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[00:00:02]

>> [BACKGROUND] I AM GOING TO CALL THE CITY COUNCIL RETREATS TO ORDER.

[1. Call to Order NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).]

TODAY'S DATE IS JANUARY 19, 2023.

NOTICE IS GIVEN TO THE MEMBERS OF THE CITY COUNCIL AND THE GENERAL PUBLIC.

IN THIS WORK SESSION, THE CITY COUNCIL MAY VOTE TO GO INTO EXECUTIVE SESSION, WHICH WILL NOT BE OPEN TO THE PUBLIC FOR LEGAL ADVICE OR DISCUSSION WITH THE CITY'S ATTORNEYS.

WAIT A MINUTE. LEGAL ADVICE TWICE, ANY ITEM ON THE FOLLOWING AGENDA.

MAY WE HAVE ROLL CALL, PLEASE?

>> MAYOR DAGGETT?

>> HERE.

>> VICE MAYOR ASLAN? [BACKGROUND]

>> COUNCILMEMBER HARRIS?

>> HERE.

>> COUNCIL MEMBER HOUSE?

>> HERE.

>> COUNCILMEMBER MATTHEWS?

>> HERE.

>> COUNCIL MEMBER MCCARTHY?

>> HERE.

>> COUNCIL MEMBER SWEET?

>> HERE.

>> SORRY, I DIDN'T DO THIS AHEAD OF TIME.

COUNCIL MEMBER SWEET, WOULD YOU LEAD US TO THE PLEDGE, PLEASE?

>> I WILL BE HONORED.

LET'S STAND UP PEOPLE.

>> THE MISSION OF THE CITY OF FLAGSTAFF IS TO DETECT AND ENHANCE THE QUALITY OF LIFE FOR ALL.

COUNCIL MEMBER MCCARTHY, COULD YOU GIVE US THE LAND ACKNOWLEDGMENT?

>> I WOULDN'T MIND, THANK YOU.

THE FLAGSTAFF CITY COUNCIL HUMBLY ACKNOWLEDGES THE ANCESTRAL HOMELANDS OF THESE AREAS' ENVISIONOUS NATIONS AND ORIGINAL STEWARDS.

THESE LANDS STILL INHABITED BY MANY DESCENDANTS ORDER MOUNTAINS SAFER TO INDIGENOUS PEOPLE.

WE HONOR THEM, [NOISE] THEIR TRADITIONS, AND THEIR CONTINUED CONTRIBUTIONS.

WE CELEBRATE THEIR PAST, PRESENT, AND FUTURE GENERATIONS WHO WILL FOREVER KNOW THIS PLACE AS HOME.

>> THANK YOU.

[4. City Council Procedures & Orientation Retreat STAFF RECOMMENDED ACTION: Presentation and Discussion regarding information related to Council Procedures and Operations]

WELCOME, EVERYONE.

WE ARE ALREADY DOWN TO ITEM NUMBER 4 AND I WILL HAND IT OVER TO OUR ESTEEMED CITY MANAGER GREG CLIFTON.

>> THANK YOU, MAYOR. GOOD MORNING, EVERYBODY.

WELCOME TO THE JANUARY 19TH RETREATS.

COUPLE OF OPENING COMMENTS AND I'M GOING TO TURN IT OVER TO OUR FACILITATOR WHO I WILL INTRODUCE IN JUST A MINUTE.

FIRST AND FOREMOST, A HEARTY THANK YOU TO THE PUBLIC WORKS TEAM AND TO COUNCILMEMBER SWEET, TO OUR CHIEF OF STAFF.

WHERE ARE YOU, SEAN JOHNSON? ANYBODY, AND OUR CITY CLERK, OF COURSE, STACY SALZBURG, AND ANYBODY ELSE WHO HAD THEIR HANDS INVOLVED IN PREPARING THIS VENUE.

WE HAVE WONDERFUL SNACKS IN THE BACK, JUICES.

PLEASE USE THE REUSABLE PLATES AND FORKS PROVIDED TO YOU COURTESY OF SUSTAINABILITY.

THANK YOU VERY MUCH.

WE SHOULD BE SET.

WE HAVE PLENTY OF COFFEE TO AMP UP, AND WE HAVE A FULL AGENDA IN FRONT OF US.

WE LIKE TO DO THESE RETREATS FOR THE BENEFIT OF THE NEWLY ELECTED OFFICIALS.

WE'D LIKE TO DO THESE ABOUT FOUR OR FIVE TIMES A YEAR.

ALMOST ALWAYS THERE'S ONE THIS TIME OF YEAR IN JANUARY.

IT REALLY IS WHERE WE KICK OFF THE BUDGET DISCUSSION AND THAT WILL BE TOMORROW'S AGENDA.

THEN WE WILL CONTINUE TO RETREAT THROUGHOUT THE SPRING, AGAIN IN FEBRUARY, RIGHT AROUND THE CORNER.

WE ARE ALREADY PREPARING THAT AGENDA, AGAIN, IN APRIL.

CULMINATE IN THE BUDGET PROCESS WITH AN ORDINANCE THAT TYPICALLY COMES TO STAFF THINK JUNE, EARLY JULY.

A LOT OF WORK BETWEEN NOW AND THEN.

WE WILL ALSO BE TREATED AGAIN IN SEPTEMBER, LIKELY WHERE WE WILL NOT BE TALKING ABOUT BUDGET, BUT IT MIGHT BE RELATED LIKELY TO TOPIC THIS COMING SEPTEMBER WILL BE A COMMUNITY PRIORITIES AS IF BY THAT TIME WE SHOULD BE SEEING SOME RESULTS FROM A COMMUNITY SURVEY THAT WILL GO OUT THIS YEAR.

THEN AGAIN LATE IN THE YEAR, THE CALENDAR YEAR, SO IT'S YEAR-ROUND.

THE RETREATS AFFORD US AN OPPORTUNITY TO GET TOGETHER AND HAVE A RATHER INFORMAL DIALOGUE, EVEN THOUGH THE AGENDA IS VERY THOUGHTFULLY PREPARED FOR YOU.

WE STARTED ON THIS AGENDA MONTHS AGO.

THE FORMAT IS A LITTLE BIT INFORMAL, MEANING WE ENCOURAGE YOUR ENGAGEMENT.

WE DO NOT HAVE TO WAIT FOR THE END OF PRESENTATIONS.

I DON'T BELIEVE OUR FACILITATOR WILL GET US THROUGH THESE, BUT WE'RE A LITTLE BIT MORE FREE-FLOWING IN THESE RETREATS.

IF QUESTIONS OR COMMENTS COME UP, WE CAN DEAL WITH THOSE AND KATIE WILL WALK US THROUGH HOW THAT'S GOING TO LOOK.

[00:05:04]

GOOD MORNING, COUNCIL MEMBER, OUR VICE MAYOR, PARDON ME.

STILL NOT THROUGH THE FIRST MONTH OF YOUR NEW APPOINTMENTS SO YOU GET A BIT OF A HALL PASS ON CALLING YOU COUNCIL MEMBERS.

[LAUGHTER] SOON HE WILL OFFICIALLY BE VICE MAYOR IN TERMS OF TITLE AND HOW WE ADDRESSED YOU.

GOOD MORNING, VICE MAYOR.

>> AND SO IS A COUNCIL PERSON.

>> WELL, I KNOW. [LAUGHTER].

>> NO PROBLEM.

>> YEAH. LET'S SEE.

WE ENCOURAGE THE ENGAGEMENT.

KATIE WILL WALK US THROUGH ANY RULES OF ENGAGEMENT HERE, BUT WE VERY MUCH ENJOY YOUR PARTICIPATION.

GOOD TIMING ON THIS RETREAT ON THE HEELS OF A RATHER SIGNIFICANT STORM IN THE BIG DIG THAT IS GOING ON.

I DON'T KNOW THAT WE WOULD HAVE BEEN ABLE TO MEET IN PERSON YESTERDAY.

I KNOW FOR SURE THAT WOULDN'T HAVE HAPPENED TWO DAYS AGO, BUT HERE WE ARE ON THURSDAY.

THANK YOU TO PUBLIC WORKS AGAIN FOR HOSTING IN THIS WONDERFUL FACILITY.

KATIE WITTEKIND, I'D LIKE PRONOUNCING THAT BIT AGAIN BECAUSE IT SOUNDS BETTER.

>> THAT IS HOW IT'S SPELLED.

>> I KNOW YOU TOLD ME THAT MUCH BEFORE.

IS AGAIN JOINING US.

SHE HAS FACILITATED A NUMBER OF THESE RETREATS.

SHE COMES WITH A NUMBER OF CREDENTIALS.

SHE'S OF COURSE, IS PART OF THE LANCASTER LEADERSHIP TEAM.

KATIE IS A CERTIFIED COACH.

SHE'S A MASTER FACILITATOR AND SHE SAYS, STRATEGIST.

HER TOP CHARACTER TRACE, PERSPECTIVE, LOVE OF LEARNING, AND CREATIVITY.

SHE HAS A MASTERS OF APPLIED POSITIVE PSYCHOLOGY FROM THE UNIVERSITY OF PENNSYLVANIA.

SHE'S A CERTIFIED TINY HABITS COACH.

SHE'S A CERTIFIED WORKSITE WELLNESS PROGRAM MANAGER.

TEN YEARS PLUS OF EXECUTIVE LEADERSHIP EXPERIENCE IN BOTH GOVERNMENT AND NON-PROFIT SECTORS.

HER COACHING AND TRAINING SESSIONS COMBINE THE SCIENCE OF POSITIVE PSYCHOLOGY, DESIGN THINKING, AND HABIT RESEARCH.

WE ARE HONORED TO HAVE HER HERE TODAY AND SHE WILL WALK YOU THROUGH THE AGENDA.

THERE'S GOING TO BE A BIT OF A TEAM-BUILDING EXERCISES AFTERNOON THAT WE'RE VERY MUCH LOOKING FORWARD TO.

ARE YOU READY TO TAKE IT AWAY, KATIE?

>> YES.

>> LET'S GIVE KATIE A BIG ROUND OF APPLAUSE. [APPLAUSE]

>> JUST A BIT OF TRIVIA.

MY MASTER'S DEGREE WAS ACTUALLY I GOT SOME FUNDING FOR THAT FOR ONE OF THE JOBS I HELD OUT FOR WHEN WORKING WITH A LOT OF AGENCIES HERE IN TOWN AND COUNTY, THE CITY, THE SCHOOL DAY.

THANK YOU FOR THE SUPPORT BECAUSE THEN I GET TO GET BACK TO THE COMMUNITY.

THAT BEING SAID, WHAT WE'RE GOING TO BE DOING TODAY IS MY MAIN GOAL IS TO KEEP US ON TIME AND TO MAKE SURE THAT THERE'S THAT A BALANCED ENGAGEMENT SO THAT EVERYONE HAS A CHANCE TO TALK AND SOMETIMES THAT MEANS THAT I MIGHT HAVE TO INTERRUPT SOMEONE BECAUSE OF TIMING OR AN ORDER TO GIVE A BALANCED PERSPECTIVE.

I'M ASKING THE FORMAL PERMISSION NOW THAT I POLITELY AND PROFESSIONALLY HAVE THIS MISSION TO INTERRUPT AT ANY GIVEN TIME, TO SUMMARIZE WHAT YOU'VE SAID AND LET THEM KNOW HOW MUCH MORE TIME WE HAVE FOR THAT AREA.

DO I HAVE YOUR VERBAL YES, OKAY?

>> YES.

>> FOR THAT INTERRUPTION. OKAY, GREAT. THANK YOU.

THAT IS JUST PART OF IT.

I WILL BE RUNNING THAT TEAM-BUILDING ON LATER ON TODAY.

BUT BEFORE WE GET STARTED, I THOUGHT WE WOULD DO THEY CALL IT AN ICEBREAKER.

IT'S REALLY IMPORTANT TO BE ABLE TO CONNECT WITH THE HUMAN BEING BEHIND THE ROLE, BEHIND THE POLITICAL AGENDA, BEHIND EVERYTHING THAT WE'RE GOING TO BE DISCUSSING.

BECAUSE ON A COUNCIL, THERE'S GOING TO BE SOME HEATED CONVERSATIONS SOMETIMES, SOME DISAGREEMENTS, SOME NEGOTIATIONS.

IN ORDER TO HAVE THE RESILIENCY AND THOSE RELATIONSHIPS TO DO THAT, WELL, IT'S IMPORTANT THAT WE GET TO KNOW EACH OTHER JUST A LITTLE BIT.

HERE'S WHAT WE'RE GOING TO DO.

WE'RE GOING TO TAKE JUST A FEW MINUTES, TWO MINUTES AND WE WILL PAIR UP.

I ALSO ENCOURAGED THE PEOPLE IN THE BACK WHO ARE DILIGENTLY WORKING ON OTHER THINGS TO CONSIDER TO PARTICIPATE IN THIS AMONGST YOURSELVES BACK HERE AS WELL.

WE WILL PAIR UP, PREFERABLY ALSO INCLUDING OUR CITY MANAGER, MR. CLIFTON, TO GIVE TWO MINUTES TO TALK ABOUT YOURSELF.

THE SUGGESTED THING TO TALK ABOUT YOURSELF COULD BE ANYTHING THAT YOU WISH TO SHARE.

IT COULD BE DEEP AND MEANINGFUL.

IT COULD BE SURFACE-LEVEL IF YOU LIKE.

MY RECOMMENDATION IS TO SHARE WHY YOU'RE HERE IN THIS ROOM.

WHY ARE YOU HERE IN THIS ROOM? FOR THOSE OF YOU IN THE BACK BECAUSE MY BOSS SAID SO IS NOT A GREAT ANSWER, SO FIND A DIFFERENT ANSWER.

[LAUGHTER] WHY ARE YOU HERE IN THIS ROOM?

[00:10:03]

REALLY CONNECTING WITH THAT WHY AND SHARING OF ANOTHER PERSON.

NOW, OF COURSE, SOME OF US KNOW A LOT OF PEOPLE ON THIS COUNCIL VERY WELL.

JUST TRYING TO CONNECT WITH SOMEBODY YOU MIGHT NOT KNOW AS WELL.

THERE MAY BE A NEW MEMBER OF THE COUNCIL WOULD BE GREAT, AND THEN WE'LL GET STARTED.

IF YOU COULD PLEASE PAIR UP, STACY, YOU GET A PASS BECAUSE YOU'RE RUNNING THINGS. [LAUGHTER]

>> OOH NO I'M COOL.

>> NO YOU ARE NOT.

[LAUGHTER] GO AHEAD AND PAIR UP WITH SOMEBODY YOU MIGHT NOT KNOW AS WELL.

I'M GOING TO BE A GOOD TIMER.

I'M GOING TO GIVE YOU A GOOD TWO MINUTES.

THE PERSON WHO'S BEEN ON THE COUNCIL THE LONGEST WILL BEGIN, AND THAT TWO MINUTES BEGINS NOW.

>> GO.

>> [BACKGROUND] [LAUGHTER] [BACKGROUND] [NOISE] THAT'S TIME.

PLEASE, THANK THE PERSON FOR SHARING.

THANK YOU FOR SHARING.

>> BEFORE WE SWITCH RAISE YOUR HAND IF TALKING FOR THOSE WHOLE TWO MINUTES ABOUT YOURSELF WAS A CHALLENGE AND YOU DID NOT KNOW WHAT TO TALK ABOUT.

[BACKGROUND] [LAUGHTER] RAISE YOU HAND IF IT DIDN'T FEEL LIKE ENOUGH TIME AND YOU HAD PLENTY MORE TO SHARE.

NOTICE WHO RAISED THEIR HANDS.

GREAT. LET'S GO AHEAD AND SWITCH.

YOU HAVE ANOTHER TWO MINUTES TO TALK ABOUT YOURSELF.

THE SUGGESTION WHY YOU ARE HERE.

THE OTHER PERSON, DID YOU GUYS GO THROUGH IT?

>> YEAH. [BACKGROUND]

>> PERFECT. THAT'S OKAY.

WE'LL GO AHEAD AND GO WITH THAT IF YOU BOTH HAD A CHANCE TO SHARE.

THAT'S GREAT. THAT BEING SAID THEN, THAT IS OUR OUTBREAK WHY DID I HAVE TO DO THAT? I TOLD YOU WHY IN ADVANCE.

WHY DID I HAVE YOU DO THAT?

>> BECAUSE WE NEED TO KNOW THE [INAUDIBLE]

>> BECAUSE IT'S A LOT EASIER TO GET THROUGH DIFFICULT CONVERSATIONS AND NEGOTIATIONS AND CHALLENGES WHEN WE CAN ALSO CONNECT WITH THAT PERSON ON A PERSONAL LEVEL AS WELL.

YOU DON'T HAVE TO KNOW THE NAME OF THEIR DOG, THEIR MIDDLE NAME, THE NAME OF ALL THE OTHER CHILDREN AND THEIR BIRTHDAY BUT TO SEE THEM FOR MORE THAN THEIR POSITION.

AWESOME. WE'RE GOING TO DO MORE OF THAT LATER.

WITHOUT FURTHER ADO, WE ARE RIGHT ON TIME AT 08:45 AND I THINK WE HAVE MR. SOLOMON READY TO START OUR NEXT.

>> HE'S BRINGING THE NEXT TOPIC. [OVERLAPPING] [APPLAUSE]

>> CITY CHARTER.

>> CITY CHARTER.

I NEED A LITTLE ENERGY.

AFTER ALL THAT WE WENT THROUGH THE ICEBREAKER, THERE'S PLENTY ICE TO BREAK.

I'VE GOT LOTS OF IT.

THANKS TO THE PUBLIC WORKS AGAIN.

I THINK ALL OF US THANK THE PUBLIC WORKS THEY'VE DONE, NOT JUST HOUSING US HERE.

[00:15:03]

I'VE BEEN THINKING HAWAII THIS MORNING. [LAUGHTER]

>> YES.

>> I NEED SOME HAWAII POWER.

WHEN I'M IN A MEETING AND SOMEBODY SAYS, ALOHA, WHAT DO YOU SAY BACK?

>> ALOHA.

>> WE GOT SOME ENERGY, ALOHA.

>> ALOHA.

>> NORMALLY, I'M NOT SURE WHAT I'M GOING TO DO.

[LAUGHTER] I'M TOTALLY FEELING IT.

WE HAVE A WONDERFUL OPPORTUNITY TODAY.

I'M GOING TO TELL YOU AHEAD OF TIME, IT'S ALWAYS GREAT TO START WITH JOKES SO I'M GOING TO TAKE ONE THAT I GOT FROM ACTUALLY KEVIN FINCEL, OUR DEPUTY CITY ATTORNEY.

HE SAID IF I WERE A GUY WITHOUT ANY KIDS AND I TOLD A DAD JOKE, WHAT WOULD I BE?

>> AN IMPOSTOR. [LAUGHTER]

>> THAT'S IT KEVIN. YOU'LL BE ABLE TO HEAR FROM KEVIN LATER TODAY. HE'S NOT IN HERE.

I THINK HE'S OUT IN THE OTHER ROOM.

BUT I'M STERLING, YOU KNOW ME, CITY ATTORNEY.

I'M GOING TO TURN IT OVER HERE TO STACY SO SHE'S GOING TO DO CITY CHARTER BUT AFTER THAT, I'LL BE BACK UP AGAIN FOR A SHORT TIME.

FOR THOSE OF YOU WHO AREN'T AWARE, I DO NEED TO STEP AWAY FOR A FAMILY MATTER TODAY AFTER I'M DONE PRESENTING ON OPEN MEETING LAW. I WILL BE BACK.

I'M GOING TO BE ON REMOTELY ALL DAY LONG BUT I WILL BE BACK TOMORROW IN PERSON AS WELL FOR MORE ALOHA. I'M ALL DONE.

AFTER THAT KEVIN FINCEL IS GOING TO TAKE OVER FOR A LITTLE WHILE WORKING AND ALSO WITH STACY FOBAR TALKING TO YOU ABOUT BOARDS AND COMMISSIONS, PUBLIC RECORDS, CONFLICTS OF INTERESTS AND THEN CHRISTINA RUBALCAVA IS ACTUALLY GOING TO COME UP.

OUR SENIOR ASSISTANT CITY ATTORNEY WHO DEALS WITH COMMUNITY DEVELOPMENT, DEALS WITH, THAT'S NOT A GOOD WAY TO PUT IT.

SORRY DAN IF YOU'RE HERE WHO GETS TO WORK WITH COMMUNITY DEVELOPMENT AND MICHELLE MCNULTY OUR PLANNING DIRECTOR IS GOING TO ASSIST HER IN SOME OF THE PROCEDURES AND PROCESSES THAT YOU GO THROUGH WHEN YOU TALK ABOUT PLANNING AND ZONING AND THE ITEMS THAT WILL COME BEFORE THEM.

AFTER THAT, IT'S IN THE AFTERNOON.

I'LL TURN IT TO STACY.

>> GOOD MORNING. STERLING DEFINITELY SET THE STAGE.

THANK YOU FOR PROVIDING AN OVERVIEW OF WHAT WE'RE GOING TO BE TALKING ABOUT TODAY.

I THOUGHT THIS SLIDE WAS REALLY HELPFUL ESPECIALLY TO THOSE OF YOU THAT ARE NEW ON COUNCIL AND YOU ARE GOING TO COME OUT OF TODAY FEELING LIKE YOU HAVE BEEN DROWNED BY THE FIREHOSE THAT WILL BE COMING AT YOU.

THERE'S A LOT OF INFORMATION WE'RE GOING TO BE GIVING YOU TODAY.

TAKE IN AS MUCH AS YOU CAN.

WE DON'T EXPECT YOU TO RETAIN EACH AND EVERY PIECE, WE'RE HERE FOR YOU AS WE GO ALONG AND WE HOPE THAT YOU HEAR FROM US AND YOU KNOW THAT YOU CAN ALWAYS REACH OUT TO US FOR ANY QUESTIONS OR CLARIFICATIONS THAT YOU NEED.

I'M GOING TO START THINGS OFF WITH AN INTRODUCTION TO OUR CITY CHARTER TODAY.

THE CITY CHARTER IS THE BASIC GOVERNING AUTHORITY OF THE CITY AND IT ALLOWS ITS CITIZENS TO ENACT THEIR OWN LAWS FOR THE COMMUNITY.

AS LONG AS THEY'RE NOT IN CONFLICT WITH STATE LAW, OUR CHARTER REALLY FUNCTIONS AS OUR CONSTITUTION.

IT ALLOWS US TO MAKE OUR OWN RULES, IF YOU WILL, THAT WE CHOOSE TO FOLLOW AS A COMMUNITY.

THOSE WORK HAND IN HAND WITH THE LAWS OF THE STATE AND THE FEDERAL GOVERNMENT.

SOME CITIES ARE WHAT WE CALL GENERAL LAW CITIES AND THESE ARE CITIES THAT DO NOT HAVE A CHARTER.

THEY STRICTLY ABIDE BY THE STATUTES AS THEY'RE LAID OUT BY THE STATE.

BUT THE CHARTER ALLOWS US TO HAVE A LITTLE MORE ABILITY TO PERSONALIZE THINGS FOR OUR COMMUNITY AND SET STANDARDS THAT WE WOULD LIKE TO SEE.

WHILE WE DO FOLLOW STATE LAW AND THAT'S VERY IMPORTANT BUT THERE ARE AREAS THAT WE HAVE THE ABILITY TO HAVE MORE CONTROL OVER.

OUR CITY CHARTER WAS ORIGINALLY IMPLEMENTED AND ADOPTED IN 1958.

SINCE THEN IT HAS BEEN AMENDED EIGHT TIMES, THE LAST OF WHICH WAS IN 2015.

RATHER THAN GOING THROUGH THE CHARTER PAGE BY PAGE, SECTION BY SECTION, I'M JUST GOING TO HIGHLIGHT SOME OF THE AREAS THAT PERTAIN A LOT TO YOUR FUNCTION AS A CITY COUNCIL.

THE CHARTER PROVIDES FOR A COUNCIL MANAGER FORM OF GOVERNMENT.

GREG IS GOING TO TALK A LITTLE BIT MORE ABOUT THAT THIS AFTERNOON AND HOW THAT WORKS VERY SPECIFICALLY FOR OUR ORGANIZATION BUT ESSENTIALLY THE COUNCIL MAKES THE POLICY DECISIONS FOR OUR COMMUNITY.

THEY ALSO APPOINT A CITY MANAGER WHO THEN CARRIES OUT THAT POLICY AND ADMINISTERS THE DAY TO DAY BUSINESS OF THE CITY GOVERNMENT.

THE COUNCIL DOES NOT DIRECT STAFF.

THAT LIES STRICTLY WITH THE CITY MANAGER AND THERE IS A SPECIFIC CLAUSE WITHIN

[00:20:01]

THE CHARTER THAT WE REFER TO AS THE NON INTERFERENCE CLAUSE THAT REALLY LAYS THAT DIVISION OUT, IF YOU WILL.

AGAIN, YOU'LL HEAR MORE FROM GREG THIS AFTERNOON ABOUT HOW THE COUNCIL MANAGER FORM OF GOVERNMENT WORKS IN FLAGSTAFF.

IN ADDITION TO APPOINTING A CITY MANAGER, THE CITY COUNCIL ALSO APPOINTS TWO ADDITIONAL EMPLOYMENT POSITIONS, SO THAT IS THE CITY ATTORNEY SO MR. SOLOMON AND ALSO OUR CITY MAGISTRATE.

YOU'LL SEE THROUGHOUT THE CHARTER THERE AREAS WHERE IT REFERS TO POLICE, JUDGES.

THAT IS ACTUALLY WHAT IS KNOWN AS A CITY MAGISTRATE.

I'LL MENTION THAT THERE ARE SOME THINGS IN OUR CHARTER THAT ARE A LITTLE BIT OUT OF DATE.

I'LL TALK A LITTLE BIT ABOUT THE AMENDMENT PROCESS AND WHAT WE'RE GOING THROUGH RIGHT NOW.

BUT THAT'S JUST ONE OF THOSE AREAS WHERE CURRENT NOMENCLATURE DOESN'T NECESSARILY MATCH WHAT'S CURRENTLY IN OUR CHARTER.

THE COUNCIL IS ALSO RESPONSIBLE FOR APPOINTING MOST OF THE BOARD AND COMMISSION MEMBERS AND THEN BEYOND THAT, ALL OTHER APPOINTMENTS, HIRING DECISIONS ARE LEFT TO THE CITY MANAGER AND HIS APPOINTEES.

ARTICLE II OF THE CHARTER IS REALLY WHAT LAYS OUT YOUR POWERS AND DUTIES AS A COUNCIL.

IT SETS OUR CORE REQUIREMENTS AS A MAJORITY OF COUNCIL.

I WON'T STEAL STERLING'S THUNDER BECAUSE HE'S GOING TO TALK A LITTLE BIT MORE ABOUT OPEN MEETING LAW.

THAT'LL TALK REALLY MUCH IN DETAIL ABOUT WHAT IT REQUIRES TO HAVE A MEETING.

THE CITY CHARTER ALSO VERY SPECIFICALLY DETERMINES THAT EVERY MEMBER OF COUNCIL IS ENTITLED TO ONE VOTE.

WHEN THEY'RE VOTING ON MATTERS BEFORE THEM, YOU GET ONE VOTE ONLY.

THEN I'D ALSO LIKE TO CALL OUT A PROVISION WITHIN OUR CHARTER THAT IS THE FAILURE TO VOTE PROVISION.

WHAT THIS MEANS IS THAT AS A COUNCIL MEMBER, IF YOU ARE FACED WITH A DECISION AFTER THIS, YOU'RE ASKED TO VOTE, YOU CHOOSE NOT TO ENTER IN A YAY OR NAY VOTE AND YOU HAVEN'T DECLARED A CONFLICT OF INTEREST SO YOU'VE CHOSEN NOT TO VOTE, THAT VOTE DOES GET ENTERED INTO THE RECORD AS A VOTE IN FAVOR OR A VOTE IN THE AFFIRMATIVE.

WHATEVER THAT MOTION WAS, IF YOU CHOOSE NOT TO VOTE, YOU'RE VOTING IN THE AFFIRMATIVE ESSENTIALLY.

I THINK THE INTENT OF THAT PRESERVATION IS TO REALLY PUT PRESSURE ON YOU AS ELECTED OFFICIALS TO BE MAKING DECISIONS FOR THE COMMUNITY THAT'S WITHIN YOUR ROLE TO DO.

THEN FINALLY ARTICLE II ALSO SETS THE MAYOR AS THE CEREMONIAL HEAD OF THE CITY.

THE MAYOR THEN PRESIDES OVER ALL CITY COUNCIL MEETINGS OR MAYOR HAS THE ABILITY TO CHAIR THAT AUTHORITY OR TO GIVE THAT AUTHORITY TO SOMEONE ELSE, TYPICALLY THE VICE MAYOR IF SHE IS NOT ABLE TO OPERATE IN THAT CAPACITY.

>> I SAID, I DIDN'T WANT TO GO THROUGH EVERY SINGLE THING OF THE CHARTER AND YOU DO HAVE A COPY OF IT THERE IN FRONT OF YOU, SO IF YOU NEED SOME LATE NIGHT READING, I HIGHLY ENCOURAGE IT.

>> THANK YOU. [LAUGHTER]

>> BUT SOME OTHER GENERAL AREAS THAT ARE COVERED IN THE CHARTER, AND A LOT OF THIS REALLY APPLIES TO STAFF OPERATIONS AND IN THE GENERAL OPERATION OF THE CITY ITSELF.

BUT IT LAYS OUT OUR REQUIREMENTS FOR COUNCIL MEETINGS, HOW OUR CITY DIVISIONS AND DEPARTMENTS ARE STRUCTURED.

IT HAS A LOT OF RULES RELATED TO FINANCE AND TAXATION, HOW WE ENTER INTO CONTRACTS, SCOUT RULES AND PROCESSES FOR OUR ELECTIONS, INCLUDING INITIATIVES, REFERENDUMS AND RECALLS.

WE ALSO HAVE SOME INFORMATION ABOUT OUR FRANCHISES AND PUBLIC UTILITIES, ALONG WITH THINGS LIKE SUCCESSION AND GOVERNMENT AND HOW AMENDMENTS ARE MADE TO OUR CITY CHARTER.

AS I MENTIONED BEFORE, THE CITY CHARTER HAS GOT SOME THINGS THAT ARE A LITTLE BIT OUT OF DATE AND SO WE HAVE BEEN LOOKING AT CONDUCTING ANOTHER AMENDMENT PROCESS.

WITH THE CITY CHARTER, ANY AMENDMENT TO THAT CHARTER REQUIRES AN APPROVAL BY THE VOTERS AT AN ELECTION.

ONCE APPROVED BY THE VOTERS, IT THEN ALSO HAS TO BE APPROVED BY THE GOVERNOR BEFORE THOSE AMENDMENTS ARE ENACTED INTO LAW.

EACH CHANGE TO THE CHARTER MUST BE CONSIDERED INDEPENDENTLY.

IT'S UNFORTUNATE WE CAN'T TAKE THE CHARTER AND SAY WE'RE GOING TO GET RID OF THIS ONE, BUT WE WANT YOU TO ADOPT THIS ONE.

IT'S NOT LIKE EVERY SINGLE QUESTION, YES OR NO, YOU'D HAVE TO VERY SPECIFICALLY GO IN AND ASK THOSE QUESTIONS INDEPENDENTLY.

OVER THE LAST FEW YEARS, STAFF HAS BEEN INVOLVED IN AN EXERCISE TO IDENTIFY THOSE VARIOUS CHANGES THAT WE FEEL NEED TO BE MADE FROM AN ADMINISTRATIVE LEVEL AND SO WE'VE GOT A COMMITTEE THAT WAS JUST RECENTLY FORMULATED THAT IS REVIEWING ALL OF THESE POSSIBLE AMENDMENTS.

[00:25:07]

WE'RE LOOKING AT THEM, WHY WERE THEY ASKED FOR, ARE THEY RELEVANT TODAY? WE'RE GOING THROUGH A RANKING EXERCISE SO THAT WE AS STAFF CAN DETERMINE WHICH OF THESE AMENDMENTS TAKE PRIORITY OVER OTHERS.

WE HOPE TO HAVE SOME INFORMATION BROUGHT BACK TO COUNCIL IN THE SPRING WITH A RECOMMENDATION ON WHAT WE AS STAFF FEEL MIGHT BE RIGHT TO BRING TO AN ELECTION IN NOVEMBER OF 2023.

OF COURSE, THE COUNCIL HAS FULL AUTHORITY OVER WHAT QUESTIONS GET PRESENTED TO THE VOTERS, WHAT CHANGES THEY WANT TO SUBMIT FOR CONSIDERATION.

BUT WE HOPE AS STAFF THAT WERE ABLE TO SET THE STAGE AND PROVIDE YOU SOME GUIDANCE ON WHERE WE FEEL SOME OF THEM THE ATTENTION SHOULD BE.

STAY TUNED ON THAT.

