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CALL THE OCTOBER 26TH, 2022 PLANNING AND ZONING COMMISSION MEETING TO ORDER.

[2. Roll Call NOTE: One or more Commission Members may be in attendance telephonically or by other technological means. MARIE JONES, CHAIR CAROLE MANDINO, VICE CHAIR DR. RICARDO GUTHRIE BOB HARRIS, III MARY NORTON DR. ALEX MARTINEZ LLOYD PAUL ]

[00:00:07]

CAN WE HAVE THE ROLL CALL, PLEASE.

MARIE JONES, PRESENT.

CAROLE MANDINO, PRESENT.

ALEX MARTINEZ, HERE.

BOB HARRIS, PRESENT.

MARY NORTON, PRESENT.

[INAUDIBLE] PRESENT.

AND RICARDO GUTHRIE IS EXCUSED.

THANK YOU. AT THIS TIME, ANY MEMBER OF THE PUBLIC MAY ADDRESS THE COMMISSION ON ANY SUBJECT WITHIN THEIR JURISDICTION.

THAT IS NOT SCHEDULED BEFORE THE COMMISSION TODAY.

DUE TO OPEN MEETING LAWS, THE COMMISSION CANNOT DISCUSS OR ACT ON ITEMS PRESENTED DURING THIS PORTION OF THE AGENDA.

IS THERE ANYBODY WHO WOULD LIKE TO MAKE A PUBLIC COMMENT AT THIS TIME? I'M NOT SEEING ANYTHING LET'S MOVE ON TO THE APPROVAL OF MINUTES.

[4. APPROVAL OF MINUTES Approval of the minutes from the regular meeting on Wednesday, October 12, 2022.]

WOULD ANYBODY LIKE TO MAKE A MOTION ON THAT? THIS IS COMMISSIONER NORTON.

I CAN MAKE A MOTION TO APPROVE THE MINUTES OF OCTOBER 12TH WITH TWO REVISIONS THAT I SAW.

I JUST THOUGHT THERE SHOULD BE CLARIFICATION ON WHO WAS ACTUALLY PRESENT AND EXCUSED, BECAUSE THERE'S TWO COLUMNS, BUT THEY WEREN'T LABELED AS SUCH, AND I BELIEVE I WAS THE ONE THAT ASKED THE QUESTION ABOUT CLARIFICATION ON THE LATEST DEVELOPMENT STATUS REPORT DOWN ON ITEM SIX.

OKAY, THANK YOU. I'LL SECOND THAT MOTION WITH THE CHANGES INDICATED.

SO I REMEMBER ASKING THAT AT THE END OF THE MEETING.

OKAY, THEN I CAN [INAUDIBLE] THAT'S USUALLY MY QUESTION.

BUT IF YOU ASKED IT BEFORE, GREAT.

WE CAN LEAVE IT AS IT'S STATED.

OKAY. IT SEEMS MY RECOLLECTION IS THAT THEY ASKED IT.

OKAY. SO I'LL SECOND THAT MOTION.

AS WITH THE AS NOTED, ANY DISCUSSION? SO WAS THAT TO REMAIN THAT CAROLE MANDINO ASKED THAT QUESTION? BECAUSE THAT'S ACTUALLY MY RECOLLECTION, TOO.

BUT YES.

ARE WE CHANGING IT OR NOT? NO, LEAVE IT AS IS.

THANK YOU. IF THERE'S NO DISCUSSION, WE CAN VOTE.

ALL THOSE IN FAVOR OF THE MOTION.

PLEASE SAY AYE, AYE.

ALL THOSE OPPOSED.

OKAY. AND THAT PASSES.

SO HERE WE'LL MOVE ON TO GENERAL BUSINESS.

[A. Recommendation for abandonment of a portion of Hoskins Avenue public right of way south of 631 S. Fountaine Street. STAFF RECOMMENDED ACTION: City staff is seeking a recommendation from the Planning & Zoning Commission for abandonment of approximately 5,200 square feet of Hoskins Avenue public right of way south of 631 S. Fountaine Street, reserving the southern 20’ of Hoskins Avenue right of way to accommodate a planned Flagstaff Urban Trail System (FUTS) trail identified in the Regional Plan and the Active Transportation Master Plan. ]

THIS IS A RECOMMENDATION FOR ABANDONMENT OF A PORTION OF HOSKINS AVENUE.

