UP TO DATE AND THAT'S A BIG CONCERN.
THE GOVERNANCE PROGRAM THAT IS NECESSARY NONETHELESS TREAT COMMUNICATION SAFETY FOR AIRCRAFT RESTING, FIREFIGHTING STARTED FOR THE DOUBLE 9 PERCENT THERAPIST AND WOMAN ARE ABLE TO GET PHYSICALLY PERHAPS BUT WE WE'RE TALKING ABOUT POLICE RADIOS A MOMENT AGO, SOME OF THOSE ARE HURT OR AIRCRAFT RESCUE, AND FIREFIGHTING THEY NEED THAT COMMUNICATION TO BE ABLE TO PERFORM THEIR JOB AND THAT'S A VERY NECESSARY FUNCTION TO CITY.
SAFETY CONCERNS IT'S SOMETHING THAT Q4 PROGRAMS WHERE WE'RE STILL RECOMMENDING A BUDGET REQUEST FOR IT AND THEN UTILITIES FOR THEIR CURRENT THAT'S ONE THAT UTILITY TOPS, YOU'RE GROWING UP, UTILITIES ARE NOT AN EXPENSE THAT NEEDS TO BE THOSE ADVANCED MY GOALS BUT IT'S STILL NECESSARY BECAUSE WE FEEL IT'S IMPORTANT.
WE'RE GOING TO GO THROUGH HERE PRETTY QUICK HERE WE HAVE LOTS OF QUESTIONS FOR ME AGAIN BUT ONE UNIQUE PART, WATER PER PROCESS.
THE GOAL MENTIONED THAT WHEN WE ASKED FOR A BUNCH OF REQUESTS FROM EACH OF OUR DIVISIONS THAT WE HAD A SUSTAINABILITY ASPECT, AND ASKED THEM TO TIE THEIR REQUESTS, A STICKER BRUTALITY PLAN.
WE ALSO ASKED THEM FOR INSIGHTS ON THEIR PURPOSE BUT THAT IS MY NEXT LAST SLIDE.
BUT THEY COULD TELL US WHAT WAS HAPPENING WITH THEIR PERMANENT, WHY THEY WANTED MORE FUNDS FOR IT.
SOME PROGRAMS JUST HAVE HIGHER COSTS BUT THEY DON'T REALLY SPEND TO EXPAND OR PROVIDE A HIGHER LEVEL OF SERVICE, THEY'RE JUST TRYING TO MAINTAIN BUT THEY'RE DOING IT ON THE COST OF INCREASE.
THAT WOULD BE STATUS QUO, A SERVICE LEVEL INCREASE THAT WOULD BE A PROGRAM THAT WANTS TO EXPAND OR GROW IN SOME WAY.
A LOT OF OUR PROGRAMS WANT TO DO RIGHT NOW WE'RE A GROWING CITY THAT IS NECESSARY FOR A LOT OF PROGRAMS. REPURPOSE RESOURCES FOR EFFICIENCIES THEY'RE JUST NOT A LOT AND NOT WANT TO GET A LITTLE BLUISH COLOR NEXT TO IT.
THE COLORS DO SHOW YOU WHERE THE QUARTILES FALL ON EACH OF THOSE AND IT'S BEEN A STACKED BAR CHART.
I THINK THERE'S ALMOST VISIBLE POLLUTION LIVER ON THE [INAUDIBLE], MICHIGAN SEE, IT'S JUST SO SMALL AND I DON'T KNOW WHAT THOSE FEW PROGRAMS ARE OFF TOP OF MY HEAD BUT ONES WHERE THEY FELT THAT WAY BLUE WILL DO A LOT MORE OR THEY CHANGING INTERNALLY TO MAKE THEMSELVES MORE EFFICIENT.
OTHER IT CAN BE A VARIETY OF THINGS WE DIDN'T ASK A SPECIFICITY A LIST OF WHAT OTHER MEAN NECESSARILY AND THEN INCREASE REVENUES WOULD BE A PROGRAM THAT WANTS TO SPEND MORE BUT ALSO EXPECTS BRINGING MORE, THAT CAN BE THROUGH USER FEES OR [NOISE] OTHER EXPENSES OR ANYTHING THEY EXPECTED TO BE MORE OR FUNDS THROUGH.
WE'RE REALLY LIVING IN THE FIRST TWO OF THOSE PROGRAMS THAT JUST HAVE HIGHER COSTS BUT EXPECT A REALLY KEEP DOING THE SAME THING THEY'VE BEEN DOING AND PROGRAMS THAT WANT TO EXPAND OR GROW IN SOME WAY.
THEN LACK OF O'CLOCK ABOUT HERE IS, THIS WAS THE FIRST TIME WE USE PDB.
WHERE DO WE GO FROM HERE? THIS IS THE FIRST YEAR YOU'VE BEEN ABLE TO USE IT IN OUR PROCESS WHERE WE HAVE, WHERE ARE WE GOING AND IT WAS A LITTLE BIT OF A BUMPY RIDE FOR US AT TIMES BUT WE GOT THROUGH IT.
WE'RE GOING TO CONTINUE WORKING WITH OUR PARTNER RESOURCE EXECUTE, WE WERE ONE OF THE FIRST CITIES TO USE THE BUDGETING TOOL.
[02:40:01]
BUDGETER TOOLS WHAT THEY CALL IT.THAT HAD A FEW HICCUPS THAT WE WANT TO WORK OUT WITH THEM.
WE'RE GOING TO CONTINUE WORK WITH THE REPORTING WITHIN SOFTWARE THIS YEAR SO TO IMPROVE THIS TOOL SO THAT IT'S USABLE FOR EVERYONE THAT USES IT.
WITHIN OUR ORGANIZATION, WE'RE GOING TO HAVE MEETINGS TO MAKE SURE THAT OUR DIVISIONS AND DEPARTMENTS KNOW HOW TO USE THE TOOL.
THEY'RE INPUTTING THEIR BUDGET REQUEST THAT IT HAS ALL THE THINGS THEY NEED FOR IT AND THE WORD CAPTURED IN OUR OVER OUR PROCESS ALL OF THEIR NEEDS.
THAT IS BOTH WORKING WITH DIVISIONS AND THE USERS SPECIFICALLY WE DID HEAR SOME FEEDBACK FROM OUR USERS TO WORK IN THE BUDGET OR TOOL THAT THERE'S THINGS TO BE THEY'D LIKE TO SEE CHANGED.
WE'RE GOING TO WORK TO SEE WHAT WE CAN PREVENT THEM TO MAKE SURE THAT WHEN THEY'RE INCLUDED IN TO BUDGET REQUESTS, IT'S AS SIMPLE AS POSSIBLE, THEY CAN CONVEY THE INFORMATION TO REACH TO US TO, AND THEN IT ALIGNS WITH OUR COMMUNITY GOALS AND STILL WORKS IN THAT CONTEXT.
WE ALSO WANT TO MAKE SURE THAT WE'RE GETTING OUT OF IT ON THE BACKEND ON THE FINANCE SIDE AND COURTS WORK FOR WHAT WE NEEDED TO WORK FOR US SO THAT OUR FINANCE TEAM HAS THE RIGHT DATASETS AND EXPORTS THEY NEEDED TO IMPLEMENT THESE BUDGET REQUESTS AND EVENTUALLY THE APPROVED BUDGET AND THAT WE HAVE THE DATA METRICS THAT WE NEED TO BRING TO YOU ALL TO MAKE THE RIGHT INFORMED DECISIONS IN THIS PROCESS AND WE'RE GOING TO LOOK TO FURTHER INSIGHTS, THAT WAS THE LAST SLIDE I SHOWED YOU SO THAT OUR STATE DIVISIONS AND DEPARTMENTS CAN REALLY CONVEY TO US AS EARLY AS POSSIBLE ONCE YOU GO DOWN WITH THEIR PROGRAM AND WHY THEY NEED MORE FUNDS FOR IT OR IF THEY HAVE OTHER EFFICIENCIES, IF YOU WANT TO MOVE ON, YOU'RE HAVING ANYTHING THAT'S GOING ON AND THEY WANT TO LET US KNOW, WE WANT TO MAKE SURE THAT OUR INSIGHTS, CAPTURING ALL THAT [INAUDIBLE] USEFUL FOR US AND USEFUL REASON TO ALL OF YOU.
THAT'S WHAT WE HOPE TO ACCOMPLISH IN THE NEXT YEAR AND SEVERAL YEARS AS WE FURTHER DEVELOPMENT PDB PROCESS.
THAT'S FOR RIGHT NOW I MOVED THAT PRETTY QUICKLY BUT IF THERE'S QUESTIONS, I'M HAPPY TO TAKE ANY INSTANCE. MS. [INAUDIBLE]
>> THANK YOU, CHRIS, JUST REFRESHING MY MIND ONE OF OUR CONVERSATIONS ON THE PDB LAST YEAR IS THE ATTRIBUTE FOR INSIDE OF WHEN YOU'RE ENTERING THAT PROGRAM.
IN THE SOFTWARE, THERE'S A COST RECOVERY.
HAS THAT BEEN CONSIDERED BY STAFF WHEN YOU'RE GOING THROUGH YOUR RESPECTIVE PROGRAMS IN LINE ITEMS IF THERE IS ANY OPPORTUNITY FOR COST RECOVERY?
>> YOU MEAN BY THAT IN A BUDGET REQUEST, WHEREAS WE'RE EVALUATING INVENTORY. [OVERLAPPING]
>> YES, INVENTORY. REMEMBER, WHEN WE DID THIS EXERCISE, WHERE WE GO THROUGH THE PROGRAM.
FIRST, THE MOST OBVIOUS EXAMPLE IS A RECREATION PROGRAM.
>> OR A USER FACILITY, WHERE, OF COURSE, IT HAS EXISTING USER FEE.
IS THERE ANY OTHER OPPORTUNITIES FOR OUR SPECIFIC PROJECT, ESPECIALLY THE ONES, THE PROGRAMS THAT ARE REVENUE-GENERATING BECAUSE [INAUDIBLE] IS OVERALL INTENDING IN HAVING STATEWIDE COST RECOVERY POLICY?
>> BY THAT YOU MEAN THAT WE REALLY HAVE AN OPPORTUNITY TO SAY THROUGH THIS PROGRAM WE CAN RECOVER THIS MUCH MONEY, THROUGH OUR USER FEES OR THINGS LIKE THAT.
>> THERE ARE ACTUALLY SLIDES INSIDE ONE OF THESE.
>> PAY FOR A SERVICE. LET'S SAY [INAUDIBLE]. [OVERLAPPING]
>> [INAUDIBLE] I THINK THAT WHAT YOU'RE REFERRING WOULD BE IN THIS LINE RIGHT HERE, IN EFFICIENCIES AND INCREASED REVENUES.
THOSE REVENUES WILL BE THE COST RECOVERY IF I'M NOT MISTAKEN.
I PREFER JUMPING INTO THE DESKTOP, WHAT YOU'RE THINKING.
BUT THAT WOULD BE [INAUDIBLE] FOR A DIVISION TO SAY THAT WE FEEL THAT WE HAVE THE OPPORTUNITY TO RECOVER THESE COSTS THROUGH USER FEES OR OTHER FINANCIAL MECHANISMS THAT WOULD.
BUT ALSO COVER MORE TAXES AND BONDS BUT THAT'S NOT REALLY WHAT YOU'RE SUGGESTING.
IS THAT WHAT YOU'RE ASKING ABOUT?
>> YES. BECAUSE THIS IS [INAUDIBLE] TO CITY WIDE COST [INAUDIBLE]. [LAUGHTER]
[02:45:01]
[INAUDIBLE].[APPLAUSE] THE TOOL DOES ALLOW US TO ALIGN THE EXPENDITURES AND REVENUES WITH EACH PROGRAM ALSO.
WE HAVEN'T HAD A LOT OF TIME FOR BUDGETING TO REALLY SEE HOW WE ALIGN.
BUT THERE IS THAT RECOVERY PART THAT'S WITHIN THE MODEL AND WE HOPE TO KEEP ADVANCING THAT.
THE INCREASE REVENUES SECTION IS WHERE WE DO ASK STAFF TO SAY, WELL, I WANT TO INCREASE MY COST RECOVERY OR INCREASE THE FEES TO COVER THE NEW COSTS WE'RE GOING TO HAVE.
HAVEN'T REALLY GONE TO THE LEVEL OF THE COST RECOVERY POLICY ALONE, BUT IT'S DEFINITELY SOMETHING TO KEEP ON THE RADAR FOR NEXT [INAUDIBLE] AND ALIGNING THOSE PERCENTAGES, SEE IF WE'RE HITTING THOSE FOR OUR PROGRAMS. WE'LL KEEP DEVELOPING THAT WAY. DOES THAT HELP?
>> THANK YOU, RICK. [APPLAUSE]
>> CHRIS, THANK YOU. QUICK QUESTION FOR YOU.
IS IT POSSIBLE TO FINE-TUNE THE INSIGHTS TO LOOK THROUGH THE [INAUDIBLE] NEUTRALITY IN OUR HOUSING EMERGENCY?
>> YES, WE DIDN'T ADDRESS THE HOUSING EMERGENCY.
WE DIDN'T DO IT IN OUR INSIGHTS TAB.
I GUESS, THAT WASN'T REALLY AN INSIGHT SECTION ACTUALLY, JUST DISPLAYED THE DATA [INAUDIBLE].
BUT WE DID INCLUDE THAT AND WE ASKED PEOPLE WHO CALL THEIR REQUEST TO BE SUBMITTED [INAUDIBLE] TO SUBMIT UP TO THREE DIFFERENT SECTIONS TO COVER NEUTRALITY PLAN THAT THEIR REQUESTS COULD ALIGN WITH.
IF YOU GAVE US A FILTER THAT WE CAN SAY HOW DOES THIS REQUEST ALIGN WITH ONE, TWO OR THREE THINGS.
YOU CAN READ ABOUT IT AND SAID, IT DOES REALLY SEEM LIKE IT ALIGNS TO THIS FIRST QUESTION A LITTLE BIT.
IT WAS MORE SUBJECTIVE THAN THAT ONE.
WE DIDN'T USE THE HOUSE EMERGENCY THIS TIME AROUND.
THAT IS SOMETHING THAT WE COULD ADD IN THE FUTURE.
YEAH, WE COULD CERTAINLY ADD ANOTHER ONE.
>> BECAUSE I DON'T WANT TO HEAR IT FROM RICK.
>> NO. WE ARE GOING TO PARTNER ON THIS AND HOW WE CAN DO THESE DIFFERENT MEASURES.
THE INSIGHTS WERE HIGH LEVEL LOG OF PROGRAM.
BUT AS WE WERE GOING INTO REQUESTS, THEY DIDN'T HAVE LIKE A TOGGLE BUTTON, TRYING TO GET US TO ALIGN BETTER.
[INAUDIBLE] BUDGETING QUESTIONS OUT THERE.
HOW DO PEOPLE ANSWER THE QUESTIONS TO SEVERAL THINGS WITHIN THE REQUEST.
THEN NICOLE HAD TO GO AND MANIPULATE THE DATA TO GET IT TO WHERE WE NEEDED IT TO BE.
RESOURCE X IS WELL AWARE OF WHAT FLAGS THAT WANTS TO COVER NEUTRALITY IN THE FUTURE HOUSING.
THIS SUMMER, LIKE CHRIS SAID, WE'RE GOING TO BE A TEAM WITH THEM AND START BUILDING IN THESE THOUGHTS IN OUR BUDGET REQUEST, IN OUR BUDGET PROCESS.
ALSO, THIS IS JUST THE OPERATING BUDGET, OPERATING REQUEST.
THERE WILL BE A PHASE, WE WILL TRY TO GET TO THE CAPITAL SIDE AND BUILD [INAUDIBLE].
IT'S MUCH HARDER TO BUILD THAT IN PRIOR [INAUDIBLE].
WE'RE GOING TO KEEP MOVING. [INAUDIBLE] AND GET THERE FOR YOU.
>> RICK, THANK YOU. [APPLAUSE]
>> COMMENT TO ADD TO WHAT CHRIS SPOKE TO AND GIVE IT A LITTLE BIT OF A DIFFERENT, PERHAPS HIGHER LEVEL OF RELEVANCE.
A WEEK AGO, I HAD THE PRIVILEGE OF PARTICIPATING ON A PANEL DISCUSSION WITH THE NATIONAL LEAGUE OF CITIES ON THE TOPIC OF SOCIAL EQUITY BONDS, MUNICIPAL BONDS.
THE WHOLE ESSENCE OF THIS, WHICH IS A GROWING PROGRAM OR INTEREST THROUGHOUT THE COUNTRY AND BEYOND IS, HOW CAN [INAUDIBLE] SPECIFICALLY BENEFIT WHEN THOSE WHO ARE ISSUING THEIR DEBT REQUESTS.
INVESTORS ARE ABLE TO SEE WHAT THE CITIES AND MUNICIPALITIES ARE DOING TO ADVANCE SOCIAL EQUITY.
AS WE GO BACK TO CHRIS' PRESENTATION ABOUT ALIGNING WITH COMMUNITY VALUES AND THE INCLUSIVE AND HEALTHY NEIGHBORHOODS, I'M PARAPHRASING BUT UNDER THOSE COMMUNITY PRIORITIES ARE A LOT OF ACTION ITEMS THAT SPEAK TO PROMOTING ADVANCING SOCIAL EQUITY CONCERNS.
I THINK THE CITY OF FLAGSTAFF, AND I SAID AS MUCH DURING THE PANEL DISCUSSION, IS DOING SO MUCH TO POSITION ITSELF IN THAT ARENA.
[02:50:02]
AND IT'S NOT JUST ARTICULATED IN WORDS BUT RATHER THROUGH THINGS LIKE THE PRIORITY BASED QUESTIONING TOOL IS PUT INTO ACTION.I THINK WE SHOULD JUST ALL BE A LITTLE BIT PROUD OF WHAT OUR COMMUNITIES IS DOING THERE AND HOW? NOT ONLY THIS BENEFITS OUR COMMUNITY, BUT ULTIMATELY HAVE FINANCIAL POSITIVE IMPACT UPON US.
BECAUSE OUR INVESTORS WILL BE TAKING NOTICE OF THOSE PRIORITIES.
JUST TO ADD ON, TO GIVE SOME ADDED WEIGHT TO WHAT YOU WERE TALKING ABOUT. THANKS.
>> THOSE GOALS AND BARRIERS ARE CRUCIAL IN THE PROCESS TO DRIVE THE CITY IN THE DIRECTION THAT THOSE THINGS LIKE HOUSING [INAUDIBLE] THAT THE CITY IS PRIORITIZING.
I THINK I ALSO JUST POINT OUT THAT THEY'RE MEANT TO BE VERY BROAD.
IT IS THAT EVERYTHING SHOULD ALIGN WITH SOMETHING THAT WE'RE DOING.
THERE SHOULDN'T BE ANYTHING THAT WE'RE DOING THAT DOESN'T ALIGN WITH ALL OF THOSE THINGS.
IF YOU HAVE A PROGRAM THAT ALIGNS REALLY STRONGLY WITH ONE AND MAYBE ONLY ONE OF THOSE.
IF IT'S HOUSING [INAUDIBLE], IT COULD BE ONE OF THOSE OR MAYBE IT REALLY ALIGNS WITH SOMETHING [INAUDIBLE] ONE OF THEM IS AFFORDABLE COMMUNITIES.
MAYBE IT ALIGNS WITH THAT GOAL REALLY WELL, BUT IT DOESN'T ALIGN WITH THE OTHER ONES VERY WELL.
IT'S FOR BETTER THAN IT WOULD OTHERWISE BUT THAT WOULDN'T PUT IT INTO Q1 OR Q2.
THERE WOULD STILL BE Q3 OR Q4 PROGRAMS VERY LIKELY.
WE'RE JUST LOOKING FOR PROGRAMS TO LIMIT ALL OF THOSE THINGS VERY WELL [INAUDIBLE].
IT ELEVATES THEM ABOVE WHERE THEY WILL BE DUE BEFORE, BUT IT DOESN'T PUT THEM AHEAD OF PROGRAMS THAT TOUCH ALL OF THE GOALS AND PRIORITIES.
BEFORE WE GO TO LUNCH, WOULD YOU MIND TURNING TO YOUR NEIGHBOR ONE MORE TIME AND SHARING WITH THEM, WHAT JUST STOOD OUT TO YOU FROM CHRISTMAS PRESENTATION? THANK YOU. [BACKGROUND].
[BACKGROUND] ALRIGHT, LET'S COME ON BACK TOGETHER AND WE HAVE A SPECIAL TREAT FOR YOU.
A SPECIAL TREAT, GET READY FOR THIS.
SO BEFORE I SHARE THIS, I JUST WANT TO [INAUDIBLE] EVERYTHING WE DO SHOULD ALIGN WITH SOMETHING.
NOT SO GOOD. EVERYTHING WE DO SHOULD ALIGN WITH SOMETHING.
I FEEL LIKE THAT CAN ALSO TRANSLATE INTO OUR PERSONAL LIVES.
BECAUSE, SHANNON ANDERSON, WHO YOU KNOW, LOVE IS SO FLEXIBLE, YOU MAY SEE IN THE AGENDA THAT SHE WOULD BE SHARING WITH US AFTER LUNCH ABOUT THE NOVEMBER 2022 VALID MEASURES.
SHE SAID, "I WOULD BE SO WILLING TO GO RIGHT NOW BEFORE LUNCH AS WE WAIT FOR LUNCH TO ARRIVE." [APPLAUSE] [LAUGHTER] [BACKGROUND] SO WE'VE PROVIDED A COUPLE OF UPDATES TO COUNSEL ABOUT HOW WE'RE PROGRESSING ON THE BALLOT FOR NOVEMBER 2022 ELECTION, BUT JUST WANTED TO PROVIDE YOU FOR THE BRIEF UPDATE.
WE HAVE BEEN AGAIN FOLLOWING COUNCIL MAJORITY DIRECTION FROM ALMOST A YEAR AGO.
IT WAS APRIL 23RD, 2021, WHEN YOU DECIDED TO SET US LOOSE ON POTENTIAL BOND ELECTIONS.
AS WE CONTINUE TO WORK TOWARDS THE THREE MEASURED CATEGORIES THAT YOU IDENTIFY THEN, INFRASTRUCTURE, BOTH FOR PUBLIC SAFETY, STORM WATER AND WASTEWATER, AS WELL AS CLIMATE ACTION AND HOUSING.
WE'LL MOVE ON TO THE NEXT SLIDE.
I WANTED TO GIVE YOU AN UPDATE AS TO WHERE WE ARE IN OUR TIMELINE.
[02:55:05]
BEGINNING OF MARCH, WE FINISHED OUR FINAL PRESENTATION.WE TOOK A WEEK OFF DURING THAT MONTH.
THE FIRST WEEK OFF THAT THIS COMMITTEE HAS HAD SINCE THEY STARTED THEIR WORK IN DECEMBER.
THEY'VE BEEN MEETING EACH THURSDAY.
THEY DID A TOUR AT THE END OF MARCH, FOR BOTH WILDCAT TO SEE WHAT THAT OPERATION IS LIKE, SO THEY CAN TRULY UNDERSTAND WHAT THOSE INFRASTRUCTURE NEEDS ARE.
FOLLOWING THOSE TOURS THEY SHARED THEIR FEEDBACK THROUGH SURVEY TOOLS.
SO SIMILAR TO THE SURVEY TOOL THAT WENT OUT TO THE COMMUNITY, WE ASSESS WHERE THEY WERE AT AS COMMITTEE MEMBERS.
IT GIVES US A BASELINE TO KNOW WHERE THEY ARE.
THAT WAS SHARED WITH THEM ON APRIL 7TH AND THAT FOLLOWING MEETING ON THE 14TH, WE SHARED WITH THEM, WHAT WAS MOST IMPORTANT TO OUR COMMUNITY BASED ON THE SEGMENT OF THE COMMUNITY THAT SHARED THEIR FEEDBACK THROUGH THE SURVEY TOOL.
THEY ARE ACTIVELY WORKING ON THEIR DELIBERATIONS.
THE FIRST ONE WILL ACTUALLY OCCUR IN THIS ROOM FOLLOWING OUR MEETING TODAY.
THEY'RE GOING TO START MEETING IN PERSON AND THOSE WHO CANNOT WILL BE ABLE TO STILL JOIN US ONLINE.
WE'RE GOING TO DO THAT FOR AT LEAST THE NEXT THREE WEEKS IN AN EFFORT FOR THEM TO CREATE THEIR PRIORITIES, TO BRING THAT TO YOU AS COUNSEL ON JUNE 7TH.
THAT IS WHERE WE ARE [NOISE] IN OUR PROCESS AND WE WILL BE BACK IN FRONT OF YOU IN A COUPLE OF MONTHS.
OUR GOAL IS TO FINISH IDENTIFYING THEIR RECOMMENDATIONS IN MAY IN ORDER TO GET THE STAFF SUMMARY AND THAT PRESENTATION READY.
ANY QUESTIONS? I'M JUST GOING TO ECHO JUST THAT, YOU AND [INAUDIBLE] MANAGER AND [INAUDIBLE] WORKED SO HARD ON THIS AND ENGAGING IN PUBLIC FOR THIS PROCESS AND THIS COMMITTEE.
AS A COUNSELOR, I'M REALLY LOOKING FORWARD TO THOSE RECOMMENDATIONS AND SEEING THIS GROUP.
I KNOW THAT WHATEVER IT IS, WE'LL MOVE FORWARD.