I SAID, WE HOPE TO BE BACK IN THE SPRING, BUT WE'RE SHOOTING FOR AN ELECTION IN NOVEMBER OF THIS YEAR.

I STUCK A SLIDE IN HERE ABOUT CITY CODE BECAUSE THE CHARTER, AS IT GUIDES OUR OPERATIONS, OUR DECISION-MAKING, IT SETS OUT DIFFERENT RULES FOR US, IT VERY MUCH SUPPORTS OUR CITY CODE.

THE CITY CHARTER IS HIGH-LEVEL, THE CITY CODE IS REALLY WHERE THE DETAILS COME INTO PLAY.

THE CODE RECORDS ALL OF THE DETAILS AND REQUIREMENTS OF CITY OPERATIONS AND REGULATIONS AND THE COUNCIL ACTS BY ORDINANCE TO CREATE AND AMEND THE CITY CODE.

UNLIKE THE CHARTER, WHICH HAS TO HAVE VOTER APPROVAL TO BE CHANGED, THE COUNCIL HAS CONTROL OVER OUR CITY CODE WITHIN THE PARAMETERS, OF COURSE, OF STATE LAW AND OUR CHARTER.

BUT THEY DO HAVE THE ABILITY TO AMEND THAT THROUGH THE USE OF ORDINANCES.

IT'S ALSO IMPORTANT TO NOTE THAT CHANGES THAT YOU MAKE TO THE CITY CODE NOW COULD VERY WELL BE CHANGED BY ANOTHER COUNCIL IN THE FUTURE.

THAT ABILITY LIES WITH EVERY COUNCIL THAT COMES FORWARD.

AT THAT POINT, THAT BRINGS ME TO THE END OF MY PRESENTATION ON THE CHARTER, I WILL OPEN IT UP FOR ANY QUESTIONS OR COMMENTS THAT YOU ALL MAY HAVE THEN I'LL TURN IT BACK OVER TO STERLING.

>> COULD YOU GIVE THE COUNCIL JUST ONE OR TWO SNIPPETS OF WHAT CHARTER AMENDMENTS MAY BE COMING IN THE SPRING, THE ONES THAT YOU'RE FAIRLY CONFIDENT [OVERLAPPING] WILL COME THEIR WAY?

>> ONE OF THE ONES THAT I'M PRETTY CONFIDENT IS GOING TO BE COMING FORWARD HAS TO DO A LOT WITH HOW WE ENTER INTO CONTRACTS AND HOW WE SOLICIT OR BIDS, IF YOU WILL.

THE SYSTEM THAT WE HAVE NOW IS A LITTLE BIT ANTIQUATED IN THAT, IT DOESN'T ALLOW FOR ALL OF THE DIFFERENT POSSIBLE WAYS OF RECEIVING PROPOSALS FOR WHETHER IT'S CONTRACTS, LEASES, AGREEMENTS.

I'M LOOKING AT RICK TO MAKE SURE HE'S NODDING.

[LAUGHTER] BUT THAT PROCESS DEFINITELY NEEDS TO BE BROADENED A LITTLE BIT BECAUSE RIGHT NOW WITH A SPECIFIC AS IT IS IN OUR CHARTER, IT DOES TIE OUR HANDS A LITTLE BIT TO THE TOOLS THAT WE HAVE AVAILABLE TO US.

THAT'S ONE, ANOTHER ONE THAT I SUSPECT WILL BE COMING FORWARD IS SOME RESIDENCY REQUIREMENTS.

THERE ARE A FEW POSITIONS WITHIN THE CITY OF FLAGSTAFF THAT ARE REQUIRED TO LIVE WITHIN THE CITY OF FLAGSTAFF BOUNDARY PROPER.

THAT, AS YOU ALL KNOW, WITH THE HOUSING SITUATION THAT WE HAVE CAN BE A CHALLENGE FOR SOME OF OUR EMPLOYEES SO WE'RE LOOKING TO BRING THAT FORWARD.

THERE'S SOME CLEANUP IN OUR ELECTION PROVISIONS BECAUSE STATE LAW HAS CHANGED AND SO NOW OUR CHARTER IS OUT OF COMPLIANCE WITH STATE LAW, SO WE NEED TO REMEDY THOSE.

THAT'S A LITTLE SNAPSHOT OF A FEW THINGS THAT YOU MIGHT SEE AS WE COME BACK WITH OUR RECOMMENDATIONS.

>> THEY MAYBE CHANGE THE NUMBER OF SIGNATURES REQUIRED TO ROOT FOR COUNCIL TO 10:09? [LAUGHTER] [OVERLAPPING]

>> WELL, I CAN'T ATTEND 09.

[LAUGHTER] I KNOW THAT'S VERY IMPORTANT. [OVERLAPPING] [LAUGHTER]

>> JOHN LENNON BIRTHDAY [LAUGHTER] SORRY, IS IT 16:09?

>> 16:02.

>> 16:02, YOU WOULD KNOW IT.

[LAUGHTER] THAT'S BURDENSOME.

>> ABSOLUTELY. THAT THERE IS A PROVISION WITHIN OUR CHARTER THAT WE COULD CHANGE THAT, THAT WOULD ALLOW US OR ALLOW YOU AS A COUNCIL TO SET AN ORDINANCE TO CHANGE THAT NUMBER TO SOMETHING THAT'S A LITTLE MORE MANAGEABLE.

>> TEN ZERO NINE SIGNATURES. [LAUGHTER].

>> YES. TELL US, WHO'S ON THE CITY CHARTER REVIEW COMMITTEE AND HOW WERE THEY SELECTED?

>> SURE. I'M SURE I'M GOING TO MISS A COUPLE BECAUSE I DON'T HAVE PAGES RIGHT IN FRONT OF ME.

IT IS AN INTERNAL COMMITTEE AT THIS TIME.

WHEN WE APPROACHED COUNCIL LAST YEAR WITH POTENTIAL CHARTER AMENDMENTS, MANY OF THEM WERE ADMINISTRATIVE IN NATURE.

THEY WEREN'T NOT VERY TECHNICAL, THEY WEREN'T VERY POLITICAL AND SO OUR RECOMMENDATION WAS TO ALLOW US TO PUT TOGETHER

[00:30:05]

AN INTERNAL COMMITTEE TO ALLOW US TO REVIEW THOSE AMENDMENTS FROM A MORE ADMINISTRATIVE SIDE.

AGAIN, THINGS LIKE CONTRACTS, THINGS LIKE CLEANUP OF OUR ELECTION LANGUAGE BECAUSE JUST BRINGING STUFF INTO COMPLIANCE WITH STATE LAW RATHER THAN CHANGING THE WAY WE DO THINGS.

THE DIRECTION FROM COUNCIL WAS TO PUT THAT COMMITTEE TOGETHER.

IT IS INTERNAL AT THIS TIME.

IT IS MADE UP OF MYSELF, MY DEPUTY, STACY FORE STERLING, AND ANYA WENDELL FROM HIS TEAM.

WE HAVE RICK CHATTER IN MANAGEMENT SERVICES ALONG WITH PATRICK BROWN, WHO'S OUR PURCHASING DIRECTOR.

THERE IS A PLETHORA.

I KNOW REBECCA STAIRS SITS ON THAT TEAM, NICOLE ANTONOPOULOS. [OVERLAPPING]

>> REALLY IN TERMINATE?

>> IT IS. [OVERLAPPING]

>> YOU DON'T HAVE TO NAME ALL THE REST THOUGH.

>> YEAH, I DID TRY TO REACH ACROSS ALL DEPARTMENTS TO MAKE SURE THAT THERE WAS A BROAD REPRESENTATION OF ALL AREAS SO THAT WE WERE MAKING SURE THAT ANY OF US THAT HAVE CONCERNS ABOUT THINGS IN THE CHARTER AND HOW THEY'RE LAID OUT WOULD HAVE A PLACE AT THAT TABLE.

OF COURSE, AS WE COME TO COUNCIL WITH THOSE REVISIONS AND RECOMMENDATIONS, WE WOULD HAVE CERTAINLY OPENED THAT UP FOR PUBLIC INPUT IF THERE'S ANY TO BE HAD AT THAT TIME.

>> STACY, MIGHT YOU ALSO CONSIDER SOME OF THE RECOMMENDATIONS FROM THE PREVIOUS CHARTER REVIEW COMMITTEE?

>> YES. THANK YOU FOR BRINGING THAT UP.

I KEEP A LIST OF POTENTIAL AMENDMENTS.

WE HAD AN EXTERNAL CHARTER REVIEW COMMITTEE BACK IN 2015.

THEY OPERATED FROM 2014 AND 2015.

THEY IDENTIFIED A NUMBER OF AMENDMENTS THAT WERE NOT BROUGHT TO THE VOTERS FOR THE ELECTION.

THOSE ARE ALL INCLUDED IN WHAT IS BEING PRESENTED TO THE INTERNAL COMMITTEE AS WELL.

ALL OF THAT IS STILL ON THE TABLE, IF YOU WILL, FOR CONSIDERATION AS WE GO THROUGH THIS.

>> OKAY.

>> WHAT ELSE IS LIKELY TO BE ON THE BALLOT THIS SEPTEMBER?

>> FROM THE CITY STANDPOINT, I DON'T BELIEVE THAT WE HAVE ANY INTENTION OF BRINGING ANYTHING FORWARD IN 2023 OTHER THAN CHARTER AMENDMENTS.

WE DO THAT VERY PURPOSEFULLY, CHARTER AMENDMENTS, BECAUSE YOU HAVE TO HAVE A SINGLE QUESTION FOR EVERY AMENDMENT THAT'S MADE.

AS YOU CAN IMAGINE, THAT FILLS YOUR VALID UP PRETTY QUICKLY.

HAVING A VALID THAT'S REALLY FOCUSED VERY SOLELY ON ONE THING, THE CHARTER, I THINK LENDS ITSELF WELL TO HELPING VOTERS TO UNDERSTAND WHAT IT IS THAT WE'RE ASKING TO DO WITHOUT GETTING MIXED IN WITH ALL THE OTHER STUFF THAT HAPPENS TYPICALLY IN GENERAL ELECTION.

>> OKAY.

>> WHEN YOU BRING THE CHANGES OR WHATEVER TO COUNCIL, AND I THOUGHT I SAW SOMEWHERE THAT YOU DO IT, IT'S A SPECIAL ELECTION? [OVERLAPPING]

>> CORRECT.

>> THAT WE'RE GOING TO HAVE?

>> YES.

>> IT MEANS WE PAID FOR IT?

>> YES.

>> THE ONLY THING ON THAT ELECTION ON THAT BALLOT IS JUST THE CHARTER STUFF?

>> THAT'S CORRECT. [BACKGROUND]

>> DO WE DO ANYTHING SPECIAL OR DIFFERENT TO LET PEOPLE KNOW THAT IT'S A SPECIAL ELECTION AND THEN IT'S JUST FOR THAT AND PROBABLY GET THAT? BECAUSE WHAT I'M CONCERNED ABOUT IS THAT PEOPLE MIGHT JUST SAY WHATEVER OR DO WE DO ANY TYPE OF A CAMPAIGN TO LET FOLKS KNOW THAT THIS IS A SPECIAL ELECTION [BACKGROUND]?

>> YES, ABSOLUTELY. USING A SIMILAR FORMAT THAT WE DID WITH THE BOND ELECTION THIS LAST YEAR, WE WILL PUT TOGETHER AN OUTREACH PLAN TO DO EDUCATION.

IT WILL BE AN ALL MAIL BALLOT ELECTIONS SO THAT ALSO IS SOMETHING THAT'S A LITTLE BIT DIFFERENT.

THERE'S EDUCATION ON THAT COMPONENT.

WE ALSO PUT TOGETHER A PUBLICITY PAMPHLET THAT GETS DISTRIBUTED TO EVERY HOUSEHOLD WITH A REGISTERED VOTER THAT LAYS OUT ALL OF THOSE PROPOSED AMENDMENTS, WHY WE'RE ASKING FOR THEM AND THOSE THINGS.

THERE IS A PRETTY HEFTY EDUCATIONAL COMPONENT AS WELL.

JUST WANTED TO CHECK IN WITH COUNCIL MEMBER HAUSE AND MAKE SURE SHE DIDN'T HAVE ANY QUESTIONS.

COUNCIL MEMBER HAUSE, ARE YOU ABLE TO HEAR US? DO YOU HAVE ANY QUESTIONS REGARDING WHAT WAS JUST BEING DISCUSSED?

>> I CAN HEAR YOU GREAT AND NO, I'M GOOD. THANK YOU.

>> THANK YOU FOR THAT. [APPLAUSE]

>> JUST A REMINDER FOR ALL THE SPEAKERS, I DO HAVE THIS LITTLE FIVE-MINUTE AND ONE-MINUTE IN CASE IT GETS TO THAT POINT THAT YOU'LL NEED A REMINDER OF HOW MUCH TIME YOUR LEFT.

>> YOU'LL NEVER SHUT ME UP [LAUGHTER].

>> THAT'S TRUE.

>> THANKS FOR THE CHALLENGE [LAUGHTER].

>> THANK YOU FOR BEING HERE BY THE WAY.

AND STACY, WITH RESPECT TO THE ALL-MALE POWER,

[00:35:01]

I THINK IT WILL BE [INAUDIBLE] MAY HAVE SOMETHING TO SAY.

>> [LAUGHTER] [OVERLAPPING]. YOU WERE REALLY BORED YESTERDAY. [LAUGHTER]

>> I COULDN'T LOOSE THIS. BUT, YEAH, ONE OF THOSE MOODS TODAY.

>> I APPRECIATED THAT FIRST LIGHT.

SIPPING FROM THE FIRE HYDRANT, THE IMAGE, IT REALLY IS SOMETHING THAT YOU'RE JUST NOT GOING TO CATCH EVERYTHING.

I HAD MY YOUNGEST SON JUST SEND ME A JOKE, TEXT JOKE ON MY PHONE AND I WON'T SHARE IT WITH YOU.

HE'S ALWAYS SENDING ME JOKES, BUT IT REMINDED ME OF TEACHING HIM TO FISH.

HE, OUT OF ALL MY KIDS, HE WAS THE ONE THAT TOOK THE LONGEST TO TEACH HOW TO SET UP HOOK.

IT WAS A LEARN AS YOU GO PROCESS.

IT WAS YOU GOT TO SIT.

YOU GOT TO UNDERSTAND WHAT'S HAPPENING TO YOUR LINE.

YOU GOT TO JERK AT THE RIGHT TIME TO PROPERLY SET THE HOOK TO CATCH THE FISH.

AS WE GO THROUGH COUNCIL MEETINGS, IT TAKES TIME.

IT TAKES, AND THIS WILL BE A BORING REVIEW FOR SOME OF YOU THAT HAVE BEEN ON COUNCIL FOR AWHILE.

BUT EVEN FOR YOU, I WOULD RECOMMEND YOU LOOK FOR SOMETHING THAT YOU DIDN'T NOTICE BEFORE.

WHEN IT COMES TO OPEN MEETING LAW, THIS IS PRETTY DRY STUFF.

BUT WHEN IT COMES DOWN TO IT AND WE GET INTO THE MEETINGS, IT'S VERY NECESSARY AND VERY NEEDED TO KNOW HOW TO NAVIGATE THROUGH THE OPEN MEETING LAW BECAUSE WE DON'T WANT AN OPEN MEETING LAW VIOLATION.

THERE WE GO. FULL OF JOKES TODAY, GOT THEM ALL OVER THE PLACE.

OBVIOUSLY, THE PUBLIC DESERVES THE RIGHT TO KNOW WHAT YOU'RE DOING AS A PUBLIC BODY.

YOU WORK FOR THE CITIZENS. WE ALL DO.

WE REPRESENT THE COMMUNITY.

YOU SPECIFICALLY HAVE BEEN ELECTED BY THE COMMUNITY AND THEN YOU'VE APPOINTED US.

THEY DESERVE THE RIGHT TO KNOW, AND THERE CAN'T BE A CLOAK OF SECRECY OVER EVERYTHING.

IN FACT, THE PRESUMPTION IS EVERYTHING IS OPEN UNLESS THERE'S SOME SORT OF STATUTORY ALLOWANCE.

WHAT IS OPEN MEETING LAW? ARS 384 30S, OR 431S IS REALLY THE BETTER WAY.

IS WHERE YOU'RE GOING TO FIND MOST OF YOUR OPEN MEETING LAWS STATUTES.

ALL MEETINGS AND PUBLIC BODY HAS TO BE OPEN, AND THAT'S WHERE YOU TRANSACT YOUR BUSINESS, THAT'S WHERE YOU HAVE YOUR DELIBERATIONS, YOUR DISCUSSIONS.

IT IS THE PUBLIC POLICY, AND THAT'S A BIG WORD IN THE LEGAL WORLD.

THE PUBLIC POLICY MEANS THAT'S WHAT THE STATE OF ARIZONA GOES BY.

I'M GOING TO SAY IRONICALLY HERE A LITTLE BIT.

LEGISLATIVE REPRESENTATIVES, THE LEGISLATORS AREN'T SUBJECT TO THE SAME OPEN MEETING LAWS.

DON'T LET THAT ALARM YOU, IT'S NOT THAT UNCOMMON IN OTHER STATES, THE LEGISLATORS CAN REQUIRE CITIES AND TOWNS TO BE GOVERNED BY OPEN MEETING LAW.

THIS INCLUDES SCHOOL BOARDS, BY THE WAY, AND OTHER PUBLIC ENTITIES SUCH AS SPECIAL TAXING DISTRICTS.

IF YOU HAVE A FIRE DISTRICT, THEY HAVE TO OPERATE BY OPEN MEETING LAW AS WELL.

BUT BECAUSE IT'S THE PUBLIC POLICY THAT THEY BE CONDUCTED OPENLY, NOTICES AND AGENDAS HAVE TO BE PROVIDED ABOUT THE MEETINGS.

WHAT ARE YOU GOING TO BE TALKING ABOUT? IT HAS TO BE PROVIDED WITH AS MUCH INFORMATION AS IS REASONABLY NECESSARY TO INFORM THE PUBLIC THE MATTERS TO BE DISCUSSED.

THE REASON IS IF SOMEBODY IS INTERESTED, THEY NEED TO BE ABLE TO BE THERE.

WHAT CONSTITUTES AN ACTUAL MEETING OF VIEW, THE PUBLIC BODY? A MEETING IS A GATHERING JUST LIKE WE HAVE HERE TODAY.

BUT DON'T LET THAT FOOL YOU.

IT CAN BE A GATHERING IN OTHER MEANS TOO.

IN-PERSON OR THROUGH TECHNOLOGICAL DEVICES OF A QUORUM OF A PUBLIC BODY OF WHICH THEY DISCUSSED, PROPOSE OR TAKE LEGAL ACTION INCLUDING DELIBERATIONS.

EVEN IF YOU DON'T VOTE, EVEN IF YOU DON'T ACTUALLY GIVE DIRECTION TO CITY STAFF ON ANYTHING, IT'S STILL A MEETING IF YOU'RE TALKING ABOUT ANYTHING RELATED TO CITY BUSINESS.

I'VE INCLUDED IN BOLD AND ITALICS HERE SOCIAL MEDIA, CHAT APPS, TEXT, TELEPHONE, AND EMAIL COMMUNICATIONS.

WE'LL TALK MORE ABOUT THIS, BUT IT IS THE MOST CHALLENGING THING IN TODAY'S WORLD.

YOU HAVE INVITATIONS THAT YOU'VE PROBABLY RECEIVED ALREADY OR WILL RECEIVE TO, HEY, JOIN THIS GROUP THAT WE'RE ON FACEBOOK AND COME TALK TO US ABOUT WHERE THE CITY IS GOING WITH THIS.

WELL, IF YOU HAVE TWO OTHER COUNCIL MEMBERS OR THREE OTHER COUNCIL MEMBERS TO JOIN THAT GROUP, YOU'VE GOT A QUORUM AND IT'S NOT OPEN TO THE PUBLIC.

WHAT'S BEING DISCUSSED IN WHETHER IT'S A SOCIAL MEDIA GROUP OR A CHAT APP, OR JUST A TEXT THREAD, EVEN WITH FOUR OF YOU ON IT, THAT'S AN OPEN MEETING LAW VIOLATION.

I'M GOING TO PAUSE THERE FOR A SECOND AND SAY IT'S NOT JUST WITH FOUR.

EVEN IF YOU HAVE THREE, THE LIKELIHOOD OF ONE OF THOSE THREE ACTUALLY MENTIONING WHAT YOU'RE TEXTING ABOUT IN THAT THREAD OR EMAILING ABOUT TO ANOTHER COUNCIL MEMBER IS HIGHLY LIKELY SO DON'T LET IT FOOL YOU TO THINK THAT, HEY, I CAN JUST TEXT THREE COUNCIL MEMBERS

[00:40:01]

OR EMAIL THREE COUNCIL MEMBERS BECAUSE I'M NOT OVER THAT LINE BEFORE, I'M NOT INTO THE MAJORITY.

JUST STAY AWAY FROM IT, HAVE YOUR DISCUSSIONS IN PUBLIC, THAT IS THE MOST TRANSPARENT WAY TO DO IT.

I REALLY WELCOME QUESTIONS AND I SEE COUNCILMEMBER HARRIS RAISING HER HAND [LAUGHTER] I'M NOT GOING TO WAIT UNTIL THE END FOR QUESTIONS, [OVERLAPPING] PLEASE JUMP IN WITH ANY QUESTIONS.

>> THANK YOU. I HAVE A QUESTION.

WHEN I SERVED ON THE SCHOOL BOARD, I HAD A BIRTHDAY PARTY, IT'S MY 55TH, SO I WAS LIKE REALLY CELEBRATING, AND OF COURSE THE SCHOOL BOARD MEMBERS WERE INVITED AND SO THEY POSTED MY BIRTHDAY PARTY. [OVERLAPPING] [LAUGHTER].

>> LOVE IT.

>> TO MAKE SURE THAT THE PUBLIC KNEW I WAS HOPING THAT THEY DIDN'T SHOW UP BECAUSE I PROBABLY HAVEN'T HAD ENOUGH FOOD FOR THEM [LAUGHTER] I JUST ASK THAT SO, YOU KNOW WHERE I'M GOING WITH THIS QUESTION.

WHAT IF WE FIND OURSELVES IN THE SAME SPACES AT THE SAME TIME? HOW DOES THAT WORK? BECAUSE IT'S NOT INTENTIONAL.

WE MIGHT ALL END UP AT SOMEBODY'S BIRTHDAY PARTY [OVERLAPPING].

>> OR A RIBBON CUTTING OR AT THIS OR AT THAT.

>> NO, I'M CONCERNED MORE ABOUT THE THINGS THAT MIGHT NOT BE PUBLIC.

>> RIGHT.

>> LIKE AUSTIN'S SON HAS A BIG BIRTHDAY PARTY AND WE ALL GO OR ANYTHING SIMILAR TO THAT WHERE WE'RE IN A ROOM TOGETHER.

>> IT'S GOING TO HAPPEN AND YOU JUST SIMPLY REFRAIN FROM DISCUSSING CITY BUSINESS.

>> OKAY.

>> I'M NOT TELLING YOU NOT TO INTERACT AND TALK WITH EACH OTHER.

ALTHOUGH YOU SHOULD BE CIRCUMSPECT ABOUT THAT, YOU SHOULD TRY TO AVOID, HEY, WE'RE GATHERING AS A GROUP OVER HERE AND NOW WE'RE GATHERING AS A GROUP OVER THERE WITH A COUPLE OF DIFFERENT COUNCIL MEMBERS AT A SOCIAL EVENT OR A VERY INFORMAL EVENT LIKE A BIRTHDAY PARTY.

THE SCHOOL BOARD WAS GREAT FOR POSTING THAT.

WE DO THE SAME THING WITH ANYTHING THAT WE THINK THERE COULD BE A POTENTIAL QUORUM AT, STACY POSTS IT.

IT'S ONLINE, YOU CAN SEE IT.

JUST AS I PULLED UP THE AGENDA FOR THE MEETING THIS MORNING, I SAW THE MOST RECENT ONE THAT YOU POSTED AND THAT'S WE JUST ANTICIPATE YOU'RE GOING TO RUN INTO EACH OTHER IN THOSE PLACES.

>> IN OTHER WORD WHEN I HAVE ANOTHER BIRTHDAY PARTY I CAN'T INVITE YOU ALL SO DON'T BE PERSONAL.

>> [LAUGHTER] YOU TOTALLY CAN, YOU JUST POST IT FOR A POSSIBLE QUORUM AND WE ALL COME.

[LAUGHTER] [OVERLAPPING].

>> FOR EVERYBODY.

>> WELL, AND EVERY POSSIBLE CREW MIGHT SHOW UP TOO. [LAUGHTER].

>> NO, I'M NOT GOING TO COME CRASH YOUR PARTIES.

YOU'RE FINE WITH THAT [OVERLAPPING].

>> ON SOCIAL MEDIA, MIRANDA OR FRIENDS ON FACEBOOK OR WHATEVER, AND SHE POSTS SOMETHING THAT HAS TO DO WITH THE CITY, MAYBE A SNOWBIRD AT BERMS OR SOMETHING, IF I LIKE IT, THEN I'M ENGAGING IN SOMETHING THAT COULD VIOLATE THE OPEN MEETING LAW.

I CAN'T COMMENT OR LIKE SOMETHING THAT COULD POTENTIALLY BE A DISCUSSION IN A CITY COUNCIL MEETING. IS THAT CORRECT?

>> TECHNICALLY, YES.

THE LANGUAGE IS THROUGH TECHNOLOGICAL DEVICES, SOCIAL MEDIA IS A TECHNOLOGICAL MEANS OR DEVICE [OVERLAPPING].

>> CLICKING YES.

>> CLICKING LIKE OR YES.

>> YEAH.

>> COULD BECAUSE THEN SOMEBODY CAN SAY, HEY, IN THE DISCUSSION PORTION OF IT, THE CHAT PORTION OF IT, COUNCILMEMBER MATTHEWS, I SEE THAT YOU LIKED WHAT, COUNCIL MEMBER SWEET, HAS TALKED ABOUT HERE, THAT'S CITY BUSINESS.

OTHER CITY COUNCIL MEMBERS COULDN'T GET ON THERE AND SEE, THAT'S WHERE THEY BOTH ARE.

THERE'S NO CASE LAW ON IT YET.

IT ISN'T TECHNICALLY AN OPEN MEETING LAW VIOLATION.

HOWEVER, IT'S BETTER JUST TO STAY AWAY FROM IT.

RESERVE EVERYTHING BECAUSE NOT EVERYBODY HAS ACCESS TO SOCIAL MEDIA.

CONTRARY TO POPULAR BELIEF, SOME PEOPLE DON'T GET ON SOCIAL MEDIA, AND IT MAY BE AN ISSUE THAT THEY WANT TO KNOW ABOUT AND IF THAT'S POSTED ON AN AGENDA, CITY BUSINESS THAT'S COMING UP FOR YOUR DELIBERATION, AND CONSIDERATION AND ACTION, THEN IT NEEDS TO WAIT UNTIL THEN.

THE CONSERVATIVE SIDE OF ME SAYS A LIKE IS A POSSIBLE PROBLEM, THE REALISTIC SIDE OF ME SAYS, IT'S PROBABLY NOT GOING TO BE AN ISSUE, BUT PLEASE BE CAREFUL.

I APPRECIATE THAT SIMPLE LIKE BEING A QUESTION THAT YOU'VE ASKED BECAUSE IT IS A COMMUNICATION AND YOU'RE NOT REALLY DISCUSSING BUT YOU ARE COMMUNICATING. YES.

>> AS I READ THE STATUTE, I SEE THE WORD LEGAL ACTION.

SO IT OCCURS TO ME THAT IF I PUT IT ON SOCIAL MEDIA THAT I THINK WE SHOULD PUT MORE MONEY INTO HOUSING OR WHATEVER AND THEN MIRANDA SAYS, I LIKE THAT.

THAT'S DEFINITELY TALKING ABOUT LEGAL ACTION.

BUT IF I PUT IT ON SOCIAL MEDIA THAT DON'T REALLY HAVE A GREAT LIBRARY,

[00:45:03]

THERE'S NO LEGAL ACTS EVEN ANTICIPATED AND SHE LIKES THAT.

THAT'S IT'S NOT PERFECT AND SOCIAL MEDIA AND REALLY THE LAW WILL NEVER KEEP UP WITH TECHNOLOGY.

I'LL BE THE FIRST TO TELL YOU THAT.

BUT ALSO TELL YOU THAT I'M A MEMBER OF A GROUP ON FACEBOOK.

IT'S CALLED NORTHERN ARIZONA POLITICS.

I THINK THEY CHANGED THE NAME OF IT.

I'M CAREFUL NOT TO EVER SAY ANYTHING ON THERE THAT'S ABOUT POSSIBLE LEGAL ACTION.

ACTUALLY, I READ IT BUT I NEVER POST ON IT AND THAT'S, YOU WANT TO READ IT. THAT'S FINE.

BUT POSTING, I WOULD DISCOURAGE THAT SIMPLY BECAUSE IT MOST LIKELY IS ABOUT CITY BUSINESS.

I PUT IT ON THERE.

I THINK WE NEED TO PUT MORE MONEY INTO AFFORDABLE HOUSING.

THAT WOULD BE LIKE A POTENTIAL VIOLATION, THAT'D BE A VIOLATION BECAUSE THERE ARE OTHER COUNCIL MEMBERS ON THAT SITE.

>> SO ONE THING I WANT TO POINT OUT THOSE STATUTE ALSO, IT DOESN'T JUST SAY LEGAL ACTION.

IT TALKS ABOUT DISCUSS, PROPOSE, DELIBERATE, ALL OF THOSE THINGS.

IF IT'S ABOUT CITY BUSINESS AND YOU'RE DISCUSSING PROPOSING, YOU'RE DELIBERATING YOUR MEETING.

IT'S NOT JUST FOR THE LEGAL ACTION.

YOUR MEETING IF YOU'RE DISGUSTING PROPOSING YOUR DELIVERY.

>> I HATE TO SOUND LIKE A LAWYER, BUT I'M NOT SURE I AGREE WITH YOU.

>> I KNOW. [LAUGHTER]. I AGREE THAT YOU CAN DISAGREE.

>> SO IF THERE'S SOMETHING LIKE HOUSING COMES UP AND ON LINKEDIN OR FACEBOOK, WHATEVER THE SOCIAL MEDIA OUTLET IS AND I PUT ON THERE SOMETHING LIKE, WHAT DO YOU THINK ABOUT TINY HOME DEVELOPMENTS HERE, THIS OUT THERE FOR OTHER PEOPLE, BUT IT WENT FROM COUNCIL COMMENTS ON IT.

BUT I JUST ASKING THE PUBLIC IS THAT APPROACH.

>> ABSOLUTELY A GREAT WAY TO GATHER INFORMATION.

WHAT DO YOU WANT TO KNOW FROM YOUR CONSTITUENTS? SOCIAL MEDIA IS A GREAT WAY TO FIND THAT OUT.

AND SO POSING THOSE QUESTIONS, ASKING THOSE QUESTIONS, I ENCOURAGE IT.

I THINK THAT'S GREAT.

IT'S WHERE YOU WILL ALL SEE, NOW, I'VE COMMENTED ON THIS AND THERE'S ANOTHER COUNCIL MEMBER, THE COMMENTS WHEN THAT HAPPENS, IF WE START TO DISCUSS OR DELIBERATE, AND THAT I THINK IS WHERE YOU GET INTO PROBLEMS. SO IT'S A GREAT WAY.

>> SO IF WE FOLLOW THE RULE THAT EVERYBODY DOESN'T HAVE TO TALK ABOUT EVERYTHING, THEN WE SHOULD PROBABLY BE OKAY.

SO JUST TRY TO KEEP OUR MOUTH SHUT.

>> I JUST WANTED YOU TO SEE. IF YOU CAN SEE IT THAT WAY.

[OVERLAPPING]

>> VERY GOOD.

>> SO ANY OTHER QUESTIONS ON THAT, SORRY?

>> SO THE WHY, SOMEBODY ONCE SAID TEACH ME HOW TO DO SOMETHING AND MAYBE I'LL DO IT, BUT TEACH ME WHY TO DO SOMETHING AND I'LL MOVE A MOUNTAIN TO GET IT DONE.

THE LEGISLATIVE INTENT HERE IS OPENNESS, TRANSPARENCY.

IT'S THE WORD THAT WE HEAR ALL THE TIME, IT'S REALLY A CATCHWORD THAT I THINK GETS WORN OUT.

WHAT IT REALLY MEANS IS WE WANT THE PUBLIC TO KNOW WHAT WE'RE DOING AS A PUBLIC BODY YOU PUT US HERE AND WE WANT TO MAKE SURE YOU KNOW WHAT WE'RE DOING.

LIKE I SAID, IT'S ARIZONA'S PUBLIC POLICY IN THE DELIBERATIONS AND PROCEEDINGS ARE CONDUCTED OPENLY AND AGAIN, I KNOW YOU MAY DISAGREE ON THAT COUNCIL MEMBER MCCARTHY.