DO WE HAVE A PRESENTATION ON THIS? WE DO. GOOD AFTERNOON, COMMISSIONERS.

MY NAME IS BRYCE DOTY.

I'M THE REAL ESTATE MANAGER FOR THE CITY.

TODAY I HAVE A BRIEF PRESENTATION FOR YOU REGARDING AN ABANDONMENT REQUEST MADE BY YOU FOR A PORTION OF THE UNUSED UNIMPROVED SECTION OF HOSKINS AVENUE.

SO WHY ARE WE HERE? WELL, UNDER CITY CODE, ANY ABANDONMENT REQUEST MUST FIRST RECEIVE A RECOMMENDATION BY PLANNING AND ZONING COMMISSION BEFORE COUNCIL CONSIDERATION.

SO PUT THIS IN PERSPECTIVE OF WHERE WE ARE IN THE CITY.

HOSKINS AVENUE IS IN THE SOUTH SIDE, REPRESENTED BY THIS YELLOW STAR DOWN HERE.

IT'S A TWO BLOCK EAST WEST STREET BOUNDED BY NAU TO THE WEST, AND THEN IT KIND OF DEAD ENDS INTO UNIMPROVED, RIGHT OF WAY TO THE EAST, ADJACENT TO AN UNDEVELOPED CITY PARCEL.

AND THEN LONE TREE PICKS BACK UP AFTER THE UNIMPROVED PORTION.

SO THAT'S WHERE WE'RE AT IN THE CITY TODAY.

WELL, FOR THOSE KEEPING SCORE AT HOME, THE COMMISSION DID HEAR AND RECOMMEND FOR ABANDONMENT A REQUEST LAST YEAR FOR ABANDONMENT OF UNIMPROVED PORTION BEHIND SIDEWALK ADJACENT TO 709 SOUTH O' LEARY.

SO THAT'S WHERE MY HAND IS RIGHT HERE.

SO WE DO HAVE SOME RECENT HISTORY OF ABANDONMENTS ON THIS STRETCH OF HOSKINS AVENUE.

TODAY WE ARE TALKING ABOUT THE UNIMPROVED SECTION OF RIGHT OF WAY EXTENDING BEYOND FOUNTAINE STREET.

AND SO REPRESENTED RIGHT HERE BY MY HAND OR BY THE CURSOR.

AND JUST TO GIVE YOU KIND OF A LITTLE LEGEND HERE, THIS LIME GREEN, THIS IS THE GIS FOR THE CITY.

THIS REPRESENTS THE CITY RIGHT OF WAY.

[00:05:01]

RED AND BLUE ARE SPECIFIC KIND OF EASEMENTS.

AND THAT'S JUST KIND OF THE LEGEND OF WHAT WE'RE LOOKING AT HERE TODAY.

THIS IS A REPRESENTATION OF WHAT WE ARE RECOMMENDING TODAY TO ABANDON.

AND THAT'S BASICALLY THE ENTIRETY OF THE RIGHT OF WAY, RESERVING 20 FEET OF THE SOUTHERN RIGHT OF WAY FOR EXISTING AND FUTURE PUBLIC USES.

ALL RIGHT. HERE'S THE GOOGLE UNCANNY VALLEY ANGLE, WHICH IS A LITTLE BUTCHERED, BUT YOU CAN KIND OF SEE WE'RE TALKING ABOUT THIS PARKING PAVER PAVER LOT THAT IS CURRENTLY IS RIGHT AWAY RIGHT NOW, BUT IT'S NOT FULLY FUNCTIONING FOR PUBLIC PURPOSES.

RIGHT BEHIND IT, LOOKING WEST, THIS IS MOUNTAIN VIEW.

SO WE'RE KIND OF ALL LOOKING WEST DOWN THIS WAY.

HERE'S THE STREET VIEW AGAIN, THIS STRETCH, WHAT WE'RE TALKING ABOUT TODAY IS THIS PARKING LOT.