THE COMMUNITY WILL LIKELY EMBRACE IT BECAUSE OF THE HARD WORK LEADING TO THIS.
I JUST WANTED TO RECOGNIZE ALL OF YOUR HARD WORK.
THIS COMMITTEE HAS BEEN REALLY DEDICATED.
TO MEET EVERY WEEK FOR AN HOUR AND A HALF, REALLY THANKFUL FOR THEIR PARTICIPATION AND THEIR ENGAGEMENT.
[INAUDIBLE] I'VE NEVER HAD AN ISSUE WITH QUORUM, IN FACT, REALLY ACTIVE PARTICIPATION.
I THINK, WE HAVE 19 ACTIVE PARTICIPANTS ON THAT COMMITTEE AND EACH WEEK THEY'RE ENGAGED.
EVEN WHEN THEY'RE NOT, THEY WATCH THE RECORDINGS, SO THEY'RE READY TO GO [INAUDIBLE] [LAUGHTER] I THINK SOME, MAYBE [LAUGHTER].
[BACKGROUND] [LAUGHTER] CERTAIN DEPARTMENT.
ALSO TALKING ABOUT MYSELF [LAUGHTER] [BACKGROUND] THAT'S ONLY HALF FREE.
THANK YOU. [APPLAUSE] SO BEFORE LUNCH COMES IN, I WOULD LIKE FOR YOU TO TURN TO YOUR NEIGHBOR AND PRACTICE YOUR [INAUDIBLE] SKILLS FOR A COUPLE OF MINUTES.
NO SHOP TALK, AND WHAT DO THEY SAY, NO POLITICS, NO RELIGION, THINGS LIKE THAT.
WOULD YOU MIND JUST TAKING A COUPLE OF MINUTES [BACKGROUND] TO GET TO KNOW YOUR NEIGHBOR AND THEN I'LL GIVE YOU AN UPDATE ON LUNCH [LAUGHTER]. [BACKGROUND] [NOISE] [BACKGROUND]
>> EVERYBODY, IF I CAN HAVE YOUR ATTENTION FOR A MOMENT.
[03:01:46]
THIS MUSIC WAS PLAYING IN MY HEAD WHEN I GOT UP THIS MORNING. [BACKGROUND]>> IF I COULD HAVE YOUR ATTENTION FOR A MOMENT.
[BACKGROUND] WE SHALL HAVE LUNCH MOMENTARILY.
I WOULD JUST LIKE TO INTERRUPT YOU TO SAY FEEL FREE TO CONTINUE ON CHATTING AND THEN WE'RE COMING BACK TOGETHER AT WHAT TIME? WHAT TIME DO WE COME BACK FROM LUNCH? [BACKGROUND]
>> NO, YOU TELL US. [LAUGHTER]
>> I THINK IT'S 12:45. DOES THAT SOUND RIGHT? LET ME JUST CHECK.
[BACKGROUND] 12:45 WE COME BACK FROM LUNCH.
THIS IS WHAT I'M GOING TO ENCOURAGE YOU TO DO.
IF YOU NEED TO USE FACILITIES OR ANYTHING LIKE THAT, I ENCOURAGE YOU TO DO THAT NOW.
LUNCH WILL BE HERE AND SET UP PROBABLY WITHIN THE NEXT 10 MINUTES, JUST IN THE BACK OF THE ROOM FROM BURRITOS FIESTA.
THEN WE WILL START SHARPLY AT 12:45.
PLEASE FEEL FREE TO ENJOY, AND WE'LL SEE EVERYBODY BACK THEN. THANK YOU.
[MUSIC] [BACKGROUND] THAT'S WONDERFUL.
>> GOOD JOB DONE. THANKS FOR LUNCH. [APPLAUSE] [LAUGHTER]
>> EXCELLENT. TO GET US BACK IN THE GAME BEFORE WE GET STARTED WITH [BACKGROUND] FEDERAL FUNDING, I'M GOING TO ASK FOR YOU TO THINK CREATIVELY, AND THINK OF AN ARTIFACT THAT YOU MIGHT HAVE NEAR TO YOU.
AN ARTIFACT MEANING A THING, THAT REPRESENTS TO YOU SOMEHOW.
EITHER REPRESENTS TO YOU AS A PERSON IN GENERAL OR REPRESENTS HOW YOUR WEEKEND'S GOING.
SOMETHING THAT YOU HAVE IN YOUR PURSE OR IN YOUR POCKET OR SITTING BESIDE YOU.
THEN I WANT YOU TO EXPLAIN THE METAPHOR TO THE PERSON SITTING BESIDE YOU.
HERE WE GO. [NOISE] [LAUGHTER].
[03:05:27]
>> LET'S COME ON BACK TOGETHER. [BACKGROUND] AS YOU'RE COMING BACK TOGETHER, ARE YOU ABLE TO HOLD UP YOUR ARTIFACT? ARE YOU ABLE TO SHOW US.
CHIEF MASTERMIND, WHAT'S YOURS?
>> GLASSES PROTECT YOUR EYES. I LIKE TO THINK THAT ME AND MY FOLKS PROTECT EACH OTHER IN OUR COMMUNITY.
>> THAT'S OLD SCHOOL ARTIFACTS.
[APPLAUSE] THANK YOU [INAUDIBLE] HOW ABOUT YOU?
>> THAT'S GOOD THOUGH. WHAT'S YOUR METAPHOR ABOUT IT?
>> YES. EXCELLENT. [INAUDIBLE] [APPLAUSE] WITHOUT FURTHER ADO, WE'VE GOT FEDERAL FUNDING.
WE'RE GOING TO BE TALKING ABOUT NEW APPLICATIONS, EARMARKED FUNDS BY STACEY BRETT CORNET AND SARAH LANGLEY.
LET'S GIVE IT UP FOR THEM. [APPLAUSE]
>> [INAUDIBLE] WHEN SARAH EARMARKS LANGLEY COMES UP [LAUGHTER] TO MAKE SURE THAT SHE'S NOT.
THANKS, TEAM, FOR HAVING ME AND LETTING ME TALK A LITTLE BIT ABOUT WHAT WE'VE BEEN DOING.
GLORICE, I THINK YOU'RE RUNNING THE SLIDES.
YOU WANT TO JUMP TO THE NEXT ONE ON THE ACRONYMS. THIS WAS A GOOD [INAUDIBLE] SAY, WOW, WE PROBABLY SHOULD HAVE AN ACRONYM SLIDE.
[INAUDIBLE] THE FEDERAL WORLD IS ALL ABOUT ACRONYMS, AS YOU KNOW, SO THOSE ARE A BUNCH THERE.
AS WE GO THROUGH THE NEXT SLIDE, WE'LL BOUNCE BACK TO THAT AND SEE WHAT SOME OF THESE ARE.
WITH THAT, WE'LL GO TO THE NEXT SLIDE.
DEMA, DEPARTMENT OF EMERGENCY MANAGEMENT AND MILITARY AFFAIRS.
SOME OF THE FLOODING WORK THAT HAS BEEN GOING ON, YOU'RE ALL MORE THAN AWARE OF THE FLOODING, BUT SOME OF THE EMERGENCY AND PERMANENT WORK THAT WE'VE HAD ONGOING IN THE MUSEUM IN FLAGSTAFF AREA OF FLOODING.
WITH RESPONSE, COST, AND RECOVERY DAMAGE, WE'RE ABOUT FOUR MILLION DOLLARS.
WE'RE WORKING NOW WITH DEMA TO SUBMIT REIMBURSEMENT REQUESTS TO GET A LOT OF THAT REIMBURSED FOR THE CITY.
LANDFILL FEES, THIS IS AN EXCITING THING AND I KNOW, I SEE SCOTT'S HERE AND OTHERS THAT CAN [NOISE] ANSWER QUESTIONS THROUGHOUT.
SOME OF [INAUDIBLE] DO ACTUALLY HAVE QUESTIONS LATER.
BUT DEPARTMENT OF FORESTRY AND FIRE MANAGEMENT, THERE WAS A HOUSE BILL 2001 THAT WAS IN PLACE, THE COUNTY ALONG WITH CITY STAFF.
REALLY, SCOTT, THANK YOU FOR ALL YOUR EFFORTS TO REQUEST ON THAT BECAUSE YOU REALLY WERE AN INSTRUMENTAL PART TO HELP GET THESE FUNDS THROUGH THE COUNTY.
THE COUNTY TOOK THE LEAD, AND WE WERE ABLE TO SUBMIT AN INVOICE TO THE COUNTY TO DFFM, AND THEY FUNDED 100 PERCENT [NOISE] OF SOME OF THOSE COSTS IN THE MUSEUM AREA.
WE HAVE ACTUALLY SUBMITTED THE INVOICE FOR THE 456 AND ALREADY RECEIVED A CHECK FROM DFFM.
THAT'S PRETTY EXCITING [NOISE] NEWS.
IN ADDITION, DFFM HAS AGREED TO PAY FOR ANY [NOISE] EMERGENCY WORK AND INVOICES THAT OCCURRED IN
[03:10:02]
THAT MUSEUM FIRE AT 100 PERCENT AGAIN, AND THIS IS ROUND 2 REQUESTS THAT WE ARE SUBMITTING NOW.[NOISE] WE HAVE BEEN APPROVED FOR AND IT'S ABOUT 14,000-15,000.
THEN NEXT WAS FEDERAL HIGHWAY ADMINISTRATION.
THEY HAVE AN EMERGENCY RELIEF PROGRAM.
SCOTT AND I MET WITH FHWA, AND THEY WILL FUND ELIGIBLE ROADS IN THE [INAUDIBLE] AND THE FLOODING AREA.
THEY'RE FUNDING HAD HELD OFF ABOUT 50,000 RIGHT NOW.
WE'RE THINKING IT'S ABOUT 40, BUT WE WILL BE ENTERING INTO [INAUDIBLE] FOR THEM TO COVER THAT COST THROUGH AN EMERGENCY RELIEF PROGRAM.
THEN NEXT AFTER THE FLOOD MITIGATION, DEMA AUTHORIZES A PRE-DISASTER PROGRAM FOR FLOODING, WE SUBMITTED A GRANT FOR THE FUTS LOW WATER CROSSING, WHICH IS BEHIND THE [INAUDIBLE] AND THE GAS STATION THERE.
AFTER THE FLOOD ADVANCED, IT DAMAGED A TOTAL RIPRAP FROM GROUNDING.
WE SUBMITTED THE GRANT 26,000 AND THEY FUNDED THAT, AND SO THAT ONE WORK IS DONE AND ABOUT GETTING READY FOR REIMBURSEMENT [NOISE].
HERE'S WHERE, AGAIN, I CAN'T THANK THE COUNTY AND EVERYBODY FOR WORK ON THIS.
DFFM HAS AGREED TO FUND MITIGATION EQUIPMENT.
THIS HAS BEEN INTERESTING, WHERE IT'S GOT AS WE KEEP TALKING.
HOW ABOUT ANOTHER REQUEST AND SAY THEY SAID, "OKAY," AND THEY CAME OUT.
THEY WALKED THE FLOOD PROJECT WITH US.
WE TALKED ABOUT LOADERS AND SWEEPERS.
ACTUALLY, SCOTT DID A GREAT PRESENTATION THAT THE EOC WITH DFFM TALKED ABOUT THE NEED OF THIS MITIGATION EQUIPMENT AS WE MOVE INTO THIS NEXT CYCLE OF POTENTIAL.
I'M SAYING POTENTIAL BECAUSE WE DON'T WANT ANY MORE FLOODING.
BUT THEY AGREED TO PAY FOR A LOT OF THIS EQUIPMENT.
IF WATER RESCUE, A LOADER, A COMBO TRUCK. HELP ME OUT, SCOTT.
IS THE COMBO TRUCK THE ONE THAT WE RENTED FROM [INAUDIBLE] [NOISE] [OVERLAPPING]
>> CONNECT TO WATER SERVICES AND IN ONE WAY EFFORT, BRINGING IT BACK UP.
>> WE ENDED UP HAVING TO RENT IT.
WE DIDN'T HAVE ENOUGH ON OUR PLATE, DURING THE FLOODINGS TO THE RESIDENTS OF THE CITY OF TEMPE AND NOW DFFM IS ACTUALLY FUNDING ONE FOR US.
THEN JERSEY BARRIERS, THE BARRICADES AND MESSAGE BOARDS.
YOU CAN SEE THE PHOTOS IN HERE OF THE LOADER AND THE MESSAGE BOARDS THAT [NOISE] SENT ME AND HELPED PROCURING SO QUITE THE TEAM EFFORT.
THAT WAS QUITE AN AMOUNT OF 1.5, AND THEN ADD SHANK WITH WATER SERVICES OR STORM WATER MANAGER SUPER ADDRESS OF OUR GRANTS RIGHT NOW, WE ARE APPLYING FOR EVERYTHING.
WE SUBMITTED A DEAM OF BRICK RAMP COST TWO MILLION DOLLARS.
WE HAVE HEARD THAT IT'S PASSED THAT FIRST TEST AND THEY'RE LOOKING AT THIS FOR POTENTIAL CLEANSING.
THEN LINDA VISTA CULVERT, IT HAS TO GO THROUGH DEMA AND THEN TO FEMA BUT DEMA BASICALLY APPROVED THE APPLICATION AND LIKED IT.
NOW IT'S AT THE FEDERAL RECRUITMENT LEVEL FOR A FINAL REVIEW TO SEE IF THEY'LL GO AHEAD AND TURN THAT. I'M SORRY.
[NOISE] TRYING TO LOOK BACK AND LOOK AT MY SCREEN HERE.
THEN ANOTHER BRANCH THAT WE'VE BEEN GOING FOR FOR FLOOD MITIGATION IS THE HAZARD MITIGATION GRANT PROGRAM.
AFTER THE FEDERAL DECLARATION AND THE STATE DECLARATION, IT OPENS UP FUNDING FOR THE MUSEUM AND THE FLOODING SPECIFICALLY TO THAT DECLARATION INTO THOSE AGENCIES, THE COUNTY AND THE CITY.
WE WERE ABLE TO APPLY FOR THIS FUNDING.
WE'VE SUBMITTED FOR THE LOWER SPRUCE [INAUDIBLE] WASH IN PARTICULAR RESILIENCY, SEAT OR ETHYLENE CROSSING ADORE BOX CULVERT, SPRUCE WASH SHEET OR IN ROW SACRAL FOR 8 MILLION.
NOW HERE'S THE FUN PART, THE 8 MILLION DOLLARS IS WHAT THE PROJECT COST IS.
DEMA CAME BACK AND SAID THEY WOULD PROBABLY BE ABLE TO FUND IT MAY BE AT A 4 MILLION.
WE'LL HAVE TO SEE IF WE CAN COME UP WITH SOME OF THAT ADDITIONAL FUNDS.
BUT GREAT NEWS' THAT WE SUBMITTED A NOTICE OF INTENT.
THEY SAID WE LIKE YOUR PROJECT, SUBMIT AN APPLICATION, AND WE'LL SEE IF WE CAN FUND IT FOR THIS 4 MILLION DOLLARS, SO DEBT APPLICATION IS BEING FINALIZED NOW WILL BE SUBMITTED TO DEMA AND THEN SUBMITTED TO FEMA FOR APPROVAL, ITS A BIG DOLLAR PROJECT.
IT'S GREAT THAT WE'RE GOING FOR SUNNYSIDE NEIGHBORHOOD, UPSIZE STORMWATER CONVEYANCE 2.6 AND THEN RIO DE FLAG PLAN TO THE BACKUP GENERATOR THAT MEETING AND ALL OF THESE AGAIN,
[03:15:05]
DEMA HAS RECEIVED OUR NOTICE.THEY'VE LIKED IT, THEY SAID SUBMIT AN APPLICATION, WE LIKE YOUR PROJECT.
PLEASE CONTINUE TO SUBMIT SOMETHING TO THIS [NOISE] GLORICE YOU'RE KEEPING UP ON THE SLIDES.
I'M NOT SEEING NEXT SLIDE VERY WELL, SO THANK YOU. WASTEWATER AND WATER.
WE ARE VERY DETAILED CONVERSATION WITH AARON AND ANDY AND HIS TEAM WAS LOOKING AT BUREAU OF RECLAMATION GRANTS FOR FY23 FOR WATERSMART, JUST STARTING TO WORK NOW WITH SOME OF MY STAFF TO COMPLETE AN APPLICATION FOR WATER EFFICIENCY AND DROUGHT RESILIENCY.
THE BUREAU OF RECLAMATION HAS REACHED OUT TO ANDY AND HIS TEAM AND REALLY ASKING LIKE, HEY, WE WANT TO BE ON BOARD WITH YOU.
WE WANT TO HELP FUND PROJECTS.
WE HAVE MONEY AND THEY ARE IN CONVERSATIONS WITH US FOR THESE WATER AND WASTEWATER PROJECTS, THEN WIFA OUR INFRASTRUCTURE FINANCE AUTHORITY.
YOU'RE VERY FAMILIAR WITH THEM.
THEY ARE ALSO REACHING OUT TO US.
I THINK IT'S IMPORTANT TO KNOW WHEN A FEDERAL AGENCY REACHES OUT TO YOU, AND IT SAYS, TALK TO US.
WE WANT TO HELP YOU. WE WANT TO FUND YOU, WE WANT TO MEET WITH YOU, WE WANT TO WORK WITH YOUR TEAM IT'S HUGE AND OF COURSE, MY ANSWER IS YES, [LAUGHTER] WE WILL LISTEN IT.
SOMETHING THAT CAN POTENTIALLY FUNDED.
THEN ANOTHER PROJECT THAT MYSELF AND OTHERS ARE WORKING ON, ECONOMIC DEVELOPMENT.
I WAS ACTUALLY ABLE TO MEET WITH CAROL, THE [INAUDIBLE] AT THE SOUTHERN ACHILLES OFFICE.
THEY JUST WANTED TO TALK AND I CAN'T REMEMBER A FEW [INAUDIBLE] THERE.
I KNOW YOU'VE BEEN ON A NUMBER OF THESE MEETINGS WITH US.
YOU'RE ALL FAMILIAR WITH THE NAME.
THE HOSPITAL COMING INTO THE HOSPITAL VILLAGE.
THE AIRPORT BRIDGE IS AT CHILE BRIDGE, AT LEAST BE RIDING TO FORT AND WE MET WITH A [INAUDIBLE].
WE HAVE BEEN LOOKING FOR FUNDING SOURCES FOR IT.
THEN ON THE OTHER SIDE OF THE ROAD OF SWIFT TRAVEL CENTER, THERE'S A ROUNDABOUT THAT NEEDS TO HAPPEN AND THAT HASN'T BEEN CONSTRUCTED YET.
I SENT INVESTMENT SUMMARY TO SANDRA KELLY'S OFFICE, ALONG TEDA ECONOMIC DEVELOPMENT ADMINISTRATION AND SEE IF THEY WOULD BE OUR ORIGINAL REPRESENTATIVE TO SEE IF THEY WOULD BE INTERESTED IN THIS PROJECT.
RIGHT NOW, AN ESTIMATED IT 15 MILLION EDA THEY SENT OUR DESIGN FOR THIS BRIDGE.
THEY AGREED TO GO AHEAD AND DESIGN IT, KNOWING THAT WE MAY NEED TO GO TO THE FOUR LANES.
THEY JUMPED ON BOARD AND WENT AHEAD AND SAID, WE'LL GO AHEAD AND DO THE DESIGN FOR THIS PROJECT AND HAVE IT READY.
IF WE EVER GO INTO THE FOUR LANES OR GET FUNDING THAT WE WOULD HAVE THE DESIGN DONE AND THAT'S HAPPENING NOW.
WE'RE HOPING JUST TO GET SOME MOMENTUM BEHIND THIS AND SEE IF WE CAN GET SOMEBODY TO DO THIS PROJECT OUT OF THE AIRPORT THAT WILL BE REALLY BENEFICIAL FOR NIH AND THE AIRPORT HAS BEEN THROWN IN CLAIMANTS AND THEN FALLS RIGHT INTO 31.45 ACRES.
I USED TO HEAR IT AS 32 ACRES.
YOU CUT A LITTLE SLIVER OFF TO THE ROUNDABOUT.
WE'RE WORKING WITH GEN TARA NOW ON A GROUND LEASE AND HOW WE'RE GOING TO FUND THE INFRASTRUCTURE OUT THERE.
RICK HAS TRIED TO PULL HIS MONEY TREE AND IT'S WORKING [LAUGHTER] TRYING TO SORT IT ON THIS ONE.
HE COULD TALK TO HIS OTHER TEAM ON THE GROUND LEASE AND THIS GROUP ON THE 31 ACRES, AND WE'RE GETTING CLOSE TO FINALIZING THAT GROUND LEASE AND FIGURING OUT HOW WE CAN GET SERVICE OR HELP GET THIS 35 MILLION DOLLAR INFRASTRUCTURE DONE UP THERE.
IT WOULD BE GREAT IF YOU COULD GET A GRANT TO HELP OFFSET THAT DEBT.
WE'RE WORKING WITH GENT-AREA AND OUR INTERNAL STAFF TO SEE IF WE CAN GET A GRANT FROM THE DDA FOR THE INFRASTRUCTURE WORK AND ONCE THE INFRASTRUCTURE'S IN, THEN TEN TERA CAN COME IN AND START DOING THE BUILD OUT OF THE 31 ACRE.
THAT'S PRETTY EXCITING FOR THE AIR PARK.
TOTALLY THOSE MARKS CAN GIVE YOU AN IDEA.
THEN BIL, BIPARTISAN INFRASTRUCTURE LAW.
THE NOTICE OF FUNDING ANNOUNCEMENT OFFER CAME OUT ON MAY, 23RD, AND WE DECIDED TO GO AHEAD AND SUBMIT THE GRANT FOR THE DOWNTOWN MILE.
[03:20:03]
THE NSF HAS APPROACHED [INAUDIBLE] MORE THAN FAMILIAR WITH THIS PROJECT, WITH HIS STAFF, CHRISTINE CAMEROON, LEADING THE EFFORT.SHE'S BEEN AMAZING, WORKING WITH BEN ROSETTE.
OUR TEAM, THEY WENT AHEAD, THE NSF SAID WE WILL USE OUR CONSULTANT TO HELP WRITE THE GRANT, SO THEY'RE DOING THE WORK WHICH IS WONDERFUL.
OUR TEAM IS FEEDING THEM INFORMATION, AND THE NSF IS JUST BEEN ONBOARD WITH US [INAUDIBLE] THERE'S A LARGE PARTNERSHIP HERE THAT IS WORKING WITH US [INAUDIBLE] ALSO A PART OF SOME OF THOSE MEETINGS.
WE ARE PLANNING TO SUBMIT 35 PLUS PLUS, 30 PLUS PLUS, THE TERM RENEW SOMETIMES NOW IT SEEMS LIKE THESE BIG INFRASTRUCTURE GRANTS.
THAT'S IN THE WORKS AND WE'LL BE HOPEFULLY SEEING THAT SOON AND HOPEFULLY [NOISE] GET IT APPROVED.
BOB HOLMES IS BEEN INVOLVED WITH A LOT OF THESE PROJECTS TOGETHER WITH MYSELF AND SARAH AND THE DIVISIONS.
HE'S ALSO BEEN WORKING WITH US TO GET LETTERS FROM SENATORS AND CONGRESSMEN OFFICES SO THAT'S [INAUDIBLE] ITHE NEXT PROJECT, AIRPORT INFRASTRUCTURE GRANTS, SNOW REMOVAL BUILDING.
WE HAD A GREAT MEETING, TALKED ABOUT IT, GREG, AND MAYOR, AND COUNCIL MEMBER [INAUDIBLE] IT WAS A GREAT CONVERSATION WITH HIM.
IT WAS VERY NICE TO COME UP [INAUDIBLE] FRIDAY AND MEET WITH US ABOUT THIS PROJECT.
WE HAVE AIRPORT RESCUE FIREFIGHTING FACILITY.
RIGHT NOW, HALF OF IT HAS GOT WHAT WE CALL RESCUE EQUIPMENT, AND THE OTHER HALF IS THE SNOW REMOVAL EQUIPMENT.
IF YOU HAVEN'T SEEN SNOW REMOVAL EQUIPMENT, IT'S HUGE, AND THE BRUSHES ARE HUGE.
IT TAKES UP THE WHOLE FRONT END.
WE ARE SQUISHED ON TOP OF EACH OTHER WITH THESE [NOISE] BIG EQUIPMENT.
YOU CLIMBED UP THIS ONE, IT'S JUST BIG, THE TIRES HAVE GO TO UP TO HERE.
WE ARE AT [INAUDIBLE] THIS IS EQUIPMENT THAT IS PURCHASED BY FAA.
WE SUBMIT GRANTS AND THEY FUND OUR EQUIPMENT.
IT'S ALWAYS A MILLION PLUS FOR THESE PIECES OF EQUIPMENT.
WERE REQUIRED TO STORE AND KEEP THIS EQUIPMENT SAFE.
WE REALLY NEED TO STORE A SNOW REMOVAL EQUIPMENT BUILDING AND MAINTENANCE BAY BASICALLY.
RIGHT NOW IT'S COMING IN AT 24 MILLION.
FAA IS COMING TO US WITH ENTITLEMENT MONEY.
WE'RE THROWING OUR FIVE-YEARS OF BIL INFRASTRUCTURE MONEY TOWARDS IT.
WE'VE COME UP WITH ABOUT 11 MILLION, BUT WE REALLY NEED FAA TO COME TO THE TABLE AND HELP US WITH COMPETITIVE DISCRETIONARY FUNDING.