IT'S NOT JUST THE LEGAL ACTION BUT IT'S THE DISCUSSION AND CONSIDERATION AND THAT BACK-AND-FORTH.

>> IT'S THE DISCUSSION POTENTIAL.

>> SURE. DISCUSSION OF SOMETHING THAT COULD POTENTIALLY LEAD TO LEGAL ACTIONS.

>> ON THIS SLIDE YOU MIGHT ADD AND NO BACKROOM DEALS.

THAT'S REALLY THE INTENT.

>> NO CLOSED DOORS DEALS.

THAT'S IT'S MAXIMIZING THE PUBLIC ACCESS AND PRESUMPTION UNDER ARIZONA LAW IS YOU NEED TO DEFAULT TO OPEN UNLESS IT'S GOT AN EXACT EXECUTIVE SESSION STATUTE EXCEPTION THAT FITS.

YOU NEED TO KEEP IT OPEN.

YOU SHOULDN'T HAVE THOSE DISCUSSIONS PRIVATELY.

MEETINGS SHOULD BE OPEN TO THE PUBLIC.

ALL LEGAL ACTION HAS TO TAKE PLACE IN THE PUBLIC MEETINGS AND PROPOSING AND DISCUSSION TAKES PLACE ONLY AGENDA ITEMS ARE DISCUSSED.

SO WHEN IT COMES TO THIS SLIDE, I LOVE IT.

EVEN THOSE OF YOU WHO AREN'T NEW, WE SOMETIMES WE JUST WANT TO THINK, HEY, MAYBE IF I CAN JUST HAVE THIS DISCUSSION WITH THAT PERSON OR THIS JUST DEFAULT TO LET'S BE OPEN TO THE PUBLIC.

THAT'S THAT'S THE EASIEST WAY.

SO THERE ARE NOTICE REQUIREMENTS.

WHEN WE PUT THE PUBLIC ON NOTICE, WE HAVE TO DO IT WITHIN A CERTAIN AMOUNT OF TIME IN A CERTAIN WAY.

AND TELL THE PUBLIC WHERE THAT MEETING'S GOING TO BE, EVEN IF IT'S COUNCILMEMBER HARRIS'S BIRTHDAY PARTY AND IT'S A POTENTIAL QUORUM, THEN WE'RE GOING TO SAY WHEN AND WHERE THAT'S GOING TO HAPPEN.

AND HOPEFULLY ALL THE PUBLIC DOESN'T SHOW UP.

[00:50:02]

BUT THIS ONE TODAY, WE DON'T SEE ANY MEMBERS OF THE PUBLIC YET.

THIS WAS POSTED FOR HOW LONG STACY.

>> TWO DAYS.

>> SO WE HAVE TO GIVE AT LEAST 24 HOURS NOTICE TO HAVE THIS MEETING AND THE PUBLIC COULD BE HERE IF THEY WANTED TO.

AND THAT'S THE DOORS OPEN OUT FRONT.

EVERYBODY KNOWS WHERE THE ADDRESS IS.

THE ACTUAL MATTERS THAT ARE POSTED FOR DISCUSSION YOU OFTEN HEAR ABOUT SCOPE.

WHAT'S THE SCOPE OF THE ITEM THAT WE'RE DISCUSSING? ARE WE EXCEEDING THE SCOPE OF THE ITEM? WE HAVE TO MAKE SURE THAT WE DON'T BECAUSE WHAT WE PUT ON THE AGENDA IS WHAT THE PUBLIC SEE.

IF WE SAY, WELL, WE'RE GOING TO TALK ABOUT STREETS, AND INSTEAD WE SOMEHOW MOVED FROM STREETS TO HOUSING IN THE SAME ITEM, THE PUBLIC DIDN'T KNOW WE WERE GOING TO TALK ABOUT HOUSING AND IT'S NOT FAIR TO THEM FOR US TO GO INTO THAT OR EXCEED THE SCOPE.

SO JUST A GENERAL, WE'RE GOING TO TALK ABOUT OLD BUSINESS THAT WE'VE TALKED ABOUT BEFORE, OR THERE'S SOME NEW BUSINESS THAT WE WANT TO BRING UP, THAT WON'T DO YOU HAVE TO HAVE A SUFFICIENT DESCRIPTION TO LET THE PUBLIC KNOW TO PUT THEM ON NOTICE, WHAT WE'RE GOING TO TALK ABOUT, AND THAT MINIMUM 24-HOUR PUBLIC NOTICE IS REQUIRED.

SO THIS ALSO INCLUDES YOUR SUBCOMMITTEES, YOUR BOARDS, YOUR COMMISSIONS.

IF YOU APPOINT THEM, THEN THEY HAVE TO COMPLY WITH OPEN MEETING LAWS TOO.

SO WHAT'S GOOD FOR YOU IS GOOD FOR THEM? IF IT'S A CITY MANAGER COMMITTEE, IT'S DIFFERENT.

THEY DON'T KEEP MINUTES, THEY DON'T POST NOTICE.

YOU DON'T HAVE TO AT LEAST, BUT QUITE OFTEN, I THINK THEY STILL DO.

>> YES. COUNCIL MEMBER HAS GOT HER HAND UP.

>> SORRY, COUNCIL MEMBER ALICE.

>> YOU'RE GOOD. I JUST HAD A QUESTION ABOUT THAT WITH THE INCLUSION OF BOARDS, COMMISSIONS, AND SO FORTH.

SO IF THERE IS, LET'S SAY MULTIPLE MEMBERS WANT TO ATTEND THE SAME CITY COMMISSION MEETING, IS THERE A POTENTIAL THAT WE'D HAVE TO POST A QUORUM IF YOU GET IN THERE AND SEE THAT THERE ARE FOUR MEMBERS THAT SHOWED UP?

>> YES. AND THAT'S NOT UNCOMMON.

SOMETIMES WE'LL HAVE AN ISSUE WHERE SAY THE WATER COMMISSION IS MEETING ABOUT SOMETHING THAT IS CONTROVERSIAL AND A COUPLE OF COUNCIL MEMBERS SAY THEY WANT TO SHOW UP AND IT'S POSSIBLE THAT WE COULDN'T GET A QUORUM OPPOSED TO POSSIBLE QUORUM FOR THE COUNCIL, AS WELL AS THE WATER COMMISSION AGENDA AND THE ITEMS THAT ARE GOING TO BE DISCUSSED ON THE AGENDA.

STACY, YOU WANT TO WEIGH IN ON THAT TOO.

>> JUST TO ADD A LITTLE BIT OF CLARIFICATION TOO, I WANT TO BE CLEAR BECAUSE I KNOW THERE'S BEEN SOME CONFUSION IN THE PAST THAT IF FOR SOME REASON WE DO HAVE FOUR COUNCIL MEMBERS THAT DO SHOW UP, THEY'RE THERE JUST TO LISTEN BUT A NOTICE HAD NOT BEEN POSTED AS A POSSIBLE QUORUM, YOU CAN STILL LISTEN AND BE THERE.

YOU DON'T HAVE TO LEAVE, ONE OF YOU DOESN'T HAVE TO LEAVE IT ON THE PLAY, ROCK, PAPER SCISSOR AND SEE WHO HAS TO LEAVE.

JUST DON'T ENGAGE IN ANY SORT OF DISCUSSION.

THOSE POSTINGS OF POSSIBLE QUORUM ARE A COURTESY TO THE PUBLIC AND THEY ARE HELPFUL FOR US IF WE EVER GET QUESTIONED AS TO WHY THE COUNCIL MIGHT HAVE BEEN PARTICULAR PLACE, IT'S VERY EASY FOR US TO POINT TO.

BUT I DON'T WANT YOU TO FEEL LIKE IF YOU BY CHANCE FOUR OF YOU SHOW UP IN A COMMISSION MEETING BUT YOU'RE JUST THERE LISTENING.

IT'S OKAY. BUT THOSE COMMISSION MEETINGS, I WOULD REALLY ENCOURAGE JUST DON'T ENGAGE WITH THE COMMISSION, DON'T ASK QUESTIONS, JUST BE THERE TO OBSERVE AND TO LISTEN, BUT YOU DON'T NEED TO FEEL LIKE SOMEBODY'S GOT TO LEAVE.

>> PERFECT. THANK YOU.

SO THE CORE REQUIREMENT, WHAT IS THE COORDINATES MAJORITY OF YOUR MEMBERSHIPS, SO THAT'S FOUR OUT OF YOUR SEVEN, YOU GET PAST THAT 50%.

AND WHAT IF YOU DON'T HAVE A QUORUM? IF YOU ONLY HAVE THREE MEMBERS SHOW UP AT A COUNCIL MEETING, WE JUST SIMPLY ADJOURN AND GO HOME.

DISCUSSIONS AND PRESENTATIONS CAN BE RESCHEDULED AND WE JUST COMMUNICATE WITH STAFF.

I'M JUST ASKING COMMUNICATE THE STAFF IF YOU ARE UNABLE TO BE THERE.

AND IN TODAY'S WORLD, NOW WITH BEING ABLE TO TUNE-IN REMOTELY, LIKE COUNCIL MEMBER MCCARTHY YOU WERE HUNG FROM SEATTLE THE OTHER DAY YOU COULD HAVE BEEN IN SINGAPORE OR ON THE MOON.

THERE'S COVERAGE THERE, YOU CAN TUNE IN REMOTE.

THAT'S A WONDERFUL THING.

SO EXECUTIVE SESSIONS, WE'VE TALKED ABOUT THIS A LITTLE BIT.

I KNOW WE'VE HAD JUST A FEW OF THEM SINCE THE NEWEST COUNCIL WAS SEATED.

THERE ARE NINE REASONS WHY WE CAN GO INTO EXECUTIVE SESSION UNDER ARS 3843103 THE MOST COMMONLY USED LEGAL ADVICE.

THAT'S JUST FOR EVERYONE'S REMINDER.

THAT'S FOR US TO PROVIDE LEGAL ADVICE TO YOU FROM MY OFFICE AND NOT REALLY TO DISCUSS WHAT YOU MIGHT DO BECAUSE OF THAT LEGAL ADVICE THAT NEEDS TO HAPPEN DOWNSTAIRS SOMETIMES THAT'S AN AWKWARD CONVERSATION AND SO WE WILL PROVIDE YOU TALKING POINTS.

[00:55:03]

IF YOU ASK US TO HELP YOU WITH THAT CONVERSATION IN PUBLIC WITHOUT STEPPING IN AS FAR AS TALKING ABOUT THE LEGAL ADVICE OR DIVULGING, WHAT THAT LEGAL ADVICE IS.

SAME WITH LITIGATION.

WE TALK ABOUT THAT WE CAN RECEIVE INSTRUCTION FROM YOU AND EXECUTIVE SESSION.

NOT JUST WITH RESPECT TO LITIGATION, BUT CONTRACT NEGOTIATION, PROPERTY PURCHASES.

WE DON'T WANT TO SHOW OUR HAND IF WE'RE GOING TO TALK ABOUT A FIGURE THAT WE WANT TO OFFER TO PURCHASE SOMETHING OR THAT WE WANT TO REQUEST IN A COUNTEROFFER THAT SOMEBODY HAS MADE US AN OFFER IF THERE ARE OBVIOUS REASONS FOR THAT SORT OF THING.

EMPLOYMENT MATTERS, THOSE THAT YOU APPOINT, CITY MANAGER MYSELF, CITY MAGISTRATE, THOSE CAN ALL BE DISCUSSED IN EXECUTIVE SESSION BUT THE ACTUAL ACTION OF APPOINTING HAS TO BE DONE OUT IN OPEN.

SECURITY MATTERS, NEGOTIATIONS WITH TRIBAL NEIGHBORS, THOSE THERE'S A COUPLE OF OTHER REASONS THAT AREN'T UP HERE THAT WE DON'T USE QUITE AS MUCH, BUT EVERY ONCE IN A WHILE.

SO WHAT ARE SOME OF THE PROHIBITED ACTS AND VIOLATIONS? SO POLLING.

I'VE BEEN TALKING TOO MUCH.

VICE MAYOR HORSEMAN, WHAT WOULD YOU SAY IS AN EXAMPLE OF POLLING? CUT YOU IN THE MIDDLE OF THE BIKE SORRY.

[LAUGHTER] I'LL GO TO JIM IF YOU WANT AND THEN WE'LL COME BACK. YOU GOOD.

>> IF I RAN THE THE GROCERY STORE AND SAY, HEY DAD, HOW ARE YOU GOING TO VOTE ON THE MINIMUM WAGE OR WHEREVER? THAT WOULD BE POLLING.

>> POLLING AND TRYING TO FIGURE OUT WHERE THE POSITION IS, YOU CAN DO IT THROUGH SOCIAL MEDIA TOO, YOU CAN DO IT THROUGH TEXTS, YOU DO IT THROUGH ALL TECHNOLOGICAL MEANS.

IT CAN'T BE SOMETHING THAT YOU DO PRIOR TO THE MEETING AND THE DECISION, ALL OF THAT DELIBERATION ALL THAT DISCUSSION NEEDS TO BE DONE IN FRONT OF THE PUBLIC.

AGAIN, THE PUBLIC POLICIES WE WANT TRANSPARENCY, SO THE DISCUSSION AND DELIBERATION BETWEEN LESS THAN A COURTROOM OUTSIDE OF THE COUNCIL MEETING FOR THE PURPOSE OF CIRCUMVENTING OPEN MEETING LAW.

THIS IS SIMILAR TO HOW ARE YOU GOING TO VOTE.

IT'S, HEY, I WANT TO PERSUADE YOU TO VOTE THIS WAY.

LET'S TALK ABOUT WHY, AND YOU'RE TALKING TO TWO OTHER COUNCIL MEMBERS AND THEN ALL OF A SUDDEN THEY GO TALK TO TWO OTHER COUNCIL MEMBERS AND WE'VE GOT AN OPEN MEETING LAW VIOLATION.

DON'T FALL FOR THE TRAP.

THAT COMMON MISCONCEPTION AGAIN, THAT WELL, IF I ONLY TALK TO TWO, THAT MAKES THREE.

IT'S JUST A BAD TRAP TO FALL INTO BECAUSE IT'S JUST BETTER TO WAKE, HAVE THAT DISCUSSION AND YIELDS A MEETING.

>> STARLING HERE'S ANOTHER EXAMPLE.

>> EXCELLENT.

>> YOU'RE TALKING WITH A CONSTITUENT AN ACTIVIST OR SOMEONE WHO'S A CITIZEN BUT INVOLVED IN AN ISSUE AND YOU ASK THEM, WHAT ARE THE OTHER COUNCIL PEOPLE SAYING ABOUT THIS?

>> POLLING THROUGH.

>> WHAT HAVE YOU HEARD FROM OTHERS.

>> OR CIRCUMVENTING THROUGH WHETHER IT'S ME, YOUR CITY ATTORNEY, YOU'RE CITY MANAGER, CLERK, OR JUST A CONSTITUENT IN ENGLAND.

YOU'VE BEEN TALKING TO SO AND SO ON COUNCIL, WHAT DID THEY SAY? YOU'RE GATHERING AND AGAIN, CIRCUMVENTING THAT POLICY, OF WE WANT THIS DISCUSSION TO OCCUR IN PUBLIC, SO I LOVE THAT YOU BROUGHT UP BIRTHDAY PARTIES [LAUGHTER] BECAUSE ONE OF THE OTHER JOKES HERE, AND BY THE WAY, I HAVE TO GIVE CREDIT WHERE CREDIT IS DUE.

KEVIN DID A GREAT JOB PUTTING A PRESENTATION TOGETHER YEARS AGO.

WE WERE STANDING IN THE BACK.

THIS IS PRIMARILY HIS PRESENTATION.

HE JUST HAS A GOOD WAY OF PUTTING THINGS TOGETHER, BUT HE FOUND THIS AND I THOUGHT IT WAS A VERY APT JOKE WHEN IT COMES TO COUNCIL MEETINGS WHERE WE TALK ABOUT BUSINESS.

HERE'S THE CLASSIC PROBLEM.

YOU SEE A COUNCIL MEETING OPEN UP, CALL TO ORDER.

YOU GET TO THE FIRST ITEM.

THERE'S A MOTION AND A SECOND, NO DISCUSSION AT ALL AND APPROVAL AND THE PUBLIC'S GOING, THAT WAS A VERY CONTROVERSIAL ISSUE.

HOW IN THE WORLD DID YOU REACH THAT DECISION SO QUICK? IT'S HARD TO EXPLAIN THAT, SO I ENCOURAGE DISCUSSION EVEN IF IT'S JUST A SIMPLE ROUTINE ITEM AND THERE'S NOT A BIG STAFF PRESENTATION IF YOU HAVE ANY QUESTIONS OR DISCUSSION LET THE PUBLIC KNOW.

IT'S A GOOD THING.

SO BACK TO THE TECHNOLOGICAL MEANS.

WE HAVE HAD AND THAT'S WHY THERE'S A FULL SLIDE HERE ON EMAILS.

EMAIL IS A TECHNOLOGY THAT'S BEEN AROUND LONG ENOUGH THAT WE HAVE HAD SOME CASE LAW ON IT AND THOUGH THERE'S NOTHING SPECIFIC IN ARIZONA YET TO SOCIAL MEDIA, WE'RE STARTING TO SEE SOME OF THAT.

WE KNOW TEXT MESSAGES ARE JUST LIKE EMAILS.

IF IT'S A THREAD THAT YOU SEE OTHER COUNCIL MEMBERS ARE ON,

[01:00:01]

YOU SHOULD LET ME KNOW.

IF IT'S MORE THAN FOUR COUNCIL MEMBERS, THAT'S A QUORUM. SAME WITH AN EMAIL.

YOU MIGHT BE ABLE TO SEND THAT TO SAY, HERE'S WHERE I STAND, BUT PLEASE DON'T FALL FOR THE TRAP OF HITTING THAT REPLY ALL AND IT'S RIGHT NEXT TO REPLY SO IT HAPPENS SOMETIMES.

FROM THAT PERSPECTIVE, I'D REALLY LIKE TO TALK TO YOU CJ TO SEE IF WE CAN SEPARATE THE REPLY AND THE REPLY ALL [LAUGHTER].

AM KIDDING.

IT DOES HAPPEN SOMETIMES IF IT'S INADVERTENT, WE SIMPLY SAY, HEY, WE MADE A LITTLE MISTAKE HERE.

IT WASN'T INTENTIONAL.

I ENCOURAGE SELF-REPORTING TO THE ATTORNEY GENERAL'S OFFICE.

THIS IS SOMETHING WE RESEARCHED JUST LAST WEEK WHEN IT COMES TO OPEN MEETING LAW AND SELF-REPORTING, THERE ISN'T A REQUIREMENT FOR IT.

BUT IT'S JUST LIKE ANYTHING ELSE.

IF YOU HAVE AN ISSUE THAT COMES UP, IF YOU GO TO THE ARBITER, IF YOU WILL, THAT THE AG IN THIS SITUATION AND SAY, HERE'S THE MISTAKE I MADE, WHAT DO I NEED TO DO TO FIX IT? THEY'RE GOING TO BE A LITTLE MORE UNDERSTANDING, MAYBE EVEN A LITTLE MORE VERSATILE, AND IT'S JUST A SLIP UP, LIKE A REPLY ALL THAT WASN'T INTENDED. YOU'RE GOING TO BE JUST FINE.

SO USE OF EMAIL IS JUST FINE.

IT'S JUST WHEN WE GET INTO DISCUSSION WITH THAT REPLY ALL PUBLIC DOESN'T HAVE ACCESS TO THAT. YES [OVERLAPPING].

>> KEVIN I'M GOING BACK TO ONE OF YOUR CARTOON SLIDES, LET'S SAY THERE'S SEEMINGLY A CONTROVERSIAL ISSUE AND IT COMES BEFORE COUNCIL AND JUST AUTOMATICALLY EVERYBODY JUST VOTES YES OR VOTES NO, WHICH LOOKS SUSPICIOUS MAYBE TO THE PUBLIC.

THEN SOMEONE FROM THE PUBLIC THAT FEELS LIKE THEY HAD TO HAVE DISCUSSED THIS IN THE BACK ROOM OR SOMETHING.

THAT'S THEIR ASSUMPTION, WHAT HAPPENS, WHAT DO THEY DO? DO THEY FILE A COMPLAINT WITH YOU OR?

>> COMPLAINTS ABOUT OPEN MEETING LAW VIOLATIONS ARE FILED WITH THE ATTORNEY GENERAL, LIKE I SAID, THEY'RE THE ARBITER IN THE STATE OF ARIZONA, THE JUDGE, WHEN IT COMES TO WHETHER OR NOT AN OPEN MEETING LAW VIOLATION OCCURRED AND INVESTIGATING THAT IS WHAT THEY WOULD DO.

THEY WOULD TAKE THAT CITIZEN'S COMPLAINT AND I'VE BEEN THROUGH THIS IN SOME OTHER JURISDICTIONS THAT I'VE REPRESENTED.

YOU'RE COOPERATIVE, YOU OPEN UP, YOU SHARE EVERYTHING THAT YOU HAD? YES. HERE ARE ALL THE EMAILS, HERE ARE ALL THE MEETING NOTES FROM WHEN WE TALKED ABOUT THIS BEFORE.

THIS WAS A WORK SESSION LAST WEEK AND TWO WEEKS BEFORE THAT AND THAT PERSON JUST HAPPENED TO SHOW UP THAT NIGHT WHEN WE VOTED ON IT.

HE DIDN'T REALIZE WE HAD HAD ALL THIS PREVIOUS DISCUSSION.

YOU JUST WALK THROUGH THAT WITH THE ATTORNEY GENERAL AND THEY MAKE A DECISION AND SOMETIMES THEY RECOMMEND A FIX.

A NEIGHBORING COMMUNITY TO ONE THAT I REPRESENTED, IT'S ABOUT 10 YEARS AGO RIGHT BEFORE I CAME HERE IN FACT.

THERE WAS AN OPEN MEETING LAW VIOLATION SO THEY HAD TO FIX IT AND THEY DIDN'T FIX IT ON THEIR OWN.

THEY WAITED FOR SOMEBODY TO REPORT IT.

THEY KNEW THERE WAS, IT GOT REPORTED AND BECAUSE OF THAT, THE ATTORNEY GENERAL'S OFFICE APPOINTED ME AS A MONITOR.

THAT WAS ONE OF THE THINGS THAT I HAD TO DO A TRAINING FOR THEM AND THEN MONITOR THEIR MEETINGS FOR A FEW MONTHS TO MAKE SURE THAT THEY WERE COMPLYING WITH OPEN MEETING LAW.

THERE ARE OTHER REMEDIES, HOWEVER, YOU CAN BE FINED.

WE'LL GET INTO THE RAMIFICATIONS FOR THAT AND WHO PAYS THAT? IT'S YOU, PERSONALLY.

BUT THE INVESTIGATION OF THAT TAKES PLACE AT THE ATTORNEY GENERAL'S OFFICE.

>> THE PUBLIC WOULD FILE WITH THE ATTORNEY GENERAL OR US?

>> THEY MAY COME TO US ABOUT IT.

AGAIN, MY POLICY IS BEST TO SELF-REPORT.

IF WE KNOW WE HAVE SOMETHING, WE RECTIFY IT AND SELF-REPORT AS SOON AS WE CAN.

IF THE PUBLIC REPORTS IT AND THERE REALLY WAS NOTHING LIKE THAT SITUATION WHERE WE'VE TALKED ABOUT THIS FIVE WORK SESSIONS BEFORE THIS.

I CAN THINK OF ONE WHERE THERE WAS VERY LITTLE DISCUSSION IN 2014 AND BRAD HILL IS HERE.

WE HAD THE COUNCIL AND VOTE AFTER VERY LITTLE DISCUSSION ON THE WATER POLICY BECAUSE WE'D HAD 10 WORK SESSIONS BEFORE THAT AND BRAD KNOWS [LAUGHTER] TIM LONGER SESSIONS AND SOMETIMES THAT'S GOING TO BE THE CASE.

BUT ULTIMATELY, YES, THAT'S WHAT THEY LOOK AT IS WAS THERE A PUBLIC VETTING OF THE INFORMATION PRIOR TO WERE THERE ANY VIOLATIONS SO YEAH, THAT'S THE PROCESS.

>> THAT'S WHY HAVE EVERYTHING BACKED UP ON THAT WORD.

>> THAT'S RIGHT. ARCHIVE SOCIAL IS FREE TO SOCIAL MEDIA AND THAT WAY WE CAN SHOW, HEY HERE'S EVERYTHING THAT HAS BEEN POSTED, ALL THE ACTIONS OF OUR COUNCIL MEMBERS, ELECTED OFFICIALS.

AND IF THERE'S NOTHING THERE, THEN THE AG IS GOING TO BE VERY FAVORABLE, I BELIEVE IN THEIR EVALUATION OF THAT.

>> SORRY.

>> JUST MAKE A QUICK COMMENT.

I'VE BEEN ON COUNCIL SIX YEARS AND I WAS ON PLANNING AND ZONING SIX YEARS BEFORE THAT, SAME RULES.

[01:05:03]

I THINK THE ONLY CHALLENGE I'VE HAD IS WHEN PEOPLE ASKED ME QUESTIONS ON FACEBOOK AND THEY WANT ME TO ANSWER THEM AND THEN I HAVE TO EXPLAIN TO THEM, I CAN'T.

THAT'S THE ONLY AWKWARD THING THAT I'VE EXPERIENCED.

WHAT I USUALLY DO IS JUST SAY OPEN MEETING LAW DOES NOT ALLOW YOU TO DISCUSS THIS BECAUSE OF THE OPEN MEETING LAW.

>> THAT REALLY IS THE MOST CONSERVATIVE APPROACH TO IT.

A STATEMENTS SUCH AS, DUE TO OPEN MEETING LAW I'D RATHER NOT [OVERLAPPING]

>> YOU HAVE TO EXPLAIN THIS BECAUSE THEY DON'T UNDERSTAND THIS.

>> I GET THAT. BUT YOU ALSO, YOU NEED TO UNDERSTAND THAT THOSE ARE CONSTITUENTS THAT I KNOW YOU WANT TO COMMUNICATE WITH.

THE ATTORNEY GENERAL'S OFFICE [INAUDIBLE].

>> THEY EXPECT AN ANSWER, BUT THEN YOU HAVE TO TELL THEM WHY YOU CAN'T ANSWER, BECAUSE IF YOU DON'T TELL THEM THAT, THEN IT'S JUST LIKE YOU ALREADY LOST [INAUDIBLE]

>> IT'S MOST AWKWARD WHEN YOU'RE A CANDIDATE FOR REELECTION AND SOMEONE ELSE ISN'T IN OFFICE, THEY'RE NOT SUBJECT TO THE MEETING LAW [OVERLAPPING] AND I'M GOING TO EXPOUND ANYWHERE THEY WANT TO, ANY OF IT'S SUBJECT AND YOU'RE A BIT COMFORTABLE BY A LITTLE BIT MORE.

>> THAT'S CONTINUING QUESTION.

IF YOU'RE SAYING LIKE FORUM WHICH IS OPEN TO THE PUBLIC, AND YOU'RE ASKED A QUESTION, WHAT'S YOUR POLICY ON BIRDS EYE, I GUESS YOU CAN'T ANSWER THERE BECAUSE IT WAS OPEN TO THE PUBLIC BECAUSE IT'S PUBLISHED, THEY'RE ON NOTICE.

>> AGAIN, I DON'T WANT TO DISCOURAGE YOU FROM COMMUNICATING WITH YOUR CONSTITUENTS.

YOU NEED TO DO THAT.

I SEE KEVIN WITH HIS HAND UP BACK HERE BECAUSE HE'S GOING EXACTLY WHERE I WAS GOING TO END.

>> WELL, THE CONCERN THAT COUNCIL MCCARTHY IS BRINGING UP, CORRECT THOUGH WE GET CLOSER [OVERLAPPING] TO THE CONCERN OF COUNSEL IN THE PACK IS RAISING JUST THE RESPONDENT TO A FACEBOOK POST.

THE CONCERN THERE IS IF HE RESPONDS TO IT AND THEN THE OTHER COUNCIL MEMBERS SEE IT AND THEY LOOKS LIKE THERE'S DISCUSSION.

BUT TECHNICALLY AT THAT POINT, THERE HAD BEEN NO DISCUSSIONS.

THERE I DON'T SEE A BIG ISSUE THERE, AND THAT DOES MEAN YOU CAN'T ANSWER IT.

MAYBE THE CONCERN YOU HAVE IS ANSWERING ON FACEBOOK AND THEN HAVING EVERYBODY ELSE START TO HAVE THAT DISCUSSION, YOU CAN STILL CONTACT THAT PERSON DIRECTLY AND TALK TO ABOUT THE ISSUE.

I GUESS MY STERLING WAS YES.

THE PRETTY CONSERVATIVE APPROACH, AND I'M NOT DISAGREEING WITH IT TO AVOID THAT BECAUSE YOU'RE WORRIED ABOUT THE NEXT THREE STEPS DOWN THE LINE WHEN OTHER COUNCIL MEMBERS START ALSO COMMENTING ON THAT FACEBOOK POSTS, BECAUSE YOU HAVE FOLLOWERS.

>> EVEN IF I'M THE ONLY ONE THAT COMMENTS, IF THERE'S THOSE THREE OTHER COUNCIL MEMBERS ON THAT PAGE, THEN THAT'S A VIOLATION?

>> YEAH.

>> IT IS. IT COULD BE BECAUSE [OVERLAPPING]

>> I'M TELLING WHAT MY POLICY IS OR WHAT I THINK THE POLICY SHOULD BE.

I WOULD SEE THAT AS A VIOLATION, BUT I THINK WHAT YOU'RE SAYING IS YOU CAN CONTACT THE PERSON ONE-ON-ONE AND HAVE A DISCUSSION WITH GUYS.

>> THAT'S WHERE WE'RE KEVIN WORD WAS EXACTLY WHERE I WAS GOING.

YOU NEED TO BE ABLE TO COMMUNICATE WITH YOUR CONSTITUENTS, FIND THEM, GO AHEAD AND REACH OUT TO THEM AND HAVE THAT COMMUNICATION.

IT'S THE CONCERN ABOUT EVERYBODY PILING IN AND HAVING A DISCUSSION, "OKAY, JIM COMMENTED NOW, SO I'M GOING GO AHEAD AND COMMENT AND THIS AND THAT." THAT REALLY IS WHERE THE VIOLATION WOULD OCCUR.

A RESPONSE ON FACEBOOK TECHNICALLY WOULD NOT BE A VIOLATION, BUT IT COULD GET THERE, AND THAT'S WHY [OVERLAPPING].

>> BY ANALOGY, ISN'T THERE A CASE THAT CAME OUT A WHILE AGO, I THINK WERE A COUNCIL MEMBER, WAS WRITING AN EDITORIAL OR SOMETHING [OVERLAPPING] ON A PAPER AND THEY SAID THERE WAS NO ISSUE WITH THAT.

>> YEAH.

>> OF COURSE, THE CUSTOMER HAS IDENTIFIED HIM OR HERSELF, "HEY, I'M A COUNCIL MEMBER, HERE'S MY MY THOUGHTS ON THIS ISSUE." THAT WASN'T A VIOLATION.

>> BECAUSE IT'S BOTH.

>> RIGHT. BUT THAT WOULD BE VERY SIMILAR TO YOU JUST RESPONDING ON FACEBOOK TO A CONSTITUENT.

AGAIN, I'M NOT RECOMMENDING IT BECAUSE OF THE CONCERNS THAT CAN HAPPEN DOWN THE LINE.

BUT I THINK THAT'S WHERE STERNLY SAYING TECHNICALLY JUST THE RESPONSE ITSELF ISN'T THE VIOLATION IF IT LEADS TO THAT FURTHER DISCUSSION.

BECAUSE IT WOULD BE JUST LIKE YOU POSTING SOMETHING, AN EDITORIAL IN THE PAPER, EVERYBODY THEN KNOWS WHERE YOU STAND.

>> NO. IT'S QUITE DIFFERENT, BECAUSE THE PAPER IS PUBLISHED, YOUR FACEBOOK PAGE IS NOT PUBLISHED.

>> THAT'S THE ONE SIDE OF IT, THAT CAN EVERYBODY GET ON THAT FACEBOOK PAGE.

BECAUSE EVERYBODY WILL SEE THAT POST, AND THAT'S WHERE THE COURTS HAVEN'T WEIGHT IT IN YET.

BUT WE DON'T KNOW. AGAIN, THE LAW AND TECHNOLOGY AREN'T ALWAYS ON THE SAME PAGE, AND SOMEDAY BELONGED TO CATCH UP AND WILL HAVE A BETTER ANSWER.

>> JUST TO ADD CLARIFICATION. IF SOMEONE ASKED ME A QUESTION ABOUT TOPIC THAT IS MORE THAN AGENDA.

I COULD SAY, ANY LAW.

I'D LOVE TO TALK TO YOU MORE ABOUT IT, CAN I REACH OUT TO YOU DIRECTLY.

