[1. Call to Order NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Heritage Preservation Commission and to the general public that, at this regular meeting, the Heritage Preservation Commission may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).]

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WELCOME, EVERYBODY. GOOD AFTERNOON TO THIS SEPTEMBER 21ST MEETING OF THE HERITAGE PRESERVATION COMMISSION, THE CITY OF FLAGSTAFF.

IT'S 4:07 AND WE'LL GET STARTED.

FIRST I THINK WE DO ROLL CALL.

BRETT I'M ACTUALLY LOOKING ONLINE AND TRYING TO FIGURE OUT WHERE OUR AGENDA WENT.

I JUST FLICKED IT OPEN THROUGH THE EMAIL.

THROUGH THE EMAIL, YEAH.

BUT THE LINK IS SUPPOSED TO BE POSTED TO THE CITY WEBSITE AND I'M NOT SEEING IT, SO I'M SORRY.

HANG ON JUST A SECOND.

I APOLOGIZE FOR PAUSING FOR ONE MORE TECHNICAL DIFFICULTY.

YOU FIND ESSENTIALLY ONE OF THOSE DAYS.

THOUGH, LORRAINE, I GUESS.

YEAH. LET ME SEE WHAT HAPPENS WHEN I REFRESH.

ALL RIGHT. IT POPPED BACK UP.

OK CHAIR EMILY DALE.

VICE CHAIR WEBBER.

HERE. COMMISSIONER KELLY.

PRESENT. COMMISSIONER HORN PRESIDENT.

COMMISSIONER DEA, PRESIDENT.

THANK YOU. ALL RIGHT.

THANKS FOR THAT, SARAH. AND WE'LL MOVE ON TO THE LAND ACKNOWLEDGMENT.

[3. LAND ACKNOWLEDGEMENT The Heritage Preservation Commission humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.]

AND THE WAY WE'VE DONE THIS IN THE PAST IS TO SPREAD.

SPREAD IT OUT AMONGST THE COMMISSION MEMBERS.

SO TODAY, LET'S HAVE SHELLI.

WOULD YOU LIKE TO READ IT? SURE. THE HERITAGE PRESERVATION COMMISSION HUMBLY ACKNOWLEDGES THE ANCESTRAL HOMELANDS OF THIS AREA'S INDIGENOUS NATIONS AND ORIGINAL STEWARDS.

THESE LANDS STILL INHABITED BY NATIVE DESCENDANTS, BORDER MOUNTAINS, SACRED TO INDIGENOUS PEOPLES.

WE HONOR THEM THEIR LEGACIES, THEIR TRADITIONS AND THEIR CONTINUED CONTRIBUTIONS.

WE CELEBRATE THEIR PAST, PRESENT AND FUTURE GENERATIONS WHO WILL FOREVER KNOW THIS PLACE AS HOME.

THANK YOU VERY MUCH.

AND AT THIS TIME, ANY MEMBER OF THE PUBLIC MAY ADDRESS THE COMMISSION ON ANY SUBJECT WITHIN THEIR JURISDICTION.

THAT IS NOT SCHEDULED BEFORE THE COMMISSION ON THIS DAY.

DUE TO OPEN MEETING LAWS, THE COMMISSION CANNOT DISCUSS OR ACT ON ITEMS PRESENTED DURING THE THIS PORTION OF THE AGENDA.

TO ADDRESS THE COMMISSION ON AN ITEM THAT IS ON THE AGENDA, PLEASE WAIT FOR THE CHAIR TO CALL FOR PUBLIC COMMENT AT THE TIME THE AGENDA ITEM IS HEARD.

ARE THERE ANY PUBLIC COMMENTS? OKAY. I'M NOT SEEING ANY.

I DON'T THINK THERE'S ANYONE BUT US HERE TODAY.

[5. APPROVAL OF MINUTES Approve the Minutes of the August 17, 2022 Heritage Preservation Commission Meeting.]

SO NOW WE HAVE THE APPROVAL OF THE MINUTES.

WOULD ANYONE LIKE TO MAKE A MOTION? I MOTION TO APPROVE THE MINUTES FROM THE AUGUST 17TH 2022 MEETING.

I'LL SECOND. OKAY WITH WITH THE MOTION AND THE SECOND.

ALL THOSE IN FAVOR OF THE APPROVAL OF THE MINUTES CAN SAY AYE.

AYE. ANYONE AGAINST.