THAT'S WHAT THE CONVERSATION WAS WITH HOWARD, TO SEE IF WE CAN GO AHEAD AND DO A LITTLE BIT OF A POLITICAL PUSH AND SEE IF WE CAN GET THIS PROJECT FUNDING.
WE'VE SUBMITTED 30 PERCENT OF DESIGN PLANS.
CURRENTLY, THEY ARE BEING FINALIZED AND BEING SUBMITTED [INAUDIBLE] TO FAA REVIEW AT 30 PERCENT PLANS.
THEN WE WILL PUSH TO GET THE CONSTRUCTION FUNDED IN '23.
THEN BRIAN DALL [INAUDIBLE] WORKED TOGETHER A FEW WEEKS AGO TO SUBMIT THROUGH THE BIL.
THEY OPENED UP THE FAA AIRPORT PROGRAM, TERMINAL PROGRAM.
WE SUBMITTED FOR AN ACCESSIBILITY ROOM AND SERVICE ANIMAL AREA FOR 350.
THE REGIONAL OFFICE JUST REACHED OUT TO US FOR QUESTIONS ABOUT THE APPLICATIONS, WITH GREAT INTEREST IN THE PROGRAM, OUR APPLICATION TO FORWARD ONTO HEAD COVERAGE, SO THAT'S GREAT.
THEN THE TERMINAL EXPANSION WHICH IS 3.7.
IT ALSO LIKED OUR APPLICATION AND ASKED US FOR SOME ADDITIONAL QUESTIONS TO BE ABLE TO SUBMIT IT ONTO THE HEADQUARTERS IN DC FOR FUNDING THIS PROJECTS.
WITH THAT, I'M NOT GOING SAY EARMARKS.
SARAH, WHY DON'T YOU COME UP TO TALK ABOUT COMMUNITY DIRECTED SPENDING EARMARKS.
[LAUGHTER] [OVERLAPPING] [APPLAUSE]
>> GOOD AFTERNOON, MAYOR AND COUNCIL.
SARAH [INAUDIBLE] I'D LIKE VERY BRIEFLY TOUCH ON FY 2022 AND FY23 EARMARKS.
THE CURRENT FEDERAL FISCAL YEAR RIGHT NOW IS FY22, IT ENDS IN SEPTEMBER, SO A LITTLE BIT DIFFERENT THAN OUR FISCAL YEAR.
BUT WE'VE LEARNED THAT WE RECEIVED TWO OF OUR EARMARK REQUESTS FOR THIS FISCAL YEAR.
[03:25:01]
THE FIRST WAS 3.5 MILLION FOR THE FLAGSTAFF WATERSHED PROTECTION PROJECT.THAT'S FOREST HILL FITTING, STRIPE BURNS, THINGS LIKE THAT.
THAT IS ACTUALLY THE SECOND LARGEST EARMARK IN THIS PROGRAM NATIONWIDE.
PRETTY COOL. THEN OUR SECOND EARMARK THAT WE RECEIVED WAS $750,000 FOR SUSTAINABILITIES, HOME ENERGY RETROFITS PROGRAM.
THAT ONE IS TARGETED AT LOW-INCOME AND VULNERABLE FAMILIES.
IN TERMS OF ACTUALLY GETTING THAT MONEY, IT'S A LITTLE BIT OF AN INTERESTING PROCESS.
THEY SET IT UP LIKE A GRANT AND THEN YOU HAVE TO APPLY, BUT YOU ARE ASSURED TO RECEIVE THOSE FUNDS BECAUSE YOU'VE ALREADY DONE [NOISE] [INAUDIBLE] WE'RE JUST WAITING FOR THAT PROCESS TO ROLLOUT.
STACY'S BEEN IN TOUCH WITH THOSE AGENCIES AND WE WE'RE JUST WAITING TO HEAR BACK.
NOT SURE REALLY ON THE TIMELINE ON THAT.
WE SHOULD GET THOSE FUNDS BY THE END OF THE FEDERAL FISCAL YEAR AT THE VERY LATEST, BUT HOPEFULLY, SOONER.
MOVING TO THE NEXT FISCAL YEAR, FY23, WE SUBMITTED 16 DIFFERENT EARMARKS TO CONGRESSMAN [INAUDIBLE] AND TO SENATORS SINEMA AND KELLY.
THERE'S A LIST OF FEDERAL ACCOUNTS AND PROGRAMS THAT ARE ELIGIBLE FOR EARMARKS.
WE LOOKED AT THOSE ACCOUNTS AND WE REACHED OUT TO OUR DIVISIONS TO WORK ON THOSE PROGRAMS AND ASKED US FOR ONE OR TWO HIGH PRIORITY PROJECTS.
THAT'S HOW WE CAME UP WITH THIS LIST.
WERE HOPING TO RECEIVE ONE, MAYBE TWO OF THESE REQUESTS.
JUST FOR SOME EXPECTATION MANAGEMENT THERE.
WE DEFINITELY WON'T BE GETTING ALL OF THESE, BUT WE WANTED TO PROVIDE A ROBUST LIST TO ALLOW OUR REPRESENTATIVES TO CHOOSE FROM.
THAT ABOUT WRAPS IT UP FOR ME.
I WANTED TO GIVE A BIG THANKS TO CHRISTOPHER [INAUDIBLE] WHO WAS REALLY INSTRUMENTAL IN SUBMITTING ALL OF THESE REQUESTS.
THANK YOU AND THAT'S THE END OF OUR REPORT.
>> YEAH. I SAT DOWN AND REALIZED I MISSED TALKING ABOUT ENVIRONMENTAL INFRASTRUCTURE ITEMS ON THERE.
[INAUDIBLE] BACK REAL QUICK TO DESCRIBE THEM, THE EI ONES.
>> THERE WE GO. SORRY ABOUT THAT, BUT THE ENVIRONMENTAL INFRASTRUCTURE ONES, WE HAVE BEEN AWARDED THE FUNDS, WE HAD A KICKOFF MEETING WITH THE US ARMY CORPS OF ENGINEERS AND WAITING FOR A PROJECT AGREEMENT.
THEY ASKED THAT WE SUBMITTED THE SCOPE OF WORK FOR BOTH THESE PROJECTS FOR THE DOWNTOWN FLOOD LATERAL AND THE KILLIP INLET AT PONDEROSA PARK.
I HAVE SUBMITTED THEM WITH [INAUDIBLE] HELP, AND OTHERS SUBMITTED THE SCOPE OF WORK, AND THEN HOPEFULLY YOU'LL PROVIDE A PROJECT AGREEMENT THAT WILL COME BACK TO US, I'LL TAKE TO COUNCIL FOR APPROVAL.
THESE PROJECTS ARE CLOSE TO FINAL DESIGN.
THEY WILL BE SOME ENVIRONMENTAL WORK AND [INAUDIBLE] IS WORKING WITH THE CONSULTANTS TO GET SOME OF THAT WORK DONE.
BUT THESE BREAK WIND ON THE ENVIRONMENTAL INFRASTRUCTURE PROJECTS IN THE CITY.
THEN [INAUDIBLE] AND I TALKED.
WE HAVEN'T SEEN ANYTHING ON NEXT YEAR'S REQUEST APPLICATIONS, BUT WE ARE WORKING WITH BOB [INAUDIBLE] TO CONTINUE TO CHECK WHEN WE CAN SUBMIT FOR THIS NEXT YEAR FOR ENVIRONMENTAL INFRASTRUCTURE PROJECT STEPS.
WITH THAT, I GUESS IF YOU HAVE ANY QUESTIONS, AND THEN THERE'S A NUMBER OF STAFF THAT ARE ONBOARD THAT REALLY HAVE A LOT OF LEVEL OF DETAIL IF THERE IS ANY QUESTIONS ON THESE PROJECTS THAT ARE AVAILABLE.
>> I JUST WANT TO SAY IT'S SO EXCITING TO BE SEEING SO MUCH AVAILABLE FUNDS AND WHAT'S COMING DOWN FROM THE FEDERAL GOVERNMENT.
BUT I REALLY JUST WANT TO SAY, LOOKING AT THIS LIST, WE KNOW HOW MUCH WORK IS GOING INTO THIS, AND WE JUST REALLY APPRECIATE THE TEAM AND YOURSELF, STACEY, FOR STEPPING UP SO HEAVILY TO ACCESS ALL THIS MONEY.
I'M JUST REALLY GLAD WE'RE [INAUDIBLE]
>> HERE WE'RE A TEAM, IT'S JUST HOW IT'S HAPPENING.
IT IS NOT JUST ME, THERE'S MANY INVESTMENTS.
THANKS, I APPRECIATE IT, BUT IT IS ALL ABOUT TEAM.
THERE'S A LOT OF ENGINEERS AND STAFF OUT THERE THAT ARE JUST PULLING THIS STUFF TOGETHER AND JUST SUBMITTING, IT'S JUST CRAZY.
IT'S ONE OF THOSE THINGS, IF YOU DON'T PLAY YOU DON'T WIN, SO YOU GOT TO GET THE APPLICATION IN AND HOPE THAT THEY LIKE IT.
BUT THEY'RE SEEING THE CITY OF LIGHTS [INAUDIBLE] AT THE FEDERAL LEVEL. THAT'S A GOOD THING.
>> I MIGHT ADD TO THE TEAMS GROWING.
THE PRESENTATION YOU HAD FROM EHR GROUP THIS MORNING, IF YOU RECALL, HAD THIS PROGRAM, GRANTS AND CONTRACTS, MOVING FROM A PROGRAM TO A SECTION.
[03:30:03]
ALONG WITH THAT, NEW STAFFING, ADDITIONAL STAFFING INCLUDING EMERGENCY MANAGEMENT, A LOT OF ASSISTANCE IN GRANT WRITING.WE KNOW FROM A PREVIOUS DIALOGUE WITH COUNCIL THAT THE DIRECTION WAS PRETTY CLEAR.
WE GOT MORE RESOURCES INTO GRANT WRITING AND CONTRACT ADMINISTRATION, ESPECIALLY UNDER THE EMERGENCY UMBRELLA.
WE'RE DOING THAT, AND IT'S IN THE BUDGET AND I DON'T WANT TO GET AHEAD OF MYSELF HERE, BUT ONCE THAT BUDGET'S APPROVED, WE CAN MOVE PRETTY FAST HOPEFULLY ON RECRUITING THE PHYSICIANS AND GETTING STACEY AND HER TEAM MORE HELP.
>> SECOND IS JUST TO THANK YOU. THAT REALLY IS HUGE.
I KNOW THE OTHER DIVISION NEEDS IT AND I REALLY THANK YOU FOR THE SUPPORT AND THE HELP BECAUSE IT'S REALLY GOING TO HELP SUCCESSION PLANNING, IT'S GOING TO HELP GET US MORE GRANTS, IT'S GOING TO HELP IN OUR EMERGENCY MANAGEMENT COORDINATOR FOR SEEING ALL THE DIVISIONS, IT'S GOING TO BE HELPING OUT PREPAREDNESS AND PLANNING.
IT'S GOING TO BE GREAT TO HAVE SOME MORE STAFF AVAILABLE TO JUST [NOISE] SUPPORT. THANK YOU.
FOR THE FY 23 SUBMISSION ON THE COMMUNITY DIRECTORS SENDING REQUESTS [OVERLAPPING] ARE THOSE ALL COMPETITIVE OR [INAUDIBLE]
>> YEAH. [LAUGHTER] [BACKGROUND]
>> RIGHT. WELL, LIKE I SAID, JUST FOR EXPECTATION MANAGEMENT, AT THE VERY MOST WE WOULD GET IS THREE.
WE WERE LUCKY TO GET TWO LAST YEAR.
MOST COMMUNITIES GOT ONE OR NONE.
>> WE'RE THE ONLY ONE WHO GOT TWO.
>> YEAH, WE'RE THE ONLY ONE WHO GOT TWO.
WE'RE HOPING WE CAN GET TWO AGAIN THIS YEAR.
ALL OF THOSE PROJECTS FIT WITHIN THE ACCOUNTS.
THE DOLLAR AMOUNTS ARE COMPETITIVE.
THAT'S A REALLY IMPORTANT PART WITHIN EARMARKS.
YOU DON'T WANT TO SUBMIT SOMETHING TOO BIG BECAUSE EACH SENATOR ONLY HAS ABOUT $15 MILLION THAT THEY CAN ALLOCATE, SO IF YOUR REQUEST IS FIVE MILLION, THEY HAVE A LOT OF COMMUNITIES THEY HAVE TO COVER, AND THEY'RE NOT GOING DO THAT.
THAT'S WHY WE FOCUSED AROUND A MILLION, 1.5 MILLION.
BUT TO ANSWER YOUR QUESTION [INAUDIBLE] WE REALLY DON'T KNOW.
THE PROCESS IS NOT REALLY LAID OUT.
BOB'S JUST KEEPING US INFORMED AND WE'LL HAVE TO SEE WHAT HAPPENS.
>> I HAVE ONE MORE [INAUDIBLE] I'M GOING TO SAY TWO MORE WORDS AND I'M DONE.
THE CITY OF LIGHTS HAS GOLD STAR.
I HAVE HEARD THIS AT THE FEDERAL LEVEL FROM ALL THE AGENCIES.
THE REASON IS BECAUSE WE GET OUR PROJECTS, THEN WE GET A CLIENT, WE FINISH THEM ON TIME.
WE HAVE BEEN TOLD, THAT'S WHY THE FEDERAL AGENCY WILL REACH OUT TO US AND SAY, HEY, WE HAVE SOME FUNDS.
THE FOREST SERVICE JUST DID THAT.
WE'RE COMING WITH A MASTER PARTICIPATING AGREEMENT AND SOON AFTER THAT WITH 1.5 MILLION FOR A SUPPLEMENTAL AGREEMENT THAT YOU'LL BE SEEING, AND [INAUDIBLE] AND I ARE WORKING ON THAT.
BUT THAT MEANS WE'RE ALL DOING THE RIGHT THING, WE'RE ALL DOING THE RIGHT THING WITH GRANTS, AND FINANCE, AND OUR AUDITS ARE GOOD.
WE'RE GETTING THAT MONEY IN THOSE CALLS BECAUSE WE ARE REALLY A STRONG AGENCY IN THEIR EYES FOR PERFORMING AND GETTING OUR PROJECTS DONE [INAUDIBLE]
>> [INAUDIBLE] TAKE A MOMENT. YOU'RE GETTING THE DRILL.
WOULD YOU SHARE WITH YOUR NEIGHBOR WHAT STOOD OUT TO YOU, WHAT STICKS WITH YOU FROM STACEY AND SARAH SHARING? [BACKGROUND] [LAUGHTER] [BACKGROUND] LET'S COME ON BACK TOGETHER.
[03:35:20]
THERE WAS A LOT OF TALK OF MONEY DANCES AND MONEY SOUNDTRACKS.>> MONEY SOUND TRACK? [BACKGROUND].
>> PLAYLIST. NOW WE'RE GOING TO HAVE THE OPPORTUNITY TO HEAR FROM THE DIVISIONS.
WE'RE GOING TO HEAR FORM THE CITY MANAGER'S OFFICE, HUMAN RESOURCES, INFORMATION TECHNOLOGY, AND THE CITY ATTORNEY'S OFFICE.
WE'LL HAVE TIME ALSO FOR QUESTIONS.
PLEASE WELCOME, WE'VE GOT GREG CLIFTON, THEN BRANDI [INAUDIBLE], CJ PERRY, AND STERLING SULLIVAN.
>> [APPLAUSE] [INAUDIBLE] BIG SPENDERS [LAUGHTER].
>> I'M WAITING SHANNON TO COME ON UP AND TALK.
[LAUGHTER] I WANT TO INTRODUCE THE MANAGER'S OFFICE BRIEFLY, BUT THIS IS GOING TO BE A BIT OF A TAG TEAM [INAUDIBLE] IS GOING TO JUMP IN AS WELL.
HER NAME COMES UP A LOT BECAUSE SHE HAS SO MUCH INVOLVEMENT IN THE ORGANIZATION.
THEN HEIDI, WHO WE HAD PRESENT TO US THIS MORNING, HEIDI HANSON.
SHANNON JUST A REMINDER IS NOW OUR SENIOR DEPUTY CITY MANAGER, WELL DESERVED.
HEIDI IS OUR NEW INTERIM DEPUTY CITY MANAGER.
WE HAVE NOT LOST A STRIDE IN ALL THE BUSY WORK GOING ON; YOU KNOW THERE'S BEEN A FEW CHANGES.
WELL, ONE MORE THING, UNDER THE CITY MANAGER'S OFFICE JUST AS A REMINDER, IT'S A CONGLOMERATION OF SORTS.
WE HAVE A FEW PROGRAMS, SECTIONS THAT REPORT DIRECTLY TO US.
WE'RE SO GLAD THAT THAT ARRANGEMENT IS IN PLACE.
WE JUST HEARD FROM SIR LANGLEY WHO'S ACTING INTERIM PUBLIC AFFAIRS DIRECTOR DOING A STELLAR JOB.
THAT OFFICE IS WITH OUR OFFICE.
WE WORK HAND IN HAND AND ACTUALLY, WE'RE RIGHT ACROSS THE HALL FROM EACH OTHER.
SAME IS TRUE WITH STACY SALZBURG, OUR CITY'S CLERK.
SHE ACTUALLY JUST MOVED HER OFFICE TO GET CLOSER TO MINE.
I SEE HER WATCHING ME EVERY DAY.
[LAUGHTER] IT'S NOT MY WORK SPACE.
I WILL STILL MAKE MISTAKES LIKE I DID THIS MORNING AND STARTED READING PREMATURELY AND THINGS LIKE THAT.
BUT AT ANY RATE, THE CITY CLERK'S OFFICE WORKS IN TANDEM WITH OUR OFFICE AND IT'S A GREAT ARRANGEMENT.
SUSTAINABILITY WAS MOVED SOME TIME AGO FROM PUBLIC WORKS INTO THE CITY MANAGER'S OFFICE.
IF ALL THINGS GO ACCORDING TO PLAN, THE PLANNING BEING THE BUDGET OF BOTH SUSTAINABILITY AND THE CITY CLERK'S OFFICE WILL BECOME NEW DIVISIONS IN 2022-'23.
WE'RE VERY EXCITED FOR THAT TO HAPPEN.
THEY'RE ALREADY AT THE LEADERSHIP TABLE, BUT NOW THEIR PRESENCE WILL BE ELEVATED IN TERMS OF ORGANIZATIONAL STRUCTURE.
AM I MISSING ANYBODY? I THINK I'VE COVERED IT ALL.
I WILL SAY IN PUBLIC AFFAIRS, I MENTIONED A CONGLOMERATION.
WE NOT ONLY HAVE SARAH, BUT WE HAVE OUR MANAGEMENT ANALYST, CHRIS ROGAN, WHO SPOKE TO YOU EARLIER TODAY.
WE HAVE OUR COORDINATOR FOR INDIGENOUS AFFAIRS, ROSE TOKI, AND BOY, THAT'S JUST BEEN A DELIGHT WORKING WITH HER.
WE HAVE SEAN JOHNSON, CHIEF OF STAFF.
WHEN HE'S NOT BUSY ORCHESTRATING RETREATS, HE'S WORKING HAND IN HAND WITH THE MAYOR WRITING SPEECHES, ORCHESTRATING MEETINGS, DOING ALL THAT STUFF.
OF COURSE, JASON CLARK, WHO WORKS WITH THE COUNCIL.
COUNCIL AND THE MAYOR HAVE A COUPLE OF STAFF THAT ARE DEDICATED TO THEM.
THEY, OF COURSE, ANSWER TO OUR OFFICE.
WE'RE IN FULL COMPLIANCE WITH OUR CITY CHARTER, BUT THEY'RE HELPING OUT WITH THE COUNCIL QUITE A BIT, AND THE MAYOR.
I THINK I GOT IT ALL. REAL FAST, NEXT SLIDE, PLEASE.
HERE WE GO. YOU CAN STOP IT RIGHT THERE FOR A SECOND.
THANK YOU SO MUCH. I THINK MORRIS YOU'RE DRIVING, THANK YOU.
TOTAL APPROVED BUDGET REQUESTS AND NEW PERSONNEL: 1.3 MILLION.
THERE'S NO STICKER SHOCK TO THAT, BUT LET ME EXPLAIN.
[03:40:02]
MOST OF THAT IS GOING TO STACY.IT'S GOING INTO OUR [INAUDIBLE] NEXT.
>> FAIR. [LAUGHTER] I HAVE MORE CONTROL OVER THEM.
>> YEAH. STACY OVERSEES OUR MUNICIPAL ELECTION.
EVERY OTHER YEAR YOU'RE GOING TO SEE A PRETTY INFLATED NUMBER HERE BECAUSE OF THAT.
THERE'S THE OTHER THINGS WE'VE TALKED ABOUT. NEXT SLIDE, PLEASE.
KEEP IN MIND ONE OF THE REASON I MADE THE INTRODUCTION IS UNDER OUR OFFICE RIGHT NOW ARE ALL THESE FUNCTIONS: CITY CLERK, SUSTAINABILITY, PUBLIC AFFAIRS, DEPUTY MANAGERS, MYSELF.
WE ARE PROUD TO SAY THAT WE SCORED PRETTY WELL IN THE QUARTILE HERE WITH EMPHASIS ON QUARTILES 2 AND 3.
I'M GOING TO MAKE AN ASSUMPTION, YOU CAN HELP ME OUT HERE STACY, BUT I DON'T THINK OUR ELECTION STUFF FALLS NEATLY INTO QUARTILE 1.
I'M ASSUMING THAT'S THE REASON THAT IT GOES TO QUARTILE 2.
>> RIGHT. THEN, OF COURSE, TOTALLY MINIMAL STUFF IN QUARTILE 4.
NEXT SLIDE. HIGHLIGHTS OF APPROVED BUDGET REQUESTS.
DO YOU WANT TO JUMP IN HERE, DO A LITTLE TAG TEAM?
>> SHAYNE ANDERSON, EVERYBODY.
>> [APPLAUSE] WE'VE TOUCHED ON THE ELECTION MANAGEMENT, THAT'S OUR QUARTILE 3.
ONE TIME IS A LITTLE OVER 400,000 AND ONGOING.
THIS CENTERED LEVEL YOU SEE THERE.
THEN NEXT TWO ARE ASSOCIATED WITH SOME SUSTAINABILITY.
WANTED TO TALK THROUGH THAT INCLUDING SOME STAFFING, EDUCATION, AND OUTREACH.
WE'VE GOT INNOVATIVE WASTE CHALLENGE IS IN THESE LINE ITEMS, INCENTIVES FOR ENERGY EFFICIENCY FOR ACCESSORY DWELLING UNITS.
SO WHEN SOMEBODY ADDS ONTO THEIR PROPERTY FAST ELECTRIC STATIONS, REBATES FOR CLEANER WOOD BURNING STOVES, WHICH NICHOLE TOUCHED ON EARLIER, AS WELL AS COMPOSTING, WHICH IS REQUIRED.
THESE ITEMS IS A VERY EXCITED ABOUT.
THE LAST TWO ARE PUBLIC AFFAIRS.
IN COMMUNICATION, THAT IS A LOT OF OUR TOOLS THAT WE UTILIZE, SUCH AS SOCIAL MEDIA, VIDEOGRAPHY IS IN THERE, COUNCIL MEMBER SCHIAVONE.
WE'VE GOT ADVERTISING, THE CONTINUATION OF OUR COMMUNITY FORUM, WHICH IS A TOOL THAT MANY OF US USE, AND THEN UPDATED SOFTWARE.
THEN THAT SECOND TO THE LAST ITEM, INTERGOVERNMENTAL AFFAIRS.
THIS IS WHERE WE HAVE OUR LOBBYING SERVICES.
IT HAS OUR LEAGUE THAT'S HERE LOCALLY IN ARIZONA AS WELL AS THE NATIONAL LEAGUES, A GREAT RESOURCE FOR US, AS WELL AS OUR OPPORTUNITY TO VISIT DC TO LOBBY ON BEHALF OF OUR [INAUDIBLE].
THAT'S WHAT YOU'LL SEE HERE IN THESE NUMBERS FOR OUR GROUP BUDGET REQUESTS.
I'M GOING TO PASS IT TO NICHOLE, AND SHE'S GOING TO TALK ABOUT OUR KEY COMMUNITY PRIORITIES.
>> I'M DOING MY BEST TO NEVER BE ASKED TO DO THIS AGAIN, BUT I HAVE ANOTHER RIDDLE.
[LAUGHTER] ONE TIME I HAD TO PRESENT IN FRONT OF LIKE 300 PEOPLE RIGHT NEAR HALLOWEEN AND I TOLD THE WORST HALLOWEEN JOKES AND IT WAS JUST NOT EVEN A LAUGH, SO THANK YOU FOR LAUGHING.
I HAVE BRANCHES, BUT NO FRUITS NOR TRUNK OR LEAVES. WHAT AM I?
>> [OVERLAPPING] [APPLAUSE] WELL DONE.
>> YOU GUYS HAVE FUN TAKING BUDGET?
>> I GET TO HIGHLIGHT SOME OF THE WORK WE'VE DONE IN THE CLERK'S OFFICE OF PUBLIC AFFAIRS AND SUSTAINABILITY.
OF COURSE, THESE ARE ASSOCIATED WITH PBB PRIORITIES.
WE'RE GOING TO START WITH HIGH-PERFORMING GOVERNANCE.