THE RIGHT OF WAY IS CURRENTLY BEING USED FOR THE ADJACENT HOME NAU OPERATES THIS HOME FOR VISITING FACULTY.

YOU'LL NOTICE THAT BRICK WALL BEHIND THE RIGHT OF WAY IS B IS WHERE MOUNTAIN VIEW TERMINATES INTO THE PARKING STRUCTURE RIGHT BEHIND ON CAMPUS.

SO THIS CODE REQUIRES US FOR ANY ABANDONMENTS TO PREPARE A REPORT ON WHETHER THE ADVANCEMENT IS CONSISTENT WITH EXISTING PLANS AND ALSO FOR STAFF TO MAKE REPORT RECOMMENDATION ON THE ABANDONMENT.

SO STAFF FINDS THAT THERE ARE NO RESTRICTIONS ON ABANDONMENT AND IS NOT INCONSISTENT WITH ANY EXISTING REGIONAL SPECIFIC PLANS OR STANDARDS. SO THAT'S THE FIRST FINDING.

SECOND FINDING IS EXISTING USES FOR THE RIGHT OF WAY.

RIGHT HERE, THESE BLUE LINES ARE THE WATER INFRASTRUCTURE FOR THE CITY, AND WE DO HAVE EXISTING WATER INFRASTRUCTURE WITHIN THAT SOUTHERN 20 FEET OF RIGHT OF WAY, WHICH IS ONE OF THE REASONS THAT WE DO NOT RECOMMEND ABANDONING ANY OF THAT PORTION.

AND THEN ANOTHER FINDING OR ANALYSIS IS FOR ANY IDENTIFIED FUTURE PUBLIC USES.

IN 1996, THE CITY DID ACQUIRE AN EASEMENT, A ROADWAY EASEMENT FROM NAU FOR BASIC TO MAKE A CONNECTION FROM HOSKINS DOWN INTO THE CEMETERY.

THAT'S NO LONGER SOMETHING THAT'S BEING PLANNED OR PROGRAMED OR CONSIDERED.

INSTEAD, THE FUTURE PUBLIC USE IS REALLY TO MAKE A CONNECTION BETWEEN THE FOOT TRAILS IDENTIFIED FUTURE FOOT TRAILS IDENTIFIED IN THE REGIONAL PLAN.

AND SO WE'RE LOOKING AT THAT SAME STRETCH OF HOSKINS RIGHT HERE.

ON THE REGIONAL PLAN, WE'VE GOT AN IDENTIFIED A FOOT TRAIL ON THE EAST OF IT AND ON THE WEST OF IT AND TO THE EAST OF IT.

AND WE WANT TO PRESERVE THE ABILITY TO MAKE THAT CONNECTION HERE.

AND THEN FINALLY, THE OTHER FINDING IS HOW IS THIS GOING TO IMPACT EXISTING UTILITIES? WE DID REACH OUT FOR UTILITY CLEARANCE.

APS APPROVED THIS WITHOUT CONDITIONS, AND UNISOURCE SAID THAT THERE WAS NO FACILITIES WITHIN THAT PORTION OF RIGHT OF WAY.

SO BASED ON THESE FINDINGS, STAFF RECOMMENDS TO ABANDON THE PUBLIC RIGHT OF WAY SOUTH OF 631 SOUTH FOUNTAINE STREET, RESERVING THE SOUTHERN 20 FEET FOR EXISTING AND IDENTIFIED FUTURE PUBLIC USES.

WITH THE COMMISSION'S RECOMMENDATION, STAFF WILL TAKE THE REQUEST TO COUNCIL FOR HEARING.

THE STAFF. THE CITY HAS AN ACTIVE INTER-GOVERNMENTAL AGREEMENT WITH NAU IDENTIFYING NECESSARY PROPERTY EXCHANGES BETWEEN THE CITY.

AND IF THIS ABANDONMENT IS APPROVED, WE WILL CONVEY THROUGH THAT EXISTING IGA IN EXCHANGE FOR REAL PROPERTY OF A SUBSTANTIALLY EQUAL VALUE THAT THE CITY IDENTIFIES AS NEEDED.