ALL RIGHT, THE MOTION PASSES.

AND WE'LL MOVE ON THE PUBLIC HEARING SECTION.

I DON'T KNOW. MARK, IS THIS DO YOU HAVE A I GUESS THE FIRST ITEM WE HAVE IS THE LONE TREE OVERPASS RIGHT OF WAY CLEARANCE.

[A. Lone Tree Overpass ROW Clearance - Letter Report by HPO PROPERTY INFORMATION: Address: 507 & 511 E Brannen Ave Assessor's Parcel Number: 104-01-020D Property Owner: City of Flagstaff Applicant: City of Flagstaff City Staff: Mark Reavis, HPO preparing Letter Report REQUESTED ACTION: Review the Letter Report prepared by the Flagstaff HPO Mark Reavis, because the HPO can not approve his own report. RECOMMENDED ACTION: Accept the letter report to allow for the demolition of 2 homes on the parcel to allow for the construction of the Lone Tree Overpass. HPO recommends that efforts be made to preserve the stone from the garage for potential incorporation into the Lone Tree Overpass project as mitigation for the demolition of the 2 homes.]

AND IT LOOKS LIKE THERE WAS A LETTER REPORT, MARK, THAT YOU PUT TOGETHER.

YES, THAT'S CORRECT, MR. CHAIRMAN. SO WOULD YOU LIKE TO MAKE A REASON? DO YOU HAVE A PRESENTATION FOR THAT? VERY, VERY SHARP PRESENTATION? THE REASON FOR DOING A LETTER REPORT AND WHY I DID IT WAS A CITY PROJECT, A LONE TREE OVERPASS.

AND AS A COST SAVING MEASURE, I TOOK ON THE CHALLENGE OF DOING A LETTER REPORT FOR CLEARING ONE PARCEL IN THE PATHWAY OF THE NEW LONE TREE OVERPASS.

THE PARCEL IS HAS MULTIPLE ADDRESSES, BUT IT IS BASICALLY TWO HOUSES ON BRANDON AVENUE.

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AND UH ADDED ON TO AND ADAPTED.

OVER THE YEARS, I'VE KIND OF FULFILLED MY INTEREST IN HOW THESE BUILDINGS WERE CHANGED OVER TIME AS PEOPLE ON THE SOUTH SIDE DID AS FAMILIES GREW, OR THAT THEY CONVERTED THEM INTO A SINGLE FAMILY INTO TWO STORY UNITS.

SO THAT'S KIND OF HOW I PRESENTED THAT LETTER REPORT.

OF COURSE, I CAN'T APPROVE MY OWN LETTER REPORTS, SO THAT'S WHY I BROUGHT IT TO THE HERITAGE PRESERVATION COMMISSION TO REVIEW. ANY QUESTIONS REGARDING THAT REPORT OR THE PROCESS BEING UNDERTAKEN BY THE LONE TREE OVERPASS? MARK, I JUST HAD A QUESTION.

THIS IS COMMISSIONER DEI ABOUT INCORPORATING THAT STONE GARAGE.

WHEN YOU SAY AND I JUST WANT TO MAKE SURE I'M CLEAR, ARE THEY GOING TO KEEP THAT STRUCTURE INTACT AND INCORPORATE IT OR USE THE STONE? IS IS THAT WHICH ONE IS PROPOSED? THANK YOU FOR THAT AND FOR READING THE REPORT.

MY PREFERENCE AND WHAT I HAVE ASKED IS TO RETAIN THAT STRUCTURE AND SEE IF IT CAN BE MADE PART OF THAT AND NOT DEMOLISHED. SO STILL WORKING ON THE TECHNOLOGY TO DO THAT AND MEET WITH THE DEMOLITION CONTRACTORS.

BUT I THINK IT'S AN ABSOLUTELY UNIQUE STRUCTURE AND IT'S UNIQUE BECAUSE YOU CAN SEE HOW IT WAS BUILT VERSUS MOST OF OUR EARLY STONE BUILDINGS WERE FINISHED ON THE INSIDE.

WITH THE GARAGE, YOU CAN ACTUALLY SEE HOW IT WAS FORMED UP AND THE IMPRESSIONS WERE LEFT IN THE WALLS.

SO I THINK IT'S A UNIQUE LITTLE STRUCTURE.