REALLY EXCITED, THE CITY CLERK ADMINISTRATIVE SPECIALIST, [INAUDIBLE], WAS HIRED AND ONBOARDED TO IMPROVE WORKFLOW AND OPERATIONS AND KEEP SANITY IN THE CLERKS OFFICE.
STAFF SUCCESSIVELY COMPLETED THE THIRD YEAR OF PBB UTILIZING THE NEW BUDGETER TOOL TO INCORPORATE ANY BUDGET REQUESTS INTO THE PROCESS.
[03:45:05]
THEN A MAJOR REGIONAL PLAN AMENDMENT TO ALIGN THE CARBON NEUTRALITY PLAN WITH THE REGIONAL PLAN WAS SUCCESSFULLY BROUGHT FORWARD TO THE COMMUNITY AND THE CITY COUNCIL.SAFE AND HEALTHY COMMUNITY, NUMEROUS COMMUNICATION PRODUCTS WERE DEVELOPED FOR RESIDENTS IMPACTED BY MUSEUM POST-FIRE FLOODING, INCLUDING A DEDICATED WEBSITE, E-NEWSLETTERS, AND MAILERS.
WE ALSO HAVE STAFF THAT ORGANIZE MAKE A DIFFERENCE DAY IN COLLABORATION WITH STORMWATER, OPENSPACE, AND COCONINO COUNTY AND UNITED WAY TO HELP THOSE IMPACTED IN THE MUSEUM FIRE FLOODING AREA, AND VOLUNTEERS HELPED REMOVE DEBRIS FROM PRIVATE PROPERTY.
NEXT SLIDE, PLEASE. INCLUSIVE AND ENGAGED COMMUNITY, STAFF EXPANDED THE CITY'S SOCIAL MEDIA PRESENCE TO INSTAGRAM AND NEXTDOOR TO REACH A BROADER AUDIENCE.
THEY ALSO CONTINUE TO REFINE AND IMPROVE THE CITY'S PLATFORM TO HOST HYBRID COUNCIL MEETINGS, ALLOWING FOR BOTH IN-PERSON AND ONLINE PUBLIC PARTICIPATION.
STAFF DEVELOPED CLIMATE ADVISORY GROUPS, AND THOSE ARE MADE UP OF A YOUTH GROUP, A BUSINESS GROUP, AND AN EQUITY GROUP TO BRING LOCAL VOICES INTO CLIMATE ACTION AND DECISION-MAKING.
THEN $50,000 IN NEIGHBORHOODS SUSTAINABILITY GRANTS WERE DISTRIBUTED TO COMMUNITY PROJECTS FOCUSING ON [NOISE] EITHER CLIMATE ACTION, FOOD SYSTEMS, WASTE REDUCTION, BUILDING ENERGY, PUBLIC HEALTH, AND/OR TRANSPORTATION.
THE NEXT PRIORITY AREA, SUSTAINABLE INNOVATIVE INFRASTRUCTURE.
STAFF WORKED WITH THE CITY'S LOBBYIST TO SECURE MILLIONS OF DOLLARS IN FEDERAL FUNDING, WHICH YOU JUST HEARD ABOUT, FOR SUSTAINABLE INFRASTRUCTURE INCLUDING FLOOD MITIGATION, BIKE AND PEDESTRIAN PROJECTS, AND MUCH NEEDED EQUIPMENT.
THE RESIDENTIAL FOOD SCRAP PROGRAM DIVERTED 15,000 POUNDS OF FOOD WASTE FROM THE LANDFILL, AND IN TOTAL, WE HAD ALMOST 400 COMMUNITY MEMBERS CONSISTENTLY PARTICIPATE IN THAT PROGRAM.
STAFF WERE ABLE TO RECEIVE $100,000 GRANT FROM METROPLAN FOR TRAINING AND TOOL DEVELOPMENT.
I REFERENCED THIS A LITTLE BIT EARLIER THIS MORNING, THAT GRANT WILL HELP SUPPORT FLAGSTAFF'S TRANSPORTATION TRANSFORMATION, INCORPORATING GREENHOUSE GAS EMISSIONS AND NEW STRATEGIES INTO TRANSPORTATION PLANNING AND ENGINEERING.
OUR TRAINING ARE SCHEDULED FOR MAY 3RD AND 4TH, WE'RE REALLY EXCITED ABOUT THAT.
THE PRIMARY AREA OF LIVABLE COMMUNITY CATEGORIES, STAFF DEVELOPED COMMUNICATION PRODUCTS TO HIGHLIGHT THE WORK OF THE NEIGHBORHOOD LIAISON, INCLUDING AN ONLINE TRAINING MODULE FOR STUDENTS THAT ARE LIVING OFF CAMPUS.
STAFF ALSO FACILITATED THE INDIGENOUS COMMISSION IN CREATING A LAND ACKNOWLEDGMENT THAT IS NOW READ AT THE BEGINNING OF ALL CITY COUNCIL MEETINGS AND A VARIETY OF COMMISSION MEETINGS.
STAFF ALSO COORDINATED CLEANUP EFFORTS OF 111 MILES OF TRAILS AND AVENUES WITH MORE THAN 12,000 VOLUNTEERS WHO DONATED ALMOST 1,500 HOURS OF THEIR TIME COLLECTING OVER 900 BAGS OF TRASH AND RECYCLING.
NEXT SLIDE. UNDER ENVIRONMENTAL STEWARDSHIP, THE CITY COMPLETED IT'S SECOND YEAR AS A SIGNATORY OF THE MAYOR'S MONARCH PLEDGE.
THE ACTIONS TAKEN TO HELP SAVE THE MONARCH BUTTERFLY THIS YEAR HAD BEEN CENTERED AROUND THE IMPLEMENTATION OF A SUSTAINABLY BUILD GREENHOUSE GAME PARKS.
THIS IS GOING TO ASSIST WITH THE PROPAGATION OF THE GROWTH OF SEVERAL SPECIES AND POLLINATING FRIENDLY PLANTS.
WE'RE USING THOSE PLANTS TO BE DISTRIBUTED THROUGHOUT CITY PARKS.
THEN FINALLY, IN THE RESILIENT AND ROBUST ECONOMY PRIORITIES, STAFF DISTRIBUTED ALL ENERGY REBATE FUNDS IN FISCAL 21-22, AND THE REBATES FOR ELECTRIC HEAT PUMPS AND WOOD STOVES WERE ADDED TO THIS YEAR'S ELIGIBLE UPGRADES.
WE BEGAN PROVIDING AN INCOME QUALIFIED REBATE SUPPLEMENT FOR OUR LOWER-INCOME HOUSEHOLDS.
SO REALLY TRYING TO FOCUS ON THE BROADER COMMUNITY.
THEN STAFF HOSTED ALONG WITH APS, OUR FIRST RIDE-AND-DRIVE ELECTRIC CAR GUEST EVENTS.
PARTICIPANTS CAN DRIVE AN ELECTRIC VEHICLE WITHOUT THE PRESSURE OF PURCHASE.
THE EVENT RESULTED IN 198 TEST DRIVES.
WE'RE REALLY THANKFUL COMMUNITY MEMBERS BROUGHT THEIR ELECTRIC VEHICLES OUT TO SHARE THEM WITH OTHER COMMUNITY MEMBERS.
THEN STAFF PARTNERED WITH ECONOMIC VITALITY AND MOONSHOT TO HOST THE MOONSHOT INNOVATE WASTE AND CARBON NEUTRALITY CHALLENGE.
AGAIN, THESE ARE JUST A FEW HIGHLIGHTS FROM THE WORK THAT'S BEING DONE COMING OUT OF THE CLERK'S OFFICE AND PUBLIC AFFAIRS AND SUSTAINABILITY.
ANY QUESTIONS? [NOISE] [APPLAUSE]
[03:50:02]
>> I DO HAVE A QUESTION FOR RICK.
>> IN TERMS OF COMMUNICATION, THERE WAS A ONETIME FUNDING OF [INAUDIBLE] 40,000, AND THE ONGOING WAS SEVEN.
DOES THAT MEAN THE 30,000 FOR THE BUDGET FOR VIDEO WORK IS A ONE TIME THING?
>> YEAH. WE AS A BUDGET TEAM HAVE A COLUMN THAT IS ONE TIME BUT SHOULD BE ONGOING.
A LOT OF THESE ITEMS ARE STILL IN THAT BUCKET.
WE WERE SUCCESSFUL IN MOVING 25 PERCENT OF THAT OUT, BUT THEN WE STILL HAVE A LOT OF PLACES TO GO TO WHERE EVERYTHING CAN BE ON TARGET [INAUDIBLE].
>> YEAH. I WILL ADD, DON'T READ TOO MUCH INTO THAT COUNCIL MEMBER.
WE HAVE EVERY INTENTION OF COMING BACK NEXT YEAR AND ULTIMATELY MAKING THIS NOT GOING INTO THAT EXTERNALLY.
SO MUCH [NOISE] EXTERNAL THINGS ARE HAPPENING WITH VIDEOGRAPHY, INTERNAL AND EXTERNAL, AND IT'S HERE TO STAY.
BUT WE JUST COULDN'T MOVE EVERYTHING INTO ONGOING THIS YEAR SO LAST YEAR GOT IT.
>> LET ME ASK YOU AND THE TEAM, DO WE NEED MORE FUNDING FOR THAT VIDEO WORK IN THIS NEXT YEAR?
>> I'LL ATTEMPT AN ANSWER ON THAT AND LET OTHERS FILL IN.
WE'RE DOING A LOT OF NEW THINGS RIGHT NOW, AND I WOULD ALMOST LOOK AT IT AS A PILOT YEAR.
YOU WILL HAVE SOME BENEFIT OF HINDSIGHT NEXT YEAR.
I'M LOOKING FORWARD TO THAT CONVERSATION.
I CAN'T GIVE YOU A YES OR NO ANSWER TO THAT.
I THINK THERE'S A STRONG PRESUMPTION THAT THE PROGRAM WILL GROW OVER TIME.
WHAT'S LESS CLEAR IS IF WE GROW IT INTERNALLY OR RELY MORE ON OUTDOOR CONTRACTORS AND STUFF.
EVERYTHING THAT HEIDI ANSWERED AND OTHERS PRESENTED THIS MORNING, THOSE ARE INTERNAL EFFORTS.
THE VIDEO THAT YOU WILL SOON SEE ON RECRUITMENT IS ENTIRELY INTERNAL.
ALL THE THINGS THAT SAM IS WORKING ON, WE HAVE A COUPLE OF VIDEOS WITH THE CITIZEN BOND COMMITTEE, AND RICK TATTER EXPLAINING EVERYTHING ABOUT GENERAL OBLIGATION BONDS.
THAT WAS A REALLY BORING VIDEO, BY THE WAY. [LAUGHTER]
>> ALL RIGHT RICK. [LAUGHTER] [APPLAUSE] THERE'S A LOT HAPPENING, BUT I'D STAY TUNED ON THAT.
I KNOW THE PROGRAM IS GOING TO GROW.
>> TO NOTE, THAT'S DOUBLE THE AMOUNT OF VIDEOGRAPHY BUDGET FROM LAST YEAR.
>> IT WAS 15 RAND [OVERLAPPING] NOW IT'S 15 TIMES MORE TIMES BUNDLES OF NOTES INCREASE.
WE'RE ON AN UPWARD TRAJECTORY OF VIDEOGRAPHY.
>> WAS IT 40 FOR THIS NEXT YEAR?
>> TWENTY-FIVE, OKAY. I GOT YOU. THANK YOU [OVERLAPPING]
>> [NOISE] NOW VICE MAYOR COUNSELLOR [INAUDIBLE].
ALSO WHEN WE'RE LOOKING AT A CITY APPLYING SEPARATE RECRUITMENT AND WE'RE DOING VIDEOS, THAT'S COMING OUT OF A DIFFERENT BUDGET.
SO IT'S NOT GOING INTO THE BUDGET THAT YOU WOULD LIKE TO USE FOR YOUR POLICY TYPES OF VIDEOS.
THEN LAST YEAR WHEN WE DID SOMETHING FINE, AND WE SHOWED YOU HOW WE WERE ABLE TO USE THE GREEN ROOM OF THAT BUSINESS INCUBATOR.
UNFORTUNATELY, HE'S MOVED AND HE ACTUALLY LEFT THE MARKET, WENT TO CALIFORNIA.
WE CAN'T USE THAT GREEN ROOM, BUT WE'RE WORKING ON SECURING ANOTHER AREA THAT WE COULD UTILIZE AND COULD SHAKE YOUR HEAD BECAUSE WE'RE ALL LOOKING FOR THAT SO THAT YOU CAN CONTINUE WITH THE VIDEO IF THE WEATHER ISN'T THE GREATEST FOR YOU THAT DAY OR YOU NEED SOMEWHERE THAT'S VERY QUIET.
THERE'S A LOT OF VIDEO GOING ON.
IT'S JUST NOT ALL IN THE SAME BUCKET.
DON'T WORRY, WE'LL BE ABLE TO GET YOU WHAT YOU NEED AND WE'LL BUILD A PRODUCE SET EFFECTIVELY. [NOISE]
TO THE CITY MAYOR JUST WALK US THROUGH THE NEXT UP WE HAVE HUMAN RESOURCES? [APPLAUSE].
>> [NOISE] GOOD AFTERNOON, MAYOR AND COUNCIL.
AGAIN, BRANDY IS TO DO YOUR HUMAN RESOURCE AND RISK MANAGEMENT RECORD.
I'M GOING TO PRESENT ON HUMAN RESOURCES AND RISK MANAGEMENT.
WE WERE APPROVED FOR JUST UNDER $269,000 IN BUDGET REQUEST FOR NEW PERSONNEL FOR THIS UPCOMING BUDGET.
YOU'LL SEE THIS CONTINUING THROUGHOUT OUR PRESENTATIONS TODAY AND TOMORROW.
THERE ARE HR AND RISK MANAGEMENT REQUESTS VERSUS WHAT WAS APPROVED AND INCLUDED IN THE CITY MANAGERS RECOMMENDED BY PBB QUARTILE.
YOU CAN SEE MANY OF OUR REQUESTS WERE RELATED TO QUARTILE 2.
WE DID HAVE SOME REQUESTS RELATED TO QUARTILE 3 AND A PORTION OF THAT WAS APPROVED IN THE BUDGET.
[03:55:04]
NEXT SLIDE, PLEASE.HITTING ON A FEW REQUESTS AND WHAT WE GOT APPROVED AND INCLUDED IN THE BUDGET.
IN RECRUITMENT, THIS INCLUDES THE HR ANALYSTS RELATED TO RECRUITMENT TO HELP SUPPORT FILLING THE NUMEROUS VACANCIES WE CURRENTLY HAVE IN OUR ORGANIZATION, AS WELL AS THE CONTRACT WITH NEOGOV FOR OUR APPLICANT TRACKING SOFTWARE.
THAT'S JUST OVER $132,000 ONGOING AS WELL AS 600 ONE-TIME IN EMPLOYEE DEVELOPMENT AND TRAINING.
AGAIN, ANOTHER QUARTILE 2 PROGRAM.
A ONE-TIME ALLOCATION OF JUST UNDER $69,000.
THIS INCLUDES OUR CONTRACT WITH NEOGOV RELATED TO OUR ONLINE TRAINING PLATFORM FOR EMPLOYEES, AS WELL AS OUR TUITION OR CITYWIDE TUITION ASSISTANCE PROGRAM FOR EMPLOYEES TO APPLY FOR THAT PROGRAM TO HELP PAY FOR THOSE TUITION COSTS FOR HIGHER EDUCATION DEGREES.
UNDER PERFORMANCE MANAGEMENT PROGRAM, AGAIN, ANOTHER QUARTILE 2 PROGRAM WITH A LITTLE BIT OF ONGOING RESOURCE AS WELL AS SOME ONE-TIME RESOURCE.
THIS IS AGAIN RELATED TO OUR NEOGOV PLATFORM FOR OUR EVALUATION SOFTWARE, WE REFER TO IT AS PERFORM.
UNDER RISK MANAGEMENT, SAFETY AND CLAIMS MITIGATION, A QUARTILE 3 PROGRAM.
WE WERE ALLOCATED $25,000 FOR CONSULTANT SERVICES TO HELP US PERFORM SAFETY AUDITS AND HELP PROVIDE ASSISTANCE RELATED TO OCEAN COMPLIANCE.
THEN LASTLY, UNDER HUMAN RESOURCE COMPLIANCE, ANOTHER QUARTILE 2 PROGRAM, JUST UNDER $10,000 AND THIS IS RELATED TO OUR ACA COMPLIANCE REQUIREMENTS UNDER THE AFFORDABLE CARE ACT THIS MORNING.
ALL OF OUR HR RISK MANAGEMENT PROGRAMS ARE INTERNAL FACING AND THEREFORE SUPPORT HIGH PERFORMING GOVERNANCE.
THE HR AND RISK MANAGEMENT TEAM IS CONTINUING TO EVOLVE OUR SERVICES TO ENHANCE CUSTOMER SERVICE AND COMPLIANCE, IMPROVE ACCESSIBILITY, EFFICIENCY, AND EFFECTIVENESS THROUGH THE USE OF TECHNOLOGY, AND MONITORING, AND RECOMMENDING BEST PRACTICES THROUGHOUT ALL OF OUR SERVICE PROGRAMS. WITHIN RECRUITMENT, WE'RE WORKING VERY CLOSELY WITH THE ECONOMIC VITALITY TEAM REGARDING OUR OUTREACH FOR RECRUITMENT.
WE CONTINUE TO USE OUR NEOGOV PLATFORM AS I DISCUSSED EARLIER, FOR APPLICANT TRACKING, FOR APPLICANT, EMPLOYEES AND HIRING LEADERS, AS WELL AS ELECTRONIC FINGERPRINTING.
IN BENEFITS, WE CONTINUE TO WORK TO IMPROVE OUR WELLNESS PROGRAMS. WE HAVE AN ONLINE ENROLLMENT PLATFORM IN OUR HR.
WE'VE JUST IMPLEMENTED A NEW HR MANAGER RELATED TO LEAVES MANAGEMENT FOR FMLA, AS WELL AS WORKING WITH JCAP ON OUR BENEFITS.
UNDER PERFORMANCE MANAGEMENT, HERE'S OUR NEOGOV PERFORM PLATFORM TO ENSURE WE HAVE CONSISTENT PERFORMANCE EVALUATIONS.
ALSO AN OPPORTUNITY FOR EMPLOYEE DEVELOPMENT AND ALLOWS EMPLOYEES AND LEADERS TO HAVE CHECK-INS THROUGHOUT THE YEAR.
UNDER LEARNING AND DEVELOPMENT.
AGAIN, WE HAVE OUR NEOGOV PERFORM PLATFORM, SO THIS PROVIDES A LOT OF TRAINING OPPORTUNITIES FOR EMPLOYEES FOR CAREER DEVELOPMENT AND ENHANCEMENT, AS WELL AS OUR COMPLIANCE TRAINING.
THEN LASTLY, OUR TUITION ASSISTANCE PROGRAM THAT WE HAVE.
UNDER COMPENSATION, WE REALLY STRIVED FOR THAT COMPETITIVE COMPENSATION STRUCTURE IN PHILOSOPHY [NOISE] ENSURING THAT WE HAVE OUR STUDY TIME, BENCHMARKING, AND MAKING SURE WE HAVE MARKET-BASED PAY RANGES AS A KEY ORGANIZATIONAL PRIORITY.
UNDER TECHNOLOGY AGAIN, WE'VE JUST CONTINUED TO LOOK FOR OPPORTUNITIES TO ENHANCE SERVICES, ACCESS TO INFORMATION AS WELL AS THE EFFICIENCY, REALLY PART OF THAT NEO SUITE OR NEOGOV SUITE THAT WE HAVE IMPLEMENTED.
THEN LASTLY UNDER RISK MANAGEMENT, THE BIG FOCUS IS CLAIM MITIGATION IN MANAGEMENT AS WELL AS OUR INSURANCE, RENEWAL MANAGEMENT, AND ENSURING EMPLOYEE SAFETY,
[04:00:05]
AS WELL AS PREVENTING WORKMAN'S COMP INJURIES.THAT CONCLUDES MY PRESENTATION.
>> I HAVE A QUESTION. WITH THE RECRUITMENT HR ANALYSTS, [NOISE] HOW MUCH IS THAT GOING TO BE SAVING US IN TERMS OF HOW MUCH WE'RE OUTSIDE RECRUITERS THAT WE HAVE TO GET EVERY ONCE IN A WHILE, ARE WE STILL GOING TO BE HIRING OUTSIDE RECRUITERS?
>> WE ARE. WE'RE CURRENTLY WORKING THROUGH AN RFP PROCESS FOR AN EXTERNAL RECRUITER FOR THOSE KEY POSITIONS IN THE ORGANIZATION.
I THINK WE'RE LOOKING TO, SHANNON'S OVERSEEING THAT PROCESS RIGHT NOW.
I THINK WE'RE LOOKING FOR A COUPLE OF DIFFERENT FIRMS TO CONTRACT WITH.
HOPEFULLY AT THE END OF THAT SO THAT WE CAN PULL ON THAT RESOURCE.
BUT I SEE THIS POSITION REALLY FOCUSING ON ALL OF THOSE OTHER POSITIONS OUT THERE JUST SO THAT WE COULD PUT SOME ADDITIONAL EFFORT AND MAKE SURE WE'RE MARKETING, RECRUITING THE RIGHT AREAS, AND REACHING UP THIS PRODUCT TO THE MARKET AS POSSIBLE TO GET GOOD NEW CITY EMPLOYEES.
>> BY THAT, YOU SAW THE NUMBERS EARLIER REGARDING [NOISE] HOW EASY HR HAS BEEN WITH RECRUITMENT. PRETTY PHENOMENAL.
THERE'S PLENTY OF WORK TO BE HAD AND THAT'S ONLY GOING TO CONTINUE.
I DO THINK WITH WHOEVER WE BRING IN AS A CONSULTANT, IT WILL BE ON AN AS NEEDED BASIS, LIKELY TO FILL KEY LEADERSHIP POSITIONS, AND THEN THE INTERNAL PERSON WILL CONTINUE TO BE QUITE BUSY.
IT'S REMARKABLE HOW EASY HR HAS BEEN WHILE BEING UNDERSTAFFED, WHICH IS THE RECURRENT THEME HERE.
I MIGHT TAKE US A SECOND AND GIVE SOME BIG PROPS TO BRANDY WHO STEPPED INTO THAT RULE FOR, [NOISE] IS THAT NOVEMBER OR DECEMBER?
>> [NOISE] OCTOBER WHEN JUDY(PH) DID HER MIGRATION TO FLORIDA AND THEN YOU STEPPED IN AND BRANDY HAS BEEN IN THAT ROLE EVER SINCE.
WE HAVE SO MANY PEOPLE IN YOUR ORGANIZATION RIGHT NOW WHO ARE WEARING DIFFERENT HATS.
SCOTT [INAUDIBLE] IS OUR ACTING DIRECTOR IN PUBLIC WORKS.
ANDY VERBALSTIN'S(PH) OUR ACTING DIRECTOR IN WATER SERVICES.
BRANDY PSEUDO, SAME COMMENT IN HUMAN RESOURCES AND WE'RE GRATEFUL THAT IT'S INDICATIVE OF WHAT'S GOING ON IN YOUR ORGANIZATION RIGHT NOW.
BUT IT'S JUST A WONDERFUL THING TO HAVE PEOPLE WITH SO MANY TALENTS BEING ABLE TO STEP IN AND FILL IN THE WAY THEY'RE DOING, SO WE'RE GRATEFUL. [NOISE]
>> THANK YOU. I APPRECIATE THAT MUCH [INAUDIBLE] [NOISE]
>> WE ARE GOING UP NEXT WE HAVE INFORMATION TECHNOLOGY WITH CJ PETER.
>> THANKS FOR YOUR COUNSEL. SHE DID [INAUDIBLE] DIVISION DIRECTOR FOR INFORMATION TECHNOLOGY.
STARTS OFF IN HOW I START OFF ANYTHING WHERE I'M TALKING ABOUT INFORMATION TECHNOLOGY IS I START OFF WITH OUR MISSION STATEMENT IS SOMETHING THAT I BRING UP.
EVERY TIME I DO A STAFF MEETINGS, EVERY TIME I TRY TO TALKING ABOUT US.
IS OUR PURPOSE IS TO PROVIDE THE SECURE TOOLS TO MAKE YOUR JOB EASIER TOMORROW WAS TODAY.
I REMIND THAT TO MY STAFF ALL THE TIME I REMIND IT TO THE ORGANIZATION ALL THE TIME THAT EVERY BUDGET REQUESTS WE DO.
EVERYTHING WE DO IT'S IMPORTANT PARTNERSHIP.
I THINK IT WAS CHRIS THAT SAID THAT WE HAVE TO ALIGN OURSELVES AGAINST SOMETHING.
THAT'S WHAT WE JUDGE OURSELVES AGAINST EACH AND EVERY DAY.
SO FOR OUR BUDGET, WE'VE GOT ABOUT $2 MILLION DOLLAR IN APPROVED BUNCH OF REQUESTS.
ON THE NEXT PAGE, YOU WILL SEE THAT IN IT, WE'RE IN QUARTILE ONE.
WE DO BREAK. [LAUGHTER] I HAVE FOUND THAT TECHNOLOGY, PARTICULARLY SINCE COVID AND ALL THAT, WE REALLY SEEING THE NEED FOR MORE TECHNOLOGY FOR INTEGRATING THOSE EFFICIENCIES AND TO EACH OF OUR JOBS EVER SEEN ONE DAY.