SOME OF THOSE IDENTIFIED CITY NEEDED NEEDS FROM NAU ARE: ONE THE RIGHTS TO CONSTRUCT [INAUDIBLE] UNIVERSITY IMPROVEMENTS OFF OF UNIVERSITY AND MILTON SOME SOME STRETCHES OF NAU PROPERTY ON LONE TREE FOR EXPANSION PURPOSES, AND THEN SOME IDENTIFIED FOOT TRAILS THROUGH CAMPUS.

SO SOME OF THOSE THOSE ARE SOME OF THE CONSIDERATION THAT WE WOULD PUT INTO THIS IGA FOR EXCHANGE OF THIS RIGHT AWAY.

AND THAT'S ALL I HAVE. I'M AVAILABLE FOR ANY QUESTIONS IF YOU HAVE IF YOU HAVE ANY.

THANK YOU. THANK YOU.

ANY QUESTIONS OR COMMENTS FROM COMMISSIONERS? I HAVE A QUESTION. I WONDER IF YOU CAN EXPLAIN AGAIN THAT WHAT'S HAPPENING WITH THAT FOOTS TRAIL.

SO THIS IS JUST A SNAPSHOT OF THE REGIONAL PLAN, INTERACTIVE MAP, AND THE WAY THAT THE REGIONAL PLAN WAS IDENTIFIED IS WE HAVE SPLITS ON EITHER SIDE OF HOSKINS, BUT WE DIDN'T REALLY KNOW WHAT WAS GOING TO BE DEVELOPED HERE.

OKAY, WE SEE WE DON'T SEE YOUR VISUAL.

OH, I'M NOT SHARING ANY MORE.

[00:10:01]

SEE HERE. HOW ABOUT NOW? YES. OKAY.

SO, YEAH, WE DIDN'T REALLY HAVE A GOOD PLAN OF HOW TO MAKE THIS CONNECTION ON HOSKINS LAST YEAR WHEN WE WERE CONSIDERING THE ABANDONMENT OF THIS STAFF ACTUALLY, BECAUSE WE DIDN'T HAVE ANY UNDERSTANDING OF HOW THAT CONNECTION FROM THE HOSKINS TO CONNECT TO A FOOT TRAIL ON THE CEMETERY OR THROUGH THE CEMETERY RIGHT HERE, THROUGH THE CITY'S PROPERTY OVER HERE, WAS GOING TO BE MADE.

WE ACTUALLY RECOMMENDED NOT ABANDONING THIS RIGHT OF WAY.

COUNCIL DECIDED TO GO AHEAD AND ABANDON IT, WHICH MEANS THAT THE FOOT TRAIL IS GOING TO BE SOMETHING THAT'S GOING TO BE TAKEN UP WITH THE SOUTHERN PORTION OF HOSKINS.

SO NOW THAT WE KIND OF HAVE SOME DESIGN PARAMETERS, WE CAN PLAN FOR WHAT THAT LOOKS LIKE.

SO REALLY WHAT'S GOING TO BE MAKING THAT CONNECTION IS GOING TO BE ON THE SOUTH SIDE OF HOSKINS AVENUE.

OH, I'M SORRY. SO THAT YELLOW DOTTED LINE ON THE PREVIOUS GRAPHIC, THAT'S JUST GOING TO CONTINUE ON THROUGH THERE THEN.

CORRECT. ON THE ON THE SOUTHERN SIDE OF HOPKINS.

OKAY. THANK YOU. BY NOT ABANDONING BUT RESERVING 20 FEET FOR THE RIGHT OF WAY.

CITY STAFF FEELS LIKE THIS IS ADEQUATE FOR THE TO MAINTAIN OR TO CREATE THAT CONNECTION.

ANY OTHER ANYTHING ELSE FROM THE COMMISSION? SO THIS IS STILL A PUBLIC HEARING ITEM, RIGHT? RIGHT, ALEX? DO I CALL FOR PUBLIC COMMENT ON THIS? OH, COMMISSIONER NORTON, I'M SORRY.

GO AHEAD. THANKS.

JUST A COUPLE OF QUESTIONS.