I JUST I COULDN'T TALK TO A CONSTITUENT, BUT IF I POST AN OPINION ON SOMETHING THAT'S COMING UP FOR A VOTE, EVEN IF THE OTHER COUNCIL MEMBERS DON'T RESPOND TO IT, THEY NOW KNOW MY POSITION ON THAT.

>> THAT'S AN ULTRA CONSERVATIVE POSITION YOU TAKE.

>> OKAY.

>> IF YOU WANT TO, THAT'S FINE.

I DON'T WANT TO DISCOURAGE YOU FROM ANSWERING QUESTIONS ON SOCIAL MEDIA.

[01:10:03]

I WANT TO MAKE SURE EVERYBODY IS CLEAR ON THAT.

>> BUT IT'S OKAY TO READ IT.

>> EXACTLY.

>> JUST TO KNOW WE CANNOT COMMENT ON IT.

>> ONE OF THE THINGS THAT'S A GREAT OPPORTUNITY FOR YOU TO SAY, PLEASE COME TO THE MEETING WHERE YOU'RE GOING TO HEAR WHAT MY POSITION ON THIS IS.

INVITE PEOPLE TO COME TO THE OPEN PUBLIC MEETING WHERE THAT'S GOING TO BE DISCUSSED FROM TUNE IN ONLINE.

YOU CAN WATCH HERE WHERE WE HAVE TO REMOTE MEETING.

WE'VE ALWAYS STREAMED, WE EVEN STREAMED ON YOUTUBE AS WELL.

>> I JUST WANT TO GIVE A TIME CHECK.

WE HAVE LESS THAN AN HOUR.

WHILE THIS WAS A REALLY GOOD CONVERSATION WITH REALLY GOOD QUESTIONS, I WANT TO MAKE SURE THAT EVERYONE HAS A BETTER UNDERSTANDING NOW OF WHAT THE NEXT STEPS ARE AND MAYBE WE CAN SET SOMEONE IN.

>> I JUST WANT TO HIT THOSE BOTTOM TWO ON THE SLIDE UP HERE.

EMAILS ABOUT CITY, BUSINESS, OR PUBLIC RECORD.

I'M NOT GOING TO STEAL KEVIN'S STANDARD BECAUSE HE'S GOING TO TALK TO YOU ABOUT PUBLIC RECORDS HERE IN A LITTLE BIT.

EVERYTHING ON YOUR EMAIL IS A PUBLIC RECORD.

JUST SO YOU KNOW IF IT'S CITY BUSINESS, WELL, HOLD ON.

EVERYTHING ABOUT CITY BUSINESS ISN'T PUBLIC RECORD.

THERE WAS A CASE THAT WAS VERY CLEAR THAT, HEY, I'M GOING ON THIS FISHING TRIP THIS WEEKEND, THEN YOU'RE TALKING TO YOUR UNCLE ABOUT IT, THAT WASN'T A PUBLIC RECORD, THAT WASN'T SOMETHING THAT HAD TO BE PRODUCED AS A PUBLIC RECORD.

IT DOESN'T MATTER AND THAT'S SAME FOR TEXT.

TEXTS ABOUT CITY, BUSINESS, OR PUBLIC RECORD, JUST BE AWARE.

WHETHER THAT'S ON YOUR OWN PHONE, WHETHER IT'S ON YOUR OWN COMPUTER, IF IT'S ABOUT CITY BUSINESS, IT'S ON A NAPKIN, ABOUT A RESTAURANT, IT'S C BUSINESS, IT'S PUBLIC RECORD.

LIKE I SAID, KEVIN WILL TALK TO YOU MORE ABOUT THAT.

IF IT'S DETERMINED THAT MEMBERS OF THE COUNCIL VIOLATED OUT THE MEETING LAW, WHO PAYS A FINE? IS IT THE MEMBERS THAT CREATED THE VIOLATION, THE CITY, PRESIDENT BIDEN OR ELON?

>> ELON [OVERLAPPING] [LAUGHTER]

>> BUT PROBABLY IF YOU TWEET ABOUT IT, THEY'LL CHARGE YOU EIGHT BUCKS.

[LAUGHTER]

>> IF YOU'RE FOUND GUILTY OR YOU'VE COMMIT A LAW OF VIOLATION, THE COURT MIGHT.

IT'S NOT JUST THE AG, THAT GOES TO COURT ABOUT WHETHER OR NOT THERE'S BEEN AN OPEN LAW OF VIOLATION WHO ARE FROM ALREADY FINED UP TO 500 AGAINST A COUNCIL MEMBER FOR EACH VIOLATION, THEN THE COUNCIL MEMBER PERSONALLY PAYS THE FINE AND YOU'RE ALSO SUBJECT TO REMOVAL FROM OFFICE.

THEY'RE PRETTY STIFF PENALTIES THAT YOU NEED TO BE AWARE OF.

IF YOU AND OTHER MEMBERS OF COUNCIL SHOW UP AT, I CALL HIM THE WILD LAW AWARDS, [LAUGHTER] VIOLA AWARDS, BECAUSE YOU BELIEVE YOU WANT TO SUPPORT FLAGSTAFF IS A VIBRANT AND CREATIVE COMMUNITY ARE YOU ALLOWED TO SPEAK TO ONE ANOTHER.

YES. JUST KEEPING IT CIRCUMSPECT, NOT ABOUT CITY BUSINESS, YOU'RE ABSOLUTELY ALLOWED TO INTERACT, WE WENT THROUGH THIS WITH THE BIRTHDAY PARTY.

SAME AS SOCIAL EVENTS, WE NOTICED THAT IF WE ARE AWARE OF IT, EVEN IF WE DON'T THOUGH, LIKE STACY SAID, YOU DON'T HAVE TO LEAVE JUST BECAUSE THERE ARE FOUR OR MORE OF YOU THERE, THAT'S OKAY.

IN THAT STATEMENT OF NOTICES OF A POSSIBLE FORM OF STACY, YOU CAN HELP ME ON THIS A LITTLE MORE.

IT USUALLY SAYS JUST THAT, THERE BE NO PUBLIC BUSINESS, IT'S GOING TO BE DISCUSSED AND NO ACTION CAN BE TAKEN.

JUST AGAIN, AVOID INTERACTIONS IF YOU CAN, BUT YOU DON'T HAVE TO STAY AWAY FROM EACH OTHER COMPLETELY.

>> MR. LINCOLN, I ADD ONE MORE QUICK THING.

>> GIVE THAT.

>> JUST WENT BACK TO THE BIRTHDAY PARTY EXAMPLE.

JUST BECAUSE IT'S POSTED AS A POSSIBLE QUORUM DOES NOT MEAN THAT THAT OPENS UP THAT EVENT FOR THE PUBLIC TO ATTEND.

IT'S NOT A PUBLIC MEETING, YOU'RE NOT THERE FOR PUBLIC BUSINESS, WE'RE JUST NOTIFYING THE PUBLIC THAT, "HEY, IF YOU SEE FOUR OF US IN MY BACKYARD, IT'S BECAUSE WE'RE AT A BIRTHDAY PARTY." THEY DON'T GET FULL ACCESS TO THAT.

>> GO YOU POST TO YOUR ADDRESS? [LAUGHTER]

>> IT DOES GET A LITTLE BIT TRICKY BECAUSE YOU DO HAVE TO STATE WHERE THE EVENT IS BEING HELD, BUT THERE'S BEEN WAYS THAT WE'VE BEEN ABLE TO UNDERSTAND THAT A LITTLE BIT BECAUSE THAT IS SENSITIVE INFORMATION.

BUT I JUST WANT BE CLEAR, JUST BECAUSE IT'S POSTED AS A POSSIBLE NOTICE DOES NOT MEAN THAT A PRIVATE EVENT BECOMES PUBLIC.

>> AND YOUR ADDRESS, THEY CAN WAKE UP EVERY TIME YOU DO SPEAK IN PUBLIC, AT PUBLIC PARTICIPATION, YOU'RE SUPPOSED TO GIVE YOUR ADDRESS [OVERLAPPING] THEY HAVE IT ANYWAY.

>> YEAH. THANK YOU.

YEAH. JUST WRAPPING UP, HOW TO AVOID PITFALLS FOR OPEN MEETING LAW VIOLATIONS, JUST DON'T PULL OTHER MEMBERS ON CITY BUSINESS, LIMITS YOUR DISCUSSIONS.

IF YOU'RE OTHER COUNCIL MEMBERS TO THE PUBLIC MEETINGS ABOUT CITY BUSINESS.

AGAIN, WHEN IT SAYS DON'T EMAIL OR CHAT TO A SOCIAL MEDIA MESSAGE EACH OTHER.

AGAIN, JUST TRYING TO AVOID THE APPEARANCE OF IMPROPRIETY, THAT'S THE BEST WAY TO GO HERE.

DISTRIBUTE ALL THE INFORMATION THAT YOU WANT,AND COUNCIL MEMBER MCCARTHY HAS DONE THIS OFTEN.

BRING A SHEET OF ITEMS THAT HE HAS

[01:15:02]

WRITTEN DOWN AND PROVIDE IT TO ALL THE OTHER COUNCIL MEMBERS AT THE COUNCIL MEETING ON THE DATAS.

THAT'S THE BEST WAY TO DISTRIBUTE THE INFORMATION.

MAKE SURE THAT EVERYBODY SEES THAT'S WHAT'S HAPPENING.

DISBAND MEETINGS WHEN THE CORN ISN'T AN ATTENDANCE.

AGAIN, AVOID THE MISCONCEPTION OF, "HEY, I CAN TALK TO UP TO TWO OTHERS, THAT'S JUST A COMMON PITFALLS.

JUST REALLY QUICKLY BEFORE I COMPLETELY FINISH, WHAT I'M GOING TO DO HERE TODAY, I WANTED TO TALK ABOUT ELECTIONS LAW.

KEVIN CAME UP WITH A GREAT SCENARIO HERE, THIS WAS BACK WHEN WE HAD SOMETHING SIMILAR.

THERE IS AN UPCOMING ELECTION, INCLUDES THE PROPOSITION THAT ASKED THE COMMUNITY TO LIMIT THE USE 50 ACRES OF CITY PROPERTY AND OBSERVATORY MAKES IT A PASSIVE RECREATION.

A MEMBER OF THE CITIZENS GROUP THAT PUT THE INITIATIVE, THAT'S WHAT IT WOULD BE.

IT TURNS INTO A PROPOSITION ON THE BALLOT, ASKED THE COUNCIL TO DRAFT A FORMAL LETTER TO SUPPORT IT, CAN THE COUNSEL DO THIS? WHY NOT? I SAW THAT MAYOR SHAKE YOUR HEAD NO [NOISE]

>> I THINK THE ANSWER IS THAT WE'RE ALLOWED TO INFORM THE PUBLIC ABOUT PATIENTS, BUT NOT TAKE SIDES ON SUPPORTING IT OR BEING AGAINST IT.

>> THE PHRASE, YOU SAID IT VERY WELL IN THREE WORDS, EDUCATE AND DON'T ADVOCATE.

>> ACCEPT INDIVIDUALLY.

>> INDIVIDUALLY, YOU CAN LAY IT.

THAT'S COMPLETELY UP TO YOU.

MAKE SURE IF YOU NEED THE LANGUAGE AND BY THE WAY, I'LL PAUSE HERE JUST TO SAY, CALL ME.

YOU EVER HAVE A QUESTION? JUST CALL ME.

YOU ALL HAVE MY MOBILE NUMBER, E-MAIL ME, TEXT ME.

THOSE OF YOU WHO'VE BEEN ON COUNCIL, EVEN THOSE OF YOU WHO ARE RELATIVELY NEW, WE'VE HAD A COUPLE OF PHONE CONVERSATIONS ALREADY. JUST CALL.

IF I DON'T GET BACK TO YOU THAT DAY, IT WAS JUST CRAZY BUSY AND I WILL THE NEXT DAY, JUST CALL IF YOU HAVE A QUESTION.

I'M HAPPY TO HELP.

BUT THE REASON I ASKED THAT, IF THIS WAS A VERY COMMON QUESTION THAT ALWAYS MAKES DURING ELECTION SEASON, CAN I WEIGH IN ON THIS PROPOSITION? YES, AS LONG AS.

MY RECOMMENDATION IS YOU INCLUDE THE STATEMENT, VIEWS, AND OPINIONS EXPRESSED HERE, THOSE ARE MY OWN AND DON'T REPRESENT THE CITY OF FLAGSTAFF OR THE COUNCIL AS A WHOLE.

IT'S THE CLASSIC DISCLAIMER THAT YOU CAN WRITE A LETTER, YOU CAN DO WHATEVER YOU'D LIKE.

JUST MAKE SURE THAT YOU DON'T REPRESENT THE COUNCIL.

BACK TO ELECTIONS LAW.

THE REAL STATUTE THAT I'M GETTING TO HERE IS IN A. R.S, THE 9-500S, THAT CITIES AND TOWNS CAN'T USE THEIR RESOURCES AND THAT'S EMAIL, LETTERS, ANYTHING LIKE THAT TO ADVOCATE OR INFLUENCE AN ELECTION.

THIS IS SOMETHING THAT COMES UP A LOT WHEN WE HAVE OUR OWN PROPOSITIONS THAT YOU AS A COUNCIL REFER TO THE BALLOT.

SARAH AND GREG AND STACY WE'RE COMING TO OUR OFFICE VERY FREQUENTLY ASKING, " IS THIS OVER THE LINE, ARE WE ADVOCATING OR ARE WE EDUCATING?" WE HAD A VERY SUCCESSFUL, I KNOW THAT COUNCILMEMBER HARRIS, SHE REFERRED TO IT AS A CAMPAIGN.

WE DON'T CALL IT A CAMPAIGN WHERE WE HAD A VERY SUCCESSFUL EDUCATIONAL EFFORT, IF YOU WILL.

ON OUR LAST BALANCE, ALL OF THEM PASSED WITH FLYING COLORS BY A LANDSLIDE NUMBERS.

IT WAS GREAT. BUT WE JUST WENT OUT AND TOLD THE PUBLIC WHAT THEY HOPED.

WE DID SHELDON VOTE YES OR NO.

WE JUST SAID, "HERE'S WHAT IT IS.

WELL-EDUCATED LONG ISSUES." THAT IS THE END OF MY PRESENTATION.

I'LL TURN IT BACK TO OUR CITY CLERK.

THANK YOU [APPLAUSE].

>> THANK YOU SIR.

>> I'M SORRY I'LL BACK OUT.

I'LL BE BACK [NOISE] I'LL BE ONLINE.

I'M LISTENING. ALWAYS LISTENING.

>> YOUR ALWAYS LISTENING [LAUGHTER]

>> THANK YOU STERLING. OPEN MEETING LAW IS DEFINITELY A GOOD SEGUE INTO MY PRESENTATION ON COUNCIL MEETINGS, AND COUNCIL PROCEDURES.

A LOT OF THIS IS GOING TO BE REVIEWED IF YOU'VE BEEN IN OFFICE LONG ENOUGH NOW THAT YOU'VE ATTENDED A FEW MEETINGS, BUT WE'RE GOING TO JUST REVIEW QUICKLY SOME OF OUR TYPICAL MEETINGS.

WE HOLD REGULAR COUNCIL MEETINGS.

THESE ARE OUR VOTING MEETINGS.

THESE ARE WHERE WE TAKE OFFICIAL ACTION ON THE FIRST AND THIRD TUESDAY OF EVERY MONTH.

THERE IS AN EXCEPTION TO THIS OVER THE SUMMER, WE DO CALL A SUMMER RECESS, SO WE'LL MEET THE FIRST WEEK IN JULY, AND THEN WE'LL RECONVENE THE LAST WEEK OF AUGUST.

OUR WORK SESSIONS ARE HELD ON THE SECOND AND FOURTH TUESDAY OF EACH MONTH.

THESE ARE MEETINGS THAT ARE FOCUSED ON DISCUSSION, PROVIDING INFORMATION, THEY TYPICALLY ARE IN ADVANCE OF BIGGER DISK DECISION POINTS THAT ARE COMING UP AT A REGULAR MEETING, BUT IT'S THE TIME TO SHARE THAT INFORMATION.

THEN WE CAN ALSO TAKE DIRECTION FROM COUNCIL AS STAFF AT THIS TIME.

[01:20:01]

WE'LL TYPICALLY COME TO YOU WITH A HEFTY PRESENTATION AND ASK FOR SOME GUIDANCE ON WHAT YOU WANT TO SEE AS WE COME FORWARD WITH THOSE FINAL DECISIONS TO BE MADE.

THEN OUR EXECUTIVE SESSIONS ARE HELD ON AN AS-NEEDED BASIS.

THIS IS AS LEGAL HAS THINGS THAT NEED TO BE DISCUSSED WITH THE COUNCIL.

AS STERLING ALREADY TALKED ABOUT, THOSE SESSIONS ARE CLOSE TO THE PUBLIC.

HOWEVER, WE STILL HAVE ALL THE AGENDA REQUIREMENTS ASSOCIATED WITH THAT. THOSE ARE DISTRIBUTED.

EXECUTIVE SESSIONS TEND TO START.

WE TRY TO START THEM AT 1 O'CLOCK ON TUESDAYS IN ADVANCE OF OUR COUNCIL MEETINGS.

SOMETIMES THERE IS A LITTLE BIT OF DEVIATION DEPENDING ON THE TOPICS THAT ARE AT HAND AND THE TIME AT WHICH WE NEED TO GET IN FRONT OF YOU.

THEN THE CITY COUNCIL ALSO PARTICIPATES IN RETREATS LIKE WE ARE TODAY.

THESE ARE HELD ON AN AS-NEEDED BASIS, BUT GENERALLY IT HAPPENS ABOUT FOUR OR FIVE TIMES PER YEAR.

THEY ARE HELD OUTSIDE OF CITY HALL, AGAIN, LIKE WE ARE TODAY.

THE INTENT OF THIS IS TO TRY TO CREATE A MORE RELAXED ENVIRONMENT THAT ALLOWS US TO DIALOGUE A LITTLE MORE INFORMALLY AND TO HELP BUILD SOME STAFF RELATIONSHIPS AS WELL.

IT'S GREAT TOO. WE'RE IN THAT FORMAL SETTING AND A FORMAL COUNCIL MEETING.

IT'S VERY PRESCRIBED, IT'S VERY FORMAL, AND SO TO HAVE AN ENVIRONMENT LIKE THIS, IT REALLY ALLOWS STAFF TO INTERACT WITH YOU ON A DIFFERENT BASIS.

THE RETREATS GENERALLY FOCUS ON GOAL SETTING AND ORIENTATION LIKE WE'RE DOING TODAY AND SOME COACHING.

THEN OUR BIGGER RETREATS TEND TO FOCUS ON OUR BUDGET PROCESS.

YOU'LL HAVE YOUR FIRST OFFICIAL BIG BUDGET RETREATS IN A COUPLE OF WEEKS.

IN LIKE WITH WORK SESSIONS, THERE'S NO FORMAL ACTIONS THAT ARE TAKEN AT OUR RETREATS.

IT'S MORE INFORMATION SHARING AND DIRECTION.

THE OFFICIAL RECORD OF ALL OF OUR MEETINGS, SO THIS IS OUR AGENDAS AND OUR MINUTES ARE PREPARED BY MY OFFICE.

THEY COME, WE ISSUE AGENDAS THE FRIDAY BEFORE THE TUESDAY MEETING.

BUT THE PROCESS ITSELF IS ABOUT A TWO TO THREE-WEEK PROCESS, AND PUTTING TOGETHER STAFF SUMMARIES, GATHERING INFORMATION, GETTING THINGS PUT TOGETHER IN A WAY THAT WE CAN PROVIDE YOU A GOOD QUALITY PACKET THAT HAS ALL THE INFORMATION THAT YOU NEED.

STAFF SUMMARIES ARE CREATED FOR EACH ITEM THAT IS PRESENTED BEFORE YOU.

THESE STAFF SUMMARIES ARE DESIGNED TO PROVIDE AN OVERVIEW OF THE REQUEST THAT'S BEING MADE AND THEN TO PROVIDE BACKGROUND INFORMATION.

THEY ARE OFTEN ATTACHED TO THOSE ARE THINGS LIKE CONTRACT MATERIALS, PRESENTATIONS THAT ARE GOING TO BE GIVEN, SOMETIMES PHOTOS, AND REALLY THE INTENT IS TO AGAIN, PROVIDE YOU AS MUCH INFORMATION IN ADVANCE OF THE MEETING TO HELP YOU FORMULATE, YOU'RE TO HELP AID WHEN YOU'RE IN YOUR DECISION-MAKING.

IT ALSO PROVIDES YOU AN OPPORTUNITY TO COPE WITH QUESTIONS THAT YOU MAY NEED CLARIFICATION FROM STAFF ON.

ALL THOSE STAFF SUMMARIES ARE PUT TOGETHER IN A SINGLE AGENDA PACKET.

THIS IS ALL DONE DIGITALLY AND THOSE PACKETS ARE POSTED ONLINE AND YOU ARE NOTIFIED EACH FRIDAY WHEN THOSE PACKETS ARE AVAILABLE TO BE VIEWED AND DOWNLOAD IT. YES.

>> IS A MEMBER OF THE PUBLIC NEEDED TO HAVE IT PRINTED TO THE CONTACT YOUR OFFICE AND ASK FOR A COPY?

>> YES, THEY COULD.

AS YOU ALL KNOW, OUR PACKETS OFTEN EXCEED HUNDREDS OF PAGES, SOMETIMES INTO THE THOUSANDS OF PAGES.

WE WOULD PROBABLY WORK WITH THAT PARTICULAR REQUEST TO SEE IF THERE'S SOMETHING VERY SPECIFIC THAT THEY'RE LOOKING FOR.

IT'S VERY EASY FOR US TO PROVIDE THE AGENDA ITSELF RATHER THAN THE ENTIRE PACKET, BUT YES, WE CAN ACCOMMODATE THOSE TYPES OF REQUESTS IF NEEDED.

CITY STAFF PUTS TOGETHER A DRAFT AGENDA, WHICH IS A DRAFT OF THE AGENDA THAT'S PRESENTED TO YOU AT OUR REGULAR VOTING MEETINGS.

WE DO THIS ABOUT A WEEK AHEAD OF TIME, AND WE DO THIS BECAUSE WE WANT TO AGAIN, PROVIDE YOU AS MUCH OF AN OPPORTUNITY TO RESEARCH, GATHER INFORMATION, FORMULATE QUESTIONS WELL IN ADVANCE OF YOU ACTUALLY TAKING THE ACTION AT A MEETING.

AGAIN, WE DEVELOP AND DISTRIBUTE THESE ABOUT A WEEK BEFORE YOU'RE VOTING MEETING OCCURS.

AT EVERY WORK SESSION THERE IS AN ITEM ON THE AGENDA THAT CALLS FOR A REVIEW OF THE DRAFT AGENDA FOR THE UPCOMING WEEK.

YOU DO THIS IN AN OPEN SETTING BECAUSE WE HAVE STAFF THERE AT THE WORK SESSIONS THAT ARE STANDING READY IF YOU HAVE VERY SPECIFIC QUESTIONS THAT THEY COULD ANSWER AT THAT TIME.

OR THEY CAN HEAR THE QUESTIONS THAT YOU HAVE, BE PREPARED TO BRING BACK

[01:25:01]

ADDITIONAL INFORMATION WHEN THEY DO THEIR PRESENTATIONS THE FOLLOWING WEEK.

AGAIN, THE WHOLE POINT IS TO TRY TO JUST GIVE YOU AS MUCH TIME AND INFORMATION AS YOU NEED TO MAKE YOUR DECISIONS.

WE ENCOURAGE YOU THAT IF YOU HAVE QUESTIONS AS YOU REVIEW THE DRAFT AGENDA, REACH OUT TO STAFF IF YOU'VE GOT SOME QUESTIONS.

YOU CAN CERTAINLY DO THAT DIRECTLY, YOU CAN WORK THROUGH THE CITY MANAGER, BUT WE'RE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

OUR JOB IS TO INFORM, TO PROVIDE INFORMATION, TO PROVIDE RECOMMENDATIONS, BUT WE WANT YOU TO BE SUCCESSFUL AND FEEL LIKE YOU'VE GOT WHAT YOU NEED TO MAKE YOUR DECISIONS.

DURING OUR COUNCIL MEETINGS, WE DO TAKE PUBLIC COMMENT AND PUBLIC PARTICIPATION.

THERE IS SOME SLIGHT NUANCES TO BOTH OF THESE.

THEY'RE NOT THE SAME, SO I WANTED TO JUST TOUCH A LITTLE BIT ON THE DIFFERENCE BETWEEN THE TWO.

THE PUBLIC IS PERMITTED TO SPEAK NOT TO THREE TIMES DURING THE COURSE OF A SINGLE COUNCIL MEETING.

THEN EACH OF THEIR COMMENTS IS LIMITED TO 3 MINUTES FOR THEIR COMMENT TIME.

PUBLIC PARTICIPATION IS WHAT WE HOLD AT THE VERY BEGINNING OF A MEETING AND THE END OF THE MEETING AND THAT IS AN OPPORTUNITY FOR THE PUBLIC TO COME AND PROVIDE COMMENT ON ANYTHING THAT'S NOT ON THE AGENDA.

THEY'D COME IN AND TALK ABOUT WHETHER IT'S TRASH SERVICE OR IS NO BERMS OR AS LONG AS THAT TOPIC IS NOT ON THE AGENDA THAT NIGHT, THEY CAN SPEAK DURING PUBLIC PARTICIPATION.

DURING THIS TIME, COUNCIL IS NOT ABLE TO HAVE A DIALOGUE WITH THAT COMMON TERM.

THE REASON IS WHATEVER IT IS THAT THEY'RE SPEAKING ABOUT, BECAUSE IT'S NOT ON THE AGENDA, IT HASN'T BEEN POSTED SO THAT THE REST OF THE PUBLIC WOULD KNOW THAT THERE'S GOING TO BE A CONVERSATION.

YOU CAN GATHER THAT INFORMATION, THEN YOU COULD SAY, "PERHAPS, STAFF, WOULD YOU SLEEP THIS FOR A FUTURE AGENDA OR WE'LL GET SOME MORE INFORMATION?" YOU CANNOT DIALOGUE WITH THAT PRESENTER.

THE DIFFERENCE THEN IS DURING PUBLIC COMMENT, WHICH WE RESERVE FOR COMMENTS ON A PARTICULAR AGENDA ITEM.

FOR EXAMPLE, WE BRING FORWARD A LIQUOR LICENSE AND SOMEBODY IN THE PUBLIC WANTS TO COME UP AND SAY, "HEY, I DON T THINK YOU SHOULD PROVE THIS LIQUOR LICENSE BECAUSE X, Y, AND Z." THERE, APPROPRIATE TIME TO SPEAK ON THAT IS DURING THAT AGENDA ITEM.

IN THOSE CASES, YOU AS A COUNCIL, ARE ABLE TO ASK THAT COMMENT OR QUESTIONS BACK AND FORTH.

YOU CAN DIALOGUE WITH THEM IF THAT'S WHAT YOU WOULD LIKE TO DO. AGAIN, AS YOU KNOW, WE ARE OPERATING IN A HYBRID SETTING FOR ALL OF OUR MEETINGS.

A HUGE SHOUT OUT TO CJ.

PERRY AND PAUL SANTANA IN IT.

AS WE HEADED INTO COVID AND WE WERE FACED WITH A TOTALLY DIFFERENT ENVIRONMENT, WE WERE ABLE TO QUICKLY ADJUST AND I THINK WE HAVE COME UP WITH A PRETTY DARN GOOD SYSTEM THAT ALLOWS US TO BE REALLY FLEXIBLE IN OUR NEEDS FOR MEETING.

THAT ALL OF OUR MEETINGS ARE SET UP IN A HYBRID FORMAT.

THEY ARE LIVE-STREAMED BOTH THROUGH OUR WEBSITE AND TO YOUTUBE.

I THINK IT HAS REALLY EXPANDED OUR ABILITY TO REACH OUR PUBLIC AND THEN TO ALSO MAKE THINGS MORE CONVENIENT FOR STAFF, THE CITY COUNCIL, AND THE PUBLIC AS WELL.

TO CLOSE OUT THE OFFICIAL RECORD PART OF COUNCIL MEETINGS THAT COVERS THE MINUTES AND ACTION SUMMARIES, AND AGAIN, THESE ARE PRODUCED BY MY OFFICE AND THEY DOCUMENT ALL THE OFFICIAL ACTIONS TAKEN AT A COUNCIL MEETING AND THEN THEY CAPTURE A BRIEF SUMMARY OF THE DISCUSSIONS THAT WERE HAD.

THE MINUTES AND ACTION SUMMARIES ARE POSTED ON OUR WEBSITE.

THEN IN ADDITION TO THAT, BECAUSE WE DO LIVE STREAM ALL OF OUR MEETINGS, THOSE RECORDINGS ARE ALSO AVAILABLE ON OUR WEBSITE, IN ADDITION TO A CLOSED CAPTIONING TRANSCRIPTION THAT IS ALSO AVAILABLE TO THE PUBLIC.

THOSE TYPICALLY TEND TO HIT OUR WEBSITE ABOUT A DAY OR TWO AFTER THE COUNCIL MEETINGS.

SO IF THEY MISS THE LIVE STREAM AND WANT TO WATCH THE RECORDING, THAT CERTAINLY CAN HAPPEN.

OUR WORKING CALENDAR, THIS IS AN INTERNAL DOCUMENT AND I DON'T EXPECT YOU TO BE ABLE TO READ ALL THIS.

IT'S JUST A SNAPSHOT OF WHAT THEY LOOK LIKE.

BUT WE KEEP WHAT WE CALL THE WORKING CALENDAR IN MY OFFICE.

THIS IS A SCHEDULE OF ALL OF OUR UPCOMING MEETINGS AND THE TOPICS THAT WE WANT TO DISCUSS AT EACH OF THESE MEETINGS.

IT IS A LIVING DOCUMENT.

IT LITERALLY WILL CHANGE EVERY HOUR.

WHAT YOU SEE TODAY MAY BE DIFFERENT THAN WHAT YOU SEE TOMORROW.

BUT THE INTENT OF THIS IS TO TRY TO PROVIDE SOME EXPECTATIONS.

IF YOU'RE PLANNING VACATIONS OR IF YOU'VE GOT CONFLICTS, YOU KNOW WHAT'S COMING UP ON THE SCHEDULE THE NEXT FEW WEEKS.

[01:30:01]

THIS IS DISTRIBUTED TO YOU EVERY FRIDAY WITH THE AGENDA PACKET.

I USUALLY DON'T SEND THE WHOLE YEAR, BUT IT WILL CAPTURE A GOOD 2-3 MONTHS SO THAT YOU CAN SEE WHAT'S UPCOMING.

WE ALSO POST THIS DOCUMENT ON OUR WEBSITE SO THAT THE PUBLIC IS ALSO AWARE OF WHAT MIGHT BE COMING FORWARD ON FUTURE AGENDAS.

WE JUST PREFACE THAT WITH IT IS A LIVING DOCUMENT, IT CHANGES ALL THE TIME.

IT IS IN DRAFT FORMAT ALWAYS, UNTIL THE AGENDA IS ACTUALLY SET.

IT IS NOTED THAT THIS COULD CHANGE, BUT IT IS A PRETTY GOOD REPRESENTATION OF WHAT IS COMING FORWARD FOR DISCUSSION.

ABOUT OUR SCHEDULE, THERE IS A LITTLE BIT OF DIRECTION THAT I NEEDED AND I THOUGHT I WOULD TAKE SOME TIME TODAY TO FINALIZE A COUPLE OF THINGS ON OUR SCHEDULE SO THAT ONE, STAFF CAN PLAN; TWO, YOU CAN PLAN, AND THREE, THE PUBLIC KNOWS WHAT OUR MEETINGS ARE GOING TO LOOK LIKE FOR THE COURSE OF THE YEAR.

AS I MENTIONED EARLIER, WE DO TAKE A SUMMER RECESS.

OUR CITY CHARTER REQUIRES US TO MEET A MINIMUM OF ONE TIME PER MONTH.

HISTORICALLY, WE WILL MEET THE FIRST WEEK OF JULY, WE WILL THEN RECESS AND WE WILL MEET AGAIN THE LAST WEEK OF AUGUST.

THIS YEAR, JULY 4TH HAPPENS TO BE THE TUESDAY, WHICH IS THAT FIRST TUESDAY MEETING OF JULY, AND THAT'S A CITY HOLIDAY, I DON'T THINK ANY OF US REALLY WANT TO COME TO A COUNCIL MEETING ON JULY 4, BUT WE CERTAINLY COULD.

I WOULD LIKE TO PROPOSE THAT WE HOLD THE JULY MEETING ON MONDAY, JULY 3RD, CONDUCT ALL OF OUR BUSINESS, WE WOULD HIT THE REQUIREMENT OF MEETING FOR THE ONETIME FOR THE MONTH.