SO MOST OF OUR CLUSTER AND THAT QUARTILE ONE WITH A LITTLE BIT IN NEW QUARTILE TWO.
ON THE NEXT PAGE, I'VE HIGHLIGHTED SOME OF THE PROGRAMS AND SOME OF THE BUDGETARY AMOUNTS, MORE OF THEM.
I WANTED TO HIGHLIGHT JUST A COUPLE OF THINGS REAL QUICK.
ONE OF THEM IS PARTICULAR TO OUR NETWORK MANAGEMENT, BUT YOU'LL ACTUALLY SEE THIS IN NETWORK SYSTEMS AND SECURITY IS INFRASTRUCTURE.
AS LONG AS I'VE BEEN HERE, WE'VE BEEN ALWAYS PREFERED REPLACING SOME OF THAT NETWORK INFRASTRUCTURE AND SOME OF THOSE TYPES OF TOOLS FOR MANY YEARS.
SO WE'VE REALLY MADE IT A PRIORITY IN MULTIPLE LAST FISCAL YEAR AND THE SUBSEQUENT YEAR TO REALLY START TO REMEDY THAT.
AND I'M REALLY BEEN APPRECIATIVE BOTH OF THE MONETARY RESOURCES THAT WE HAVE NOW, IN ORDER TO DO THAT WHEN THOSE THINGS GO OFFLINE, ENTIRE BUILDINGS GO OFFLINE, STAFF CAN'T DO THEIR JOB.
WE CAN'T PROVIDE THE SERVICES TO THE COMMUNITY.
[04:05:01]
AND SO WE'RE REALLY MAKING PROGRESS ON THERE.WE ARE RUNNING INTO A LITTLE BIT OF ISSUES NOW WITH SUPPLY CHAIN ISSUES WHERE WE USED TO BE ABLE TO GET THAT EQUIPMENT IN 2-4 WEEKS AND NOW I'VE GOT SOME EQUIPMENT THAT WE REPLACE THE ORDER OF FEW MONTHS AGO AND WE MIGHT GET IT BY THE END OF THE CALENDAR YEAR MAYBE.
SO WE'VE GOT ON AVERAGE ABOUT EIGHT MONTHS OF WEIGHTLESS FOR SOME AMOUNT EQUIVALENT.
WE HAVE THE FUNDING NOW WE JUST ACTUALLY NEED TO BE ABLE TO SPEND ON FUNDING AND IMPLEMENTED WHAT WE'RE MAKING A LOT OF PROGRESS THERE.
THE OTHER THING ABOUT THIS PARTICULAR BUDGET CYCLE THAT WAS REALLY HELPFUL FOR IT IS COMMITTING TO THOSE ONGOING RESOURCES.
WE'VE BEEN IN CONSTANT LOAD OF ASKING EVERY YEAR FOR ONETIME FUNDS FOR THINGS THAT WE HAVE TO PAY FOR.
AND SO MAKING THAT COMMITMENT TO START MOVING THOSE THINGS AND INTO ONGOING RESOURCES.
SO WE DON'T HAVE TO FOCUS SO MUCH ON JUST KEEPING THE LIGHTS ON, BUT WE CAN FOCUS ON STRATEGIC PLANNING AND THOSE EFFICIENCIES GOING FORWARD.
SO THAT'S BEEN REALLY HELPFUL FOR US AS PART OF THIS BUDGET CYCLE.
ON THE NEXT SLIDE, I'LL SHOW SOME OF THE THINGS THAT WE'RE REALLY TRYING TO ACCOMPLISH IN THIS UPCOMING FISCAL YEAR.
AGAIN, FOCUSING ON PROVING STAFF EFFICIENCIES THROUGH TECHNOLOGY.
ONE OF THE THINGS THAT GOT A FRUIT FOR US WAS A POSITION THAT A BUSINESS SYSTEMS ADMINISTRATOR POSITION.
OUR FOCUS FOR THAT POSITIONING IS TO SUPPORT COMMUNITY DEVELOPMENT AS WELL AS CAPITAL AND ENGINEERING.
WE REALLY WANTED TO TAKE A POSITION AND THIS IS SOMETHING THAT WE'VE BEEN TRYING TO DO A LITTLE BIT MORE OF IS FOCUSING ON DIVISIONS AND FOCUSING ON MAKING THOSE DIVISIONS SUPER EFFICIENT AND APPLYING TECHNOLOGIES TO THOSE DIVISIONS.
SO SOME OF THE THINGS WE'VE TALKED ABOUT, WE'VE HAD SOME DISCUSSIONS INTERNALLY ABOUT THE BUSINESS, ONE-STOP SHOP TYPES OF DISCUSSIONS.
WE'VE FOUND THAT WE HAVE SOME OF THOSE TOOLS IN PLACE, BUT THEY MAY NOT BE AS WELL ORGANIZED AS POSSIBLE.
WE MAY NOT BE UTILIZING OUR TOOLS TO THEIR MAXIMUM POTENTIAL.
WE'D WANT TO HAVE A PERSON THAT THAT'S WHAT THEIR JOB IS.
WE TALKED ABOUT THE PERMITTING PROCESS, PLAN REVIEW PROCESS, THOSE TYPES OF THINGS AND REALLY UTILIZING TECHNOLOGY TO STREAMLINE SOME OF THOSE MAKE IT REALLY SIMPLE AND STRAIGHTFORWARD RIGHT UP FRONT TO THE DEVELOPERS AND PROPERTY OWNERS AND PEOPLE WHO ARE GOING THROUGH SOME OF THESE PROCESSES, WHERE THEY ARE IN THE PROCESS OF WHAT THEIR EXPECTATIONS ARE RIGHT AT THE BEGINNING AND JUST REALLY IMPLEMENTING THAT TECHNOLOGY BEHIND SOME OF OUR PROCESSES.
WE'RE REALLY EXCITED ABOUT THAT AND REALLY HELPFUL TO MAKE SOME REALLY TARGETED KEY IMPROVEMENTS TO SOME OF OUR EFFICIENCIES.
AS I MENTIONED BEFORE, CONTINUING A HOLOGRAM AGING NETWORK INFRASTRUCTURE, WE'RE WORKING TOWARDS THAT FIBER PROJECT.
WE'VE GOT SOME MORE FIBER FUNDING.
WE'RE REALLY EXCITED ABOUT SOME OF THE PROJECTS THAT ARE RAMPING UP AROUND THAT.
A LOT OF WHAT WE'RE DOING RIGHT NOW IS ACTUALLY WAITING.
WE'VE GOT SOME PARTNERSHIP OPPORTUNITIES AS FAR AS SOME STATE GRANTS FOR $10 MILLION IN STATE GRANTS, THE DEADLINE FOR THEM TO AWARD THOSE GRANTS HAS BEEN DELAYED MULTIPLE TYPES.
AND SO NOW WE'RE AT JUNE 30TH.
AND SO WE'RE JUST WAITING TO HEAR BACK REALLY HOLDING ONTO THE RESOURCES TO HOPEFULLY BE ABLE TO PARTNER IN THAT AND TAKE WHAT WE'VE GOTTEN, REALLY AMPLIFY IT FOR THE COMMUNITY.
WHETHER OR NOT THAT HAPPENS, I AM SCHEDULING IN SOME MEETINGS IN JULY SO ONE OF OUR INTERNAL STAKEHOLDERS TO COME AND GO.
OKAY. WE'VE GOT THE GRANT MONEY.
LET'S MOVE FORWARD WITH THIS AND LET'S GET THAT PROCESS MOVING OR WE DIDN'T.
LET'S START SOME SOME CONSTRUCTION PROJECTS.
LET'S GET LET'S GET THIS THING MOVING.
WHEN I TALLY UP ALL THE FUNDS ACROSS THE ORGANIZATION, SOME OF THAT'S WITHIN IT, BUT SOME OF IT IS WITHIN SOME OF THE OTHER AREAS.
TRANSPORTATION ENGINEERING HAS SOME FUNDS THAT FOR SMART SIGNALING, WATER SERVICES, USUALLY IT HAS A LITTLE BIT OF MONEY FOR SOME OF THEIR PLANT OPERATIONS AND STUFF.
I WANT TO COLLECT ALL ALL OF THE FUNDS TOGETHER.
WE'RE ACTUALLY GOING TO BE IN THIS UPCOMING FISCAL YEAR AFTER ABOUT $3 MILLION DOLLARS WORTH OF FUNDS.
AND THAT'S NOT INCLUDING SOME OF THE THINGS THAT WE'RE ALREADY DOING AS PART OF CAPITAL PROJECTS AND THEN PUTTING A CONDUIT AND THINGS LIKE THAT AS PART OF THAT.
SO MAKE IT A LOT OF PROGRESS, GOT A LONG WAYS TO GO, BUT WE'RE REALLY EXCITED ABOUT THE POTENTIAL HERE.
WE'RE IN PHASE 4 NOW, WHICH MEANS STAFFS STARTED TO COME BACK INTO THE OFFICE AND WE REALLY WANTED TO PARTNER WITH THOSE STAFF AND MAKE THEM SUCCESSFUL IN THAT TRANSITION.
WE STILL ARE ENCOURAGING PEOPLE TO WORK FROM HOME AND HYBRID ENVIRONMENTS AND ALL OF THESE THINGS.
WE'RE REALLY TRYING TO APPLY THE TOOLS AND THE TECHNOLOGY TO MAKE THAT A SUCCESSFUL AS POSSIBLE SO THAT NO MATTER WHERE YOU ARE AND YOU CAN BE SUCCESSFUL.
I THINK WE DID A REALLY GREAT JOB OF TRANSITIONING WHEN COVID HIT WITH THE TOOLS THAT WE HAD AND NOW WE'VE REALLY JUST INVEST STRATEGIC APPROACH.
WHAT ARE WE LOOKING AT GOING FORWARD? THIS ROOM IS ACTUALLY AN EXAMPLE OF THAT.
THESE LITTLE TOOLS THAT WE HAVE, WE HAVE SOME SPEAKERS ON HERE AND SOME MICROPHONES.
WE HAVE A WEBCAM IN THE CORNER.
ALL OF THAT WAS JUST CREATED AS A LITTLE BOX THAT WE CAN PUT TOGETHER.
WE CAN HAND TO A STAFF MEMBER AND SAY, HERE'S SOME EQUIPMENT AND EASY DIRECTIONS.
YOU CAN HAVE A MEETING WHEREVER YOU WANT.
[04:10:02]
I DON'T CARE WHERE IT IS.PLUS ON TOP OF THAT TRYING TO UPGRADE CONFERENCE ROOM.
IT'S A LITTLE MORE INTEGRATED INTO SOMEWHERE ROOMS AS WELL.
LOTS OF GREAT THINGS MOVING FORWARD.
AND WE'RE REALLY EXCITED TO HELP AGAIN ACCOMPLISH OUR MISSION STATEMENT.
IS THERE ANY QUESTIONS? AWESOME. I WISH YOU A GOOD TIME.
>> EXCEPT WE HAVE THE CITY ATTORNEY, STERLING SOLOMON? YES.
[APPLAUSE] [LAUGHTER] I WAS JUST JOKING.
EXCUSE ME. [NOISE] THANK YOU ALL.
I APPRECIATE THE OPPORTUNITY TO PRESENT TO YOU TODAY.
AGAIN, THANK YOU FOR ALLOWING ME TO DO SO REMOTELY.
I NEEDED TO DO THAT TODAY, BUT AT ANY RATE, I JUST WANTED TO TAKE THE OPPORTUNITY.
MY OFFICE IS SOMEWHAT LIKE THE CITY MANAGER'S OFFICE NOT A LARGE DIVISION WITH LOTS OF EMPLOYEES.
I DO WANT TO TAKE THE OPPORTUNITY TO RECOGNIZE MY TEAM.
BUT THE CITY ATTORNEY'S OFFICE HAS JUST A SLEW OF TALENTED EMPLOYEES.
KEVIN VINSILA DEPUTY CITY ATTORNEY.
HE OVERSEES EVERYTHING ON THE CIVIL SIDE AND WORKS CLOSELY WITH ME ON THAT AND I REALLY APPRECIATE THE WORK HE DOES.
WE HAVE FOR SENIOR ASSISTANT CITY ATTORNEYS WHO ARE JUST AMAZING AT WHAT THEY DO ON YOUR WINDOW.
MARYANNE SULLIVAN, WHO IS ALSO OUR POLICE DEPARTMENT ADVISOR, CHRISTINA RUBUCAVA, AND CHRISTINA PERRY.
YOU SEE A LOT OF THEM QUITE OFTEN IN EXECUTIVE SESSION.
BUT THEY WORKED CLOSELY, NOT ONLY WITH YOU AS A COUNCIL, BUT ALSO WITH ALL OF OUR STAFF ON A VERY REGULAR BASIS.
ROUNDING OUT CIVIL IS VICKY BAKER, OUR AMAZING EXECUTIVE ASSISTANT.
SHE DOES A GREAT JOB KEEPING US ALL IN LINE.
SHE'S ONE AMONG SIX OF US ATTORNEYS, I DON'T KNOW HOW SHE DOES IT, BUT ANYWAY, I WANT TO THANK ALSO THE PROSECUTION DIVISION.
WE HAVE BRENT HARRIS, OUR CITY PROSECUTOR, WHO'S DONE A GREAT JOB, LOVES HIS NEW OFFICE.
I STILL CAN'T BELIEVE THOSE NEW DIGS OVER THERE AT THE CITY COURT IS GREAT.
WE HAVE ROBERT BROWN, BROWN, KANWISHER, AS WELL AS SERENA'S ROCIO, OUR ASSISTANT CITY ATTORNEYS, ARE BETTER KNOWN AS PROSECUTORS.
WE APPRECIATE THE WORK THEY DO.
THEY HAVE A GREAT SUPPORT STAFF.
WE BELIEVE CAROL HARVEY HAS DONE A GREAT JOB WITH THAT SUPPORT STAFF OVER THE LAST FEW YEARS.
WE HAD A LOT OF TURNOVER FOR MANY YEARS IN THE SUPPORT STAFF ON THE PROSECUTION SIDE AND CAROL AND RANDOM WORKED HARD TO KEEP A GOOD TEAM IN CAT, AND WE REALLY APPRECIATE THEIR GREAT WORD.
SHE'S OUR EXECUTIVE ASSISTANT OVER THERE.
WE APPRECIATE STEPHANIE, AS WELL AS CHOLINE, KAREN, AND TERRACE THERE ARE LEGAL SPECIALISTS, VICTIMS RIGHTS SPECIALISTS, AND THEY DO A GREAT JOB OVER THERE.
THANK YOU ALL FOR INDULGING ME AND ALLOWING ME TO JUST RUN THROUGH THE GROUP OF EMPLOYEES OR A LIST OF EMPLOYEES THAT WE HAVE.
AS FOR OUR BUDGET, AS YOU CAN SEE ON THE SCREEN, WE HAVE APPROXIMATELY $20,000 PLUS JUST SHY OF $21,000 ACTUALLY, THAT WERE TOTAL APPROVED BUDGET REQUESTS AND NEW PERSONNEL.
I REALLY APPRECIATE THE BUDGET TEAM AND THE CITY MANAGER'S OFFICE FOR CONSIDERING THE REQUEST.
WE RECEIVED ABOUT TWO-THIRDS OF WHAT WE REQUESTED, AND IT'S VERY HELPFUL.
THE LION SHARE OF THAT, AS YOU WILL SEE.
GLORIS, YOU'VE BEEN AMAZING ON THE SLIDES TODAY.
JUST THOUGHT I'D GIVE YOU A SHOUT-OUT FOR THAT.
THE UNSUNG HERO THAT KEEPS THE PRESENTATION GOING.
BUT AS YOU CAN SEE IN QUARTILE ONE, WE HAVE $7,145 THAT WERE APPROVED.
THE PRIMARY ITEM THAT WE WERE LOOKING FOR HERE WITH SOME MORE TRAINING DOLLARS.
WE APPRECIATE THE BUDGET TEAM FOR GIVING US HALF OF WHAT WE REQUESTED.
WE HAVE TO GET TO CONTINUING LEGAL EDUCATION EVERY YEAR AND THIS IS SOMETHING THAT I HOPE GOING FORWARD, TRAINING AND TRAVEL NOW THAT THINGS ARE OPENED UP AGAIN, AND WE'RE BACK TO NORMAL SOMEWHAT.
WE NEED TO BE OUT AND ABOUT, AND I APPRECIATE THE BUDGET TEAM FOR GIVING US HALF OF THAT REQUEST SO WE CAN BE IN CONTINUING LEGAL EDUCATION CONFERENCES.
YOU SHOULD KNOW THAT NEXT WEEK, ACTUALLY, WE HAVE THE ARIZONA CITY ATTORNEY'S ASSOCIATION MEETING AT LITTLE AMERICA.
ALL OF THE CITY ATTORNEYS IN THE STATE OF ARIZONA ARE INVITED AND THAT'LL BE A GREAT EXPERIENCE.
THEY LOVED TO COME UP HERE AND ENJOY THE COOLER WEATHER WHEN IT STARTS TO HEAT UP DOWN IN THE SOUTHERN PART OF THE STATE.
QUARTILE TWO, WE JUST HAVE THE SMALL 157 AMOUNTS GRANTED IN FULL AND IN COURT TRIAL 3 THE 13,635.
[04:15:02]
THAT WAS ALSO GRANTED OUT OF THE 1605 REQUESTED.JUST A LITTLE BIT ABOUT SOME OF THESE REQUESTS, BLURRY.
IF YOU COULD GO TO THE NEXT SLIDE, PLEASE.
THE LION'S SHARE OF IT, AS I SAID, MISDEMEANOR PROSECUTIONS.
WE HAVE QUITE A FEW THINGS THAT WE DEAL WITH WHEN IT COMES TO PROSECUTION.
OBVIOUSLY, MAJOR FORTUNE OF THAT INVOLVES WITNESSES, AND WE HAVE TO HAVE WITNESSES SHOW UP FOR TRIALS.
OFTEN, THEY DON'T WANT TO DO THAT UNLESS WE ACTUALLY SUBPOENA THEM TO COME TO COURT AND THE SUBPOENAS HAVE TO BE SERVED.
OUR OFFICERS, AS YOU KNOW, ALREADY, HAVE WAY TOO MUCH TO DO WHEN IT COMES TO THEIR POLICE WORK.
WE ACTUALLY A FEW YEARS AGO STARTED USING A PRIVATE PROCESS SERVER AND THIS HAS BEEN A REALLY GOOD THING.
RANT AND HIS TEAM AND GETTING WITNESSES TO SHOW UP UNDER OBLIGATION OF A SUBPOENA, AND WE HAVE A PRIVATE PROCESS SERVER WHO DOES THAT.
THAT'S $4,500 OUT OF THAT THAT YOU SEE ON YOUR SCREEN GOES TO THAT PRIVATE PROCESS SERVER, BUT IT'S WELL WORTH IT GIVING US THE OPPORTUNITY TO CONDUCT OUR TRIALS.
WE ALSO HAVE PROSECUTING ATTORNEYS, THE ASSISTANT CITY ATTORNEYS AND BRANDT.
THEY PARTICIPATE IN THE ARIZONA PROSECUTING ATTORNEYS, ADVISORY COUNCIL CONFERENCE EVERY YEAR.
IT'S SOMETHING THAT $2,500 OF THAT GOES TOWARD THAT YOU SEE ON YOUR SCREEN.
WE ALSO, SPEAKING OF WITNESSES BACK TO WHY WE HAVE TO SERVE SUBPOENAS.
SOMETIMES OUR OFFICERS IN PD WHO ARE PRIMARY WITNESSES IN CASES, THEY MOVE ON TO OTHER JURISDICTIONS.
THEY OBTAIN EMPLOYMENT ELSEWHERE IN THE STATE OF ARIZONA, AND THEY DON'T HAVE FUNDS FOR EITHER FUEL OR LODGING TO COME BACK AND TESTIFY IN CASES WHEN THE CASE IS ACTUALLY GO TO TRIAL MONTHS LATER AFTER THEY'VE LEFT THE ORGANIZATION.
SO WE DO HAVE A REIMBURSEMENT AMOUNT THAT WE CAN TAP INTO ABOUT $1,500.
BUT THOSE ARE SOME OF THE SOME OF THE ITEMS I JUST WANTED TO HIGHLIGHT OUT OF THE PROSECUTION SIDE.
AGAIN, I MENTIONED ON THE CIVIL SIDE THAT WE SOUGHT $12,000 FOR TRAINING AND TRAVEL EXPENSES, CLE REGISTRATION, CLES CONTINUING LEGAL EDUCATION FOR SHORT.
LIKE I SAID, WE RECEIVED 6,000 OUT OF THAT 12, AND WE APPRECIATE THAT BECAUSE WE HAVE TO HAVE THOSE TO CONTINUE OUR LICENSURE IN PRACTICE AND THE SAME GOES FOR THE CITY OF CHARITIES.
JUST REAL QUICK, THAT LAST ONE ON YOUR SCREEN WHEN IT COMES TO [NOISE] THE RULE 11, WE HAVE ANY DEFENDANT IN THE STATE OF ARIZONA HAS THE RIGHT TO THE FULL COMPETENCY EVALUATION AND A HEARING, FOR THAT COMPETENCY.
IT'S A REASONABLE REQUEST, BUT IT'S ALSO FREE TO THE DEFENDANT AND THERE'S NO SUCH THING AS A FREE LUNCH.
ALL OF YOU WHO HAVE DONE ANY ECONOMICS COURSE KNOW THAT.
IT HAS TO BE PAID FOR SOMEWHERE.
WE APPRECIATE WHAT REQUESTED THROUGH ALLOW US ON THE PROSECUTION SIDE, TO GO AHEAD AND ALLOW THOSE RULE 11 EVALUATIONS TO OCCUR.
[NOISE] KEY COMMUNITY PRIORITIES, OBVIOUSLY ON THE CIVIL SIDE, THAT'S MOSTLY WHAT THIS SLIDE COVERS HERE.
WE'RE BUSY DRAFTING AND NEGOTIATING CONTRACTS, DEEDS, EASEMENTS, ALL LEGAL INSTRUMENTS AND DOCUMENTS ON A DAILY BASIS AND WE APPRECIATE ALL THE CITY STAFF THAT WE ADVISE ON THIS.
THE GRANTS AND CONTRACTS MANAGEMENT DEPARTMENT HAS BEEN A HUGE HELP ON THAT FRONT AND WE'RE HAPPY TO ADVISE THEM AS WELL AS PROCUREMENT.
MANY CONTRACTS COMING IN AND OUT OF THOSE TWO OFFICES THAT WE HAVE ALL OF OUR ATTORNEYS WORKING ON, BUT PRIMARILY CRISTINA PARRY, WHO HAS BEEN DOING A GREAT JOB WITH THAT.
OBVIOUSLY ASSISTANCE WITH PUBLIC RECORDS REQUESTS AND PUBLIC RECORDS PRODUCTIONS, THAT'S A JUST A RECURRING JOB THAT WE HAVE GOING WORKING WITH THE CITY CLERK'S OFFICE ON THAT, PROVIDING LEGAL ADVICE TO YOU, THE COUNCIL, AS WELL AS STAFF, THE BOARDS AND COMMISSIONS, AND ALSO ASSISTING WITH THE DRAFTING OF ORDINANCES.
STAFF DOES A GREAT JOB PUTTING THOSE ORDINANCES TOGETHER.
A LOT OF THE TIME, THOUGH, WE'RE DEEPLY INVOLVED IN PUTTING THOSE TOGETHER AS WELL, AND THAT INCLUDES ADMINISTRATIVE POLICIES, REVISING AND AMENDING EXISTING ORDINANCES THAT ARE OUT THERE AND SUCH.
ALSO, OBVIOUSLY UNDER THE CHARTER, OUR OBLIGATION IN THE CITY ATTORNEY'S OFFICE PRIMARILY IS TO REPRESENT THE CITY IN ALL LEGAL MATTERS AND THAT INCLUDES ANY AND ALL CLAIMS THAT COME IN AGAINST THE CITY, THAT PROCEED TO LITIGATION.
MOST OF THAT IS HANDLED THROUGH THE RISK POOL, WE'D GLAD TO HAVE THEM COME ON BOARD, BUT WE STILL DO HANDLE SOME OF THAT IN-HOUSE.
SOME OF THE KEY SECTION 1983 CLAIMS ARE HANDLED BY MARIANNE SULLIVAN IN CONJUNCTION WITH STILL WORKING WITH THE POOL,
[04:20:03]
BUT WE TRY TO DO THAT WHEN WE'RE ABLE TO IN-HOUSE AS MUCH AS POSSIBLE.ALL OF THE LITIGATION WE'RE VERY WELL AWARE OF, VERY CLOSE TO.
WE HAVE A GREAT LITIGATION TEAM THAT INCLUDES MARIA IN RISK MANAGEMENT.
KEVIN FINCEL, CHRISTINA RUBALCAVA, MARIANNE SULLIVAN, MYSELF.
WE'RE ALL PART OF THAT TEAM AND IT'S SOMETHING THAT WHEN CLAIMS COME IN, WE'RE REGULARLY MEETING, IT'S VERY BENEFICIAL FOR THE CITY.
WRAPPING THINGS UP HERE; OBVIOUSLY, THE OTHER KEY COMMUNITY PRIORITY THAT WE HAVE IS SAFETY AND HEALTH.
THAT LENDS ITSELF TO THE PROSECUTION SIDE OF THINGS.