WAS THERE NEED FOR THIS EXTRA PROPERTY JUST PRIMARILY FOR EXTRA PARKING? AND SECONDLY, IN THIS EXCHANGE, ASSUMING THIS GOES THROUGH IN THE EXCHANGE, I JUST WONDERED IF YOU COULD EXPAND A LITTLE BIT MORE ON HOW THE EVALUATION IS DONE.

IS IT BASED ON SQUARE FOOTAGE AND SIZE OF THE LAND? MARKET VALUE OF THE LAND? JUST OUT OF CURIOSITY, I WONDERED HOW THAT WORKED FURTHER DOWN THE LINE.

THANK YOU. NO THANK YOU.

SO A LOT OF THE VALUATION DEPENDS ON FRAGMENTATION AND USABILITY.

WITH WITH A PORTION LIKE THIS WHERE IT IS KIND OF SERVING THE ADJACENT PARCEL THERE.

SO IT COULD LEAD TO SOME SOME HIGHER VALUES AND SOMETHING ELSE.

LET ME STOP SHARE.

BUT I CAN PULL UP A SCREEN HERE.

AND SO IT REALLY JUST DEPENDS ON WHAT WE'RE WHAT WE NEED IN EXCHANGE FOR THIS ONE.

I THINK A SQUARE FOOTAGE BASED OFF OF ADJACENT FAIR MARKET VALUES MAKES SENSE.

BUT AS WE'RE FIGURING OUT FOR THE OTHER ONE OF OUR NEEDS, AND HERE I'LL SHARE.

SO FOR ONE OF THE CAPITAL IMPROVEMENT PROJECTS CITY, THE NAU ACTUALLY OWNS THIS STRETCH OF UNIVERSITY DRIVE.

AND SO THAT'S GOING TO BE PART OF THE CONSIDERATION AND EXCHANGE.

WHAT'S EQUAL VALUE AND THAT'S KIND OF THAT'S WHERE IT STARTS TO GET A LITTLE CONFUSING BECAUSE AT THE END OF THE DAY, YOU KNOW, JUST THIS STRETCH OF UNIVERSITY DRIVE, IT DOES SERVE ADJACENT TAXPAYERS, YOU KNOW, TARGET AND THE SHOPPING CENTER DOWN HERE.

BUT IT DOESN'T HAVE THE SAME KIND OF VALUE AS THE OTHER PIECE.

WELL, AT THE END OF THE DAY, IT'S KIND OF JUST A MAINTENANCE.

SO IT'S I DON'T REALLY THINK IT MAKES SENSE TO GO APPLES TO APPLES FOR A SQUARE FOOT BASIS THERE.

SO THIS MIGHT BE MORE OF HOW MUCH MAINTENANCE LIABILITIES WITH THE CITY BE TAKING ON IN THAT EXCHANGE.

SO WE'RE STILL WORKING OUT THOSE KIND OF CONSIDERATIONS WITHIN NAU, BUT WE WANT TO THIS HAS BEEN SOMETHING THAT THEY'VE IDENTIFIED FOR A WHILE AND SO WE WANTED TO GET THIS AS AN OPTION IF IT IS APPROVED TO BE PART OF THAT EXCHANGE MATRIX.

THANK YOU. AND THEY JUST INTEND TO USE IT FOR ADDITIONAL PARKING FOR THAT BUILDING THAT THEY USE FOR STAFF AND FACULTY HOUSING.

AT THIS TIME. THAT'S WHAT THEY'VE TOLD US.

[00:15:01]

SO IT'S REALLY IT'S THAT'S HOW IT'S EXISTING RIGHT NOW.

SO IT'S FORMALIZING THAT LATER ON DOWN THE ROAD.

IF THAT DOES PRESENT SOME KIND OF REDEVELOPMENT, MAYBE IT DOES BECAUSE THIS WOULD BE COMBINED WITH THAT LOT AND THEY DO A COOL PROJECT, I'M NOT SURE, BUT AT THIS TIME IT'S JUST FOR EXISTING USES.

THANK YOU. CHAIR JONES? YES, THIS IS ALEX.