THEN OUR SUMMER RECESS WOULD START ESSENTIALLY JULY 4TH THROUGH AUGUST.

MY REASONING BEHIND THAT WAS WE ALL TEND TO TAKE VACATIONS DURING THOSE HOLIDAY TIMES, AND HAVING THAT MEETING IN ADVANCE OF THE HOLIDAY MIGHT MAKE MORE SENSE.

BUT WE CERTAINLY COULD HOLD THE MEETING JULY 5TH, WHICH IS THAT WEDNESDAY.

I'LL PAUSE HERE TO SEE IF THERE'S ANY CONCERNS WITH HOLDING THAT MEETING ON JULY 3RD, WHICH IS ON MONDAY.

I'M SEEING GENERAL HEAD NODS.

I'M NOT GOING TO ASK FOR A VOTE BECAUSE WE'RE IN A RETREAT.

I'M JUST LOOKING FOR SOME DIRECTION.

THEN WE WOULD START OUR SUMMER RECESS THEN EFFECTIVE JULY 4TH.

WE WOULD COME BACK THE LAST WEEK OF AUGUST, WHICH ACTUALLY IS AUGUST 29TH.

NOW, I DID LEARN THAT THE LEAGUE WILL BE HOLDING THEIR ANNUAL CONFERENCE AUGUST 29TH THROUGH I THINK THURSDAY OF THAT WEEK.

AGAIN, MY RECOMMENDATION IS TO HOLD OUR MEETING ON MONDAY, WHICH IS ON AUGUST 28.

THIS WOULD ALLOW YOU AS COUNSEL, IF YOU WANTED TO ATTEND THAT LEAGUE CONFERENCE, WHICH MANY OF YOU OFTEN DO.

WE'VE TYPICALLY HAD TO CANCEL A MEETING IN AUGUST TO ALLOW FOR COUNCIL TO ATTEND THIS CONFERENCE.

JUST TRYING TO THINK AHEAD, IF WE MEET AS A COUNCIL ON MONDAY, YOU GUYS ARE FREE TO HEAD DOWN TO THE CONFERENCE ON TUESDAY AND WE STILL FULFILL ALL OF OUR REQUIREMENTS IN THE CHARTER.

>> AWESOME.

>> THANK YOU FOR SEEING US ON HORIZON.

>> NOT A PROBLEM.

>> LET'S TRY TO TAKE CARE OF IT NOW.

>> THANK YOU.

>> I HAVE ANOTHER COMMENT TOO.

>> OF COURSE.

>> THERE WAS A SUGGESTION MADE IN THE PREVIOUS COUNCIL, IF I REMEMBER CORRECTLY, THAT WE MAYBE GET RID OF THE LONG BREAK AND DO A COUPLE OF SHORTER BREAKS.

I'VE THOUGHT ABOUT THAT.

LAST COUPLE OF SUMMERS, WE'VE HAD SOME UNFORTUNATE CRISES ARISE AND IT SEEMS TO BE A SUMMER SEASON THING.

THERE'S VALUE TO THINKING ABOUT, WELL, HOW DO WE REACT TO THAT AND PLAN FOR THE FUTURE? BUT AT THE SAME TIME, I THINK A LONGER SUMMER BREAK IS THE TIME TO DO A LONGER BREAK.

I THINK WE SHOULD MAINTAIN A LONGER BREAK, NOT FOR COUNCIL, BUT FOR STAFF AND FOR LEADERSHIP.

I THINK THE REST OF YOU NEED A BREAK FROM US [LAUGHTER] MORE THAN WE NEED A BREAK FROM GETTING TOGETHER EVERY TUESDAY.

ESPECIALLY, THERE'S A NEW DYNAMIC.

IT'S NOT TABOO ANYMORE TO MEET ONLINE, TO ATTEND VIRTUALLY FROM WHEREVER YOU ARE IN THE WORLD, WHATEVER TIME OF DAY OR NIGHT IT IS IN THE WORLD WHERE YOU ARE, AND SO THERE'S JUST A LOT MORE FLEXIBILITY INHERENT IN THE EQUATION.

I JUST WANTED TO ARTICULATE OUT LOUD THAT IT'S REALLY NOT ABOUT COUNCIL NEEDING A BUNCH OF TIME OFF.

[01:35:01]

WE GIVE OURSELVES A HARD TIME AND THE PUBLIC GIVES US A HARD TIME, BUT REALLY I THINK OUR ROLE IS SOMETHING WE CAN ROLL WITH THE PUNCHES IN OUR JOBS.

BUT STAFF AND LEADERSHIP AND OUR TEAMS REALLY DO NEED A VACATION FROM COUNCIL AT THE VERY LEAST.

I THINK IT'S APPROPRIATE TO MAINTAIN THAT LONGER BREAK AND FOR EVERYBODY IN THE CITY ORGANIZATION TO BE ABLE TO LOOK FORWARD TO A BIT OF SCHEDULED DOWNTIME.

WE GREW UP WITH SUMMER BREAKS.

IT'S PART OF THE CULTURE.

IT'S PART OF THE PSYCHE, IT'S PART OF THE ROUTINE, JUST THE CYCLE, THE CIRCADIAN RHYTHM AS IT WERE OF HOW WE WORK AND OPERATE.

EVERYBODY NEEDS THAT PSYCHOLOGICAL RESET.

IN SPITE OF THE FACT THAT WE TEND TO HAVE BIG THINGS FLARE UP UNINTENDED OVER THE SUMMER MONTHS, WE'RE LEARNING HOW TO DEAL WITH THOSE THINGS IN A MORE REMOTE MANNER AND WITH A MORE DYNAMIC FLUID TEAM IN PLACE.

I THINK THAT'S THE APPROPRIATE RESPONSE TO THAT AND NOT TO INTERRUPT A LONGER RECESS FOR THE SAKE OF EMERGENCIES THAT MAY OR MAY NOT ARISE.

>> MORE SUCCINCTLY, YOU-ALL NEED A BREAK [LAUGHTER] [INAUDIBLE]

>> LIFE GOES ON. [OVERLAPPING]

>> YOU'VE GOT KIDS AND BASEBALL AND SOCCER AND ALL THAT OTHER STUFF THAT HAPPENS, SO YOU ALL NEED A BREAK, YOU ALL NEED LIFE. [OVERLAPPING]

>> ENTERTAINING THE DISCUSSION BECAUSE IT DOES HELP US AS STAFF ALSO PLAN OUR SCHEDULES.

I THINK IT OFFERS YOU SOME OPPORTUNITY TO SCHEDULE ANY THINGS THAT YOU HAVE COMING UP THROUGH THAT SUMMER, SO THANK YOU FOR THE COMMENTS AND WE ALWAYS STAND READY.

AS WE'VE SEEN IN PRIOR YEARS, WE DO HAVE THINGS COME UP IN THE SUMMER TIME THAT REQUIRE A SPECIAL MEETING AND WE'RE HAPPY TO DO THAT AND WE CAN ACCOMMODATE.

WE'RE GOING TO MAKE ANOTHER SITUATION NOW IN A VIRTUAL ENVIRONMENT THAT PROVIDES US THE ONE FLEXIBILITY THERE.

AGREED, THANK YOU.

THEN MY LAST PIECE THAT I WANTED TO TOUCH BASE ON IS, WE WILL NOT BE MEETING ON TUESDAY, DECEMBER 26.

>> REALLY?

>> [LAUGHTER] FOR THE HOLIDAY, BUT WE ARE SCHEDULED TO COME BACK ON TUESDAY, JANUARY 2ND.

AGAIN, STAFF STANDS READY TO HOLD A MEETING ON THE SECOND, BUT WITH IT BEING AS CLOSE TO THE HOLIDAY, I THOUGHT IT WAS ONLY APPROPRIATE JUST TO OPEN THAT UP TO COUNCIL.

YOU DON'T HAVE TO MAKE A DECISION TODAY.

BUT I WANTED TO JUST PUT IT OUT THERE THAT IF YOU SEE IT COLLECTIVELY AS A GROUP THAT YOU DON'T WANT TO HOLD A MEETING ON JANUARY 2ND, WE CAN CERTAINLY MAKE ACCOMMODATIONS TO CANCEL THAT MEETING, BUT I WANTED TO PUT IT OUT THERE FOR JUST CONSIDERATION AS WE START TO HEAD INTO THAT HOLIDAY SEASON.

>> THE MEETING WOULD HAVE BEEN JANUARY 2ND?

>> CORRECT.

>> YOU'RE SPEAKING FOR ONE PERSON, IT DOESN'T MAKE ANY DIFFERENCE TO ME HERE.

WHATEVER STAFF WANTS TO DO IT, IT'S FINE WITH ME.

>> I'LL BE FLYING BACK IN THE COUNTRY.

>> I WON'T BE THERE ANYWAY [LAUGHTER].

>> [OVERLAPPING] BECAUSE I'D BE PROBABLY IN THE AIR SOMEWHERE ON AN AIRPLANE MAYBE.

>> OR A TRAIN.

>> I THINK IT'S GOING TO INTERRUPT MY CIRCADIAN RHYTHM.

[LAUGHTER] I JUST WANTED TO USE THAT.

>> [INAUDIBLE]

>> I DID. [OVERLAPPING]

>> AGAIN, WE CAN CERTAINLY TAKE DIRECTION TODAY IF YOU'D LIKE FOR US TO CANCEL THAT MEETING BECAUSE [OVERLAPPING] THE FOLLOWING WEEK.

TAKE A TWO-WEEK BREAK AT THAT HOLIDAY TIME AND THEN COME BACK AFTER THE FIRST LAYER.

>> WE WOULDN'T MEET ON DECEMBER?

>> DECEMBER 26TH, AND WHAT I THINK I'M HEARING IS WE WOULD ALSO NOT MEET ON JANUARY 2ND. WE'LL BE BACK ON THE 9TH.

>> NO MEETING IN DECEMBER OR COME THAT IN.

>> AWESOME. THANK YOU. I'M GETTING REALLY CLOSE.

I KNOW I'M THE LAST PERSON HERE STANDING BETWEEN BREAK AND I THINK WE STILL GOT A FEW MINUTES.

>> I'VE LISTENED TO YOU ALL-DAY.

>> [LAUGHTER] YOU WANT TIME. IF YOU COULD SHARE THAT WITH MY HUSBAND AND MY CHILDREN, THAT'S GREAT.

[LAUGHTER] [BACKGROUND] THAT COVERED OUR COUNCIL MEETINGS GENERAL RULES OF OPERATION THERE.

I'LL TRANSITION NOW QUICKLY TO OUR RULES OF PROCEDURE.

[01:40:01]

I DID LEAVE A COPY OF THE CITY COUNCIL RULES OF PROCEDURE AT EACH OF YOUR PLACES THERE, SO YOU'VE GOT THAT.

IT IS ALSO POSTED ONLINE.

BUT OUR CHARTER REQUIRES THAT THE COUNCIL SETS ITS OWN RULES OF ORDER IN BUSINESS.

TO FULFILL THAT REQUIREMENT, WE HAVE OUR CITY COUNCIL RULES OF PROCEDURE.

THESE RULES GOVERN YOUR OPERATIONS AS A COUNCIL AND MEETING PROTOCOL.

THESE RULES ARE UPDATED PERIODICALLY AS REQUESTED FROM THE COUNCIL.

SOMETIMES STAFF WILL COME FORWARD WITH SOME RECOMMENDED UPDATES.

THE LAST UPDATE DONE IN NOVEMBER OF 2021.

IT'S PROBABLY TIME FOR US TO TAKE A LOOK AT THEM AGAIN AS IN COUNCIL, MAKE SURE EVERYBODY IS COMFORTABLE WITH THE RULES AS THEY ARE LISTED, OR IF THERE'S ANY MODIFICATIONS THAT NEED TO BE MADE.

BUT IT REALLY LAY SOME GROUNDWORK FOR YOU ALL IN HOW YOU WANT TO CONDUCT YOUR BUSINESS.

AGAIN, I AM NOT GOING TO GO THROUGH THAT DOCUMENT PAGE BY PAGE, SECTION BY SECTION.

IT'S GREAT RATING. I WOULD ENCOURAGE YOU TO TAKE A LOOK AT IT.

BUT THE RULES OF PROCEDURE REALLY INCORPORATE THINGS LIKE CONFLICT OF INTERESTS THAT YOU'RE GOING TO HEAR A LITTLE BIT ABOUT MORE TODAY.

IT SETS OUR VERY SPECIFIC MEETING DATES AND TIMES AS WELL AS THE LOCATIONS.

IT TALKS ABOUT THE ORDER OF BUSINESS, HOW OUR AGENDAS ARE LAID OUT.

YOU'LL NOTICE THAT EVERY AGENDA THAT HAS PUT OUT FOLLOWS THE SAME STRUCTURE.

THAT'S BECAUSE THAT STRUCTURE IS LAID OUT IN YOUR RULES.

THAT ALSO MEANS WE COULD ADJUST THAT IF NECESSARY.

COUNCIL MEETINGS START TIMES IS ALSO LISTED IN YOUR RULES OF PROCEDURE AND THOSE CAN BE REVISITED.

ANYTHING THAT'S IN THAT RULES OF PROCEDURE CAN CERTAINLY BE ADJUSTED AS NECESSARY.

YOUR RULES OF PROCEDURE ALSO LAY OUT A FUTURE AGENDA ITEM REQUEST PROTOCOL.

I WILL REVIEW THAT ONE SLIGHTLY HERE WHEN I'M DONE BECAUSE IT TENDS TO BE ONE THAT'S ASKED ABOUT A LOT.

ALSO SET SOME RULES OF ORDER AND DECORUM FOR COUNCIL, FOR STAFF, AND ALSO FOR CITIZENS THAT MAY BE PARTICIPATING IN OUR MEETINGS.

IT ALSO WILL PROVIDE A LITTLE BIT OF GUIDANCE ON SOME VERY STANDARD MOTIONS THAT ARE TYPICALLY MADE WITHIN A MEETING.

HOW TO MAKE A MOTION, HOW TO MAKE A MOTION TO AMEND, A MOTION TO TABLE VERSUS A MOTION TO POSTPONE.

A LOT OF THAT IS LAID OUT IN YOUR RULES.

THEN IT ALSO LAYS OUT THE PROCESS FOR OUR SYSTEM PETITIONS.

THOSE ARE RECEIVED THROUGH MY OFFICE AND THEN PRESENTED TO THE CITY COUNCIL BASED ON A PROTOCOL THAT SIT WITHIN THOSE RULES.

FUTURE AGENDA ITEM REQUESTS, WE REFER TO THESE AS FAIRS, ARE SEASONED COUNCIL MEMBERS ARE WELL AWARE OF THIS PROCESS, BUT I WANTED TO JUST TAKE A MINUTE AND TALK A LITTLE BIT ABOUT IT FOR OUR NEW FOLKS THAT ARE JOINING US NOW.

A FUTURE AGENDA ITEM REQUEST IS THE ABILITY FOR A COUNCIL MEMBER TO BRING FORWARD A MATTER FOR CONSIDERATION BY THE COUNCIL AND PROVIDES A MECHANISM FOR YOU TO DO THAT.

THE CITY MANAGER HOLDS THE AUTHORITY FOR OUR AGENDA SETTING.

THERE'S REALLY NOT A FORMAL PROCESS IN PLACE FOR COUNCIL.

THIS IS THE PROCESS THAT'S BEEN DEVELOPED TO HELP PROVIDE YOU A WAY TO REQUEST THINGS FOR DISCUSSION.

IF YOU HAVE AN ITEM THAT YOU WOULD LIKE TO HAVE THE COUNCIL DISCUSS IN THE FUTURE, AND YOU WOULD REQUEST THAT DURING OUR TO/FROM SECTION OF OUR AGENDA.

AT THE END OF EACH MEETING, THERE'S A TO/FROM THE AGENDA ITEM THAT ALLOWS YOU TO GIVE SOME UPDATES, BUT IT ALSO HAS THE OPPORTUNITY FOR EACH REQUEST ANY FUTURE AGENDA ITEMS THAT YOU WOULD LIKE.

ONCE THAT REQUEST IS RECEIVED, I WILL SPLIT IT FOR A REGULAR COUNCIL MEETING WHERE IT WILL BE PRESENTED TO THE COUNCIL AS A WHOLE.

THE REQUESTING COUNCIL MEMBER WILL HAVE AN OPPORTUNITY TO INTRODUCE THE ITEM.

I'VE TALKED ABOUT WHY THEY MAY WANT TO HAVE THAT DISCUSSION.

AT THAT TIME THEY'RE LOOKING FOR TWO ADDITIONAL COUNCIL MEMBERS TO SUPPORT HAVING A LARGER DISCUSSION.

TAKE FOR EXAMPLE, VICE MAYOR ASLAN BROUGHT FORWARD TWO FAIR ITEMS A COUPLE OF WEEKS AGO.

YOU ARE GUYS ARE GOING TO HEAR THOSE ON FEBRUARY 7TH.

HE WILL GIVE A LITTLE BIT OF BACKGROUND AS TO WHY HE'S ASKING FOR THOSE, THEN HE'S GOING TO LOOK FOR TWO OTHER MEMBERS OF COUNCIL TO SUPPORT THAT. FOR A TOTAL OF THREE.

IF THERE'S THREE IN TOTAL THAT SUPPORT THAT DISCUSSION, STAFF WILL TAKE THAT BACK AND GET IT REPAIRED AND SLATED FOR A LARGER DISCUSSION WHERE COUNCIL WILL THEN BE ABLE TO DIALOGUE, GIVE DIRECTION TO STAFF, BUT THERE IS A RUNNING QUEUE IF YOU WILL, OF ITEMS THAT ARE IN THE WAITING WHERE STAFF IS WORKING ON DEVELOPING A PRESENTATION.

SOMETIMES ITEMS ARE BROUGHT FORWARD THAT MAYBE HAVE A LITTLE MORE URGENCY THAN OTHERS.

[01:45:02]

GOING BACK TO VICE MAYOR ASLAN, THERE'S THAT ARE GOING TO BE PRESENTED TO YOU IN A COUPLE OF WEEKS.

IF HE THINKS THAT ONE OF THOSE REALLY NEEDS TO BE ELEVATED, NEEDS TO BE MOVED TO THE FRONT OF THE LIST, YOU'D LIKE TO BRING THAT ONE BACK QUICKER.

HE WOULD REQUEST THAT AT THAT TIME AND WE WOULD NEED FOR MEMBERS OF COUNCIL TO SUPPORT.

WE WANT THIS ONE TO GO QUICKER, BRING IT BACK FIRST BEFORE ALL OF THE OTHERS WANTED TO GO AHEAD OF THE QUEUE.

I HOPE THAT MAKES SENSE.

>> CAN I ADD TO IT? WHEN YOU WERE SAYING WE HAD A VERY DETAILED DISCUSSION OF THIS A COUPLE OF YEARS BACK, MAYBE THREE YEARS AGO, BECAUSE OUR QUEUE IS GETTING RATHER BACKLOG.

IT'S LIKE SEVERAL MONTHS.

OUT OF THAT DISCUSSION WITH COUNCIL AT A RETREAT, CAME A COUPLE OF NOT DIRECTIVES, BUT A COUPLE OF TOOLS THAT WE UTILIZE INTERNALLY TO HELP THIS PROCESS.

ONE IS IF THERE'S A FAIR ITEM INTRODUCED, BUT AGAIN, WE'LL USE YOURS AS AN EXAMPLE, VICE MAYOR.

WE ADD THE STAFF-LEVEL KNOW THAT THERE'S MATERIAL ON THIS PREVIOUS COUNCIL REPORT.

WE CERTAINLY WILL TAKE THE EFFORT TO INFORM YOU OF THAT, IT MIGHT IN SOME INSTANCES ACTUALLY RESOLVE THE NEED FOR A FUTURE AGENDA ITEM.

THAT DOES HAPPEN ON OCCASION.

ALTERNATIVELY, IF WE KNOW THAT THE TOPIC AT HAND IS COMING TO THE COUNCIL ON ITS OWN AND THIS HAPPENS WITH SOME FREQUENCY, WE CAN DISPENSE WITH THE FAIR PROCESS AND SAY, IT'S COMING YOUR WAY.

WE HAVE A COUPLE OF LIBERTIES THAT WE TAKE TO TRY TO KEEP THIS PROCESS EFFICIENT.

BUT IF IT'S A MATTER THAT HAS BEEN ADDRESSED OR A MATTER THAT WE KNOW WILL BE ADDRESSED IS A GOOD TOOL FOR US TO KEEP THE FAIR ITEMS FROM GROWING AND GROWING.

JUST WANTED TO PUT THAT OUT THERE.

>> THANK YOU. YES, WE'VE DONE QUITE A BIT OF WORK TO TRY TO STREAMLINE THAT PROCESS. GO AHEAD.

>> I THINK I'LL TAKE A SECOND TO GIVE A LITTLE HISTORY SINCE I'VE BEEN ON COUNCIL LONGER THAN ANYBODY ELSE.

HOW THIS ALL EVOLVE IN THE DAYS WHEN JERRY NABOURS WAS OUR MAYOR.

THE RULE WAS YOU HAD TO GET FOUR THUMBS UP TO MOVE ANYTHING FORWARD SO THE THREE COUNCIL MEMBERS FELT THAT THEY WERE BEING STONEWALL.

THEN WHEN I FIRST GOT THE COUNCIL SIX YEARS AGO, WE CHANGED THE RULE.

WE MADE IT MUCH EASIER, YOU ONLY NEEDED TWO.

BUT THEN WE HAVE THE PROBLEM THAT WE WERE JUST GETTING THIS AMAZING BACKLOG.

THEN THE NEXT COUNCIL CHANGED THE RULE TO THREE.

OF ALL THE RULES AND PROCEDURES, THIS IS THE ONE THAT HAS GOTTEN THE MOST ATTENTION.

IT'S MY OPINION THAT THREE IS REASONABLE, TWO, THE LIST JUST GREW TOO MUCH, FOUR WAS JUST TOO BURDENSOME THEY EVEN HAVE A DISCUSSION ON SOMETHING.

THAT'S THE HISTORY ON HOW THEY ENDED UP WITH THREE.

I WILL SAY THAT GREG, THIS PROCESS SEEMS TO BE WORKING.

A LOT OF TIMES YOU CAN RESOLVE IT LIKE, WELL, CAN I JUST SEND YOU OUT A MEMO AND THAT RESOLVES THE ISSUE.

THEN I THINK WE DO HAVE A PROCEDURE TO TAKE THE FAIR OFF THE LIST WITH COUNSEL PERMISSION.

HOW MANY VOTES DOES THAT TAKE? THREE?

>> DEPENDS ON WHERE IT'S AT IN THE PROCESS, BUT I THINK IT'S THREE.

>> ANYWAY, THIS HAS BEEN WORKING PRETTY WELL THE LAST FEW YEARS.

>> I WOULD AGREE.

>> JUST TO CLARIFY, IF I HAD A SPARE ITEM, I'D PRESENT A TWO IN FRONT SECTION OF THE MEETING.

ANY TWO OTHER MEMBERS TO SAY YES, WE'LL CONSIDER IT, THEN IT GETS ON THE CALENDAR AND THEN NEEDS THREE.

THEN IT GOES FORWARD TWO SO THERE'S LIKE THREE STEPS?

>> IT'S THREE STEPS.

IF YOU HAVE AN ITEM, YOU'D BRING IT UP DURING TWO FROM AND ALL YOU WOULD SAY IS I HAVE A FAIR REQUEST TO DISCUSS PAINTING CITY HALL.

THAT'S ALL THE DISCUSSION THAT HAPPENS AT THAT TWO FRONT, THERE'S NO OTHER.

YOU DON'T HAVE TO GET TWO OR THREE OR ANY OF THAT THAT, IT'S JUST I WANT TO TALK ABOUT THIS.

THAT'S ENOUGH DIRECTION TO ME THAT I'M GOING TO BRING IT BACK FOR A FORMAL DISCUSSION WHERE YOU CAN THEN SAY THIS IS WHY I WANT TO HAVE CITY HALL PAINTING.

I THINK WE SHOULD DISCUSS THIS, I'M LOOKING FOR TWO OTHERS OF YOU THAT WANT TO SUPPORT ME AND HAVING THAT DISCUSSION. THAT'S STEP 2.

THEN STEP 3 IS WHERE STAFF WOULD COME BACK SO WE'VE HEARD THAT THREE OF YOU TODAY, WE WANT TO HAVE THIS DISCUSSION.

STAFF WILL THEN TAKE SOME TIME TO PREPARE MATERIALS, TO PREPARE A PRESENTATION.

WE'LL COME BACK TO YOU SAY THIS IS WHAT OUR PROPOSAL IS,

[01:50:02]

THIS IS HOW MUCH IT'S GOING TO COST TO PAINT CITY HALL.

THESE ARE THE FOUR COLORS WE ARE PRESENTING AND THEN WE LOOK THE COUNCIL TO SAY, HERE'S YOUR DIRECTION, YES, NO, DON'T.

IT'S A THREE-STEP PROCESS AND I HOPE THAT CLARIFIES A LITTLE BIT BETTER WHAT YOU WOULD GO THROUGH TO DO THAT.

>> I JUST ASKED US ALL TO ALSO BE CONSCIOUS OF STAFFS' WORKLOAD AND ALREADY STATED COUNCIL PRIORITIES SO THAT WE'RE NOT JUST CONSTANTLY COMING UP WITH NEW STUFF THAT WE WANT STAFF TO BE RESEARCHING AND US TO BE TALKING ABOUT.

>> THANK YOU, MAYOR. IT ACTUALLY LEADS INTO MY FINAL STATEMENT WITH OUR FUTURE AGENDA ITEM, REQUESTS VIA STAFF ARE HAPPY TO CARRY FORWARD THE WILL AND DIRECTION OF COUNCIL.

BUT I'LL JUST LIKE TO CAVEAT THAT THE FAIR ITEMS ARE OUTSIDE OF OUR NORMAL DAY TO DAY COURSE OF BUSINESS, SO IT CAN TAKE SOME TIME FOR US AS STAFF TO PUT TOGETHER THOSE PRESENTATION MATERIALS AND GET IT BACK IN FRONT OF YOU FOR SOME DIRECTION.

YOU CAN SEE ALL OF OUR FUTURE AGENDA ITEM REQUESTS THAT ARE CURRENTLY PENDING, THEY'RE ALL POSTED ON OUR WORKING CALENDAR THAT'S DISTRIBUTED EVERY FRIDAY SO IF YOU EVER WANT TO KNOW WHERE IT'S AT THE PROCESS BUT IT DOES TAKE US SOME TIME TO PUT THESE MATERIALS TOGETHER AND BRING THEM BACK TO YOU WITHIN OUR NORMAL COURSE OF BUSINESS.

>> TO NOTE, WE DON'T CLEAN TO SLEEP AFTER A NEW COUNCIL IS ELECTED.

YOU'LL BE HEARING FAIR ITEMS FROM THE PREVIOUS COUNCIL. THERE'S STILL A CUBE.

>> WITH THAT, I AM FIVE MINUTES AHEAD OF SCHEDULE.

>> YOU ARE. [APPLAUSE]

>> WELL, THANK YOU VERY MUCH FOR YOUR TIME.

>> [INAUDIBLE]

>> WE DO HAVE A 15-MINUTE BREAK AND SHE IS A FEW MINUTES AHEAD OF SCHEDULE.

I THINK SINCE WE ALL NEED A LITTLE BIT OF A BREAK, IS IT OKAY IF WE JUST COME RIGHT BACK AT 10:30 THEN GIVE THEM A LITTLE EXTRA BREAK? IS THAT ALL RIGHT WITH US?

>> YES.

>> LET'S BE IN OUR SEATS READY TO GO AT 10:30. THANK YOU SO MUCH.

>> THANK YOU.

>> [BACKGROUND] WELCOME BACK AT THE RIGHT TIME WHICH WAS 10:45 RATHER THAN 10:30 AS I SAID SO.

[LAUGHTER] THANK YOU FOR INFERRING THE CORRECT AT 10:45.

WE HAVE OUR NEXT WE HAVE OUR NEXT PRESENTATION WITH STACY [INAUDIBLE]

>> GOOD MORNING, MAYOR, VICE MAYOR AND COUNCIL.

IT'S ME STACY [INAUDIBLE].

>> HI, STACY.

>> HI. I'M HERE TODAY TO TALK ABOUT BOARDS AND COMMISSIONS.

>> [BACKGROUND] WE'RE STILL ON BREAK.

>> YES. THERE WE GO.

BOARDS AND COMMISSIONS.

[LAUGHTER] AS YOU ALL PROBABLY KNOW, THE CITY OF FLAGSTAFF CURRENTLY HAS 26 BOARDS AND COMMISSIONS.

WHAT YOU MAY NOT KNOW IS THAT THERE ARE SIX DIFFERENT TYPES OF BOARDS THAT WE HAVE.

MOST COMMON TYPE OF BOARD IS ADVISORY BOARD, THE PROFESSIONAL DIVERSITY AWARENESS MISSION ON INCLUSION AND ADAPTIVE LIVING.

MOST OF OUR BOARDS ARE ADVISORY IN NATURE.

THEY'LL TAKE PROBLEM, COME TO YOU ALL ONE-SHOT SOLUTION AND YOU GUYS GET TO DECIDE ON IT.

WE HAVE AD HOC COMMITTEES AND COMMISSIONS THAT ARE JUST SHORT PERIODS OF TIME TO WORK ON SPECIFIC ISSUES.

DECISION-MAKING BOARDS AND COMMISSIONS, QUASI JUDICIAL COMMISSIONS.

WE GOT SUBCOMMITTEES LIKE BICYCLE ADVISORY, PEDESTRIAN ADVISORY COMMITTEES AND INFORMAL WORKING GROUPS.

INFORMAL WORKING GROUPS CAN INCLUDE PEOPLE FROM THE OUTSIDE WHO HAVE NOT BEEN APPOINTED BY CITY COUNCILS, SO REGULAR CITIZENS, AND THEY ARE NOT SUBJECT TO THE SAME OPEN MEETING LAWS AS THE REST OF THE COMMISSIONS.

I HAVE HERE ALL OF THE DIFFERENT COMMISSIONS THAT YOU GUYS HAVE.

YOU CAN REVIEW THAT LATER.

>> FINE PRINT. [LAUGHTER]

>> FINE PRINT.

WE HAVE THE BOARD AND COMMISSION'S RULES.

THEY'RE GOING TO MAKE RECOMMENDATIONS TO YOU ALL TO COUNCIL, AND THEN YOU GUYS CAN ACCEPT THE RECOMMENDATION.

YOU CAN CHANGE THE PROVISIONS OF RECOMMENDATION, SEND THAT IDEA BACK TO THE COMMISSIONS FOR FURTHER INFORMATION OR FOR RECONSIDERATION AND YOU CAN ACCEPT THE RECOMMENDATION FOR YOUR PERMISSION.

AGAIN, MOST OF OUR COMMISSIONS ARE ADVISORY IN NATURE AND THEY HAVE TO STAY TO THESE AUTHORIZING DOCUMENT THAT CITY COUNCIL PUT TOGETHER FOR THE ORDINANCE TO KEEP WITHIN THEIR MISSION.

IF THE MATTER DOES NOT FALL UNDER THAT UMBRELLA FOR THE COMMISSION,

[01:55:02]

IS NOT SOMETHING THAT THE COMMISSION SHOULD BE DISCUSSING.

I WANT TO TALK A LITTLE BIT ABOUT WHAT THE CITY CLERK'S ROLE IS.

THERE IS A STAFF LIAISON ASSIGNED TO EVERY COMMISSION AND COMMITTEE.

OUR ROLE, STACY'S AND MINE, ARE TO TRAIN STAFF LIAISONS.

WE MANAGE THE APPLICATIONS INCLUDING BOARDS AND COMMISSIONS AND WE BRING APPOINTMENTS TO COUNCIL.

WE PREPARE AND SEND WELCOME PACKETS FOR YOUR APPOINTMENT LETTERS, RESIGNATION AND RETIREMENT LETTERS.

WE COLLECT AND RETAIN OATH OF OFFICE AND AFFIRMATIONS OF TRAINING FROM ALL MEMBERS.

COORDINATE WITH PARK FLAG FOR PARKING PERMITS FOR THOSE WHO WILL BE MEETING AT CITY HALL.

TO CREATE AND DISTRIBUTE MEMBER ROSTERS AND WE MAINTAIN THE AGENDAS AND MINUTES FOR PUBLIC RECORDS WHICH ARE PERMANENT RETENTION.

AS I SAID, THERE IS STUFF LIAISON FOR EVERY BOARD AND COMMISSION.

THEY ARE THERE TO PROVIDE SUPPORT.

THEY PREPARE AND POST AGENDAS AND MINUTES.

THEY ENSURE COMPLIANCE WITH OPEN MEETING LAWS OF THE CITY CLERK'S TRADE THEM ON HOW TO DO.

WE FACILITATE INTERACTION WITH OTHER COMMISSION AND WITH COUNCIL.