OBVIOUSLY, ALL CITY ORDINANCES OR STATE STATUTES THAT MISDEMEANORS ARE PROSECUTED BY OUR PROSECUTION SECTION.
THEY WORK VERY WELL WITH THE VETERANS ADMINISTRATION AND MENTAL HEALTH PROVIDERS IN THE COMMUNITY.
I APPRECIATE BRENT AND HIS EFFORTS OVER THE YEARS, GETTING A VETERAN'S COURT ESTABLISHED, GETTING A MENTAL HEALTH COURT ESTABLISHED, BUT NOT JUST ESTABLISHED BUT HE'S KEPT THEM GOING ALONG WITH THE COURT.
JESSICA, WE APPRECIATE ALL THE HELP FROM THE MAGISTRATES IN DOING THAT AS WELL.
JESSICA CORTES HAS BEEN A HUGE HELP WORKING WITH BRENT ON THAT.
THE PRE-RULE 11 DIVERSIONS THAT I WAS TALKING ABOUT, AGAIN, THAT EVALUATION INVOLVES COLLABORATION WITH MANY OF THE MENTAL HEALTH PROVIDERS, WITH THE JAIL, OTHERS IN THE COMMUNITY.
I ALSO REALLY APPRECIATE BRENT HARRIS FOR HIS WORK.
HE'S ALWAYS WORKING WITH THE CRIMINAL JUSTICE COORDINATING COUNCIL AND HAS DONE A GREAT JOB WITH THEM REPRESENTING THE CITY.
I THINK SOME OF THE COUNCIL MEMBERS HAVE BEEN LIAISONS TO THAT COUNCIL AND HAVE SEEN THE GOOD WORK THAT THAT COUNCIL DOES AND BRENT'S PARTICIPATION ON IT.
FINALLY, PROVIDING VICTIMS RIGHTS NOTIFICATIONS TO VICTIMS, STATE STATUTE REQUIRES US TO DO THAT AND THE AG'S OFFICE, VICTIM SERVICES, THEY PROVIDE SOME FUNDING FOR THAT AND WE APPRECIATE THAT.
THE PUBLIC SAFETY AND LEGAL ADVICE THAT CONTINUES TO BE GIVEN TO THE POLICE DEPARTMENT AND FIRE DEPARTMENT, I APPRECIATE MARIANNE SULLIVAN FOR HER WORK IN REPRESENTING BOTH OF THOSE DEPARTMENTS.
BUT OVERALL, THE MAYOR AND COUNCIL, WE TRULY DO ENJOY BEING THE CITY ATTORNEY'S OFFICE REPRESENTING YOU, STAFF AND OTHERS AND I DON'T HAVE ANYTHING FURTHER.
WE CAN GO TO THE NEXT SLIDE AND IF YOU HAVE ANY DISCUSSION OR QUESTIONS, I'M HAPPY TO ANSWER.
[APPLAUSE] THAT'S NICE. AGAIN, I WAS WORRIED ABOUT ALL THAT SILENCE [LAUGHTER].
WITH THAT WE'VE JUST HEARD FROM MANY FOLKS WITHIN THE CITY.
WOULD YOU MIND TURNING TO YOUR NEIGHBOR AND SHARING WHAT STOOD OUT TO YOU FROM THOSE FOUR DIFFERENT PRESENTATIONS.
[BACKGROUND] [OVERLAPPING] [NOISE]3. 663[LAUGHTER].
[04:27:15]
[BACKGROUND] ALL RIGHT EVERYBODY, WELCOME BACK.YOU MIGHT BE NOTICING THAT WE'RE AHEAD OF SCHEDULE.
ARE YOU EXCITED ABOUT THAT? [APPLAUSE] THAT'S SOME INCREDIBLE EFFICIENCY.
WHAT WE WOULD LIKE TO DO IS PRESENT TO YOU A FEW OF THE UPDATES THAT ARE SCHEDULED FOR TOMORROW IN ORDER TO SPEED UP TOMORROW'S AGENDA AS WELL.
DOESN'T THAT SOUND GREAT? [APPLAUSE] NEXT UP, WE HAVE JESSICA CORTES WITH MUNICIPAL COURT.
WILL YOU GIVE HER A HAND? [APPLAUSE]
>> THANK YOU. [BACKGROUND] GOOD AFTERNOON THE VARIOUS COUNCILS.
[INAUDIBLE] YOUR COURT ADMINISTRATOR, JESSICA CORTES.
WE HAVE BEEN APPROVED FOR $368,975 WHICH IS PRETTY GOOD.
WE JUST SAW THE CITY ATTORNEY, SMALLER AMOUNT SO FEELING HAPPY ABOUT THAT.
[LAUGHTER] [NOISE] HERE YOU'LL SEE THAT MUCH LIKE CJ, WE ARE ALSO IN QUARTILE 1 AND QUARTILE 2.
FOR US, [NOISE] WE GOT ALL OF OUR REQUESTS, 130,636 IN QUARTILE 1 FOR INCREASED ON-CALL MAGISTRATE FUNDING.
A PORTION OF THAT WAS NOT RECOMMENDED SO WE WERE ALLOTTED THE 50,000 SO THAT'S WHY YOU WILL SEE THAT DIFFERENCE THERE.
BUT EVERYTHING ELSE WAS GRANTED.
[NOISE] THIS SLIDE PROVIDES THE BREAKDOWN OF OUR PRIORITY-BASED BUDGET PROGRAM ON THE APPROVED BUDGET REQUEST.
AGAIN YOU'LL SEE QUARTILE 2 AND QUARTILE 1.
IN QUARTILE 2, WE HAVE THREE SEPARATE LINE ITEMS THESE IN THERE.
THAT'S FOR OUR BAILIFF POSITIONS AND OUR INCREASED FACILITY COSTS.
FOR THE BAILIFF FUNCTIONS, THAT'S 111,000, THAT'S AN IGA THAT WE HAVE WITH COCONINO COUNTY SUPERIOR COURT, SO THAT WOULD ALLOW FOR INCREASED FUNDING TO PROVIDE [NOISE] ADEQUATE SECURITY SERVICES FOR THE COURTHOUSE.
THE NEXT ONE IS OUR INCREASE IN OUR ELECTRIC UTILITIES.
[NOISE] THAT HAS BEEN ESTIMATED TO BE AROUND $40,000, IT IS A FULLY ELECTRIC BUILDING SO THAT IS A LITTLE BIT MORE EXPENSIVE TO RUN THAN A GAS BUILDING.
YOU'LL SEE THAT THERE, THAT WE WOULD BE AN INCREASE OF 23,360.
[04:30:01]
THEN LASTLY, IN THAT FIRST LINE ITEM IS OUR CUSTODIAL CONTRACT.WE OBVIOUSLY NEED THIS TO KEEP THE COURTHOUSE CLEAN AND WE WERE ALLOTTED THE $14,760 FOR THAT CONTRACT AND THAT IS ONGOING MONEY SO YOU'LL SEE THAT THERE SEPARATELY.
[NOISE] THE NEXT LINE ITEM IS FOR OUR COURT-APPOINTED COUNSEL OR PUBLIC DEFENDER CONTRACT.
THIS IS SOMETHING THAT WE DO HAVE TO HAVE BY LAW FOR OUR LEGAL REPRESENTATION FOR INDIGENT CLIENTS.
WE DO HAVE A CONTRACT FOR THAT AND IT IS WITH HARRISON HERE.
THAT CONTRACT ALLOWS FOR TWO PERCENT INCREASE YEARLY SO YOU'LL SEE THAT WE HAVE HISTORICALLY BEEN UNDERFUNDED IN THIS AREA TO PROVIDE THAT SERVICE, AND WE'RE SEEING THAT INCREASE PLUS THAT GAP THAT WE HAVE BEEN FILLING SO THOSE ARE ONE-TIME MONIES AT THIS TIME.
[NOISE] THE NEXT LINE ITEM IS FOR JUDICIAL SERVICES.
THIS IS FOR INCREASED FUNDING THAT WE HAVE REQUESTED TO ADDRESS ANY BACKLOG THAT OUR COURT HAS FOR COVID-19 PANDEMIC.
WE HAVE A BIT OF A BACKLOG AND SO WE REQUESTED SOME ADDITIONAL FUNDING FOR THAT.
WE HAVE BEEN ALLOTTED THAT 50,000 ONE-TIME MONIES.
THE NEXT LINE ITEM IS FOR COURT CASE PROCESSING.
THIS IS FOR OUR CRIMINAL JUSTICE INTEGRATION PROJECT.
THIS IS SOMETHING THAT WE HAVE DONE OVER THE YEARS.
IT'S BEEN BASICALLY ONE-TIME FUNDING FOR THE LAST 16 YEARS, AND THIS ALLOWS FOR THE ACCURATE AND TIMELY TRANSFER OF INTEGRATION DATA [NOISE] BETWEEN OUR JUSTICE PARTNERS.
IT SAVES US A LOT OF TIME AND MONEY AND IT REALLY HAS INCREASED THE ACCURACY OF OUR DATA THAT WE'RE RECEIVING INTO THE COURT.
WE ARE JUST SO PLEASED THAT WE ARE GETTING ONGOING FUNDING FOR THIS AFTER THE 16 YEARS, SO VERY HAPPY ABOUT THIS.
ON OUR NEXT SLIDE, WE CAN SEE ALL OF COURTS AREAS, HERE THEY SAID KEY COMMUNITY PRIORITY OF HIGH-PERFORMING GOVERNANCE.
THOSE ARE ALL LISTED THERE, I'VE PROBABLY GONE OVER THOSE IN THE PREVIOUS SLIDE AND IN GREAT DETAIL SO I WON'T HAVE WORDS WITH THAT.
THAT IS ALL I HAVE SO I'M JUST PREPARED FOR ANY QUESTIONS THAT THE COUNCIL MAY HAVE.
>> I HAVE A QUESTION. OUT OF CURIOSITY, I KNOW COVID CHANGED A LOT WITH THE COURT, I'M JUST WONDERING HOW THINGS ARE GOING GENERALLY SPEAKING THESE DAYS?
>> THINGS ARE GOING ACTUALLY VERY SMOOTHLY.
WE HAVE BEEN ABLE TO ADDRESS [NOISE] ALREADY, WE'RE NOT IN THE SAME SITUATION AS THE SUPERIOR COURT WHERE THEY HAVEN'T BEEN ACTUALLY TAKING THIS FINALLY INTO THE COURTS.
WE'RE SITTING PRETTY GOOD BUT WE WOULD LIKE TO BE MORE ON TOP OF IT [NOISE] AND LIKE TO GET THINGS MOVING AS QUICKLY AS POSSIBLE SO I THINK THESE FUNDS WILL HELP THAT.
WE DO HAVE THE SPACE AVAILABLE TO HAVE [INAUDIBLE] TO COME AND ADDRESS SOME OF THAT BACKLOG SO THAT'S CERTAINLY WITHIN [INAUDIBLE].
>> DO YOU HAVE ANY QUESTIONS? GOOD. [APPLAUSE]
NOW, [LAUGHTER] [NOISE] IF WE HAVE DRUM-ROLL, PLEASE.
WE HAVE THE ONE, THE ONLY, NICK SUMMER.
[LAUGHTER] [OVERLAPPING] SPEECHLESS AGAIN.
[LAUGHTER] [OVERLAPPING] I THINK WE'RE AHEAD OF OURSELVES.
EVERYONE EXPECTED ME TO BE LONG WITH IT AND KEEP THESE THINGS GOING.
[LAUGHTER] THANKS EVERYONE FOR BEING FAST AND GETTING THROUGH THIS THING. ALL RIGHT.
NOW AS MANAGEMENT SERVICES, THE BEST DIVISION IT WAS IN THE FLAGSTAFF, GREAT [LAUGHTER] TEAM, GREAT STAFF.
WE EVEN LOAN OUR STAFF TO OTHER PEOPLE.
[LAUGHTER] BUT WE WANT YOU TO BE SUCCESSFUL TOO.
[LAUGHTER] COME BACK VERY SOON.
[BACKGROUND] [LAUGHTER] YEAH, I DO REALLY APPRECIATE MY TEAM AND [NOISE] [INAUDIBLE].
IN OUR DIVISION, WE HAVE JUST UNDER 700,000 IN THE REQUEST THAT WAS APPROVED BY THE BUDGET TEAM, INCLUDING PERSONNEL CHANGES THAT WE HAVE.
WE'RE VERY HAPPY FOR THOSE RECOMMENDATIONS FROM THE BUDGET TEAM.
HERE IS OUR BREAKDOWN OF OUR QUARTILES FOR MANAGEMENT SERVICES.
[04:35:05]
WE'RE SPREAD OUT IN THE SERVICES THAT WE PROVIDE.WE DO SPREAD AS FAR AS HOW WE RANK AS A GOVERNANCE SIDE.
WE'RE NOT NECESSARILY OUT-FACING COMMUNITY SERVICE, BUT A LOT OF INSIGHT AND GOVERNANCE IN OUR AREA.
THIS JUST BREAKS DOWN WHERE WE DID HAVE OUR REQUESTS.
YOU CAN SEE OUR LEVEL 3 IS MAYBE A LITTLE BIT HIGHER THAN THE OTHERS BUT THAT'S BECAUSE OF THOSE RECURRING COSTS THAT WE HAVE, THAT WE NEED TO KEEP BUDGETING FOR AND WE ASKED FOR AN ANNUAL BASIS BUT THAT'S OUR RECOMMENDED BUDGET THERE.
NEXT SLIDE. I'LL WALK THROUGH SOME OF THE ITEMS THAT HAVE BEEN APPROVED BY THE BUDGET TEAM.
THE FIRST ITEM IS PAYROLL PROCESSING.
THIS IS SUPPORT SERVICES FOR OUR CURRENT PAYROLL SYSTEM.
WE'RE ON A DIFFERENT PAYROLL SYSTEM THAN WE DO HAVE FOR OUR REPORT FINANCIAL SYSTEMS AND SO FORTH.
WE NEED TO MAINTAIN THAT SYSTEM WHEN YOU'VE GOT A CONTRACT WITH SERVICE TO DO THE PROGRAMMING AND SUCH TO SUPPORT OUR TEAM IS VERY VALUABLE.
EVERYBODY WANTS TO GET PAID, WE NEED THE HELP SO THIS IS A VERY KEY POSITION THAT WE'LL BE LOOKING FOR.
WE HAVE THIS IN A ONE-TIME CATEGORY BECAUSE AS WE GO THROUGH THE NEXT PHASE, PHASING INTO THE ENTERPRISE SOFTWARE OVER THE NEXT YEAR, THAT IS THE OTHER COST THAT IS RELATED TO HERE.
CONTRACTUAL SERVICE WILL HELP US IMPLEMENT AND MOVE OVER TO ENTERPRISE HR PAYROLL SYSTEMS. WE ARE INVESTING TO MAKE SURE WE DO THIS RIGHT.
I HAVE THE RIGHT RESOURCES AND MOVE THIS FORWARD AND OFF OF A SEPARATE FINANCIAL SYSTEM.
WE LOOK FOR A SUCCESSFUL YEAR IN THAT TRANSITION COMING UP.
UNDER CASH RECEDING, THIS IS 100 PERCENT RELATED TO CREDIT CARD FEES.
CREDIT CARD FEES CONTINUE TO CLIMB.
WE HAVEN'T HAD THE RIGHT BASE ALLOCATION IN CUSTOMER SERVICE.
LAST YEAR WE GOT 60,000 IN ONE-TIME REVENUES.
THIS YEAR WE'RE LOOKING FOR 160,000 IN BUDGET.
[NOISE] ONE OF THE THINGS WE FOUND OVER THE LAST TWO YEARS IS AS YOU PUSH PEOPLE TO BE MORE REMOTE, PAY ONLINE, BE MORE EFFICIENT THAT WAY, NOT AS MUCH TRAFFIC AS CITY HALL.
PEOPLE USE THE ONLINE PORTAL TO MAKE PAYMENTS.
THEY SET UP AUTOMATIC PAYMENTS WHICH GO ON CREDIT CARDS, THEY PAY ONLINE WITH CREDIT CARDS.
IT'S A GREAT VALUE FOR OUR CUSTOMER TO BE ABLE TO DO THIS EFFICIENTLY AND PAY SERVICES, BUT IT COMES AT A COST, AND WE UNDERSTAND THAT.
IT'S THE COST OF DOING BUSINESS AND SO WE DO NEED TO HAVE THIS REQUEST APPROVED.
[NOISE] THEN I'M GOING TO SKIP TO THE LAST ONE UNDER PROCUREMENT AND THEN COME BACK TO THE OTHERS.
UNDER PROCUREMENT, ONE ITEM IN THERE IS ABOUT 15,000 FOR OUR ONLINE BIDDING SOFTWARE.
RIGHT NOW WE'RE 100 PERCENT ONLINE PAPERLESS BIDDING FOR ALL OUR FORMAL PROCUREMENT.
THIS IS A SYSTEM WE'VE HAD FOR PROBABLY FIVE PLUS YEARS BUT IT'S BEEN ONE TIME FUNDED FOR SEVERAL YEARS.
SO WE'RE THRILLED TO GET THIS INTO THE ONGOING BUCKET FOR THAT VERY VALUABLE SERVICE THAT WE PROVIDE IN PROCUREMENT.
THE REST OF THE FUNDING BETWEEN CONTRACT MANAGEMENT, GRANT MANAGEMENT, AND A LITTLE BIT IN PROCUREMENT IS WHAT HAS BEEN TOUCHED ON EARLIER TODAY, KIND OF STOLE MY THUNDER BUT THAT'S OKAY REALLY.
[LAUGHTER] COMING INTO THIS BUDGET CYCLE, WE KNEW THERE WAS A LOT MORE PRESSURES AND A LOT MORE WORK-RELATED TO YOUR GRANTS AND CONTRACTS POSITION.
WE CAME FORWARD WITH A REQUEST EARLIER IN THE PROCESS TO ADD A COUPLE OF STAFF MEMBERS TO SUPPORT THIS AREA.
CONTRACTS MANAGEMENT, WE MOVE THIS OVER TO OUR AREA TO COORDINATE AND KEEP EVERYTHING CONSOLIDATED AND MAKE SURE WE'RE MEETING THOSE BENCHMARKS AND REQUIREMENTS WE GOT WITH CONTRACTS.
WE'VE DONE A LOT OF WORK ON IT SINCE 2017, AND NOT JUST IN THE LAST THREE YEARS, WE'VE PROCESSED OVER 1300 CONTRACTS THAT WE GOT TO KEEP AN EYE ON, TAKE A LOOK AT, AND ROTATE FOR SIGNATURES AND ALL THAT, SO THAT AREA IS ELEVATED.
EVERYONE'S REALLY BUSY, ORGANIZATIONS REALLY BUSY, AND A LOT OF CONTRACTS TO MANAGE.
ON OUR GRANT SIDE, THAT HAS JUST BEEN BLOWING UP AS FAR AS THE AMOUNT OF GRANTS WERE OUT THERE.
WE ARE GETTING IT'S GREAT TO GO OUT AND SEARCH FOR THOSE GRANTS AND WE APPRECIATE ALL STAFF LOOKING FOR THE FUNDING OUTSIDE OF THE CITY TO GET THEIR PROJECTS DONE.
BUT IT COMES AT A COST OF THE PAPERWORK, THE ADMINISTRATION,
[04:40:01]
THE COMPLIANCE, MAKING SURE OUR AUDITS ARE CLEANED OUR SINGLE AUDITS ARE CLEANED.WE ARE THAT GOLDSTAR AGENCY THEIR FEDERAL GOVERNMENTS LOOK AT.
THOSE WERE THE PRESSURES THAT WE SAW IN MANAGEMENT SERVICES.
AS WE WENT THROUGH THE BUDGET PROCESS, THE CITY MANAGER'S OFFICE ON THE OTHER SIDE, I HAVE A POSITION OF REQUEST AND ALSO.
THEY ARE REQUESTING A EMERGENCY MANAGER POSITION, A BODY TO HELP US IN COORDINATING EFFORTS THROUGHOUT THE CITY TO BE MORE EFFECTIVE AND MORE EFFICIENT WHEN THESE EMERGENCY EVENTS COME UP, AND WE HAVE TO ADDRESS THEM.
HOPEFULLY MORE PROACTIVE PLANNING IN THE FRONT END AND MORE COORDINATED EFFORTS IN THE BACK-END AS WE GO ON TO EVENTS.
ALLOWING THOSE WHO REALLY NEED TO GET OUT IN THE COMMUNITY AND ADDRESS THE EMERGENCIES BEING THERE VERSUS HAVING TO BE THAT COORDINATING PERSON IN OUR ORGANIZATION.
WE TALKED THROUGH WITH THE CITY MANAGER'S OFFICE AND MY DIVISION SAY, WELL, HOW CAN WE ADDRESS BOTH THESE ISSUES AND WE COME UP WITH A RECOMMENDATION THAT WE TALKED ABOUT EARLIER ABOUT ELEVATING OUR PROGRAM TO A SECTION.
NOW MANAGEMENT SERVICES HAS A NEW SECTION WHICH WE HANDLED BY STACY [INAUDIBLE] NEXT, WE'VE RE-CLASSED HER TO A SECTION HEAD.
WE ADDED TWO MORE POSITIONS IN THIS MIX.
ONE POSITION AS A GRANT ADMINISTRATOR FOR THE GRANTS AND CONTRACTS SIDE GRANTS AND CONTRACTS ADMINISTRATOR.
THE OTHER SIDE OF THE EMERGENCY MANAGEMENT ADMINISTRATOR, THE SUPPORT THAT OUR ORGANIZATION NEEDS IF BOTH OF THESE AREAS FOR OUR CITY OF FLAGSTAFF.
WE'RE LOOKING FORWARD TO IMPLEMENTING THIS VERY SOON AND WE APPRECIATE THE BUDGET TEAMS TO CONSIDERATION IN THIS AREA. NEXT SLIDE.
AMENDMENTS SERVICES IS A GOVERNANCE PROGRAM.
THAT'S REALLY WHERE WE FOCUS OUR SERVICES AND HELPING THE COMMUNITY.
SOMETIMES YOU'VE GOT THINGS THAT ARE FOCUSED ON THE ENVIRONMENTAL SIDE AND WE'VE GOT TO PUT A LITTLE BIT OF A MIX ON THE FIRST FEW ITEMS HERE.
THESE ARE ITEMS THAT YOU'VE SEEN SIMILAR AS THE PAST YEAR, BUT WE ARE IMPLEMENTING A TIME ENTRY SYSTEM TO WHERE PEOPLE ARE NOT SHUFFLING PDF FILES AND DOCUMENTS AND SIGNING EITHER BY INK OR ELECTRONICALLY.
WE ARE IN THE MIDDLE OF IMPLEMENTING AND HOPEFULLY IN MAY OF THIS YEAR, WE HAVE A COUPLE OF DIVISIONS GOING LIVE IN AN AUTOMATED TIME SYSTEM WITH TIME CLOCKS UP, AUTOMATED APPROVALS FOR THE SYSTEM IS SOMETHING WE'VE BEEN WORKING ON FOR FIVE YEARS, BUT WE ALWAYS GET PUSHED ON THE BACK BURNER SO WE'RE VERY HAPPY THAT WE'RE GOING TO BE DELIVERING THIS IN THIS COMING CALENDAR YEAR.
AS MENTIONED EARLIER, THE PROCUREMENT IS ALL FORMAL MATERIALS ARE ELECTRONIC STATEMENT PAPER AND THAT PROCESSES OUR MUNICIPAL BUILDING THIS SPLIT, MISCELLANEOUS ACCOUNTS RECEIVABLES AND CUSTOMERS.
THEY REALLY ADAPTED TO THIS ONLINE PAYMENT PORT.
THIS IS SOMETHING THAT HAS DEFINITELY HAD A GOOD IMPACT TO OUR ENVIRONMENT AS FAR AS LESS CARS ON THE ROAD COMING TO THE CITY HALL AND THAT TYPE OF APPROACH BUT PEOPLE BEING ELECTRONICALLY TAKING CARE OF THEIR ACCOUNTS.
AN EXCITING PIECE WHICH KICKED OFF RECENTLY IS A PARTNERSHIP WITH NORESCO.
ENERGY COMPANY IS GOING TO HELP US COMPLIMENTS SOME ENERGY SAVINGS PROGRAMS. WE'RE LOOKING AT A MASS METER PROGRAMMING TO UPGRADE OUR METERS OVER THE NEXT YEAR OR SO, SO THAT THEY ARE MORE EFFICIENT FOR METERS THAT WE HAVE IN THE DRUMS RIGHT NOW.
AS METERS GET OLDER, THEY SLOW DOWN, THEY DON'T FUNCTION AS WELL.
PLUS WE HAVE NEW METERS THAT HAVE A BETTER FUNCTIONALITY THAT LAST LONGER OR WORKING WITH THEN TO SEE HOW WE CAN IMPLEMENT AND GET A LOT NEW METERS ON THE GROUND OVER THE NEXT YEAR OR SO.
AS MENTIONED, SUCCESSFUL GRANTS MANAGEMENT PROGRAM.
WE HAVE BEEN AWARD WINNERS IN OUR BUDGETS AND FINANCIAL WORKFORCE FOR THE LAST 27 YEARS.
QUALITY WORKS AND THE RESPONSE WE GET FROM THE REVIEWERS ARE MINIMAL, WHICH IS AMAZING BECAUSE THERE'S CHANGES EVERY YEAR OF WHAT YOU HAVE TO ADD AND CHANGE TO YOUR FINANCIAL REPORT.