I MEAN, WE'RE LOSING HOUSES, BUT FROM EVERYTHING I CAN SEE, THE PATHWAY FOR THE LONE TREE CAN'T AVOID THAT.

SO THERE'S POTENTIAL OF SAVING STONE ON THIS BUILDING OF RETAINING WALLS ARE THE PARTITION WALL THAT'S TO THE SOUTH. AND THERE'S ALSO ANOTHER BUILDING TO THE SOUTH THAT HAS SOME UNIQUE STONEWORK AS WELL.

SO THE DESIGN PROCESS AND THE LONE TREE, THEY'VE TALKED TO LANDSCAPE ARCHITECT AND ART, THE ARTISTS THAT THEY'VE HIRED.

AND I HAVE SOME POTENTIAL THAT THESE TEXTURES CAN BE INCORPORATED INTO THE OVERPASS.

THAT SOUNDS GREAT. I JUST WAS.

THANKS FOR THE CLARIFICATION.

IF YOU WOULD LIKE TO SUPPORT THE POTENTIAL OF PRESERVING THAT GARAGE, THAT WOULD BE GREAT TO ADD TO THE RECOMMENDED ACTION.

OKAY. WE'LL DO.

AND ALLOWING THE DEMOLITION OF THE TWO HOMES.

THAT'S ALL I HAVE ON THAT.

MARK, THIS IS COMMISSIONER HORN.

I JUST WANTED TO CLARIFY.

SO THERE IS THE POSSIBILITY THAT THAT STRUCTURE MIGHT BE ADAPTIVE, ADAPTIVELY REUSE, THAT IT WOULDN'T JUST BE TOTALLY DEMOLISHED.

OR DID I MISREAD THE REPORT WITH THAT? NO, THAT'S CORRECT.

IT CAN POTENTIALLY REMAIN THERE AND BE INCORPORATED INTO THE PROJECT.

OKAY, GREAT. AND MR. CHAIRMAN, JUST TO ADD TO THAT, THERE ARE OTHER, THERE'S STRUCTURES TO THE SOUTH.

IT STILL HAVE TO BE DEMOLISHED ONCE THEY'RE ACQUIRED.

SO IF EVERYTHING COMES OUT THAT IT HAS TO BE DEMOLISHED FOR THE PROJECT, IT DOESN'T REALLY CAUSE A PROBLEM WITH MOBILIZATION.

SORRY, I DIDN'T GET THAT.

COULD YOU SAY THAT AGAIN? YEAH, THERE'S A PARCEL TO IMMEDIATELY TO THE SOUTH AND IT HASN'T BEEN ACQUIRED YET SO THAT PROJECT, THE TWO STRUCTURES THAT ARE ON THAT THEY DO NEED TO BE DEMOLISHED OR SO THAT THE PROJECT CAN PROCEED. BUT HIRING THE CURRENT DEMOLITION CONTRACTOR, THEY'D HAVE TO REMOBILIZE ANYWAY FOR DEMOLISHING THAT STRUCTURE TO THE SOUTH.

SO IT'S REALLY NOT AN ISSUE TO HAVE IT STAY IF IT CAN BE SUCCESSFULLY REMOVED FROM THE ATTACHMENT OF THE BUILDING

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NEXT TO THE ALLEY. OKAY.

SORRY TO MAKE THIS SO CONFUSING.

I DON'T HAVE ALL THE ANSWERS.

IT WAS PROBABLY ME, BUT NO CLARIFICATION.

ANY MORE QUESTIONS? WOULD IT HELP, MARK, IF I SHARED A MAP REALLY QUICK SO WE COULD LOOK AT AN AERIAL VIEW OF THIS AREA? YEAH. THIS IS JUST THE GOOGLE MAPS VIEW.

MARK, THIS IS COMMISSIONER HORN AGAIN.

SO IT SOUNDS LIKE THERE'S THE LIKELIHOOD THERE'LL BE ADDITIONAL STRUCTURES DEMOLISHED FOR THE OVERPASS.

ARE THOSE ALSO HISTORIC OR DO YOU EVEN KNOW YET? YEAH, THEY ARE. OKAY.

SO I THINK THE REPORT YOU'RE REVIEWING IS FOR THE ONE 511 507.

YEAH. AND 511 IN THE BACK.

AND THEN THE ONES THAT HAVE NOT YET BEEN EVALUATED BUT ARE HISTORIC BECAUSE THEY HAVEN'T BEEN ACQUIRED YET.