THEY COORDINATE REQUESTS FOR LEGAL ASSISTANCE.

THEY PREPARE COMMISSION RECOMMENDATIONS.

MAKE PRESENTATIONS TO COUNCIL ON BEHALF OF THE COMMISSION.

ONE THING TO ALWAYS KEEP IN MIND IS THAT, COMMISSIONS DO NOT HAVE AUTHORITY OVER STAFF'S WORK PROGRAMS. THEY CANNOT DIRECT THE WORK OF STAFF WITHOUT PRIOR APPROVAL OF [INAUDIBLE].

IF YOU HEAR OF A COMMISSION MEMBER OVERSTEPPING THAT, WE WOULD REALLY APPRECIATE IT WHETHER BE IT LIAISON OR SAID COMMISSION, WE NEED TO HAVE A TALK WITH THAT COMMISSIONER.

JUST SHUT THAT DOWN.

[LAUGHTER] [INAUDIBLE] IN THE CLERK'S OFFICE IF THERE IS MORE DISCUSSION NEEDED.

IF THAT DOESN'T WORK, THEN WE TURN TO THE COUNCIL. YES.

>> I KNOW THAT THE TRANSPORTATION COMMISSION ACTUALLY MAKES DECISIONS ON WHAT'S HAPPENING IN NEIGHBORHOODS LIKE FOR TRAFFIC, SLOWING DOWN TRAFFIC OR WHATEVER.

ARE THEY REALLY MAKING THE DECISION OR THEY JUST RECOMMENDING TO DO SOMETHING AND THEN STAFF MAKES THE DECISION?

>> CORRECT. THAT IS EXACTLY WHAT THEY'RE DOING.

STAFF IS BRINGING THE PROBLEM TO THEIR CITIZENS FORWARD WHO KNOWS WHAT THE PEOPLE WANT.

IT'S LIKE A BOARD OF DIRECTORS ALMOST, SO THEY CAN GIVE RECOMMENDATIONS BACK TO THE STAFF MEMBER OF WHAT THEY THINK A WISE DIRECTION IS.

>> FOR INSTANCE, ON UNIVERSITY AVENUE THEY'RE PUTTING IN ROUNDABOUTS.

>> CORRECT.

>> FORMALLY THE DECISION IS BEING MADE BY CITY STAFF EVEN KNOW THERE WAS A RECOMMENDATION BY THE TRANSPORTATION COMMISSION. IS THIS CORRECT?

>> YES, BUT IT'S A QUESTION THAT WE'RE GETTING OUTSIDE PERSPECTIVE ON AS STAFF.

>> THANK YOU.

>> WE WANT TO TALK A LITTLE BIT ABOUT VACANCIES.

COMMISSION APPOINTMENTS HAVE USUALLY SEVEN SEATS ON NOW.

WE HAVE STAGGERED THOSE TERMS, SO TWO TO THREE SEATS EACH YEAR SHOULD BE VACANT FOR THEIR TURN SHALL EXPIRE AND THAT IS ALL.

SOMETIMES OF COURSE, WE HAVE RESIGNATIONS WHICH MAKE PARTIAL TERMS. WE'LL DISCUSS THAT A LITTLE BIT.

[NOISE] COMMISSIONERS CAN GENERALLY ONLY SERVE ON ONE COMMISSION AT A TIME.

THE TERMS ARE GENERALLY THREE YEARS, LIKE I JUST SAID.

A COMMISSIONER MAY SERVE TWO FULL TERMS AND ONE PARTIAL TERM, NOT TO EXCEED EIGHT YEARS OF SERVICE.

A COMMISSIONER CAN THEN STEP OFF OF A BOARD FOR ONE FULL CALENDAR YEAR AND THEN THEY REAPPLY TO BE ELIGIBLE TO RESERVE.

[NOISE] AGAIN, VACANCIES CAN OCCUR DUE TO RESIGNATIONS WHICH RESULTS IN THE PARTIAL TERMS BEING AVAILABLE.

BUT BECOMES AN ISSUE SOMETIMES WHERE WE HAVE COMMISSIONERS WHO HAVE BEEN ON A COMMISSION AND THEY'VE SERVED TWO PARTIAL TERMS AND THEY WANT TO SERVE A THIRD TERM, IT GETS A LITTLE WONKY SOMETIMES THAT WAY.

IS THAT A GOOD WORD, WONKY? [LAUGHTER]

>> WONKY IS AVAILABLE.

I KNOW OF INSTANCES WHERE COMMISSIONERS HAVE SERVED ON MULTIPLE COMMISSIONS [OVERLAPPING].

>> YES. A LOT OF TIMES.

FOR EXAMPLE PLANNING AND ZONING COMMISSION, [NOISE] THEY HAVE TO HAVE REPRESENTATIVES FROM THEIR COMMISSION ON OTHER COMMISSIONS.

GENERALLY SPEAKING, COMMISSIONERS CAN ONLY SERVE ON ONE COMMISSION AT A TIME.

THERE ARE EXCEPTIONS TO EVERY RULE.

>> THE EXCEPTIONS I'M THINKING OF INVOLVED P&Z.

>> YES. [LAUGHTER] THAT'S THE MOST OBVIOUS ANSWER RIGHT THERE, P&Z.

PLEASE NOTE THAT CURRENT COMMISSIONERS THAT

[02:00:03]

REAPPLIED THEY MAY BE APPOINTED TO A FULL OR PARTIAL TERM.

JUST TO ASK THE STAFF TO ENSURE CONTINUITY, PLEASE CONSIDER APPOINTING CURRENT COMMISSIONERS TO A FULL TERM.

THAT WAY WE HAVE ONE FULL TERM, TWO FULL TERMS AND POTENTIALLY A PARTIAL TERM AT THE START.

THAT HELPS A LOT WITH CONTINUITY FOR THE COMMISSION.

HERE'S APPOINTMENT PROCESS.

I THINK EVERYONE IS ALREADY FAMILIAR WITH THIS BECAUSE WE SUBJECTED THIS DEPTH HERE TO THE FIRE.

BUT GENERALLY, CITY COUNCIL APPOINTS MEMBERS TO BOARDS AND COMMISSIONS. AGAIN, GENERALLY.

A ROTATING RANDOM LISTS OF COUNCIL MEMBERS WAS DEVELOPED IN 2012 BY THIS FINE LADY RIGHT HERE.

OUR CITY CLERK STATES THE SALZBURG TO ASSIGN MEMBERS TO APPOINTMENTS TO ENSURE FAIRNESS.

YOU WILL RANDOMLY BE SELECTED TO MAKE AN APPOINTMENT FOR EACH KEPT COMMISSION WHENEVER YOU COME UP. YES MAYOR.

>> COMMISSIONERS MUST LIVE IN THE CITY LIMITS.

>> CORRECT. YES. AT THIS POINT, COMMISSIONERS MUST LIVE WITHIN CITY LIMITS TO QUALIFY TO BE COMMITTED TO SERVE ON THE COMMISSION.

EXCEPT FOR THE INDIGENOUS COMMISSION, WHICH HAS THREE MEMBERS WHO ARE EX OFFICIO, WHO ARE PART OF THE AIPAC AND THEY DO NOT HAVE TO LIVE WITHIN CITY LIMITS.

[INAUDIBLE].

I WILL ALSO ADD THAT THAT IS ONE OF THE THINGS THAT WE'RE LOOKING AT.

AS PART OF OUR CHARTER AMENDMENTS IS TO PERHAPS EXPAND THAT COMMISSION OPPORTUNITY TO FOLKS THAT DON'T LIVE WITHIN OUR CITY LIMITS, BUT WITHIN THAT FMPO OF US, BECAUSE WE GET ASKED A LOT. YES.

>> FMPO BOUNDARY WILL BE THE NEW FINAL JURISDICTION.

>> I THINK WITH SOME ADDITIONAL LIMITATIONS.

FOR EXAMPLE, LET'S TAKE THE TOURISM COMMISSION.

WE MAY HAVE FOUR SEATS THAT ARE FOR CITY OF FLAGSTAFF PROPER RESIDENTS AND PERHAPS THREE SEATS THAT MIGHT BE OPEN TO THOSE THAT AREN'T IN THAT PROPER BOUNDARY.

>> LIKE THE ONE FROM CATS GROUND. [LAUGHTER].

>> CORRECT. THERE ARE ALREADY SOME LIMITATIONS ON IT, BUT I THINK THE PRIMARY MEMBERSHIP WOULD BE RESIDENTS OF FLAGSTAFF OPEN UP SOME OTHER SEATS FOR THOSE OUTSIDE.

>> CAN YOU DEFINE THAT THE FMPO.

>> FLAGSTAFF METROPOLITAN PLANNING ORGANIZATION.

I THINK IT ENCOMPASSES AREAS, KATRINA VILLAGE, DOTING PARK, LINK OUT TO SMITHY.

IT'S A LITTLE BIT WIDER OF A BOUNDARY.

EITHER THAT OR WE MIGHT LOOK AT LEAST THE BOUNDARY WITH OPTIONS.

>> YES.

>> IS THE ROTATING LIST OF COUNCIL MEMBERS PUBLISHED SOMEWHERE?

>> IT IS NOT IT IS MAINTAINED BY THE CITY CLERK'S OFFICE.

IF YOU EVER HAVE A QUESTION ABOUT WHEN YOU'LL COME UP, YOU CONTACT US AND WE'LL LET YOU KNOW EASILY.

AGAIN, THE ROTATING LIST.

IN THE PAST COUNCILS HAVE REQUESTED THAT COMMISSION BE MOVED FORWARD FOR APPOINTMENT WHEN STAFF RECEIVED A MINIMUM OF ONE APPLICATION MORE THAN AVAILABLE SEATS WITH SOME EXCEPTIONS.

THE QUESTION WE WANTED TO ASK YOU ALL TODAY IS, WOULD YOU LIKE TO CHANGE THAT?

>> WE DON'T ALWAYS HAVE A PLETHORA OF APPLICATIONS.

>> YES. QUITE HONESTLY, A LOT OF TIMES I HAVE ISSUES GETTING IN-DEPTH APPLICATIONS TO MEET NUMBER OF SEATS.

OFTENTIMES WE'LL HAVE COMMISSIONERS SERVING ON EXPIRED TERM.

COMMISSIONERS CAN SERVE ON AN EXPIRED TERM UNTIL APPOINTMENTS HAS BEEN MADE.

AS LONG AS THEY'RE WILLING TO SERVE, WE DON'T HAVE TO WORRY ABOUT HAVING THE FORUM NOT MET BECAUSE SOMEBODY IS ON EXPIRED SEAT.

HOWEVER, WHEN PEOPLE TERM OFF, A LOT OF TIMES THEY LIKE TO LEAVE AS YOU ALL KNOW.

>> IT SEEMS LIKE YOU JUST MENTIONED THAT THERE IS SOME COMMISSION SEATS OUT THERE THAT DRAG ON ITS OWN.

IN MY OPINION, IT WOULD COME DOWN TO YOU IF THAT ONE APPLICANT WAS NEWLY QUALIFIED, THEN WHY WAIT? BUT IF IT'S NOT, THIS IS AN OPPORTUNITY TO LIKE WE DID A FEW WEEKS AGO TO SAY AGAIN, IF WE JUST LEAVE IT A LITTLE BIT LONGER TO WRAP UP.

>> YES. THE ONLY REAL EXCEPTION TO THIS RULE FOR STAFF IS IF WE ARE ALL HAVING PROBLEMS WITHIN THE FORUM.

IF I HAVE A COMMISSION WHERE WE ALREADY HAVE THREE VACANCIES.

NO ONE IS IN THOSE SEATS, NO ONE ATTENDS THOSE MEETINGS AND I GET EVEN ONE APPLICANT, I WOULD POTENTIALLY MOVE THAT FORWARD TO COUNCIL FOR APPOINTMENTS JUST TO HELP WITH FORUM ISSUES.

>> WELL, I THINK IT'S OKAY TO HAVE THAT CONVERSATION.

[02:05:03]

THE WAY IT'S WORDED, I THINK IT'S SUFFICIENT FOR NOW.

WHEN I ASKED FOR MORE APPLICATIONS FOR P&Z, IT'S BECAUSE P&Z IS A SPECIAL CASE. IT'S OWN BEAST.

I DO THINK IT'S IMPORTANT THAT WE DON'T JUST HAVE DE FACTO ADMISSION ONTO A COMMISSION.

JUST BECAUSE THERE IS A VACANCY AND WE ONLY GET ONE APPLICATION, DOESN'T AUTOMATICALLY PRESUPPOSE THAT APPLICANT TO SERVICE ON THE COMMISSION.

WE DESERVE THE OPPORTUNITY TO WEIGH IN ON THAT AND MAKE A DETERMINATION OF WHETHER OR NOT IT'S APPROPRIATE OR NOT.

I COULD SEE THAT SCENARIO BEING GAINED OR ABUSED IN CERTAIN CASES.

HAVING AT LEAST A MINIMUM OF ONE MORE APPLICATION IN THE AVAILABLE SEATS IS IMPORTANT TO ME.

GIVEN THE FACT THAT SOMETIMES THESE APPLICATIONS ARE FLOWING IN IN HEAVY RATE.

[NOISE] GOING MORE THAN THAT MIGHT BE BURDENSOME. IT ALSO BEGS THE QUESTION, HOW MUCH OUTREACH HAS BEEN DONE? I'M SURE THERE ARE FOLKS OUT THERE WHO IF THEY KNEW THEY COULD APPLY THEY WOULD, SO LARGELY THE FAILURE OF APPLICATIONS.

WE COULD DEBATE THIS AND GO INTO IT, BUT I WOULD ARGUE JUST ON THE SURFACE THAT'S OUR FAILURE AS A CITY FOR NOT GETTING THE WORD OUT AND FOR NOT PROMOTING THE OPPORTUNITIES ENOUGH.

OF COURSE THAT'S JUST A GENERAL STATEMENT I DON'T WANT IT.

>> I CAN TELL YOU WHAT WE'RE DOING CURRENTLY FOR RECRUITMENT IF YOU'D LIKE ME TO.

CURRENTLY, OF COURSE WE HAVE A VACANCIES PAGE ON THE WEBSITE.

WE ALSO SAY THAT WE'RE RECRUITING YEAR ROUND FOR ALL CONDITIONS.

WE ALSO HAVE FACEBOOK POSTS AND SOCIAL MEDIA POSTS THAT GO UP PERIODICALLY JUST TO REMIND PEOPLE ABOUT GENERAL BOARDS AND COMMISSIONS APPLICATIONS AND THEN WHEN WE'RE LOOKING FOR A SPECIFIC APPLICATIONS FOR SEATS, [NOISE] WE DO SOCIAL MEDIA POSTS AS WELL AS SAM MOVES A LOT OF THE TIME.

>> HOW MANY COMMISSIONS DO YOU GUYS HAVE AGAIN? [OVERLAPPING]

>> WE HAVE 26 TOTAL.

THERE ARE A LOT OF COMMISSIONS WHERE WE HAVE NO ISSUES GETTING APPLICATIONS.

COMMISSION ON DIVERSITY, AWARENESS IS ONE OF THEM.

[INAUDIBLE] WE GET A LOT OF APPLICATIONS FOR THAT SUSTAINABILITY, USUALLY OPEN SPACES, THOSE ARE THE POPULAR ONES.

BUT ONES WHERE I DO SOCIAL MEDIA SEARCHES, PROMOTIONS, AND SEARCH FOR CANDIDATES ARE THINGS LIKE BOARD OF ADJUSTMENTS, PSPRS, AUDIT COMMITTEES, THE INDUSTRIAL DEVELOPMENT AUTHORITY.

>> ALSO SOME REQUIRED.

>> THEY ARE, AND THEY'RE VERY BORING AS WELL [LAUGHTER].

I DO NOT GET A LOT OF APPLICATIONS.

WE ADDITIONALLY ASK STAFF LIAISONS TO GO OUT AND SPREAD IT OUT TO THEIR NETWORK AS WELL.

THERE'S A LOT OF WORD OF MOUTH.

WE ALSO WOULD LOVE FOR COUNCIL TO SPREAD THE WORD AS WELL POSTED ON YOUR SOCIAL MEDIA.

REACH OUT TO PEOPLE WHO WOULD BE QUALIFIED FOR IT.

OF COURSE, HERE IN THE CITY CLERK'S OFFICE, WE'RE NOT MARKETING EXPERTS WE ARE ALL INTROVERTED PEOPLE WHO LIKE OUR CAPERS AND OUR COMPUTERS AND LOVE PUBLIC SPEAKING.[LAUGHTER] BUT OF COURSE, WE DIDN'T WANT TO RELY ON YOU ALL TO HELP US OUT AS WELL. YES HELL SMITHER.

>> IF WE DO EXPAND FLAG STANCE, SO FRONT TO GO BEYOND, LIKES TO HAVE A PROPERTY THAT MIGHT HELP BECAUSE I KNOW A LOT OF BUSINESS OWNERS LIVE OUTSIDE EXCEPT FOR REFERENCE SO THAT WOULD PROBABLY HELP THEM THAT VACANCY IS YES. [OVERLAPPING]

>> ACTUALLY GOTTEN A LOT OF INQUIRIES ABOUT THAT FIRST SUCH TOURISM COMMISSION AND THE BEAUTIFICATION PUBLIC ART.

[OVERLAPPING].

>> ASKED ME YESTERDAY IS LIKE, DO WE HAVE TO LIVE INSIDE?

>> YES.

>> THAT'D BE GREAT. COUNCIL MEMBER.

[NOISE]

>> I JUST WANT TO MAKE SURE THAT WHEN WE'RE ALLOWING PEOPLE WHO LIVE OUTSIDE OF THE PROPER NOT TO BE THE MAJORITY ON THE COMMISSION.

BECAUSE FRANKLY, IF YOU WANT TO HAVE A LOT TO SAY ABOUT WHAT GOES ON IN THE CITY THEN YOU OUGHT TO LIVE IN THE CITY.

>> YES.

>> NOT OUTSIDE OF THE CITY.

>> I THINK IF THAT CHARTER AMENDMENT IS SOMETHING THAT WE PURSUE AND IF IT PASSES, THEN THAT IS SOMETHING WE WOULD NEED TO LOOK AT AND THE AUTHORITY FOR EACH CONDITION.

[BACKGROUND]

>> WELL, A COMMENT THAN A QUESTION.

I SAW IN ANOTHER JURISDICTION, THE COUNCIL OPEN UP THE BOUNDARIES LIMITED FASHION TO ALLOW FOR MORE CANDIDATES.

[02:10:02]

FOR THE SAME REASON, THERE WAS A STRUGGLE FILLING VACANCIES.

BUT THE COUNCIL THERE, LIKE YOU WILL BE TALKING ABOUT EVENTUALLY FELT IT WAS A GOOD IDEA TO HAVE A LITTLE BIT MORE REPRESENTATION IN THE CITY, EVEN FROM JOINING NEIGHBORHOODS AND SO FORTH.

IT WORKED OUT PRETTY WELL WITH THE LIMITATION YOU JUST MENTIONED THAT THERE COULD NEVER BE A MAJORITY, AND THEN I THINK ACROSS THE BOARD, IT WAS ONE OR TWO APPOINTMENTS MADE BEYOND THE CITY'S BOUNDARY.

IT WASN'T A BIG EXPANSION.

I WOULD LIKE TO BRING BACK AS A QUESTION, YOU TOUCHED ON IT, VICE MAYOR. THANK YOU.

BECAUSE OF P AND Z AND ITS ELEVATED ROLE AS A COMMISSION, WOULD COUNCIL WANT TO SEE THAT MINIMUM OF ONE APPLICATION MORE THAN THE AVAILABLE SEAT INCREASED.

IT HELPS US AT THE STAFF LEVEL IF WE HAVE THAT KNOWLEDGE UP FRONT, WE WOULD LIKE TO AVOID THE AWKWARDNESS OF COMING BACK AND SAYING, YEAH, WE HAD ENOUGH CANDIDATES, BUT COUNCIL WANTS TO EXPAND IT.

THAT MIGHT SEND THE WRONG MESSAGE TO POTENTIAL CANDIDATES AND BE A LITTLE BIT EMBARRASSING.

IT WOULD BE GOOD TO KNOW ON THE FRONT END.

>> I THINK IN PRACTICE.

I SAW YOUR HAND UP EARLIER TOO.

>> CAN I GO? [LAUGHTER] MY ONLY THOUGHT WITH THAT TOO, IS I'M THINKING OF THE HOUSING COMMISSION WHERE SOME OF THE SEATS ARE VERY SPECIFIC IN SUPPLY SO HAVING ONE MORE [NOISE] APPLICATION THAN THE MINIMUM REQUIRED FOR THE FULL COMMISSION DOESN'T ACTUALLY WORK IF THE SEAT THAT'S AVAILABLE IS FOR, LET'S SAY PROPERTY MANAGEMENT AND EVERY APPLICATION IS FOR SOMETHING ELSE.

I THINK WE ACTUALLY RAN INTO THAT WITH THE APPOINTMENTS THIS TIME WHERE THE PERSON THAT GOT THE PROPERTY MANAGEMENT SEAT, WAS NOT ACTUALLY ABLE TECHNICALLY IN PROPERTY MANAGEMENT, BUT NOT LEAD TO HOUSING.

IT GETS TRICKY.

I WOULD JUST ASK THAT WE TAKE THAT INTO CONSIDERATION TOO, WHEN WE'RE CONSIDERING HOW MANY, IF WE WANT TO GET INTO THAT SPECIFIC THAT IF IT'S A SPECIFIC TYPE OF SEAT THAT NEEDS TO BE FILLED, WE HAVE ONE MORE APPLICANTS THEN IS REQUIRED FOR THAT SPECIFIC SEAT.

OR ARE WE TALKING ABOUT THE COMMISSION AS A WHOLE?

>> FOR HOUSING COMMISSION, I WOULD [INAUDIBLE] SUGGEST NOT HAVING ONE MORE THAN THE CURRENT SEAT AVAILABILITY SO FOR EXAMPLE, WE WENT A VERY LONG TIME WITHOUT HAVING AN APPLICATION FROM A BUILDER WHO LIVE WITHIN CITY LIMITS FOR THE HOUSING COMMISSION.

HOWEVER, ANOTHER SUGGESTION I HAVE IS THAT WE DON'T HAVE TO HAVE THE SAME METRIC FOR ALL COMMISSIONS.

WE COULD HAVE A LIST OF COMMISSIONS WHERE WE SAY THE QUASI-JUDICIAL OR THESE PARTICULAR COMMISSIONS NEED TO HAVE AT LEAST TWO MORE THAN SEATS AVAILABLE FOR APPLICATIONS BEFORE THEY'RE BROUGHT TO COUNCIL.

WE CAN ALWAYS CALL OUT JUST A FEW COMMISSIONS AS WELL IF WE WOULD LIKE TO.

>> WE'VE GENERALLY TRIED TO USE OUR BEST DISCRETION WHEN BRINGING THEM FORWARD AGAIN.

WE'VE STOPPED BY THAT RULE PRETTY HARD OF HAVING ONE MORE THAN AVAILABLE SEATS, BUT WHEN WE ARE PRESENTED WITH A COMMISSION THAT'S HAVING SOME STRUGGLES MEETING QUORUM, THAT'S TYPICALLY WHEN YOU WILL SEE US OR WE HAVE VERY SPECIFIC SEATS.

THAT USUALLY WHEN YOU'LL SEE STACY COME FORWARD WITH A REQUEST FOR APPOINTMENTS EVEN IF WE DON'T HAVE A SUFFICIENT NUMBER OF APPLICATIONS AT THE TIME.

>> IT HAS CALLED [INAUDIBLE] TO MY FACE ABOUT THIS, BUT I'M PRETTY SURE THEY THOUGHT IT.

[LAUGHTER] IT'S JUST A TIME CHECK.

WE HAVE ABOUT 40 MINUTES LEFT AND TWO MORE PRESENTATIONS.

I JUST WANT TO KNOW IF WE HAVE ADDITIONAL COMMENTS AND QUESTIONS.

[NOISE]

>> IS THAT SUGGESTION OF PULLING OUT FEW COMMISSIONS IN MY COUNCIL WOULD BE INTERESTED IN?

>> I THINK THERE SOME THAT ARISE TO THAT NECESSITY.

BUT NOT ALL. JUST TO SPECIFICALLY ANSWER YOUR [NOISE] QUESTION, GREG.

I THINK IN PRACTICE, WHAT WE FOUND EVEN JUST AT THE BEGINNING, THIS TERM WAS THAT I WANTED TO SEE MORE THAN TWO APPLICATIONS.

IT WAS THREE APPLICATIONS FOR TWO SPOTS.

BY THE TIME IT GOT TO ME, I HAD A 50/50 CHOICE.

IT DOESN'T SEEM SUFFICIENT FOR [NOISE] THAT PARTICULAR COMMISSION AND I THINK THE REST OF THE COUNCIL AGREED THAT IT WAS APPROPRIATE TO WAIT A LITTLE WHILE LONGER.

JUST IN PRACTICE, I THINK WE'VE ALREADY GIVEN DIRECTION ON THAT.

[02:15:04]

[NOISE]

>> I'VE BEEN HEARING YOUR ONE SIZE DOES NOT FIT ALL.

I THINK WE NEED TO HAVE, LIKE IF IT'S A VERY SPECIFIC SEAT FOR THE HOUSING COMMISSION, ONE MIGHT BE GOOD ENOUGH FOR SOMETHING AS IMPORTANT AS PNG.

YOU MIGHT WANT TO HAVE EXTRAS.

I GUESS AT SOME POINT IN THE FUTURE YOU MIGHT WANT TO FORMALIZE THIS OR SHOULD WE JUST KEEP IT INFORMAL.

>> I THINK WE'VE HEARD, I THINK WHAT THE DESIRE IS WE CAN CONTINUE WITH OUR GENERAL RULE OF THUMB IS ONE MORE, BUT WE UNDERSTAND THINGS LIKE PLANNING AND ZONING, PERHAPS WATER COMMISSION, SOME OF THOSE MORE [NOISE] QUASI-JUDICIAL ARE REALLY JUST DECISION FOCUSED COMMISSIONS WE CAN BRING.

MAKE SURE WE HAVE A MORE ROBUST APPLICANT POOL TO BRING TO YOU, BUT I THINK WE HEAR WHERE YOU ALL ARE COMING FROM.

I DON'T KNOW THAT WE NEED TO BE SUPER PRESCRIPTIVE AND WILL CONTINUE TO USE OUR BEST JUDGMENT WITH THOSE.

>> THE LAST COMMENT I'LL MAKE IS IF IT'S P AND Z AND WE HAVE THREE FOR THREE OR WHATEVER, MAYBE YOU CAN LET COUNCIL KNOW, SO THAT WE CAN GO OUT TO OUR NETWORKS AND TRY TO RECRUIT SOME PEOPLE AND DO A LITTLE BIT MORE ON SOCIAL MEDIA OR WHATEVER, ADVERTISE IT SOMEHOW AND LET PEOPLE KNOW.

>> I THINK THAT'S A GREAT SUGGESTION.

WE CAN CERTAINLY WORK THAT INTO.

>> THANK YOU.

>> THIS IS PROBABLY THE PLACE TO BRING THIS UP, SO I WILL.

I DON'T KNOW WHAT YOU'RE GOING TO DO WITH THIS, BUT I DO WANT TO RAISE IT.

THERE CAN BE A WIDE VARIETY IN THE QUALITY OF APPLICATIONS WE GET, NOT APPLICANTS, [NOISE] BUT APPLICATIONS.

I GET PRETTY FRUSTRATED WHEN I'VE SEEN AN APPLICATION THAT HAS FILLED IN THE BLANKS, BUT IT DOESN'T GO ABOVE AND BEYOND IN ANY OTHER WAY IN ANSWERING THE TWO BASIC QUESTIONS THAT ARE PROVIDED ON THE APPLICATION.

I KNOW IF I WERE APPLYING FOR A COMMISSIONER, I WOULD PROVIDE A CV.

I WOULD WRITE EXTENSIVE ANSWERS BORDERING ON ESSAYS [LAUGHTER] FOR WHY I WANT TO BE INVOLVED AND WHAT MY EXPERIENCE AND EXPERTISE IS THAT I BRING TO THE TABLE.

IT'S AWKWARD FOR ME WHEN THE APPLICATION THAT RISES TO THE SURFACE IS THE ONE, EVEN IF THERE'S 12, THERE'S ONLY ONE WHERE THE PERSON ACTUALLY WENT TO BET AND DID THE WORK IN SELLING THEMSELVES TO ME OR CONVINCING ME, MAKING THEMSELVES AVAILABLE FOR A PHONE CALL.

THE QUALITY OF THE APPLICANT'S APPLICATION IS DEFINITELY ANOTHER FACTOR HERE THAT'S A LITTLE BIT INTANGIBLE AND IT'S NOT ONE FIT ALL.

A PART OF THAT MIGHT BE JUST WHEN RECEIVING APPLICATIONS DURING THE REVIEW PROCESS TO MAKE SURE THAT THE I'S ARE DOTTED AND THE T'S ARE CROSSED.

JUST SAYING, HEY, YOU MIGHT WANT TO SPEND SOME MORE TIME ANSWERING THESE TWO QUESTIONS AT THE BOTTOM.

WE KNOW FROM EXPERIENCE THAT OUR COUNCIL MEMBERS LIKE TO SEE THAT YOU'RE PUTTING IN THE EFFORT TO GET THIS COMMISSION APPOINTMENT, THINGS LIKE THAT.

THEN ALSO I THINK ANOTHER BIG SELLING POINT IS THE FACT THAT COMMISSIONS OFTEN CAN BE A LAUNCHING PAD OR A CITY COUNCIL RUN.

WE HAVE FOLKS ON COUNCIL RIGHT NOW WHO STARTED THEIR CAREERS GOING THROUGH VARIOUS COMMISSIONS.

JUST PROMOTING THE COMMISSION APPOINTMENTS.

FIRST, IT'S GETTING A LITTLE BIT MORE CREATIVE ABOUT THAT.

THEN TO THE EXTENT THAT YOU'RE ABLE AND ENCOURAGING PEOPLE TO TURN IN A PROFESSIONAL APPLICATION AND NOT JUST FOLD IT IN, SO TO SPEAK. [NOISE]

>> I JUST WANT TO CHECK ON THE DISCUSSION ABOUT THIS ITEM.

I WANT TO MAKE SURE THAT WE DON'T GET TOO MUCH INTO IT, BUT WE ALSO MAKE THIS EFFECTIVE AND IF IT IS IN FACT SOMETHING WE NEED TO BE DISCUSSING, I WANT TO PROVIDE TIME FOR THAT AND WE HAVE TWO MORE PRESENTATIONS TO THIS TIME SLOT.

>> [OVERLAPPING] I WANT US TO MAKE SURE THAT WE ARE ALLOWING ALL OF OUR CITIZENS, NO MATTER WHAT THEIR EDUCATIONAL BACKGROUND IS TO HAVE AN OPPORTUNITY TO SERVE ON SOME OF THOSE COMMISSIONS.

I THINK IF WE PUT TOO MANY PARAMETERS THAT YOU GOT TO HAVE A RESUME, YOU'VE GOT TO UPLOAD THIS.

I THINK THAT WE'RE GOING TO ELIMINATE PEOPLE.

IF WE WOULD WANT MORE INFORMATION, ASK MORE QUESTIONS OTHER THAN THE TWO.

[02:20:03]

>> I SEE THAT SHANNON HAS A QUESTION OR A COMMENT IN THE BACK.

>> ACTUALLY MAYBE IT'S JUST SOMETHING THAT MIGHT BE ALSO HELPFUL FOR THE NEW COUNCIL MEMBERS IS TO MAYBE HAVE JUST A QUICK CONVERSATION ABOUT WHAT YOU HAVE FOUND IS HELPFUL IN MAKING YOUR RECOMMENDATIONS ABOUT WHO YOU WANT TO APPOINT TO A BOARD OR A COMMISSION.

I KNOW SERVING AS A STAFF LIAISON PREVIOUSLY, I'VE HAD COUNCIL MEMBERS REACH OUT TO ME AND ASK ABOUT CERTAIN MEMBERS THAT HAVE BEEN ON A COMMISSION.

I DON'T KNOW WHAT OTHER PROCESSES YOU ALL HAVE USED IN THE PAST, BUT THAT MIGHT BE A GOOD OPPORTUNITY TO SHARE THAT WITH SOME OF OUR NEWER MEMBERS SO THEY KNOW WHAT'S A HELPFUL PROCESS SO THAT WHEN YOU GET TO THE DAIS, YOU KNOW WHO YOU'RE GOING TO APPOINT AND SOME OF THOSE KEY REASONS AS TO WHY.

>> I'LL BE BRIEF. I TAKE THOSE TWO QUESTIONS AND THE WAY THEY ARE ANSWERED VERY SERIOUSLY.

I WILL SAY SOMETIMES THAT'S ALL I NEED TO MAKE A DECISION BASED ON THAT.

OTHER TIMES, I WILL REACH OUT TO THE STAFF LIAISON TO SEE IF THEY HAVE COMMENTS.