BUT OUR TEAM STAYS ON TOP OF IT AND OUR COMMENTS ARE VERY LIMITED AS FAR AS WHAT WE NEED TO CHANGE.
ELEVEN YEARS OF THE NATIONAL PROCUREMENT AWARD FROM OUR PURCHASING TEAM BEING FOCUSED IN THAT AREA FOR OUR CITY.
THAT IS MANAGEMENT SERVICES OFF THE CUFF.
[04:45:04]
WONDER IF YOU [LAUGHTER] HAVE ANY QUESTIONS.>> HOW MANY YEARS HAVE YOU BEEN WITH US NOW? [LAUGHTER] 27 YEARS INTERESTING HOW THE REWARDS FOR AWARDS FROM BEEN 27 YEARS IN A ROW, JUST THROWING IT OUT [NOISE] THERE [LAUGHTER] [APPLAUSE].
>> I HAVE A QUESTION, SO YOU SAID THE CASH RECEIPTS, WHICH ARE BASICALLY THE CREDIT CARD FILLED OUT $160,000.
YES. IT'S COMING OFF BACK ALREADY BASE BUDGET AND COST RECOVERY.
IS THAT SOMETHING WE'VE EXPLODED COST BECAUSE WITH CREDIT CARD FEES?
MOST OF THE CREDIT CARD FEES ARE RELATED TO OUR BILLS, AND THOSE ACTUALLY ALLOCATED THROUGH COST ALLOCATION TO WATER SERVICES, WASTEWATER, LANDFILL, STORMWATER BECAUSE WE'RE THE PEOPLE THAT BRING IN THE PAYMENTS AND EVERYTHING BUT WE COST ALLOCATED THE SERVICE TO THEM.
REALLY IS RECOVERED WITHIN THOSE PROGRAMS, THOSE ENTERPRISE FUNDS IS WHERE MOST OF THE RECOVERY HAPPENS.
WE TOOK AN OPPORTUNITY, NOT LAST SUMMER, LAST WINTER, A YEAR AGO TO LOOK AT WHAT IT WOULD TAKE TO PASS THE FEE ONTO THE CUSTOMER.
THAT'S WHERE YOU WOULD SEE THE COST RECOVERY IS.
THOSE WHO WERE USING CREDIT CARDS PAYING FOR THE SERVICE.
IT WAS REALLY DISAPPOINTING WHEN YOU WERE WORKING WITH A CREDIT CARD COMPANY AND TO TALK ABOUT CHANGING THE APPROACH TO THAT.
BECAUSE UTILITY BUSINESSES TO GET A LOWER FEE RATE FROM CREDIT CARD COMPANIES.
IF WE PASS IT ON TO CUSTOMERS, THOSE COSTS WOULD HAVE BEEN 50 OR 75 PERCENT HIGHER IN COST THAT NOW THEY'RE PASSING ON THE CUSTOMER.
IT JUST DIDN'T MAKE A LOT OF SENSE TO ME LIKE, WELL, LET'S HAVE MORE COSTS, BUT THEN PASS IT OFF.
LET'S JUST KEEP IT ROLLING INTO THE COST OF GIVING UTILITY SERVICES, TRASH SERVICES.
THAT'S WHERE WE LANDED EPISODE, IT DOESN'T MOVE, CAN'T GO BACK THOUGH [INAUDIBLE].
IT WAS AN INTERESTING CONVERSATION, [NOISE].
>> WHEN I PAY MY UTILITY BILL AUTOMATICALLY EVERY MONTH, IT COMES OUT OF MY CHECKING.
>> DO YOU HAVE TO PAY THE FEE ON THAT ALSO?
>> NOT AS MUCH, BUT YEAH, THANKS FOR [OVERLAPPING] TRANSACTION WE DO.
I DON'T HAVE THAT PERCENT OR NUMBER ON THE TOP OF MY MIND, BUT THAT IS THE MORE EFFECTIVE AND EFFICIENT AND LOWER COST PROCESS.
I'VE TALKED TO MY CUSTOMER SERVICE TEAM ABOUT HOW WE CAN MAYBE PUSH AND GET CUSTOMERS TO LOOK AT USING BANK DRAFTS SIDE VERSUS CREDIT CARD SIDE FOR THOSE AUTOMATIC AGENCY.
THAT'S THE CONVERSATION I HAD WITH JUST THE [INAUDIBLE] HER TEAM OF CUSTOMER SERVICE AND MAYBE SOMEONE WHO JUST NEEDED TO PROMOTE BETTER.
YEAH, WE DIDN'T CHARGED TO DEPOSIT CASH.
MORE EFFICIENT THAN THE AVERAGE PERSON RIGHT THERE [NOISE] [LAUGHTER].
>> STRATEGY TO ONLY ACCEPT CERTAIN WORDS LIKE.
>>OUR CONTRACT IS THE SAME PEOPLE.
>> WHAT REALLY DRIVES IT IS THE COMMERCIAL BUSINESS CARDS MAYBE A LITTLE BIT MORE OR THE MILES CARS THROUGH A LITTLE BIT MORE, BUT WE CAN'T PICK AND CHOOSE MOST CREDIT. PERFECT.
>> WE WILL BE BACK TOMORROW FOR AUTOGRAPHS [INAUDIBLE] .
>> BEFORE I START, I'D JUST LIKE TO MENTION THAT RICK TADDER WROTE MY SLIDES.
>> THANK [INAUDIBLE] HERE. SHE PUT [INAUDIBLE]. [LAUGHTER]
>> YOU SEE THE FIRE DEPARTMENT HAS QUITE A BIT OF AN INVESTMENT THIS YEAR [NOISE] IN THE CONTEXT.
REALLY THE BIG NEWS IS WHAT WE'VE ALREADY DISCUSSED.
WE'RE TALKING ABOUT AN IMPROVEMENT CAPITAL EXPENDITURE PROGRAM THAT COMES AT QUITE A COST.
[04:50:05]
AT THE END, THE COMMUNITY THAT'S SPINNING OUT HIGH-RISE RESIDENTIAL IS CONSIDERING AN INSTITUTIONAL OCCUPANCY OF SIX STORES OR MORE IN A BRAND NEW GROWTH AREA TO THE SOUTH.WE HAVE TWO LATTER TRUCKS THAT ROUTINELY WERE BROKEN DOWN AT THE SAME TIME.
WE'RE GRATEFUL FOR CITY MANAGEMENT'S RECOMMENDATION TO RECTIFY THAT.
>> DO YOU KNOW WHAT COLOR THEY'RE GOING TO BE?
>> DO YOU KNOW WHAT COLOR THEY'RE GOING TO BE?
>> GREEN FOR ME. THEY'RE GOING TO BE A NEW COLOR.
I DON'T UNDERSTAND MY [INAUDIBLE] COLOR.
>> THAT'S IN A [INAUDIBLE] SECTION, AND THOSE ARE GREEN, FLUORESCENT GREEN.
>> YEAH, THEY ARE. MAYBE THAT'S MORE EXPENSIVE.
>> WE'LL GET THE DETAILS AFTER WE PURCHASE IT.
>> THAT'S THE BIG INVESTMENT [INAUDIBLE] AND PLACING SOLELY NEEDED EQUIPMENT THAT NEEDS TO BE PLACED.
COMPENSATION. OBVIOUSLY, THE COMMITMENT OF CITY MANAGER AND THE COUNCIL TO CONTINUE TO IMPLEMENT THE NEW COMPENSATION PLAN.
IN THIS YEAR, RANDY FINISHED OFF WORK, LET THAT DOWN IN THE IMPLEMENTATION WITH A GREAT REQUEST.
IN A PUBLIC SAFETY DEPARTMENT, YOU WOULD HOPE THAT MOST OF THE INVESTMENT IS GOING AS THE QUARTILE 1 CASE IS.
QUARTILE 2, YOU'LL SEE A LITTLE BIT OF INVESTMENT THAT IS MOVING WHAT HOPEFULLY WILL BECOME ONGOING EXPENSES THIS YEAR BEING FUNDED FOR THE 1ST TIME SOFTWARE.
ESSENTIALLY SOFTWARE MAINTENANCE FOR A PROGRAM THAT KEEPS THE FIRE DEPARTMENT'S [NOISE] POLICIES AND PROCEDURES CONTEMPORARY, COURT-TESTED, AND ALSO PROVIDES A MEANINGFUL TRAINING PROGRAM FOR OUR FOLKS SO THAT THEY STAY UP TO SPEED ON THE POLICY ENVIRONMENT GOVERNING OUR WORK.
I'D REALLY RATHER GO TO THE NEXT SLIDE, IF YOU INSIST.
THERE'S NOT MUCH TO LEARN HERE.
YOU [NOISE] SEE A FEW OF SOME OF THE HIGHLIGHTS.
I'LL GO OVER THOSE IN THE NEXT SLIDE A LITTLE BIT.
BUT YOU SEE THE DISTRIBUTION, MOST OF THEM IN QUARTILE 1, WHAT THE MOST SIGNIFICANT INVESTMENT IS.
THE ALTERNATIVE RESPONSE, A PORTION OF THAT IS LOCATED IN OUR BUDGET AS WELL.
I'LL JUST SAY THAT THAT PROJECT IS GOING ON RIGHT NOW.
I KNOW WE WERE DISAPPOINTED IN POSSIBLY NOT HAVING THE LEFT HAND IN THAT PROGRAM WHICH WOULD BE A PLACE TO GO FACILITY-BASED.
BUT I WILL TELL YOU THAT WE ARE INTERACTING WITH COMMUNITY MEMBERS AND WE ARE PROVIDING THEM A MUCH KINDER AND GENTLER RESPONSE BECAUSE WHEN THE BIG RED TRUCK GOES, WE HAVE LIMITED OPTIONS.
YOU'RE GOING TO THE HOSPITAL WHETHER YOU LIKE IT OR NOT IN SOME CASES.
CERTAINLY, IF OUR PARTNERS IN THE POLICE DEPARTMENT ATTEND A CALL OR SOMETIMES PEOPLE GO TO JAIL, THIS IS A BETTER OPTION TO IMMEDIATELY RESPOND.
WE'RE REALLY PROUD TO BE A PART OF THAT.
IT IS NOT WITHOUT ITS HICCUPS AND PAINFUL FORCES TO IMPLEMENT, BUT SO FAR, WE ARE RESPONDING TO WHAT WE CALL OMEGA CALLS WITH A DIFFERENT APPROACH AND WE'RE GLAD TO BE A PART OF IT.
IF I GO TO THIS SLIDE, [APPLAUSE] SOME OF THE THINGS THAT WE HAVE INVESTED IN AND ONE OF THEM WE'RE REALLY SUPER PROUD OF, PRE GREATER SESSION FIRE DEPARTMENT, AS MOST OF OUR DEPARTMENTS, HAVE TRAINING CHIEFS, AN OFFICER RESPONSIBLE FOR PROFESSIONAL DEVELOPMENT, PROFESSIONAL STANDARDS IN A FIRE-FORM.
WE INCREMENTALLY HAVE BEEN GROWING THAT FUNCTION.
WE STARTED WITH A REGIONAL CONTRACT.
WE HAVE FIVE PARTNERS TO HELP US FUND THAT.
[NOISE] THIS YEAR, THOSE PARTNERS AGREED THAT IF CITY OF FLAGSTAFF WISHED TO UPGRADE THAT TOOL OF TRAINING CHIEF, THAT THEY WOULD CONTINUE THEIR FUNDING.
SO FOR THE COST OF AN UPGRADE FROM THE CIVILIAN REGIONAL TRAINING COORDINATOR, WE'RE ABLE TO RESTORE THE TRAINING CHIEF FUNCTIONS IN FLAGSTAFF FIRE DEPARTMENT.
WE'RE PRETTY EXCITED ABOUT THAT.
THE OTHER PIECE IS THE FUNDING AND IMPLEMENTATION SINCE 2007 AND EVEN PRIOR TO THAT ANALYSIS [INAUDIBLE] THAT WE NEEDED
[04:55:03]
MORE RESCUE TRUCKS IN ADDITION TO THE FIRE APPARATUS THAT WE HAVE IN THE CITY, AND RECOMMENDED THREE.WE'RE FINALLY GETTING TO THE 2ND 24/7/365 RESCUE, WHICH IS AN EMERGENCY [NOISE] MEDICAL SERVICE PROVIDER WITH A SMALLER STAFF, ADVANCED LIFE SUPPORT.
WE'RE VERY EXCITED ABOUT THAT.
QUITE HONESTLY, WE'VE GOT A FLUX GOING ON OVER 3,500 CALLS, THREE OR MORE UNITS.
SO 3,500 CALLS, THAT'S AN IMMENSE LABOR.
WE'RE ABLE TO SOFTEN THAT A LITTLE BIT WITH THE ADDITION OF THIS.
[NOISE] WE'RE GRATEFUL FOR THAT AS WELL.
EMS EQUIPMENT, A STANDARD OF PRACTICE IN EMS. JUST MIND-BOGGLING COMPARED TO WHEN I STARTED IN EMS ABOUT 38 YEARS AGO.
ONE OF THE THINGS WE NEEDED TO DO FOR OUR FIREFIGHTER-PARAMEDICS TO PROVIDE THEM WITH STANDARD OF PRACTICE, I WON'T GO IN-DEPTH, BUT HERE THE RANGE OF SCOPE WAS YOU HOPED YOU MADE THE RIGHT DECISION, AND THEN THE NEW RANGE OF SCOPE IS [INAUDIBLE] VERIFICATION IS BETTER FOR OUR PATIENTS [INAUDIBLE] IN CLINICAL AREAS, AND SO IT'S A BIG DEAL [INAUDIBLE].
SPECIAL OPERATIONS CERTIFICATION TRAINING.
YOU HAVE HERE IN FLAGSTAFF THE NORTHERN ARIZONA HAZARDOUS MATERIAL'S RESPONSE AND TECHNICAL RESCUE RESPONSE TEAM, AND THROUGH ATTRITION, WE FIND OURSELVES NEEDING CERTIFIED NEWER EMPLOYEES THAT CAN FILL THOSE ROLES ON THOSE SPECIAL UNITS.
INCREASED OVERTIME. I'LL JUST COUNTERPOINT, THE OVERTIME IN THE FLAGSTAFF FIRE DEPARTMENT IS ABOUT PUTTING BODIES AND SEATS ON A 24/7 BASIS.
LEADING FAMILY, MEDICAL, ALL KINDS OF THINGS CAUSE THE NECESSITY OF OVERTIME.
THE ABILITY TO HAVE APPROPRIATE OVERTIME ROLES IS AN IMPORTANT PART OF JUST MAKING SURE THAT WE'RE MEETING CUSTOMER EXPECTATIONS EVERY DAY.
THE OTHER PIECE REALLY EXCITED ABOUT IS THE CANCER INITIATIVE TRAINING.
IN OUR BUSINESS, MENTAL HEALTH AND CANCER IS AN EMERGING, I DON'T WANT TO SAY IT'S NEW, BUT I THINK WHAT WE ARE REALLY DOING IS WE'RE GRAPPLING WITH HOW LITTLE WE KNOW ABOUT THE IMPACTS ON OUR FIREFIGHTERS.
SO WHAT WE'RE REALLY EXCITED IS ADDITIONAL SCREENING ON ANNUAL BASIS FOR OUR FIREFIGHTERS.
THE WHOLE KEY IS EARLY DETECTION SO WE CAN GET IN THERE AND MAKE SURE OUR FOLKS ARE HEALTHY AND FINISH THEIR CAREER HEALTHILY AND HAVE A HEALTHY AFTERCARE.
THAT'S ANOTHER PART OF THE FUNDING.
YOU SEE ACTING PAY IS A TOOL WE USE TO COVER VACANCIES ON A DAILY BASIS.
IT IS A VERY COST-EFFECTIVE MODEL.
IF WE SWITCH TO A CALLBACK FOR EVERY TIME SOMEONE WITH A SPECIAL SKILL OR RANK WAS OUT FOR SICK LEAVE, IT COULD BE IN ANY MANNER OF THINGS, IT WILL BE VERY EXPENSIVE.
THIS IS JUST THE RESTORATION OF OUR ABILITY TO CONTINUE THAT PRACTICE.
[NOISE] [INAUDIBLE] CAPEX, CAPITAL EXPENDITURE.
WE HAVE OUR REPAIRS, APPARATUS MAINTENANCE.
WHEN YOU HAVE AN OLDER FLEET, YOU SHOULD ANTICIPATE INCREASED COSTS FOR APPARATUS MAINTENANCE.
GOOD NEWS IS WE'RE GETTING READY TO LOWER THE NOMINAL AGE OF ALL OF OUR FLEETS, SO WE'RE EXCITED ABOUT THAT.
THEN REPORTING ANALYTIC SOFTWARE PLATFORM.
THAT IS ON OUR FIREARM, RMS REPLACEMENT.
THAT'S A FAIRLY LARGE PART OF THE INVESTMENT THAT YOU SEE IN THE CITY MANAGER'S [INAUDIBLE] BUDGET.
LEXIPOL TRAINING POLICY SOFTWARE, I MENTIONED THAT.
[NOISE] WE'D LIKE THE POLICE DEPARTMENT TO HAVE A PROGRAM THAT IS AIMED AT REDUCING THE EXPOSURE OF OUR EMPLOYEES AND THE CITY BY HAVING THEM SUPPORTED BY CONTEMPORARY [INAUDIBLE] [NOISE] POLICY.
IN ADDITION TO THAT, COMES THE TRAINING [INAUDIBLE] TO MAKE SURE OUR FOLKS ARE EXPOSED TO THAT WITH SOME REGULARITY.
WE'RE VERY EXCITED ABOUT ALL THE CHANGES THAT HAVE NOW BEEN MADE POSSIBLE BECAUSE OF THE WATER FEE THAT'S FUNDING THE WILDFIRE MANAGEMENT PROGRAM.
YESTERDAY, I INTERVIEWED FOR, IN A LOT OF HELP WITH THE HR, WHERE WE MIGRATED THE JOB CLASSIFICATIONS AND WILDFIRE MANAGEMENT SO THAT THEY ARE MORE ALIGNED WITH THE FIRE SUPPRESSION SIDE OF FIRE DEPARTMENT, SO THAT WE CREATE A CLEAR PATH AND PROGRESSION FOR OUR EMPLOYEES.
NOT HAVE BLUE PANTS OR GREEN PANTS AND THEY'LL NEVER SHALL THEY EVER CROSS.
WHAT WE'D LIKE TO DO IS WE HAVE CREATED A WRENCH STRUCTURE THAT'S SIMILAR AND ALLOWED PEOPLE CAREER PATHING.
[05:00:01]
I'M SUPER EXCITED ABOUT IT.YESTERDAY, I HIRED, EXCUSE ME, I INTERVIEWED THREE OF THE MOST OUTSTANDING CANDIDATES FOR ONE WILDFIRE MANAGEMENT POSITION.
ON AVERAGE 15 YEARS PLUS EXPERIENCE.
WE ARE NOW AN EMPLOYER OF CHOICE IN THAT FIELD BECAUSE OF ALL THE THINGS THAT YOU ALL HAVE PUT IN PLACE ALREADY.
WE'RE REALLY EXCITED ABOUT THIS.
AS A TREE MITIGATION AND WILDFIRE MANAGEMENT A LOT OF POSITIVE THINGS GOING ON THERE.
YOU'VE SEEN OUR TEAMS REGULARITY, THEY'RE HIGHLY ENERGIZED, HIGHLY PASSIONATE.
WE'RE EXCITED ABOUT ALL CHANGES THAT ARE COMING.
>> CHIEF, CAN YOU COMMENT ON HOW OUR STAFF ARE DOING RIGHT NOW WITH THE PENDING FIRE? WHAT RESOURCES HAVE WE BEEN ALLOCATING?
>> YOUR FLAGSTAFF FIRE DEPARTMENT, INSIDE OF ABOUT 30 MINUTES HAD THE ENTIRE CITY RESPONSE OUT TO THE FIRE IN THOSE NEIGHBORHOODS THAT WERE BEING IMPACTED.
WE DID IT ALL, 28 OF OUR MEMBERS CAME IN ON THEIR DAY OFF AND STAFF ADDITIONAL TRUCKS AND ALLOWED US TO CONTINUE CITY PROTECTIONS, AND SO WE HAD HAD QUITE AN INVESTMENT.
OUR PARTNERS HIGHLANDS TO THE SOUTH SENT THERE TOO ON DUTY UNITS AS WELL.
I DID A RECALL THAT IT WAS IN THE OLD DAYS BEFORE WE WERE SOPHISTICATED AND WE SENT ONE MORE OR TWO MORE.
EVERYBODY WENT OUT THERE AND GOT INVOLVED IN THE RESPONSE.
IT WAS INCREDIBLE WITH FIRE BEHAVIOR AND FIRE WEATHER.
THAT HAS SOFTENED QUITE A BIT OUR INVESTMENT OVER THERE BECAUSE BACK DOWN TO ONE OR TWO TRUCKS, THEY WERE TAKING SOME NIGHT SHIFTS IN THOSE NEIGHBORHOODS, AND WE SHOULD PROBABLY TO OUR NEW NORMAL HEARING ABOUT TWO MORE DAYS.
>> I UNDERSTAND TYPE 1 TEAM'S COMING IN?
>> TYPE 1 TEAM'S SUPPOSED TO TAKE OVER 06 TOMORROW MORNING.
WE'LL CONNECT WITH THAT WILL COME TO A LOT OF RESOURCES.
BUT IF FIRE CONTINUES, BUT YOU SEE THE FIRE GROWTH, WHAT YOU'RE SEEING IS WHAT'S CURRENTLY OUT OVER THE VERY NORTH AND IT'S ALREADY MOVED THROUGH THE MONUMENT, THE METER, SUNSET, METEOR CRATER, ITS GONE THROUGH THE VISITOR'S CENTER.
I DON'T HAVE ANY INFORMATION ON THAT.
I'VE BEEN DRIVING AROUND HERE, LOST NUMEROUS STRUCTURES.
WE HAVE SOME OF OUR RESIDENTS OUT THERE, POSSIBLY UP TO 24 FAMILIES ARE NOW WITHOUT THEIR HOMES, SO PRETTY DEVASTATING.
>> THANK YOU. NEXT LINE [INAUDIBLE] [NOISE] [LAUGHTER]
>> SHE DOESN'T KNOW THE QUESTIONS.
>> YOU KNOW, WITH PART TWO OF THREE THE MARIJUANA TAX THAT'S HELPING THE FUND AN ATTRIBUTE OR ASSISTED CARE UNIT.
DO YOU HAVE ANY UPDATES ON THAT FUNDING? IS THAT FUNDING INCREASING OR IS IT READING THE SAME? ARE PEOPLE SMOKING MORE WEED OR LESS? [LAUGHTER]
>> WE'VE RECEIVED THE SAME RUNNING OUT IN THE FIRE DISTRICT SUMMON.
WE'RE NOT COUNTING ON IT FOR MUCH RIGHT NOW BECAUSE IT'S KIND OF SPORADIC.
WE'RE STILL TRYING TO FIGURE OUT WHAT NORMAL BEAT SMOKING'S GOING. [NOISE] [LAUGHTER]
>> FOUR, TWENTY IS COMING UP SOON.
>> THEY CALLED US AGAIN. [LAUGHTER] OUR PROJECTIONS FOR THE EXCISE TAX PORTION OF THE MARIJUANA TAX IS ABOUT 400,000 THAT'S COMING IN AND YES, THEY OFTEN OCCUR AS THE MAIN SOURCE OF THAT SYSTEM.
>> IS THAT THE SAME AS IT WAS FIRE?
>> THAT'S THE COMBINATION OF TWO, AT LEAST IN FIRE.
>> I'VE SEEN, IS IT GOING DOWN OR IS IT STEADY?
>> I DON'T KNOW. IT'S OUR FIRST YEAR IN THOSE WE'LL GET TWO PAYMENTS PER YEAR.
THERE IS SOME TRENDS ON THE SALES TAX SIDE.
WE'RE ALSO GETTING SALES TAX THAT'S IN THE RETAIL CATEGORY, ABOUT 184,000 THERE, BUT I DIDN'T HAVE THAT ONE OFF.
>> THAT'S FINE. THEN A COUPLE OF POINTS TO MAYOR THIS WAS POSSIBLE THAT WE CAN CIRCLE BACK TO THIS SCENARIO, BICYCLE PARKING LOT AT THE END OF OUR DISCUSSION.
LET US TALK ABOUT A PEER SPECIALIST OR THE CARE UNIT AS A THIRD POSITION.
>> MY UNDERSTANDING IS TALKING TO FOLKS.
[05:05:03]
THIS PERSON COULD ALSO SERVE AS A CASE MANAGER, AND THEY COULD WORK DURING 8-5 MONDAY THROUGH FRIDAY AND THEY CAN HELP WITH ADDITIONAL FOLLOW-UP AND ENGAGEMENT THAT WE'RE NOT CURRENTLY ABLE TO DO.DO YOU HAVE ANY COMMENTS ON THAT?
>> COUNCIL MEMBER, I THINK I UNDERSTAND THE CONCEPT OF IT, I THINK ONE OF THE THINGS THAT IS SOMEWHAT INTERESTING WAS THE IDEA OF THE LIBERAL EXPERIENCE COUNSELOR.
I THINK THAT FROM A CLINICAL STANDPOINT, I DON'T KNOW WHAT OUR PARTNERS WOULD SAY OR HOW THEY FEEL ABOUT IT.