IS THIS THREE SOUTH COLORADO STREET IN THE BACK STRUCTURE ASSOCIATED WITH THIS? AND THEN ACTUALLY THE STRUCTURE ON BUTLER.

424. THIS ONE? OFF TO THE LEFT, NO OFF TO THE LEFT.

OH, THIS ONE. THAT ONE.

THAT WILL BE DEMOLISHED IF THERE'S TIME.

AND THEN THE GARAGE IS THAT FLAT GREEN ROOF THAT YOU SEE THERE? THIS ONE? YEAH.

AND THEY ACTUALLY MADE A ROOM THEY EXTENDED A ROOM FROM THE BACKSIDE OF THIS HOUSE TO MAKE KIND OF A LIVING ROOM ENTRANCE.

SO PART OF THAT GREEN ROOF.

SO THE ORIGINAL GARAGE IS ACTUALLY PRETTY THIN RIGHT THERE.

THANKS. YEAH.

THAT WAS HELPFUL, SARAH. THANK YOU.

WHAT ARE YOUR THOUGHTS, MARK, THAT THE BUILDING COULD BE SAVED IN PLACE OR WOULD IT BE MORE OF A KIND OF MOVE IT TO A DIFFERENT LOCATION.

NO IT, MR. CHAIRMAN, THE CONCEPT IS TO SAVE IT IN PLACE.

OKAY. AND THE WORK ON THE RETAINING WALL AND THE NEEDS OF THE PROJECT AND FUTURE LOOKING AT DEVELOPMENT AROUND THERE THAT IT COULD BE A FEATURE THAT'S INTEGRATED INTO THE OVERPASS.

I'VE TALKED TO A LOT OF PEOPLE ABOUT IT.

THERE IS NO FINAL DESIGN ON THE OVERPASS AND THE ARTIST HAS NOT COME BACK ON THE ABILITY TO DO THAT AND UTILIZE IT.

BUT IT HAS BEEN DISCUSSED.

MR . CHAIRMAN, I HAD A RECOMMENDED ACTION THERE.

AND I'M HAPPY TO GO AHEAD AND IF THERE ARE NO OTHER QUESTIONS, I'M HAPPY TO MOVE TOWARDS A MOTION. YEAH.

IF THERE ARE NO OTHER QUESTIONS FOR MARK OR ANYONE, THEN, SHELLY, IF YOU'D LIKE TO MAKE A MOTION.

OKAY. I MOTION TO ACCEPT THE LETTER REPORT TO ALLOW FOR THE DEMOLITION OF THE TWO HOMES ON THE PARCEL, TO ALLOW FOR THE CONSTRUCTION OF THE LONE TREE OVERPASS.

AND THE HPO RECOMMENDS THAT EFFORTS BE MADE TO PRESERVE THE GARAGE, THE STONE GARAGE, IN ITS ENTIRETY FOR POTENTIAL INCORPORATION INTO THE LONE TREE OVERPASS PROJECT AS MITIGATION FOR THE DEMOLITION OF THE TWO HISTORIC HOMES. I SECOND THAT MOTION.

OKAY. WE HAVE A MOTION AND A SECOND.

ALL THOSE IN FAVOR SAY AYE.

AYE. ALL THOSE AGAINST SAY NAY.

OKAY. IT LOOKS LIKE THE AYES HAVE A 4 TO NOTHING SO.

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[INAUDIBLE] SO THE MOTION PASSES.

AND THANK YOU, MARK, FOR THE PRESENTATION AND THE LETTER REPORTS.

I THINK THOSE WERE GREAT.

AND I THINK THAT WAS ALL THE LET'S SEE ALL THE PROJECTS THAT WE HAD TO WORK ON TODAY.

AND THE NEXT THING THAT I HAVE ON MY AGENDA IS GENERAL BUSINESS.

IS THAT RIGHT SARA? THAT'S CORRECT.

[A. Update Educational: Review of Townsite Overlay Standards and Guidelines by HPO https://www.flagstaff.az.gov/DocumentCenter/View/10944 Address: Townsite Overlay District. ]

LOOKS LIKE THE FIRST THING IN UNDER GENERAL BUSINESS IS UPDATE EDUCATIONAL REVIEW OF TOWN SITE OVERLAY STANDARDS AND GUIDELINES BY THE HPO. SO, MARK, ARE YOU.