I WANTED TO ANSWER YOUR QUESTION FROM PREVIOUSLY.

THIS IS NOT A PUBLIC HEARING ITEM.

IT'S JUST GENERAL BUSINESS AND AND STAFF'S JUST LOOKING FOR A RECOMMENDATION FROM P&Z, AND IT'LL BE DECIDED BY COUNCIL.

OKAY, GREAT. SO THIS IS NOT EVEN A VOTING ITEM.

IT'S JUST A RECOMMENDATION, CORRECT? WELL, WE'LL VOTE. VOTE ON THE RECOMMENDATION, LIKE JUST LIKE A REZONE OR ANYTHING LIKE THAT.

OKAY. THANK YOU.

IT'S BEEN A WHILE SINCE WE DID AN ABANDONMENT, AND I COULDN'T REMEMBER.

SO I DON'T SEE ANY OTHER HANDS UP RIGHT NOW.

IF ANYONE'S READY, WE CAN MAKE A MOTION FOR RECOMMENDATION ON THIS.

THIS IS COMMISSIONER MANDINO, AND I WILL MAKE A MOTION FOR THE RECOMMENDATION FOR ABANDONMENT OF THAT PORTION OF HOSKINS AVENUE PUBLIC RIGHT OF WAY THAT SOUTH OF FOUNTAINE STREET TO FURTHER THIS TO CITY COUNCIL.

THIS IS COMMISSIONER PAUL SECOND.

ANY FURTHER DISCUSSION? OKAY, THEN WE'RE READY TO VOTE.

ALL THOSE IN FAVOR OF THE MOTION.

PLEASE SAY AYE, AYE.

ALL THOSE OPPOSED.

OH, SORRY. ALL THOSE OPPOSED.

OKAY. EVERYBODY IS IN FAVOR OF THAT.

AND THAT'S OUR ONLY BIG ITEM HERE TODAY.

SO DO WE HAVE ANYTHING ELSE? MISCELLANEOUS ITEMS TO OR FROM COMMISSION MEMBERS.

SO THAT LOOKS LIKE IT'S IT SHORT AND SWEET.

WE CAN ADJOURN. OH, THANK YOU SO MUCH.

I DO HAVE A QUESTION, ACTUALLY.

SO OUR NEXT MEETING, I JUST WANT TO CONFIRM BECAUSE WE SET UP THESE MEETINGS.

I'M TRYING TO REMEMBER WHEN WE SET THEM UP FOR THE HOSPITAL HEARINGS.

WE HAVE ONE ON THE NIGHT, ON THE 9TH AND THE 16TH.

IS THAT RIGHT? ARE THOSE STILL SCHEDULED? THERE MAY BE SOME ADJUSTMENT TO THAT SCHEDULE.

SO LET ME CONFIRM WITH TIFFANY AND I'LL SEND OUT AN EMAIL.

SO YOU GUYS WERE GREAT GETTING BACK TO US ON WHEN YOU WERE AVAILABLE AND WHEN NOT.

BUT WE'VE KIND OF MY UNDERSTANDING IS THAT WE MAY BE MOVING FORWARD WITH ONE APPLICATION AND HOLDING BACK.

I THINK, TWO OTHERS.

SO WE MAY NOT NEED THAT.

WE MAY NOT NEED ALL OF THOSE DATES.

BUT I WANT TO CONFIRM WITH TIFFANY AND I'LL LET YOU GUYS KNOW AND THIS IS COMMISSIONER MANDINO, AND MY SCHEDULE HAS CHANGED BECAUSE MY SON IS HAVING SOME SURGERY THE WEEK OF THE 14TH.

SO I PROBABLY BE IN TRANSIT.

I COULD PROBABLY LISTEN IN TRANSIT, BUT I DON'T KNOW THAT THAT WOULD BE GREAT ON THE 16TH.

OKAY. BUT SO I MAY NOT BE AVAILABLE NOW, ON THE 16TH.

THANKS FOR LETTING ME KNOW.

YEAH, AND I AM AVAILABLE ON THE 9TH, BUT THE 16TH IS NOT WORKING.

THANK YOU. OKAY, THANKS AND I GUESS WE'RE ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.