WHAT I WILL TELL YOU IS, EVERY DAY WE'RE LEARNING MORE ABOUT HOW TO OUTPUT A FIREFIGHTER EMT, AND A BIG ADULT SPECIALISTS TOGETHER.
FROM MY END TO DEAD END I HAVEN'T HEARD AND KNOW WE STILL DON'T HAVE ENOUGH EXPERIENCE ON THE BACK END ON THE DATA COLLECTION IN CASE THE MANAGER STANDPOINT, TO REALLY UNDERSTAND IF THAT'S A MEAT.
THEY'LL SAY FROM A CASE MANAGER STANDPOINT, A LOT OF OUR CLIENTS ARE NOT REAL BIG CANDIDATES FOR CASE MANAGEMENT.
REPEAT CUSTOMERS, AND WE'RE GOING OUT AND WE'RE SEEING HIM, IN SOME CASES WE'RE SEEING HIM MORE THAN ONCE A DAY AND THEY REALLY DON'T WANT THE BEHAVIORAL HEALTH SPECIALIST CONNECTION TO SERVICES YET WHEREVER THEY'RE AT AND THAT CHARACTERIZE THE MAJORITY OF CLIENTS THAT WE'RE SERVING [NOISE].
WELL, WE HAVE SEEN AND WE HAVE IDENTIFIED PEOPLE IN THE COMMUNITY WHO ARE POTENTIALLY READY FOR SERVICES AND WE'RE BEGINNING TO INTERVENE AND GET THEM CONNECTED.
DON'T HAVE A CONTEXT WITH RESPECT TO HOW MUCH.
I CAN'T HELP BUT WONDER IF WE SHOULDN'T WAIT AND EXECUTE CONTRACT AS IS, AND CONTINUE TO DO THAT AND LEARN MORE ABOUT IT BEFORE WE MAKE DECISIONS ON CHANGING THE STAFFING CONFIGURATION.
THAT WOULD BE MY ADDITIONAL BLOW.
BUT WE DID ALLOCATE $208,000 MORE FOR NEXT FISCAL YEAR. I LOVE THAT.
I HAD QUESTIONS AS TO WHETHER IF THAT'S THE BEST [NOISE] APPROACH FOR AN EXTENSION FOR ANOTHER VEHICLE, IT COULD GO 24/7 OR INSTEAD OF AN OVERLAP [NOISE] OF HIGH TIMES.
BUT I FEEL THAT WE NEED TO GET THAT DATA AND HELP MAKE AN INFORMED DECISION, BUT HOPEFULLY WE'LL HAVE SOME FLEXIBILITY WITH THOSE SECTIONS.
>> WE'RE GOING TO CLARIFY THAT 208 THAT YOU SEE THAT'S THE $110 THAT'S PART OF THE 776.
WE HAVE 500 AND SOME CHANGE THOUSAND DOLLARS.
THAT TO ALWAYS ON TIME IS TO PAY THAT TERRORISTS CONTRACT.
[OVERLAPPING] THAT WILL NEED OVER THAT A FIVE-YEAR PERIOD THAT YOUR WEIGHTS ONLY FOR THE FIRST THREE YEARS, RIGHT?
>> YEAH. THE TWO WAYS, ONE TIMELINES FOR THREE YEARS.
THE OTHER IS MATERIAL'S CONTRACT.
I JUST WANTED TO CLARIFY THIS.
>> THANK YOU. I APPRECIATE THAT.
WE CAN DISCUSS THAT AGAINST THE PARKING LOT, BUT I'VE ALSO SEEN THIS [NOISE] MAYBE TOWARDS POTENTIAL EXPANSION.
>> BREAK IT DOWN FOR THE PARKING LOT.
>> THANK YOU. THE OTHER THING THAT I THINK IT'S FAR MY MOST IMPORTANT POINT IS, MY UNDERSTANDING IS THAT OBVIOUSLY HAVING OUR TEAM BUNCH ABOUT THIS AND STRUGGLES WE'VE HAD IN THE CART PROGRAM BEFORE, I'M WONDERING IF IT WOULD MAKE SENSE TO DO AN EVALUATION AND DO RESEARCH.
WE DID RECEIVE AN EMAIL A WHILE BACK FROM THE PARTNER AT THE [INAUDIBLE] THAT WAS WILLING AND ABLE AND EXCITED TO WORK WITH US IN DOING AN EVALUATION RESEARCH AND SPECIFICALLY TALKING ABOUT, "HOW CAN WE IMPROVE OUR OPERATIONS IN COST SAVINGS? " HAVE WE EVER DONE EVALUATIONS ON THEIR EFFORTS?
>> IN GENERAL, IT WAS LIKE CITY OPERATIONS.
DO WE DO EVALUATIONS ON AN ANNUAL BASIS?
>> WE DON'T DO PERFORMANCE EVALUATIONS ON THE OUTSIDE.
WE DO THAT IN CONTEXTS THAT WE PROVIDE PERFORMANCE METRICS AS PART OF THE BUDGET PROCESS AND WE REPORT OUT ON THAT.
>> THEN THERE ARE PERIODICALLY CONSULTANT STUDIES THAT ARE DONE, CERTAINLY THE FIRE DEPARTMENT.
IN SOME CASES, THE SHELF FULL OF THOSE THAT WAS FULL OF RECOMMENDATION HAD THUS FAR PROVED NOT AFFORDABLE.
THERE ARE A LOT OF WAYS TO DO PERFORMANCE ANALYSIS.
ONE OF THEM IN POLICE AND FIRE IS ACCREDITATION.
WE'D GO OUT AND WE PERFORM ACCREDITATION AND SIGN UP AND HAVE OUR PROFESSIONAL ORGANIZATIONS, ASSIST US WITH SELF-ASSESSMENT, PEER ASSESSMENT, WHICH IS THE, IN MY VIEW ONE I WOULD ADVOCATE MORE BECAUSE
[05:10:05]
IT ESTABLISHES YOUR PERFORMANCE AGAINST INDUSTRY STANDARDS AND COMMUNITY STANDARDS AND MOST OF THE MODELS THAT REQUIRES OR IT DEMANDS THE PUBLIC BEING INVOLVED [INAUDIBLE].THERE'S A COUPLE OF GOOD [INAUDIBLE] OUT THERE.
ON THE ANNUAL BASIS, REALLY IN-DEPTH, NO.
>> [INAUDIBLE] [NOISE] AS WELL AS POSSIBLE. MY UNDERSTANDING IS THAT IT'S TYPICALLY 10-15% OF THE ANNUAL OPERATING BUDGET IS WHAT AGENCIES THAT DO EVALUATIONS SET ASIDE AND LOOKING AT LEADERSHIP AND OTHER SIDE MIGHT HAVE MORE EXPERIENCE IN THIS THAN I DO.
BUT MY UNDERSTANDING IS THAT THE EVALUATIONS TYPICALLY OCCUR ANNUALLY AND THEY HELP TO FIND AREAS OF IMPROVEMENT AND THIS IS WHAT SUCCESSFUL PROGRAMS DO.
TO ME THAT FURTHERS OUR INTERNAL PBV, I THINK WOULD REALLY SET UP THIS PROGRAM FOR SUCCESS LONG TERM, WAY PAST OUR THREE YEARS.
I PERSONALLY SEE A LOT OF VALUE IN THIS AND I LOVE TO HAVE MORE DISCUSSION ON THIS.
>> IT SHOULD BE CLEAR THAT WHEN YOU'RE SPEAKING TO THE FIRE DEPARTMENT OPERATIONS OVERALL.
>> I DON'T MEAN TO CONFUSE THEM, BUT THERE ISN'T A LOT OF PEOPLE TO COMPARE OURSELVES TO.
WE HAVE CUTTING EDGE WITH THIS PROGRAM AND WE WERE FINDING OUT ON A DAILY BASIS WHAT THAT MEANS TO BE CUTTING EDGE.
I DON'T KNOW WHERE WE WOULD NECESSARILY FIND A BASELINE TO COMPARE OURSELVES TO THIS PARTICULAR AREA.
>> PERHAPS WE WILL TAKE [INAUDIBLE] NOW INTO THE PARKING LOT.
>> FANTASTIC THERE WE GO. ONE MORE PRESENTATION AND WE HAVE PUBLIC PARTICIPATION AND THEN IT'S A WRAP FOR THE DAY.
FROM CHIEF TO CHIEF, LET'S PLEASE WELCOME DAN MUSCLEMAN.
>> THANK YOU. GOOD AFTERNOON. MY NAME IS DAN MUSCLEMAN.
I'M A FRIEND TO BRICK [INAUDIBLE] [APPLAUSE] IT'S JUST AMAZING TO SIT IN THE BACK AND WATCHING THIS AND IT REALLY IS A TEAM EFFORT DOES STRUGGLING TALKS ABOUT HOW THEY GOT A PROCESS SERVER TO SAVE OFFICERS TIME, PRE-OP OFFICERS TO GO TO CALLS, HOW THE CARES UNIT TO THE FIRE DEPARTMENT, THREE WEEKS THEY HANDLE WHAT 80 CALLS THAT OTHERWISE, WE'D BE ROLLING THE BIG RED TRUCK AND PROBABLY A COUPLE OF OFFICERS AND GUARDIAN.
PRETTY SUCCESSFUL, BUT IT'S JUST AMAZING.
THESE ARE MY REQUESTS BUT REALLY THE FINGERS WOULD GO INTO EVERYTHING AND EVERYONE'S GETTING MONEY THAT'S HELPING EACH OF US.
I KNOW IT IS FROM MY DEPARTMENT ANYWAY. THANK YOU ALL.
THANKS [INAUDIBLE] OUR TOTAL REQUESTS ARE ROUGHLY TWO MILLION.
GO AHEAD THE NEXT SLIDE. I'LL GIVE YOU THE BREAKDOWN OF WHAT WAS REQUESTED, AND WHAT WAS RECEIVED.
OVERALL, WE THOUGHT WE DID PRETTY GOOD WITH THE BUDGET.
WE WORKED THROUGH OUR PRIORITIES, THEY FUNDED OUR PRIORITIES AND WE CAME AWAY WITH SOME REALLY GOOD THINGS FOR OUR PEOPLE, SPECIFICALLY IN COMPENSATION AND SOME OF THEM MORE INFRASTRUCTURE NEEDS AT THE POLICE DEPARTMENT.
THESE I'LL SPEND A LITTLE BIT OF TIME ON.
THE BIG THING WHEN YOU THINK ABOUT THE POLICE AS EMERGENCY AND NON-EMERGENCY RESPONSE.
SOME OF THE THINGS WE'RE ABLE TO DO HERE WAS A BALLISTIC VEST PROGRAM.
THIS ALLOWS US TO BUY NEW BULLETPROOF VEST FOR NEW RECRUITS THAT WE SEND TO THE POLICE ACADEMY AND ALSO ALLOWS US TO REPLACE BULLETPROOF VEST OF SENIOR OFFICERS, THUS GOOD FOR ABOUT FIVE YEARS.
ROUGHLY WE SPEND ABOUT 40 GRAND A YEAR FROM RACING VEST.
THIS ALSO FUNDS OUR LEXICAL POLICY WHICH KEEPS US ON THE RIGHT SIDE OF LIABILITY, KEEPS OUR PEOPLE TRAINED WITH DAILY TRAINING BULLETINS, DAILY TIPS OF THE DAY, AND POLICY UPDATES TWICE ANNUALLY.
THEN PROBABLY THE BIGGEST EXPENSE HERE IS OUR BODY CAMERA PROGRAM, WHICH I THINK MOST PEOPLE ARE FAMILIAR WITH, THE STORAGE, THE CAMERAS OR THE TRACKING OR REDACTION, AND OTHER THINGS.
UNDER OUR 911 COMMUNICATIONS AND DISPATCH OUR RADIO MAINTENANCE POLICY IS THE BIG EXPENSE THERE.
THEY MONITOR OUR RADIO SYSTEM.
THIS SYSTEM THAT LEAVES FIRE, PUBLIC WORKS, LANDFILL PARTS IN USE.
THEY USUALLY CORRECT THE PROBLEM WHEN THE SYSTEM GOES DOWN BEFORE WE EVEN KNOW ABOUT IT.
OTHER ITEMS HERE ARE SOME OFFICE SUPPLIES WE NEEDED AND SOME LICENSING FOR COMPUTER AIDED DISPATCH.
UNDER EVIDENCE AND PROPERTY MANAGEMENT, WE MADE A REQUEST TO USE DEVELOPMENT IMPACT FEES.
WE NEED A NEW COMMERCIAL REFRIGERATOR AT OUR EVIDENCE YARD BECAUSE WE'RE JUST TAKING IN MORE BIOLOGICAL EVIDENCE AS OUR POPULATION GROWS.
[05:15:03]
WE'RE INVESTIGATING WAR CRIMES AND WE HAVE TO SAVE THAT EVIDENCE SO THAT IT CAN BE SCIENTIFICALLY PROCESSED.THAT'S A COMMERCIAL REFRIGERATOR THERE.
WE ALSO HAD TO GET A NEW GATE TO THE YARD AND THEN A NEW GATE OPERATOR.
OUR EMERGENCY RESPONSE TEAM THEY TAKE A CHUNK OF THE RADIO FEE, THEY TAKE A CHUNK OF THE POLICY BUT WE ASKED FOR A SIZABLE AMOUNT TO UPDATE OUR LESS LETHAL PROGRAM.
RIGHT NOW IF A PERSON IS THREATENING WITH A KNIFE AND YOU NEED TO TRY AND DISARM THEM WITH YOUR TEASER YOU'VE GOT TO GET WITHIN 8 TO 10 YARDS WITH THAT PERSON.
THERE'S A NEW TECHNOLOGY OUT THERE THAT SHOOTS A RUBBER BUTTON WHICH CAN HELP DISARM SOMEBODY.
THE PHOENIX POLICE DEPARTMENT HAD 41 OFFICER INVOLVED SHOOTINGS.
NEXT YEAR THEY WENT TO THIS NEW TECHNOLOGY UNFORTUNATELY OFFICERS ARE STILL GETTING SHOT, BUT IT'S ACTUALLY A DECREASE IN OFFICER INVOLVED SHOOTINGS BY QUITE A BIT AND THEY'RE SPEAKING PRETTY HIGHLY OF THE PROGRAMS AND WE ASKED THE BUDGET TEAM TO FUND THAT AND THEY GAVE US APPROVAL.
OUR CRIMINAL INVESTIGATIONS WE'RE ABLE TO RECEIVE A SEIZURE VEHICLE FROM THE DEPARTMENT OF PUBLIC SAFETY.
IT'S A MOTOR HOME AND WE'RE GOING TO RETROFIT IT TO PUT INTERVIEW ROOMS IN IT AND A HEATER AND THEN THAT'S GOING TO BECOME AN INCIDENT COMMAND VEHICLE.
WE'RE OUT ON FATAL ACCIDENT AT THREE IN THE MORNING, WE CAN ROLL THIS THING OUT, THAT PEOPLE GET OUT OF THE WEATHER TO WARM UP AND GET BACK OUT THERE.
IF WE'RE OUT ON A MAJOR SCENE, WE CAN INTERVIEW PEOPLE INSIDE THIS UNIT RATHER THAN SHUTTLING TO THE POLICE STATION AND BACK OUT TO THE SAME, KEEPING THEM SEPARATE.
IT SPEAKS TO CLIMATE ACTION AND JUST MAKES US MORE EFFICIENT.
THOSE ARE OUR REQUEST THERE IN THE NEXT SLIDE.
THIS JUST SHOWS WHERE THEY ALIGN WITH KEY COMMUNITY PRIORITIES FIXING THE BEST BODY HAMMER PROGRAM AT INCREASED OVERTIME BUDGET.
WE'RE STILL STRUGGLING WITH STAFFING DOWN 14 OFFICERS, 5 DISPATCHERS.
WE'RE JUST HAPPENING TO HAVE PEOPLE COVERED AND IT SEEMED [INAUDIBLE] FOR OVERTIME.
TALKED ABOUT THE RADIO SYSTEM MAINTENANCE, BACKUP POWER SUPPLY.
THIS IS A BATTERY OPERATED POWER SUPPLY. WHY THAT'S IMPORTANT? IF YOU'RE CALLING 911 AND WE GET HIT BY LIGHTNING, YOU DON'T WANT TO LOSE THAT CALL.
THIS BACKUP POWER SUPPLY KEEPS THAT CALL ON THE LINE, SUPPORTS THE SERVERS UNTIL THE BACKUP GENERATOR CAN KICK IN.
IT ALSO PREVENTS THE OFFICERS FROM LOSING THEIR REPORTS WHILE IT HAPPENED AND SO THERE'S SOME BENEFIT THERE.
INCLUSIVE AND ENGAGED COMMUNITY.
OUR TRAINING POLICY AND THEN WE'RE ALSO BLESSED WITH THE BUDGET AMOUNT OF 135,000 TO EXPLORE VIRTUAL REALITY TRAINING PLATFORM FOR POLICE OFFICERS AND THIS IS THE HELMET THAT THE OFFICERS CAN PUT ON AND YOU CAN RUN THEM THROUGH A USE OF FORCE SCENARIOS, YOU CAN RUN THEM THROUGH DE-ESCALATIONS SCENARIOS.
YOU CAN RUN THEM THROUGH A CALL AT CALL SPEAKING TO A MENTALLY ILL PERSON AND TRYING TO TALK THEM DOWN.
THIS IS SOMETHING THAT I'M HOPEFUL WE CAN TAKE OUT INTO THE COMMUNITY WHEN WE DO EVENTS AND SAY, IF THEY HAVE QUESTIONS ABOUT USE OF FORCE AND WHATNOT, WE CAN RUN THEM THROUGH A SCENARIO WHERE TO PUT THEM IN THE SHOES OF THE OFFICER AND LET THEM EXPERIENCE SOME OF THAT AND MAYBE EVEN FOR RECRUITMENT, WE MIGHT END UP USING IT.
PRETTY EXCITED ABOUT THIS AND ALL THE THINGS THAT WE HAVE RECEIVED IN THE BUDGET.
THANK YOU, BUDGET TEAM. WITH THAT, I'LL TAKE ANY QUESTIONS.
YOU MENTIONED THOUGH IF I HEARD CORRECTLY, YOU'RE STILL DOWN TO FIVE IN DISPATCH CHECK 1.
WHAT WAS THE WORST THEY CAN SEE RATES [INAUDIBLE] THEN WE'RE DOWN 10 OR 11.
YES, THE COMPENSATION INCREASES AND CERTAINLY HELPED DISPATCH.
THE TRAINING THROUGH IT WAS, AS I'VE SPOKEN TO MOST OF YOU ABOUT, IT JUST TAKES SO LONG TO GET PEOPLE UP AND TRAINING.
LIKE EVERYONE ELSE, PEOPLE THEY JUST CAN'T AFFORD TO LIVE HERE.
[NOISE] IT SEEMS TO BE OUR BIGGEST CHALLENGE.
ON THE TREE, WE WERE AT THE ALLIANCE MEETING THE OTHER DAY AND WE WERE HEARING FROM CCC ABOUT ALL THE VOCATIONAL PROGRAMS THEY HAVE.
I'M JUST CURIOUS, CHIEF, AND THIS IS SOMETHING WE CAN HAVE A FOLLOW-UP DISCUSSION ON, BUT THE OPPORTUNITY OF MAYBE TO SEE OUR COMMUNITY COLLEGE HELP US OUT WITH OUR DISPATCH TRAINING.
WE WILL PROBABLY EXPLORE THAT RIGHT NOW.
WE'RE EXPLORING MOVING THIS ACADEMY HERE THROUGH CCC AND THEY'RE ON BOARD WITH THAT.
THE OTHER THREE PARTNER AGENCIES WE'RE SEEING THAT AS A BIGGER PRIORITY FOR THEM.
BUT I THINK IT PAVED THE WAY FOR [OVERLAPPING] TRAINING ACADEMY TO IN THE FUTURE AND GROW [INAUDIBLE] AND FOLKS TO COME WORK FOR US. THAT WOULD BE AWESOME.
CHIEF, YOU SAID THE PROGRAM THAT'S BEING USED IN PHOENIX WAS WHAT WE'RE INVESTIGATING.
[05:20:01]
YOU SAID [INAUDIBLE] I THINK.NO, THIS IS A 40-MILLIMETER LAUNCHER THAT SHOOTS LIKE A RUBBER AT A TIME.
BUT YOU CAN BE AS FAR AWAY AS I THINK 100 FEET OR 100 YARDS AND STILL HAVE ACCURACY.
YOU DON'T HAVE TO GET PUT INTO HARM'S WAY IN ORDER TO TRY SO AND SOMETHING.
THE WEB WE'VE EXPLORED AND THEY CAME UP AND DID A DEMO AND FAILED [LAUGHTER] YOU GOT TO WAIT FOR TECHNOLOGY TO INCREASE IN MANNER.
THANK YOU. [APPLAUSE] INCREDIBLE. WOULD YOU MIND FOR THE LAST TIME TODAY, TURN TO YOUR NEIGHBOR FROM THE LAST FOUR PRESENTATIONS, WE'VE JUST GOT RICK, MURPHY, AND DAN SHARE WHAT REALLY STOOD OUT TO YOU.
THANK YOU. [OVERLAPPING] LET'S COME ON BACK TOGETHER.
[OVERLAPPING] THEN IT IS OPEN FOR PUBLIC PARTICIPATION.
YOU'VE GOT 15 MINUTES DESIGNATED TO THESE SISTERS [OVERLAPPING] I'M JUST [INAUDIBLE] TO THE NEXT MEETING. [LAUGHTER] WONDERFUL. THANK YOU, AL.
GREAT TO SEE YOU. STACY HAS PUT A NOTE INTO THE CHAT.
I GOT THE RESPONSES TO [INAUDIBLE] BECAUSE WE DO NOT HAVE ANY PUBLIC COMMENT TODAY.
THANK YOU. WOULD YOU MIND TO TAKE DOWN THE PRESENTATION? EVERYBODY WHO'S ONLINE I'M GOING TO TALK TO THEM FOR A MOMENT.
IF YOU'RE THROUGH WITH THIS, WOULD YOU MIND WITHIN 10 SECONDS OR SO TO TURN ON YOUR CAMERAS SO WE CAN SEE YOUR FACES? OR WE'RE GOING TO HAVE A LARGE ON THE SCREEN.
AS EVERYBODY IS DOING THAT, I WOULD LIKE FOR [LAUGHTER] LET'S SAY HI, THEY'RE COMING IN.
IS IT POSSIBLE TO TAKE OFF THE PRESENTATION? [BACKGROUND] IT'S JUST FASTER.
[OVERLAPPING] MORE PEOPLE. WHY DO YOU THINK INCREDIBLE GROUPS OF FOLKS TODAY BEING REMOTE AND FOCUSING AND PAYING ATTENTION, CAN WE GIVE THEM A HAND? [APPLAUSE] THANK YOU, DAVE.
WITH YOU ROSE, PAUL, JEANIE, PATRICK, AMY, KEVIN, MARIA, STERLING, AND PROBABLY LAURI. [LAUGHTER] WHERE DID KEVIN GO? STERLING, YOU'RE ALWAYS SO WELL DRESSED. [BACKGROUND] YES.
[OVERLAPPING] THANK YOU SO MUCH.
WHAT I KNOW, WHAT YOU KNOW IS THAT EVERYBODY WHO IS HERE ONLINE, ALL 40 OF THEM AND ALL OF THE STAFF, FIRST WE'RE GOING TO TALK TO THE STAFF OF THE CITY COUNCIL OF FLAGSTAFF.
[LAUGHTER] [APPLAUSE] KEVIN, YOU GOT TO SHOW THEM YOUR MOUTH.
CITY OF FLAGSTAFF STAFF, THERE'S SUCH DEDICATION, YES? FOLKS IN THE ROOM, FOLKS ONLINE, CAN WE ALL GIVE A HAND TO THE CITY OF FLAGSTAFF STAFF? [APPLAUSE]
[05:25:06]
THERE ARE SO MANY FOLKS IN MIND WHO HAVE GONE INTO MAKING THIS INCREDIBLE TEAM, THIS INCREDIBLE CITY.NOW, WILL THE REST OF US TAKE A LOOK AT THIS AMAZING COUNCIL THAT IS FILLED WITH COMMITMENT AND DEDICATION, AND FOCUS.
THE AMOUNT OF FOCUS THAT I'VE WITNESSED IN THIS ROOM TODAY, PAYING ATTENTION TO WHAT'S IMPORTANT, AND STAYING IN THE GAME HAS JUST BEEN INCREDIBLE.
LET'S GIVE IT UP TO YOUR COUNCIL.
[APPLAUSE] THANK YOU ALL FOR YOUR DAY TODAY WITH US.
TOMORROW, WE'LL BE BACK HERE BRIGHT AND EARLY AT 6:30 AM.
[LAUGHTER] JUST KIDDING. AT 8:30, DOES THAT SOUND ABOUT RIGHT? 8:30.
FANTASTIC. TOMORROW WILL BE RICK [INAUDIBLE] IMPERSONATION DAY SO EVERYONE TO COME DRESSED.
[LAUGHTER] [OVERLAPPING] THANK YOU ALL SO MUCH FOR YOUR TIME AND YOUR DEDICATION TODAY.
PLEASE FEEL FREE TO MINGLE AND THEN WE'LL SEE YOU ALL TOMORROW.
THANK YOU. [APPLAUSE]
* This transcript was compiled from uncorrected Closed Captioning.