MR. CHAIRMAN? I THINK WE SHOULD PROBABLY SINCE EVERYBODY HAS A REALLY BUSY SCHEDULE AND WE WERE GOING TO MAKE THIS SHORT.

I GUESS I WOULD JUST ASK EVERYBODY TO POP UP AT DOCUMENTS FOR NEXT MONTH.

AND THEN WE GO OVER THAT IN MORE DETAIL THEN AND HAVE A QUESTION AND ANSWER PERIOD ON THAT.

DOES THAT SOUND GOOD? YEAH. THAT WOULD WORK FOR ME.

WORK BETTER FOR EVERYBODY.

SO. OKAY.

YEAH. THAT SOUNDS FAIR. DO YOU WANT TO DO THAT FOR BOTH THOSE ITEMS OR DO YOU WANT TO GO INTO THE FIRE SHED? YEAH. I DO NEED TO DO THE FIRE SHED.

OKAY. IF THERE ARE ANY QUESTIONS ON THE TOWN SITE, THEY COULD MOVE ON.

DIDN'T HAVE ANY QUESTIONS ON THE MOVING THE TOWNSITE DISCUSSION TO NEXT MEETING, NEXT MONTH.

SHOULD WE REVIEW THAT AT ADVANCED, MARK, OR WILL IT BE GONE OVER? AND YES, I THINK IT'S REALLY GOOD TO MR. CHAIRMAN. I THINK IT'S REALLY GOOD TO HAVE.

TO GO OVER THAT DOCUMENT SO THAT YOU SEE WHERE IT MAKES SENSE TO YOU.

AND I WOULD ALSO THINK ABOUT ONE OF OUR PAST REVIEWS WHERE PEOPLE WERE WONDERING WHAT WAS A STANDARD AND WHAT WAS LIKE AN INTENT.

SO THAT THAT'S KIND OF THE, YOU KNOW, QUESTION AND ANSWER PERIOD JUST TO SEE THAT EVERYBODY KIND OF UNDERSTANDS THAT OVERLAY DOCUMENT THE BEST THEY CAN.

OKAY. SOUNDS GOOD.

YEAH. AND THEN THERE'S THE LINK RIGHT THERE TO PULL IT UP AND.

AND YOU DON'T NEED TO GO ON BEYOND THE SECRETARY OF INTERIOR STANDARDS, JUST THE THE MAIN TEXT OF THE DOCUMENT.

MR. CHAIRMAN, CAN WE MOVE ON TO THE FIRE SHED? YEAH. I THINK THAT SOUNDS GREAT.

WE'LL MOVE THE DISCUSSION OF TOWNSITE OVERLAY TO NEXT MONTH AND LET'S MOVE TO THE FIRE SHED FUEL REDUCTION PROJECT.

[B. "Fireshed" Fuel Reduction Project - US Forest Service Item of discussion informing Heritage Preservation Commission of allocation of HPOs time with the project.]

MR. CHAIRMAN AND COMMISSION MEMBERS, THIS IS REALLY A PROJECT OF NECESSITY THAT THE HERITAGE PRESERVATION OFFICER NEEDS TO TAKE ON.

SIZABLE GRANT FROM THE FOREST SERVICE TO CONDUCT CULTURAL RESOURCE SURVEYS IN ALL OF OUR AREAS SURROUNDING FLAGSTAFF THAT HAVE AN IMPACT ON THE WATERSHED.

SO THEY'RE CALLING IT A FIRE SHED.

IT'S A COOPERATIVE EFFORT.

WE'RE GOING TO MEET ON FRIDAY.

ON THE SPECIFICS, THERE IS A SIGNED CONTRACT.

THE WHOLE INTENT IS TO DO FUEL REDUCTION IN THE SURROUNDING FORESTS.

WE DON'T END UP WITH SITUATIONS THAT WE'VE HAD WITH FLOODING AND WITH IMPACTS TO OUR WATER.

IT'S EXCITING, BUT IT IS GOING TO TAKE A FAIR AMOUNT OF TIME ON MY PART.

FEDERAL AGENCIES HAVE HAD A HARD TIME DOING PROCUREMENT.

YOU HAVE TENDED TO PUSH THAT TOWARD OUR WAY.

SO THIS IS A COOPERATIVE EFFORT BETWEEN OUR FIRE DEPARTMENT THAT DOES THE FUEL REDUCTION AND THE HERITAGE PRESERVATION OFFICE.