SOMETIMES THEY DO, SOMETIMES THEY DON'T.

ON IMPORTANT COMMISSIONS LIKE PNZ, I OFTENTIMES CALL THEM ON THE PHONE AND IN FACT, INTERVIEW THEM.

MY ONLY SUGGESTION OF WHAT WE SHOULD CHANGE, I THINK WE CAN ADD A ONE-SENTENCE STATEMENT TO THE APPLICATION THAT SAYS SOMETHING TO THE EFFECT THAT YOUR ANSWERS HERE ARE VERY IMPORTANT.

I DON'T KNOW HOW TO WORD IT, BUT PLEASE GIVE US ENOUGH INFORMATION THAT WE CAN MAKE A DECISION BASED ON YOUR ANSWERS HERE.

[NOISE]

>> I WOULDN'T MIND HEARING FROM THE APPLICANTS EITHER.

THAT DOESN'T HAPPEN VERY MUCH AND I'M SURE IT'S BECAUSE THEY DON'T REALIZE THEY'RE ABLE TO REACH OUT TO US.

[NOISE] BUT AGAIN, IF I WANTED TO BE ON A COMMISSION, I WOULD BE REACHING OUT TO THE CITY COUNCIL MEMBERS AND SAYING, "I WANT THIS ROLE, AND HERE'S WHY YOU SHOULD PICK ME." [NOISE] I NEVER GET APPROACHED.

>> I HAVE BEEN APPROACHED ONE OR TWO TIMES.

[OVERLAPPING]

>> MAYBE NOT MAKING THAT MANDATORY, BUT PROVIDING THE SUGGESTION, HEY, YOU'RE ALLOWED TO REACH OUT DIRECTLY TO CITY COUNCIL PEOPLE AND YOU SHOULD, AND HERE'S WHO'S GOING TO BE CONSIDERING DENOMINATION THIS TIME AROUND.

>> LIKE A ONE-LINER JUST TO SAY THAT. [OVERLAPPING]

>> FEEL FREE TO EMAIL THEM.

>> I'M SORRY, VICE MAYOR.

I WOULD SUGGEST THAT I TAKE A LOOK AT THE APPLICATIONS.

SEE WHAT IMPROVEMENTS CAN BE MADE.

WE WILL BE REDOING THE APPLICATION WHEN WE MOVE OUR TERM TRACKER SOFTWARE TO ON-BASE TO HOPEFULLY CUT DOWN ON A COUPLE OF OTHER ISSUES.

WE WILL BE REVAMPING THE APPLICATION STUDENT ANYWAY.

>> CAN I JUST WRAP UP BY SAYING, I REALLY APPRECIATE ALL THE WORK YOU GUYS DO AND PUT IT INTO THIS.

IT'S A LOT TO DO ON A MONTHLY BASIS AND A ROLLING BASIS THROUGHOUT THE YEAR.

I JUST WANT TO ACKNOWLEDGE THE AMOUNT OF EFFORT THAT GOES INTO IT.

>> THANK YOU, VICE MAYOR. I'M GOING TO TRY AND PICK UP THE PACE JUST A LITTLE BIT BECAUSE I SEE [NOISE] THEY'RE LOOKING A LITTLE STRESSED OUT.

[LAUGHTER]

>> WE ARE A LITTLE BIT BEHIND ON THIS AGENDA.

>> REAL QUICK, I DON'T THINK WE SHOULD TELL THE APPLICANT WHO ON THE CITY COUNCIL HAS THE NOMINATION.

THEY SHOULD REACH OUT TO THE WHOLE COUNCIL IF THEY WANT TO REACH OUT BECAUSE THE WHOLE COUNCIL IS GOING TO BE VOTING ON IT.

>> I DID WANT TO QUICKLY ADDRESS THE APPOINTMENT PROCESS.

THE RECOMMENDING COUNCIL MEMBER WILL MAKE A MOTION TO APPOINT THEIR SELECTED INDIVIDUAL FOR A CITY COUNCIL TO VOTE UPON FOR POSSIBLE APPROVAL.

A SECOND WILL BE MADE.

COUNCIL MAY WISH TO CONSIDER AN APPOINTMENT IN AN EXECUTIVE SESSION AND THEN MAKE THE APPOINTMENTS IN A PUBLIC MEETING.

APPLICANTS HAVE THE RIGHT TO HAVE THEIR APPLICATIONS CONSIDERED IN A PUBLIC MEETING BY PROVIDING A WRITTEN REQUEST TO THE CITY CLERK'S OFFICE AND WE'LL INFORM YOU ALL IF THAT IS RECEIVED.

SHOULD THE MOTION MADE FOR THE APPLICANT NOT PASS, THE ASSIGNED COUNCIL MEMBER MAY SELECT ANOTHER APPLICANT FOR POSSIBLE APPROVAL OR ASK THAT THE APPOINTMENT BE POSTPONED UNTIL ADDITIONAL APPLICATIONS ARE RECEIVED AS WE SAW WITH THE PLANNING AND ZONING COMMISSION.

A QUICK OVERVIEW OF OUR STAFF SUMMARY AND OUR APPLICATION PACKETS.

OUR STAFF SUMMARY FOR APPOINTMENTS WILL BE INCLUDED IN THE AGENDA PACKET.

IT WILL INCLUDE INFORMATION ON HOW MANY SEATS ARE AVAILABLE, THE TERMS OF THE AVAILABLE SEATS, AND THE REASONS ON WHY STAFF MAY BE ASKING FOR SEATS TO BE FILLED.

TO PROTECT THE PRIVACY OF OUR COMMISSIONERS AND APPLICANTS, THE APPLICATIONS WILL BE SENT TO COUNCIL BY EMAIL RATHER THAN INCLUDED IN THE STAFF SUMMARY.

THIS WILL INCLUDE ALL APPLICANTS' CONTACT INFORMATION.

[02:25:01]

PLEASE REACH OUT TO THOSE APPLICANTS IF YOU WOULD LIKE TO AND THE STAFF LIAISON, OFTENTIMES THEY KNOW APPLICANTS EVEN IF THEY HAVEN'T BEEN SERVING, REGARDING APPOINTMENTS.

INTERVIEW THE APPLICANTS TO SEE IF THEY'RE A GOOD FIT FOR THE COMMISSION.

AGAIN, VACANCIES MAY OFTEN OCCUR MID-TERM AND LEAD TO OPEN SEATS.

WHEN MULTIPLE APPOINTMENTS ARE TO BE MADE, PLEASE CONSIDER APPOINTING CURRENT COMMISSIONS TO A FULL TERM RATHER THAN A PARTIAL TERM.

I WILL NOW HAND THIS OVER TO MR. KEVIN FINCEL, YOUR DEPUTY CITY ATTORNEY UNLESS THERE ARE ANY OTHER QUESTIONS.

[APPLAUSE]

>> THANK YOU.

>> WE HAVE ABOUT 20 [INAUDIBLE]

>> [NOISE] I CAN'T SEE THAT FAR.

ALL RIGHT. WE'RE GOING TO TALK.

>> THERE'S ONE RIGHT THERE TOO.

>> I CAN'T SEE THAT FAR EITHER. [LAUGHTER] WE'RE GOING TO START WITH PUBLIC RECORDS LAW.

I'M GOING TO KEEP THIS PRETTY HIGH LEVEL.

PUBLIC RECORDS IS AN INTERESTING AREA OF THE LAW.

I THINK A LOT OF THE TIMES YOU ANSWERED A LOT OF QUESTIONS IS IT DEPENDS.

RATHER THAN GO DOWN THE RABBIT HOLE IN HERE, I'M GOING TO STAY PRETTY HIGH LEVEL.

I WILL LET YOU KNOW, THE PERSON YOU REALLY WANT TO START WITH.

A LOT OF THESE PUBLIC RECORDS QUESTIONS ARE WITH LARISSA AND STACY'S OFFICE, SHE CAN HELP WITH A LOT OF THESE ISSUES SO WE'LL DIFFER A LOT OF IT TO HER.

LET'S START WITH JUST A QUICK OVERVIEW.

THESE ARE SOME OF THE QUESTIONS THAT MAY COME TO YOUR MIND AND YOU DO A COUPLE OF EXAMPLES WHY WE'RE NOT GOING TO GO INTO MUCH DETAIL HERE.

BECAUSE I THINK A LOT OF THE ANSWERS TO THESE QUESTIONS ARE IT DEPENDS.

SOME QUESTIONS YOU MAY BE THINKING ABOUT LIKE DO YOU HAVE TO KEEP COPIES OF AGENDAS THAT STACY SENDS AROUND? THE ANSWER IS NO.

DO YOU HAVE TO RETAIN THE NOTES YOU TAKE AT A MEETING? I SEE A LOT OF COUNCIL MEMBERS TAKE NOTES WHILE THEY'RE IN A MEETING.

I THINK THAT'S ONE THAT'S GOING TO BE, IT DEPENDS, DEPENDS ON WHAT'S IN THE NOTES, HOW THEY'RE USED, DO THOSE COMMENTS OR NOTES COME OUT OF THE MEETING ITSELF.

YOU RECEIVE AN EMAIL FROM A MEMBER OF THE PUBLIC ABOUT AN ISSUE YOU'RE GOING TO DISCUSS IN THE COUNCIL MEETING.

DO YOU NEED TO KEEP THAT EMAIL? GENERALLY FROM A CONSERVATIVE PERSPECTIVE, I WOULD SAY YES.

IF THEY'RE COMMENTING ON THE ISSUE, ONE WAY TO HELP A LOT WITH EMAILS LIKE THAT IS TO PASS THEM ALONG TO THE INDIVIDUAL WHO'S ACTUALLY RUNNING THE ITEM.

FOR EXAMPLE IF IT'S A COMMENT ON A DEVELOPMENT, YOU CAN FORWARD THAT EMAIL TO THE PLANNER WHO'S IN CHARGE OF OR COULD BE REPRESENTING.

A LOT OF TIMES THOSE CAN BE PUT IN THE PUBLIC RECORD AND THEN YOU'RE GOING TO HAVE TO BE WORRIED ABOUT IT AND THAT COMMENT IS FOR EVERYBODY TO SEE.

PUBLIC POLICY ON PUBLIC RECORDS, SIMILAR TO OPEN MEETING LAW, IS JUST TO HAVE RECORDS OPEN TO INSPECTION BY THE PUBLIC AND THAT'S REALLY OUR GOAL.

WITH THE REC KEEPING REQUIREMENT, ALL OFFICES AND PUBLIC BODIES SHALL MAINTAIN ALL RECORDS INCLUDING RECORDS DEFINED, AND WE'LL TALK ABOUT THAT SECTION IN A SECOND.

WHAT I HAVE BOLDED HERE WHAT YOU REALLY WANT TO BE FOCUSING ON WITH.

THE GOAL IS WE WANT TO KEEP RECORDS THAT WE'LL READ, THAT ARE REASONABLY NECESSARY OR APPROPRIATE TO MAINTAIN AN ACCURATE KNOWLEDGE OF YOUR OFFICIAL DUTIES.

IT'S NOT EVERY PIECE OF PAPER, IT'S NOT EVERY "RECORD".

IT IS WHAT IS THE PUBLIC GOING TO WANT TO SEE TO KNOW WHY YOU MADE A DECISION, WHY THE CITY TOOK A CERTAIN ACTION, WHY SOMETHING HAPPENED AT THE CITY.

THAT'S REALLY WHAT THE FOCUS IS ON. YEAH?

>> OUR EMAILS ARE ARCHIVED, AREN'T THEY?

>> YEAH. [OVERLAPPING]

>> SO IF WE DELETE SOMETHING, IT'S STILL SOMEWHERE?

>> IT'S PROBABLY A BETTER QUESTION FOR PAUL, PAUL IN IT.

I KNOW MY E-MAILS NEVER GET DELETED UNLESS I DELETE THEM, IS THAT SIMILAR FOR A COUNCIL MEMBER?

>> COUNCIL IS A LITTLE BIT SPECIAL.

>> WE KNOW WE ARE. [LAUGHTER]

>> WE ARE ACTUALLY IN THE PROCESS OF FORMALIZING MORE OF A POLICY AROUND THE CITY LINE.

COUNCIL IS TREATED, AND ALL ELECTED OFFICIALS ARE TREATED IN A MANNER IN WHICH [INAUDIBLE], IT NEVER GOES AWAY EVER.

EVERYONE HAS AN AUTOMATIC ARCHIVE OF YOUR OWN ACCOUNTS AS YOU CAN SEE IN YOUR ARCHIVED FOLDERS.

BUT BEYOND THAT, THE ACCOUNTS FOR EVEN PREVIOUS COUNCIL MEMBERS ARE MAINTAINED, ARE ARCHIVED, ARE RESEARCHABLE.

IT'S A COMBINATION DISCUSSION BETWEEN STERLING'S TEAM AND IT AS FAR AS THERE ARE CERTAIN RISKS, LIABILITIES ASSOCIATED WITH HANGING ON TO THINGS FOREVER, SO WE MAY NOT HANG ON TO THINGS FOREVER.

HOWEVER, THESE POSITIONS ARE OF EXTREMELY PUBLIC NATURE SO OF COURSE, THEY'RE OUT THERE MAINTAINED OR CURRENTLY IN PERPETUITY.

>> WHAT ABOUT JUNK MAIL?

>> ANYTHING THAT YOU AS A SPECIFIC MEMBER DELETES, IS DELETED AND THAT'S A DECISION THAT'S BASED OFF OF SECTION PUBLIC RECORDS.

STACY'S OFFICE AND LARISSA GO OVER YOUR SPECIFIC RETENTION.

TYPICALLY THERE'S SPECIFIC LANGUAGE ASSOCIATED WITH THAT,

[02:30:02]

BUT ESSENTIALLY ANYTHING THAT'S DAY-TO-DAY BUSINESS OPERATIONS FITS.

I'M GOING TO LUNCH HERE TYPE OF MESSAGE, THERE'S NO ISSUE WITH DELETION.

THAT WOULD ALSO APPLY TO SPAM MESSAGES, SOLICITATIONS FOR UNRELATED SOFTWARE, THINGS LIKE [OVERLAPPING].

>> INVESTMENT OPPORTUNITIES [LAUGHTER] [INAUDIBLE]

>> I DO LIKE TO CLEAN UP MY INBOX SO I CAN FUNCTIONALLY LOOK THROUGH IT AND NAVIGATE IT AND ORGANIZE CERTAIN THINGS.

>> YOU'RE GOING TO GET INTO THIS DEFINITION WHERE YOU'RE TALKING ABOUT JUNK MAIL, BUT REAL QUICK PAUL, I JUST WANT TO CONFIRM SOMETHING.

THE QUESTION WAS, IF THE MAYOR ACCIDENTALLY DELETES AN EMAIL THAT SHE SHOULD HAVE RETAINED, WHERE DOES IT GO?

>> INITIALLY IT JUST GOES TO THE DELETED FOLDER AND EVEN THOSE ITEMS ARE RECOVERABLE.

IF IT GETS DELETED FROM THE DELETED FOLDER, IT'S GONE.

THERE'S A CERTAIN LEVEL OF ACCOUNTABILITY.

IF THERE'S SOMETHING THAT ABSOLUTELY NEEDS TO BE DELETED, IT HAS TO BE CLEARED OUT OF THE DELETED FOLDER ALSO BUT THAT IS A GOOD KIND OF FALL BACK.

IF YOU'RE NOT SURE ABOUT SOMETHING, JUST LEAVE IT IN THE DELETED FOLDER.

IT'S NOT A PROBLEM TO LEAVE IT THERE.

THERE ARE SOME THINGS WE CAN DO TO RECOVER WITHIN CERTAIN AMOUNTS OF TIME BUT IF YOU KNOW YOU DELETED SOMETHING OUT OF THE DELETED FOLDER AND YOU ARE LIKE I NEED TO RECOVER THIS, WITHIN A CERTAIN AMOUNT OF TIME YOU SHOULD BE ABLE TO GO BACK AND ACTUALLY RECOVER THAT.

BUT THERE'S CERTAIN TIME FRAMES, ESPECIALLY WITH ALL OF THAT.

>> I'M GETTING TOWARD AUSTIN'S POINT, SO TO KEEP OUR EMAIL, OUR INBOX, SERIOUS STUFF WE CAN PUT IT OVER IN FOLDERS?

>> FOLDERS. ABSOLUTELY.

>> IT'S NOT IN OUR INBOX, IT'S NOT DELETED BUT WE DON'T HAVE TO LOOK AT IT EVERY DAY.

>> ABSOLUTELY [OVERLAPPING]

>> IT'S WHAT WE WOULD PREFER AND CJ'S GOT HIS HAND UP TOO.

>> LARISSA WOULD LOVE TO ADD THAT TOO HER PUBLIC RECORDS EXPERT AND THE CERTAIN YEARS OF RETENTION.

YOU CAN ACTUALLY CREATE A FOLDER THAT SAYS KEEP FOR FIVE YEARS, KEEP FOR SEVEN YEARS.

SOMEBODY LIKE MCCARTHY'S WHO'S BEEN HERE FOREVER, [LAUGHTER] HE CAN STORE THINGS IN THOSE FOLDERS JUST AS A BIG REMINDER.

MOVING IT OUT OF YOUR INBOX INTO A FOLDER OR SUB FOLDER IS ABSOLUTELY THE WAY WE WOULD RECOMMEND YOU PROCEED.

>> SINCE I'VE BEEN ON COUNCIL, I'VE NEVER DELETED ANYTHING OUT OF MY DELETED FILES.

>> SURE.

>> I MEAN I JUST HAVE SOMETHING LIKE 40,000 EMAILS AND ANOTHER QUERY OF MINE IS THAT IF SOMEONE SENDS ME AN EMAIL ON MY PERSONAL EMAIL THAT'S REALLY CITY BUSINESS.

I FORWARD IT TO MY CITY ACCOUNT, SO THAT IT'S ARCHIVED?

>> LOOKS LIKE CJ [INAUDIBLE] TOO BUT JUST ANOTHER QUICK THING.

IF IT GETS SENT TO MAYOR OR COUNCIL, THAT'S A WHOLE SEPARATE ACCOUNT BUT IF IT GETS FORWARDED TO YOUR PERSONAL ACCOUNT, THERE'S ALSO A RECORD WITHIN THE MAYOR OR COUNCIL EMAIL AS LONG AS IT DOESN'T GET DELETED FROM THAT FOLDER.

YEAH CJ, IF YOU DON'T MIND KEVIN. GO AHEAD CJ.

>> COUNCILOR CJ PERRY, YOUR IT DIRECTOR.

I APOLOGIZE I'M NOT WITH YOU, I HAD TO TAKE MY DAUGHTER TO AN ORTHODONTICS APPOINTMENT.

HOWEVER, THE MAIN THING I JUST WANT TO STATE IS WHEN WE TALK ABOUT PUBLIC RECORDS, THERE'S A DIFFERENCE BETWEEN THE TECHNOLOGY BEHIND THE PUBLIC RECORD AND THE RETENTION POLICY ON WHAT WE NEED TO KEEP.

LARISSA IS THE EXPERT ON SOME OF THAT RETENTION POLICY AND CAN HELP COUNSEL OR NAVIGATE SOME OF THAT.

WE DO TRY TO PROVIDE ARCHIVES AND ALL OF THAT STUFF, BUT IT REALLY IS UP TO EACH INDIVIDUAL COUNCIL MEMBER TO MAINTAIN THEIR EMAILS IN ACCORDANCE WITH THE PUBLIC RECORD LAW.

WE DO HAVE CAPABILITIES TO RECOVER OLD AND DELETED THINGS AS NECESSARY, BUT I JUST WANT TO DIFFERENTIATE.

JUST BECAUSE IT COMES IN AS AN EMAIL, DOESN'T MEAN THAT ALL OF A SUDDEN IT MAGICALLY GETS RETAINED, IN APPROPRIATE WITH PUBLIC RECORDS LAWS.

IT IS UP TO EACH INDIVIDUAL MEMBER TO MAINTAIN THOSE.

>> THAT'S WHY YOU NEVER ASK IT A QUESTION.

[LAUGHTER] THEN HE GOES DOWN THOSE RABBIT HOLES I WAS TRYING TO AVOID.

HE BASICALLY GAVE THE PRESENTATION FOR ME BUT WHAT I WANT TO GO BACK TO IS YOUR INITIAL QUESTION.

I JUST DON'T WANT COUNCIL MEMBERS ASSUMING THAT YOU CAN TREAT YOUR INBOX HOWEVER YOU WANT AND IF YOU'D ACTUALLY DELETE SOMETHING IT'S GOING TO BE CAPTURED SOMEWHERE.

I WOULDN'T GO WITH THAT APPROACH.

I THINK YOU NEED TO KEEP IN MIND WHAT IS ACTUALLY A PUBLIC RECORD, WHAT YOU NEED TO RETAIN AND IF IT'S SOMETHING YOU RETAIN YOU FOLDER IT.

YOU CREATE A FOLDER FOR THIS ISSUE OR THAT ISSUE, THAT ALSO HELPS WHEN WE GET A PUBLIC RECORDS REQUEST.

LET'S SAY WE'RE DEALING WITH A ZONING CASE.

IF YOU RECEIVE A TON OF EMAILS ABOUT THAT ZONING CASE, FOLDER UP.

BECAUSE THEN WHEN WE GET A PUBLIC RECORDS REQUEST THROUGH STACY'S OFFICE FOR ALL COMMUNICATIONS WITH COUNCIL MEMBER HOUSE ABOUT THE ZONING CASE, SHE'S GOING TO HAVE THEM ALL IN A FOLDER AND SHE CAN GO AND GRAB THEM REALLY QUICK INSTEAD OF RUSHING STACY.

I THINK THERE IS SOME PROTECTIONS WE HAVE IN PLACE IN CASE SOMETHING GETS ACCIDENTALLY DELETED BUT I'D BE VERY CAREFUL ABOUT DELETING SOMETHING YOU THINK YOU NEED TO RETAIN FOR THE REASONS WE'RE DISCUSSING HERE.

[02:35:01]

BECAUSE EVEN IF WE CAN FIND IT OR EVEN IF IT'S ARCHIVED AS WE WILL CALL IT, YOU'RE TALKING ABOUT GOING BACK TO TAPES AND WHEN WE GET A PUBLIC RECORDS REQUEST, THAT'S A REAL PAIN TO TRY TO GO BACK AND FIND THOSE RECORDS.

DOES THAT MAKE SENSE? OKAY.

>> QUESTION.

>> YES.

>> SO THEN, WHEN YOU GO OFF COUNCIL AND THERE'S A PUBLIC RECORD REQUEST FOR ALL THE EMAILS FOR A PREVIOUS COUNCILOR OR COUNCIL MEMBER, YOU HAVE ACCESS TO THAT?

>> YEAH.

>> RIGHT.

>> WE DO AND WE'RE GOING TO TOUCH ON THAT HERE IN A BIT.

IN THIS SLIDE, ONE THING YOU'LL NOTICE IF YOU EVER WANT TO GO LOOK AT THE LAW, COUNCILOR MCCARTHY PROBABLY DOES.

THERE'S NO DEFINITION FOR PUBLIC RECORD, YOU WON'T FIND IT.

THIS IS THAT SECTION THE PREVIOUS SLIDE WAS REFERRING TO, THAT 41.51.

IT'S THE DEFINITION OF A RECORD.

I HAVE HERE BOLDED WHAT AGAIN I THINK IS THE REAL IMPORTANT PIECE OF THIS DEFINITION.

THAT'S THAT FOCUS ON WHAT NEEDS TO BE PRESERVED OR APPROPRIATE FOR PRESERVATION BY THE AGENCY OR A SUCCESSOR, AS EVIDENCED IN THE ORGANIZATION FUNCTIONS, POLICIES, DECISIONS, PROCEDURES, OPERATIONS, AND OTHER ACTIVITIES HERE.

WE WANT TO FOCUS ON THE RECORDS IN WHICH YOU REALLY NEED TO BE CONCERNED ABOUT.

THOSE RECORDS THAT TELL THE HISTORY, THAT IF SOMEBODY SAYS, WHY DID COUNCIL DO THIS? THOSE ARE THE RECORDS THAT WE NEED TO SAY, YEAH, THOSE ARE CLEARLY PUBLIC RECORDS.

WE'VE MAINTAINED THEM AND NOW WE CAN TURN THEM OVER TO THE PUBLIC, WHOEVER IS ASKING.

PRODUCTION OF RECORDS, THIS IS REALLY IMPORTANT WE TALKED ABOUT EMAILS, WE TALKED ABOUT A PERSONAL E-MAIL.

KNOW, YOU CAN CREATE PUBLIC RECORDS BY USE OF YOUR PERSONAL EMAIL.

YOU CAN CREATE PUBLIC RECORDS VIA TEXT.

THAT'S ONE THAT I HAVE.

IT'S ONE OF MY PET PEEVES.

THEY HAD A LEGAL OPINION A FEW YEARS AGO.

IT WAS A QUESTION THAT WAS AN OPEN QUESTION OF LAW WHETHER TEXTS CAN BE PUBLIC RECORDS AND ESPECIALLY ON YOUR PERSONAL PHONE AND THE ANSWER IS YES.

IF YOU'RE EXCHANGING TEXTS AND WE GET THIS COMES UP A LOT.

I REFER TO ZONING CASES BECAUSE WE HAVE ATTORNEYS WHO WORK ON THOSE CASES FOR THE OTHER SIDE, THE DEVELOPER WHO THEY LOVE TO TALK TO COUNCIL MEMBERS, THEN YOU CREATE RELATIONSHIPS WITH THEM.

YOU MAY EXCHANGE E-MAILS OR TEXT MESSAGES WITH THEM.

IF YOU'RE TALKING ABOUT THAT ACTION TO BE TAKEN OR THAT ISSUE THAT'S GOING TO COME UP WITH A PUBLIC MEETING, YOU ARE POTENTIALLY CREATING PUBLIC RECORDS THAT THEN NEEDS TO BE RETAINED.

PAUL MENTIONED ON THIS, HE GOT AHEAD OF ME A LITTLE BIT.

BUT IT'S NOT JUST WHETHER SOMETHING'S A PUBLIC RECORD, THAT'S THE FIRST STEP.

THE NEXT STEP IS DO YOU HAVE TO RETAIN IT AND IF YOU DO, FOR HOW LONG.

MARISSA, SHE IS THE BEST PERSON TO TALK ABOUT THAT.

THAT'S GETS INTO RETENTION SCHEDULES.

WE WON'T GET A LOT OF DETAIL WITH THAT HERE.

BUT IT'S NOT JUST WHETHER SOMETHING'S THAT PUBLIC RECORD. IT'S, "GREAT.

I HAVE A PUBLIC RECORD, BUT DO I NEED TO KEEP IT AND IF I NEED TO KEEP IT, HOW LONG DO I NEED TO KEEP IT." AND THE RISK IS REALLY YOUR BEST RESOURCE ON STUFF.

BUT JUST NOTE, BE CAREFUL WITH TEXTS [INAUDIBLE] MY PREFERENCES OR EMAIL.

SOMEONE STARTS TEXTING YOU, START EMAILING WITH A BACKWARD THAT REALLY GOES THROUGH ALL THE STAFF IN THE BACK TOO WHO AREN'T LISTENING.

[LAUGHTER] BAKERY PUBLIC RECORDS AS WELL WITH THEIR TEXT MESSAGES.

NOW IF YOU DO HAVE TEXT MESSAGES, USE GREG'S AN EXAMPLE.

HE CAN CREATE THEM ON HIS PERSONAL PHONE AND IF WE GET A REQUEST FOR GREAT TEXT MESSAGES HE'S GOT TO WORK ON HIS PERSONAL PHONE.

TEXT MESSAGES ON YOUR PHONE THEY SOMETIMES DO GET DELETED A LOT EASIER IF THEY'RE AN E-MAIL WE HAVE THAT ARCHIVE BACKUP.

WE HAVE A SYSTEM FOR CAPTURING THOSE THINGS.

WE DON'T HAVE A SYSTEM FOR CAPTURING THE TEXT UP YOUR PHONE.

WE HAVE A SYSTEM FOR YOUR SOCIAL MEDIA POSTS WE CREATED AT A FEW YEARS AGO FOR THAT REASON.

AGAIN, TO PROTECT YOU FROM ACCIDENTAL DELETION OR SOMETHING ELSE HAPPENING WITH YOUR SOCIAL MEDIA.

TEXTS IS SOMETHING, IT'S ALL ON YOU.

MY PREFERENCE IS TURN THOSE IN EMAILS.

IF YOU GET A TEXT SOMETIMES, AND IF YOU GET ONE THAT YOU JUST CAN'T AVOID, YOU KNOW, HEY, IT'S THE PUBLIC RECORD, THIS IS A COMMENT FROM A DEVELOPER I WANT TO KEEP OR IS IT A CONTENTIOUS ISSUE SO I WANT TO BE JUST OVERLY CAREFUL A SCREENSHOT OF IT AND EMAIL IT TO YOURSELF AND THEN YOU HAVE IT.

THEN YOU CAN ASK STACEY SPREE, CLARISSA, HEY, IS THIS A PUBLIC RECORD I NEED TO KEEP.

I WAS OVERLY CAUTIOUS, SO I SEND IT TO MYSELF.

BUT RIGHT THERE NOW IT'S ON OUR SYSTEM. NO.

>> JUST TO QUICK ADD PLEASE.

[LAUGHTER] TEAMS. SO TEAMS CHAT, I KNOW YOU JUST UPON BUT JUST TO REITERATE THAT TO TEAMS CHAT IS AS CLOSE TO E-MAIL AS IT CAN BE.

IF YOU'VE NOTICED IF YOU MISS A CHAT IN TEAMS, IT DOES GET FORWARDED TO YOUR E-MAIL AS IN THIS CONVERSATION.

IT'S ALL PART OF THE PUBLIC RECORD, OF COURSE, FOR SURGICAL TIED TO YOUR ACCOUNT, EASY FOR US TO GRAB LATER.

SEPARATE FROM A CELL PHONE TEXT, JUST BECAUSE IT'S TIED TO YOUR MICROSOFT E-MAIL ACCOUNT.

BUT COGNIZANT OF TEAMS MESSAGING AS WELL, ESPECIALLY ORGANIZATION PUTTING EACH SESSION.

[OVERLAPPING] IF YOU'RE IN A TEAMS MEETING, YOU'RE CHATTING WITH AN OUTSIDE ORGANIZATION, THAT WOULD ALSO APPLY, OF COURSE, TO ANYTHING DIRECTLY TO YOU.

>> THANKS PAUL [INAUDIBLE].

>> LEGAL CAN REDACT SENSITIVE INFORMATION IN THE COURSE OF MAKING RECORDS CORRECT.

[02:40:08]

FOR WHATEVER REASON, MY PERSONAL PHONE NUMBER OR HOME ADDRESS OR INFORMATION ABOUT IT'S HER FAMILY IS AN EMAIL THAT'S NOT ALL NECESSARILY BECOME PUBLIC RECORDS REQUEST.

>> YEAH. GENERALLY SPEAKING, WE TRIED TO REDACT THAT INFORMATION THAT'S PERSONALLY IDENTIFYING INFORMATION.

WE'VE HAD SOME INTERESTING QUESTIONS COME UP WHEN SOMEBODY HAS THAT INFORMATION ON THEIR SIGNATURE BLOCK AND THEY SEND THAT E-MAIL TO EVERYBODY, RIGHT.

LET'S SAY REMEMBER FROM THE PUBLIC SENDS AN E-MAIL, ALL COUNSEL AND THEIR SIGNATURE BLOCK HAS THEIR ADDRESS AND PHONE NUMBER.

WE'VE GONE BACK AND FORTH ON WHETHER TO REDACT THAT BECAUSE IT'S PERSONALLY IDENTIFIED, BUT CLEARLY THIS PERSON ISN'T PROTECTING IT.

IT GOES OUT WITH EVERY EMAIL THEY SAID, SO IF YOU WERE TO DO SOMETHING SIMILAR, IF YOU'RE ALL YOUR E-MAILS HAD ALL YOUR PERSONAL IDENTIFYING INFORMATION ON IT, CREATE A SEPARATE SHEET PART.

BUT IF SOMEBODY ASKS FOR A LIST OF COUNCIL MEMBERS ADDRESSES YET WE'RE NOT DOING THAT.

[LAUGHTER] [INAUDIBLE]

>> CORRESPONDER PROVIDES SENSITIVE INFORMATION.

THEY KNOW OF MY FOR EXAMPLE A PHONE NUMBER OR WHATEVER.

>> YEAH. WE'D BE REDACTED LOT OF THE PERSONAL IDENTIFIABLE INFORMATION.

I MEAN, ACTUALLY THAT THIRD STEP RIGHT.

YOU HAVE IS A PUBLIC RECORD.

DO I HAVE TO RETAIN IT AND THEN WHEN WE GET A REQUEST, IS EVERYTHING ABOUT IT DON'T WORK.

THE ANSWER IS NO. IF IT'S CONFIDENTIAL BY LAW, WE WITHHOLD IT OR REDACT IT.

THERE'S A BEST INTERESTS ARGUMENT OF A STATE WE CAN MAKE, WE REDACT STUFF LIKE THAT.

PERSONALLY IDENTIFYING INFORMATION FALLS UNDER THE STATUTE.

>> CONFIDENTIAL AND A SUBJECT WAY OF EMAIL AND MY GUESS IS THAT'S FOR TWO PURPOSES, FIRST IS TO LET US KNOW THAT THAT CONVERSATION SHOULD REMAIN QUARANTINED A LITTLE BIT.

BUT ALSO IF RECORDS REQUEST COMES DOWN AND SO IT'S A FLAG FOR RISK SO TO KNOW.

HEY, LET'S SET THIS ONE ASIDE FOR SPECIAL FILTERING OR CONSIDERATION.

>> YEAH, THAT'S EXACTLY WHY WE DO THAT.

YOU'LL SEE ON MINE A LOT TOO, CONFIDENTIAL AND PRIVILEGED COMMUNICATION FROM COUNCIL.

WHEN I SEND OUT E-MAILS TO EITHER MAYOR COUNCIL, I DO SOMETIMES WITH COMMUNICATIONS AND GREG, IT IS FOR THAT REASON.

EXACTLY AS YOU SAID REMIND YOU NOT TO CIRCULATE IT, NOT TO FORWARD IT, BUT ALSO WHEN WE GET THAT REQUEST.

IT'S RIGHT THERE IN BOLD THAT I SAID THAT THIS IS PRIVILEGED, SO LET'S ASSUME THAT'S THE CASE UNTIL SOMEBODY TELLS YOU IT'S NOT.

>> PROCESSED FOR RETENTION. WE TALKED ABOUT THAT IN TOUCH WITH MARISSA, ESPECIALLY NEW COUNCIL MEMBERS OR CURRENT HOME TO COUNCIL MEMBERS IF YOU HAVEN'T DONE IT YET.

IT'S A GREAT CONVERSATION.

SIT DOWN WITH MARISSA, TALK TO HER ABOUT IT, FIGURE OUT WHAT PROCESS FOR BOULDERING.

SHE'S GREAT WITH THAT STUFF AND THEN WE GET TO THIS WHEN THE TERM IS UP, YOU'LL HAVE A CONVERSATION PROBABLY WITH STACEY OR SOMEONE IN THE OFFICE ABOUT HOW WE'RE GOING TO ARCHIVE YOUR E-MAIL IF YOU HAVE ANY OTHER [INAUDIBLE] DOCUMENTS THAT NEED TO BE RETAINED, WILL RETAIN THOSE WELL.

>> [INAUDIBLE] OTHER QUESTIONS. THAT'S IT. WE'RE GOING TO JUMP TO CONFLICT OF INTERESTS LAW.

HOW MUCH TIME? YOU'RE GOOD?

>> [INAUDIBLE].

>> OH, YEAH. OKAY. CONFLICT OF INTEREST LAW AND ONE THING TO POINT OUT FROM THE VERY BEGINNING ON THIS, WHEN WE TALK ABOUT CONFLICT OF INTERESTS LAW, WE'RE TALKING ABOUT THE STATE LAW.

WE'RE NOT NECESSARILY TALKING ABOUT A GENERAL CONFLICT OF INTERESTS THAT JUST LOOKS LIKE YOU HAVE A CONFLICT OR HAVE YOU BEEN INVOLVED IN SOMETHING SO IT LOOKS LIKE YOU HAVE A CONFLICT IN THAT DISCUSSION.

WE'RE GOING TO BE FOCUSING ON THIS SECTION OF THE STATE STATUTE.

I SAY THAT BECAUSE SOMETIMES IT'S SURPRISING TO ME WE HAD A LOT OF QUESTIONS, I THINK THAT CONFLICT AND WHEN WE WALKED THROUGH THIS, YOU'RE GOING TO SEE IT FOCUSES ON PROPERTY INTERESTS, MONEY INTERESTS, NOT NECESSARILY WHETHER YOU'VE HAD AN INTEREST IN THAT IN THE PAST.

I'LL GIVE YOU A COUPLE OF EXAMPLES, BUT WHO IT APPLIES TO ALL PUBLIC OFFICERS, IT ALSO APPLIES TO ALL THE EMPLOYEES IN THIS ROOM.

THAT APPLIES TO EVERYONE.

THIS IS THE LAW AND WE'RE GOING TO BREAK THIS DOWN.

AND SO THE BOLDED, YOU'LL SEE.

WEIRD THING ABOUT THIS LAW AS YOU HAVE TO TAKE EACH TERM AND THEN GO TO IT'S DEFINITION AND THE N GO TO ANOTHER DEFINITION.

IT'S LIKE A THREE-STEP PROCESS HERE SO HANG WITH ME.

BUT THIS IS THE GENERAL RULE OF PUBLIC OFFICER OR EMPLOYEE HAS OR RELATIVE HAS A SUBSTANTIAL INTERESTS AND WE'LL TALK ABOUT THAT IN A DECISION TO THE PUBLIC AGENCY OR ANY CONTRACT SALE, PURCHASE, OR SERVICE TO SUCH PUBLIC AGENCY MUST DISCLOSE THE INTERESTS AND THE OFFICIAL RECORD AND NOT BOW ON OR PARTICIPATE IN THE DISCUSSION OF TRANSACTION.

THEN THE NEXT OBVIOUS QUESTION IS, WHAT IS SUBSTANTIAL INTERESTS MEAN? ANNUAL INTERESTS, ANY NON-SPECULATIVE, PECUNIARY, MORE PROPRIETARY INTERESTS, EITHER DIRECT OR INDIRECT, OTHER THAN A REMOTE INTERESTS.

AGAIN, THEY'RE TELLING YOU; WE'RE TALKING ABOUT MONEY, WE'RE TALKING ABOUT OWNERSHIP OF SOMETHING.

THAT'S WHAT WE'RE CONCERNED ABOUT.IF IT'S A REMOTE INTERESTS AND WE'RE NOT CONCERNED ABOUT IT.

WE'RE GOING TO TALK ABOUT REMOTE INTERESTS.

BUT GENERALLY, ANY INTERESTS THAT AFFECTS YOU OR YOUR RELATIVES, FINANCIAL OR PROPERTY INTERESTS IS WHAT WE'RE FOCUSED ON HERE.

[02:45:06]

AS YOU'RE GOING THROUGH THIS, THIS IS HELPFUL.

YOU CAN TAKE THIS SLIDE AND PRINT IT AND SEND IT SOMEWHERE.

BUT I THINK THERE'S A GOOD WAY TO THINK ABOUT YOUR CONFLICT OF INTEREST.

FIRST, WILL MY DECISION HAVE A POSITIVE OR NEGATIVE IMPACT ON MY INTERESTS OR THAT OF MY RELATIVES? DO I HAVE A MONETARY OR OWNERSHIP INTERESTS IN THAT MATTER, AND IS MY INTERESTS OTHER THAN ONE DESIGNATED REMOTE INTERESTS, THOSE ARE REALLY YOUR THREE-STEP ANALYSIS.

REMOTE INTERESTS, THESE ARE FINANCIAL AND PROPERTY INTERESTS, BUT THEY'RE DEEMED TO BE SO MINORS NOT TO TRIGGER THE REPORTING AND NON PARTICIPATION REQUIREMENTS.

YOU MAY STILL VOTE AND PARTICIPATE IN THESE DISCUSSIONS.

YOU MAY HAVE A PECUNIARY INTERESTS, YOU MAY HAVE A PROPERTY INTERESTS, BUT IT IS ONE OF THESE ONES THAT THE STATE SAID THEY'RE SO REMOTE, THEY ARE REALLY MINOR.

WE'RE GOING TO LET YOU CONTINUE ON AND WE'LL TALK ABOUT SOME OF THEM BECAUSE THIS IS REALLY WHERE THIS LAW WHEN YOU ASKED STERLING THE QUESTIONS, THIS IS REALLY WHAT HE'S GOING TO BE FOCUSING ON AS WE'RE PROBABLY REVOKE SOMEBODY'S PROMOTE INTERESTS ISSUES.

HERE'S ONE. I THINK THIS WAS BROUGHT UP EARLIER.

I THINK IN TUESDAY'S MEETING YOU MAY HAVE BROUGHT THIS UP BECAUSE YOU'RE ON THE BOARD, THE BOARD OF SOUTH AFRICA.

HERE'S A REMOTE INTERESTS AT A NON SALARY OFFICER OF A NON-PROFIT CORPORATION.

PUT AN EXAMPLE HERE IS WITH THE BOYS AND GIRLS CLUB WHO WE WORK WITH.

LET'S SAY YOU'RE AN UNPAID DIRECTOR OF THE BOYS AND GIRLS CLUB AND YOU'RE HACKING BEFORE IT COMES BEFORE THE COUNCIL.

WE HAVE THIS AS P AND Z BECAUSE THIS WAS MY BOARD AND COMMISSION PRESENTATIONS.

SOME PEOPLE THAT HAD CHANGED EVERYTHING.

BUT LET'S SAY YOU'RE VOTING TO APPROVE A NEW BUILDING PROJECT FOR THE CLUB.

YOU HAVE A CONFLICT. YOU HAVE TO STEP AWAY. THE ANSWER IS NO.

AS LONG AS YOU ARE UNPAID DIRECTOR.

THIS IS ONE OF THE ONES WHERE THEY SAID THAT TO REMOTE ENTRY.

SOMETHING CAME UP ABOUT SUNNY SIDE, SOUTH SIDE AND YOU'RE JUST AN UNPAID DIRECTOR OF THAT ORGANIZATION.

JUST FOR THAT REASON ALONE, YOU WOULDN'T HAVE TO STEP UP.

NOW, THERE MAY BE OTHER ISSUES THAT YOU MAY WANT TO TALK WITH STERLING ABOUT, BUT THIS IS ONE OF THOSE ONES THAT IF YOU'RE AN UNPAID DIRECTOR OF THAT NON-PROFIT, IT DOESN'T NECESSARILY MEAN YOU CAN SIT WITH THE COUNCIL AND MAKE DECISIONS THAT MAY IMPACT THAT.

NO PROBLEM. THANKS. RECIPIENT MUNICIPAL SERVICES.

MOST OF YOU HOPEFULLY GET WATER AND ELECTRICITY ARE NOT FROM US, BUT LET'S SAY WATER.

IF AN ISSUE WITH WATER COMES BEFORE THE COUNCIL, YOU OBVIOUSLY DON'T HAVE TO STEP OFF, THAT IS GOING TO IMPACT YOU.

IT IMPACT YOUR RATES IF YOU RAISE THEM OR LOWER THEM.

BUT YOUR RECIPIENT THOSE SERVICES UNDER THE SAME TERMS AND CONDITIONS ANYONE ELSE IN PUBLIC SO LONG AS WE'RE NOT CREATING A CATEGORY FOR COUNCIL MEMBERS ONLY TO BE ABLE TO VOTE ON IT.

[NOISE] THIS IS WHEN IT COMES UP A LOT.

THIS IS ONE THAT YOU'LL BE TALKING TO STERLING A LOT, GET A LOT OF QUESTIONS ON WHAT CALL THE RULE OF 10.

IF YOU HEAR THAT, THIS IS WHAT WE'RE REFERRING TO.

IF YOU'RE A MEMBER OF A TRADE, BUSINESS, OCCUPATION, PROFESSION, OR CLASS OF PERSONS CONSISTING OF AT LEAST 10 MEMBERS, WHICH IS NO GREATER THAN THE INTERESTS OF THE OTHER MEMBERS OF THAT TRADE, BUSINESS, OCCUPATION, PROFESSION, OR CLASS OF PERSONS.

IF YOU ARE A BUSINESS OWNER, THIS MAY BE AN ISSUE FOR YOU.

AGAIN, YOU MAY BE A BUSINESS OWNER, SOMETHING COMES BEFORE COUNCIL THAT'S GOING TO IMPACT YOUR BUSINESS, BUT IT IMPACTS EVERY OTHER BUSINESS IN THE CITY.

NO PROBLEM VOTING ON THAT.

SO LONG IT'S NOT SPECIFIC TO YOUR BUSINESS THAT RULE OF 10 WAS THE EXAMPLE WE HAVE DOWN HERE.

P&Z SOMETIMES REPORT P&Z AND THAT NUMBER OF P&Z IS A PROPERTY OWNER.

WE'RE DISCUSSING ZONING REQUIREMENTS.

SO LONG AS THAT ZONING REQUIREMENT ISN'T SPECIFIC TO THAT ONE INDIVIDUAL'S PROPERTY, BUT THEN LET'S SAY IT'S A ZONING REQUIREMENT THAT IMPACTS A WHOLE CLASS OF PROPERTIES IN THE CITY, MORE THAN 10, THAT P&Z MEMBER COULD STILL VOTE ON THAT.

BUT ALWAYS GOOD TO ASK STERLING IF YOU HAVE A QUESTION, IF YOU'RE CONCERNED ABOUT IT, GO ASK HIM AND HE WILL WALK YOU THROUGH THAT ANALYSIS.

WHAT IF YOU DO HAVE A SUBSTANTIAL CONFLICT? WHAT IF YOU TALK TO STERLING AND YOU HAVE ONE? OBVIOUSLY REFRAIN FROM VOTING ON OR PARTICIPATE IN DECISION.

YOU MAKE IT CONFLICT OF INTERESTS KNOWN IN THE OFFICIAL RECORDS SO THAT YOU'LL BE SITTING AT THE DIAS.

YOU'LL GET THE ATTENTION OF THE MAYOR AND SAY I NEED TO DECLARE A CONFLICT OF INTERESTS, I HAVE A CONFLICT ON THIS ITEM, THEN YOU WILL STEP OFF AND LEAVE THE ROOM WHILE THE DISCUSSION HAPPENS.

WHEN DISCUSSION'S OVER, YOU'LL COME BACK IN AND TAKE YOUR SEAT.

SEEKING HELP AGAIN, TALK TO STERLING, TALK TO ONE OF US, STERLING OUT THERE, TALK TO ME, TALK TO SOMEONE ELSE IN OUR OFFICE, WE CAN ALL HELP YOU WITH THIS.

IN THE LAW, IT DOES TALK ABOUT WRITTEN LEGAL OPINIONS.

IF YOU COME AND YOU HAVE A QUESTION ON CONFLICT OF INTERESTS AND WE WRITE IT UP IT DOES GET TAKEN TO THE CLERK THEN FILES IT AND IT'S THERE IN THE RECORD EXACTLY WHAT WE SAID.

WHY WE SAID YEAH YOU CAN PARTICIPATE OR NOT.

THAT'S WHAT WE'RE HERE FOR.

PLEASE IF YOU HAVE A QUESTION ABOUT SOMETHING, JUST COME AND TALK TO US.

[02:50:02]

OTHER PROHIBITIONS, THESE ARE OBVIOUS, DON'T TAKE GIFTS OR BRIBES WHEN MAKING A DECISION.

PUBLIC PERCEPTION, THIS IS WHERE I THINK WE GET A LOT OF THE QUESTIONS BECAUSE PEOPLE HAVE THE PERCEPTION OF A CONFLICT.

WE GET ASKED THIS A LOT.

THAT'S WHY IN THE VERY BEGINNING I SAID WE FOCUS ON THAT LAW.

IT'S NOT ALWAYS WHETHER JUST SOMEONE'S INVOLVED IN THAT.

ONE I ALWAYS THINK ABOUT HERE, WE GOT THIS FEW YEARS AGO WHEN COUNCIL MEMBER CHISTOPHER WAS ON COUNCIL.

SHE WAS CLEARLY INVOLVED IN MINIMUM WAGE ISSUES.

THEN BEFORE COUNCIL COMES TO MINIMUM, I THINK MANY OF THE ORDINANCE AND YOU PARTICIPATE HOW CORRECTLY COMMUNITY OF CUSTOMER CLEARLY CAN OR CAN'T VOTE ON.

IF SHE CAN'T DISCUSS THIS BECAUSE SHE WAS INVOLVE, WELL, UNDER THE STATE LAW, I HAVE NO CONCERN WITH THAT.

THE PEOPLE HAVE IN THEIR MIND BECAUSE SHE WORKED ON THE ISSUE OR WAS INVOLVED IN THE ISSUE OR INVOLVED WITH ORGANIZATIONS THAT IMPACTED THE ISSUE.

SHE COULDN'T VOTE AND THAT'S THE OPPOSITE.

SHE NEEDS TO STAY OUT THERE BECAUSE WHO CARES IF EVERYBODY KNOWS WHAT HER POSITION IS.

SHE HAS EVERY RIGHT TO VOTE ON THAT ISSUE.

A LOT OF YOU WILL SEE THIS, THAT'S WHY WE PUT DOWN HERE.

DOES THE ACCUSER STAND AGAINST SOMETHING BY YOUR WITHDRAWAL, THAT'S USUALLY WHAT'S GOING ON.

USUALLY HAVE A MEMBER OF THE PUBLIC WHO WANTS A VOTE TO GO TO A CERTAIN WAY, THEY'LL CALL GREG'S OFFICE OR THEY'LL CALL OUR OFFICE AND SAY, DOESN'T THAT COUNCIL MEMBER HAVE A CONFLICT? THE ANSWER IS NO, BUT WHAT THEY'RE TRYING TO DO IS GET THAT PERSON TO STEP OFF SO THEIR VOTE DOESN'T IMPACT THAT ISSUE. KEEP AN EYE UP IN STUFF LIKE THAT.

IF THAT HAPPENED AND YOU START HEARING IT, BRING IT TO US, WE'LL TALK IT THROUGH.

THEN MAYBE STERLING WILL, YOU CAN ASK, I ALWAYS ASK HIM A QUESTION AT THE MEETING SO IT'S VERY CLEAR WHY THAT PERSON IS NOT REMOVING THEMSELVES.

>> REAL QUICK ON SLIDE 2 AGO.

JUST BRINGING BACK MY THINKING ISAAC GETS SOME BRIBES.

IN CHRISTMAS TIME IF SOMEBODY BROUGHT IN TO A COUNCIL MEMBER A VALUE LIKE WE HAD A $25 VALUE MAXIMUM.

TO SAY IT WAS WORTH MORE THAN $25 AND THEY GET IT BACK WHERE EVERYBODY HAD TO SHARE IT OR THERE WAS SOMETHING IN OUR RULES RIGHT THEN.

WHAT IS THAT FOR A COUNCIL.

>> I THINK WE HAVE TO SAY $25 IS SUPPOSED TO BE THE MINIMUS IS REALLY WHAT WE'RE LOOKING FOR. WE GET A LOT OF THOSE.

FOR EXAMPLE WITH THE HOLIDAY BASKETS THAT COME IN AND I THINK THAT'S USUALLY HOW WE APPROACH IT.

WE BRING IT IN AND SHARE WITH EVERYBODY.

I KNOW WE'VE HAD THIS SITUATION FOR SOMEBODY WHO RECEIVED MOVIE TICKETS AS A THANK YOU FROM SOMEBODY AND WE IMMEDIATELY TOOK THOSE TO HR AND THEY RAFFLE THEM OFF TO EMPLOYEES. THAT CAN HAPPEN WITH YOU.

>> WELL WE ENCOURAGE ALL TO GIFT BASKETS THAT INVOLVE FOOD THEY COULD COME DOWN TO MY OFFICE [LAUGHTER].

WE'LL MAKE SURE IT GETS DISTRIBUTED.

[LAUGHTER]

>> I WILL TELL YOU THAT OUR OFFICE IN THEORY, MAYBE IT MAY JUST BE ME AND STERLING.

I'LL SAY OUR OFFICE, WE'RE PRETTY CONSERVATIVE WITH THIS.

WE'VE GOT SOME QUESTIONS BEFORE FROM OUR PRIOR RISK MANAGER WHO DEALT WITH A LOT OF INSURANCE COMPANIES.

YOU'RE GOING OUT TO TALK ABOUT RATES AND BEFORE WE ARE WITH THE RISK POOL, HE WOULD OFTEN HAVE MEETINGS WITH THESE DIFFERENT INSURANCE COMPANIES AND STUFF, OF COURSE, THEY WANT TO TAKE HIM OUT TO LUNCH, THEY WANT TO TAKE THEM OUT TO DINNER, THEY WANT TO WINE HIM AND DINE HIM.

WE HAD A LOT OF DISCUSSION ABOUT THAT AND TIE MY PREFERENCES.

WHEN THAT'S AWKWARD, I USUALLY TO SAY NO, YOU JUST PAY MY OWN WAY.

UNLESS AGAIN, IT'S JUST THAT REALLY LOW DOLLAR AMOUNT.

THAT'S STUFF THAT'S REALLY LOW DOLLAR AMOUNTS EVEN THOUGH MAYBE UNDER THE LAW IT'S NOT BEING SEEN AS A BRIBE.

IT JUST LOOKS FUNNY IF IT DID COME OUT.

I GUESS WE'RE JUST REALLY CONSERVATIVE ON THAT STUFF.

WHAT HAPPENS IF WE VIOLATED CONTRACTS? MAYBE YOU VOTED ON CAN BE VOIDABLE.

THAT'S ACTUALLY IN STATE LAW.

AFFECTED PERSON MAY SUE.

AGAIN, A COURT CAN ALWAYS ASSESS ATTORNEY'S FEES AND COSTS IN THOSE TYPES OF CASES.

IT'S IMPACTFUL LAW. BE CAREFUL WITH IT.

BUT THIS IS ONE OF THOSE ONES YOU REALLY JUST WANT TO LEAN ON STERLING.

IF ANY QUESTIONS JUST GO TO HIM.

MORE REMEDIES ARE CRIMINAL, WHICH I THINK IS CRAZY, BUT IT SHOWS YOU HOW HOW SERIOUS THIS ISSUE IS.

I THINK THAT'S IT. ANY OTHER QUESTIONS ON THAT? THANK YOU. [APPLAUSE].

>> STERLING HAS HIS HAND UP.

[OVERLAPPING] GO AHEAD, STERLING.

>> HI, GREAT JOB KEVIN. I APPRECIATE IT.

JUST WANTED TO MAKE SURE [NOISE] HE BROUGHT UP THE CASE IN THE PAST WHERE THERE WAS A QUESTION ABOUT ONE OF THE COUNCIL MEMBERS INVOLVED AND IT WAS ANOTHER COUNCIL MEMBER THAT ACTUALLY REQUESTED THE FORMAL WRITTEN OPINION, AS KEVIN MENTIONED THAT GOES ON RECORD THAT WHEN A FORMAL WRITTEN OPINION IS REQUESTED BY ANOTHER COUNCIL MEMBER ABOUT WHETHER THERE'S A CONFLICT OF INTEREST THAT IS

[02:55:01]

A PUBLIC RECORD NORMALLY OUR LEGAL OPINIONS ARE NOT PUBLIC RECORDS.

THOSE ONES ARE [NOISE] THANK YOU.

>> THANK YOU.

>> [INAUDIBLE] [APPLAUSE] GOOD MORNING MAYOR AND COUNCIL.

IT'S STILL MORNING BARELY.

I'M CHRISTINA RUBALCAVA, SENIOR ASSISTANT CITY ATTORNEY.

WITH ME IS YOUR PLANNING DIRECTOR, MICHELLE MCNULTY, AND I HAVE A FEELING WE'RE GOING TO BE DONE EARLY AND YOU'RE GOING TO HAVE EXTRA TIME TO GO EAT LUNCH BUT MAYBE NOT, WE'LL SEE.

SO WE'RE GOING TO COVER JUST HIGH LEVEL LAND USE LAW, REALLY HIGH LEVEL LAND USE LAW, AND ALSO THE PROCESSES.

IT'S LIKE THE OLD SAYING, HOW DO YOU EAT AN ELEPHANT ONE BITE AT A TIME? SO THIS IS ONE LITTLE BITE, AND AGAIN YOU HAD AN E-SESSION WHERE YOU HAD ANOTHER BITE LAST WEEK.

WE'LL JUST DO IT BYTES AT A TIME BUT IF YOU HAVE ANY QUESTIONS IN THE MEANTIME OR IF THERE'S SOMETHING COMING UP [NOISE] THAT YOU DON'T UNDERSTAND, ALWAYS FEEL FREE TO REACH OUT.

BUT WE WILL GO AHEAD AND START AND I'M GOING TO TURN IT OVER TO MICHELLE TO TALK A LITTLE BIT ABOUT THE DIFFERENT TYPES OF CODES OF DOCUMENTS WE USE THAT GOVERN OUR PLANNING [INAUDIBLE]

>> GOOD AFTERNOON EVERYONE.

AS CHRISTINA MENTIONED, THIS IS A VERY HIGH LEVEL OVERVIEW ZONING 101.

JUST TO GET EVERYONE FAMILIAR WITH THE FRAMEWORK BEFORE WE GO INTO THE LEGALITIES AND THE LEGAL AUTHORITY FOR PLANNING.

SO I'M GOING TO START WITH WHAT IS THE REGIONAL PLAN? IT IS ACTUALLY KEY IN THE HIERARCHY OF ALL OF OUR PLANNING TOOLS.

IT'S WHAT SETS OUR POLICIES THAT REALLY GUIDE OUR DECISION MAKING FOR LAND USE.

IT CAN FURTHER BE REFINED THROUGH SPECIFIC PLANS AND OTHER TYPES OF UTILITY PLANS, STORM WATER, SEWER, PARKS AND RECREATION, AS WELL AS OUR REGIONAL TRANSPORTATION PLAN, AND IF ALL OF THESE THINGS ARE IMPLEMENTED THROUGH A VARIETY OF THINGS, IT CAN BE MOST IMPORTANTLY IN MY WORLD IS THROUGH THE ZONING CODE, BUT ALSO THROUGH CAPITAL IMPROVEMENT PROGRAM, OUR ENGINEERING STANDARDS AS WELL AS ALL OF OUR DEVELOPMENT STANDARDS AND OUR ANNUAL BUDGET.

SO WHY IS IT A REGIONAL PLAN? IT'S BECAUSE IT SERVES MORE THAN JUST CITY OF FLAGSTAFF PROPER.

IT ACTUALLY COVERS THE ENTIRE 525 SQUARE MILE METRO PLAN REGION, AND SO THAT'S IMPORTANT FOR A LOT OF DIFFERENT REASONS BUT FOR THE CITY OF FLAGSTAFF IT SERVES AS OUR GENERAL PLAN WHICH BY STATE STATUTE WE'RE REQUIRED TO HAVE.

WE'RE ALSO REQUIRED TO UPDATE IT EVERY 10 YEARS AND IT HAS TO BE RATIFIED BY THE VOTERS.

TO THE COUNTY, IT'S ACTUALLY AN AMENDMENT TO THEIR COMPREHENSIVE PLAN.

AS SUCH IT'S JUST BEING ADOPTED AS A MAJOR AMENDMENT TO THEIR COUNTY COMPREHENSIVE PLAN.

WE'RE THE ONLY COUNTY AND CITY IN THE STATE OF ARIZONA THAT HAS IT SET UP THIS WAY WHERE COUNTY RESIDENTS ARE ACTUALLY PROVIDING INPUT ON THE CITY PLAN AND CITY RESIDENTS ARE ABLE TO PROVIDE INPUT ON COUNTY LAND.

IF WE'RE A PLACE LIKE FLAGSTAFF WHERE SO MANY OF OUR SURROUNDING RESIDENTS MOUNTAIRE, KACHINA, BELLEMONT, DONEY PARK, ARE REALLY RELYING ON THE CITY FOR SERVICES WHETHER IT'S BECAUSE THEY WORK IN FLAGSTAFF, THEIR KIDS GO TO SCHOOL IN THE CITY.

IT'S REALLY NICE THAT WE HAVE THAT ABILITY FOR EVERYBODY TO WEIGH IN.

THE REGIONAL PLAN CAN BE FURTHER REFINED THROUGH THE SPECIFIC PLAN.

SPECIFIC PLAN IMPLEMENTS THE GENERAL DEMAND.

IT DOES NEED TO BE IN LINE WITH THE GOALS AND POLICIES SET IN THEM.

IT PROVIDES A MORE DETAIL ON A SMALLER AREA OR TOPIC.

SO FOR INSTANCE, WE HAVE THREE SPECIFIC PLANS.

WE HAVE THE HIGH OCCUPANCY HOUSING SPECIFIC PLAN, SO THAT'S MORE TOPICAL.

THEN IT APPLIES TO ANYWHERE IN THE CITY WHERE THERE'S GOING TO BE HIGH OCCUPANCY HOUSING.

IT SPEAKS IN MORE DETAIL ABOUT WHERE WE WANT TO SEE THAT TYPE OF HOUSING DEVELOPMENT LOCATED AND THE DIFFERENT STANDARDS THAT WE WANT TO SEE ASSOCIATED WITH THAT DEVELOPMENT.

THEN WE HAVE [INAUDIBLE] IN THE SOUTH SIDE COMMUNITY SPECIFIC PLANS THAT ARE MORE LAND AREA AND SPEAK TO POLICIES AND THE GROWTH AND THE GUIDANCE FOR THOSE NEIGHBORHOODS.

YOU'RE GOING TO SEE ONE COMING BEFORE YOU FOR THE HOSPITAL FOR ANY AGE.

THAT'S GOING BE ONE THAT'S LAND AREA, BUT IS ALSO GOING TO BE AMENDING ZONING CODE STANDARDS.

THROUGH STATE STATUTE WE HAVE VERY LIMITED ABILITY, BUT THE ABILITY TO AMEND STANDARDS THROUGH THAT PROCESS.

DO YOU WANT TO SPEAK A LITTLE MORE TO THAT?

>> YEAH. I THINK YOU DID A GREAT JOB COVERING IT.

I JUST WANT TO MAKE SURE WE UNDERSTAND BECAUSE I KNOW IT'S

[03:00:01]

GOING TO GET CONFUSING AND WHEN WE GO FORWARD THERE'S REALLY THOSE THREE DIFFERENT SPECIFIC PLANS.

HISTORICALLY AND TRADITIONALLY, LET ME TAKE A STEP BACK.

ALL SPECIFIC PLANS FURTHER YOUR GENERAL PLAN WHICH WE CALL OUR REGIONAL PLAN.

GENERAL PLAN, REGIONAL PLAN, SAME THING FOR US.

WE CALL OUR GENERAL PLAN OUR REGIONAL PLAN.

ALL SPECIFIC PLANS HAVE TO BE IN FURTHERANCE OF IT, PUTTING MORE MEAT ON THE BONES FOR LACK OF A BETTER TERM, MAKING A MORE ROBUST USUALLY IN TERMS OF PLANNING.

THERE ARE SOME THAT WE HAVE DONE.

THOSE ARE, I WOULD SAY MORE OUT OF THE ORDINARY WHERE IT'S NOT A PARTICULAR LOCATION IN THE CITY LIKE MICHELLE HAD MENTIONED, LIKE WEST SOUTH CITY OR PLAZA, IT'S REALLY A TOPIC THAT'S COMMUNITY-WIDE.

THAT'S WHERE YOU SAW HIGH OCCUPANCY HOUSING.

THEN ONE YOU'RE GOING TO SEE THAT WE HAVEN'T DONE IN A WHILE SO I DON'T THINK ANYONE ON THIS CURRENT COUNCIL HAS SEEN A SPECIFIC PLAN BUT WE'RE ACTUALLY MODIFYING DEVELOPMENT STANDARDS AND THAT'S WHAT YOU'LL SEE IN THE NEH PROPOSAL THAT WILL BE COMING FORWARD THIS YEAR.

AS MICHELLE SAID IS DUE TO A STATE STATUTE AND A STATE STATUTE DOES SOMETHING THAT'S A LITTLE UNUSUAL I THINK, IN THAT IT SAYS, IN ADDITION TO YOUR ZONING CODE REGULATIONS AND YOUR SUBDIVISION REGULATIONS, A SPECIFIC PLAN CAN ACTUALLY MODIFY DEVELOPMENT STANDARDS IN CERTAIN LIMITED WAYS.

USE OF LAND AND BUILDINGS, THE BULK AND HEIGHT OF THE BUILDING, AND AS YOU KNOW BECAUSE YOU'VE HEARD FROM THE HOSPITAL MOST OF YOU, THE HOSPITAL WILL BE ASKING FOR AN INCREASE IN THAT BUILDING HEIGHT AND THEN CHANGES TO THE OPEN SPACES AROUND BUILDING, SO SETBACKS [NOISE] [INAUDIBLE] WHEN YOU SEE THAT, IT WILL BE A LITTLE DIFFERENT IN THAT UNLIKE OUR OTHER SPECIFIC PLANS, THIS ONE WE WILL BRING TO YOU VIA ORDINANCE INSTEAD OF A RESOLUTION, AND IT WILL MODIFY THOSE DEVELOPMENT STANDARDS.

SO SOMETHING A LITTLE BIT DIFFERENT BUT I WANTED TO HIGHLIGHT IT FOR YOU BECAUSE YOU WILL BE SEEING IT IN THE NOT TOO DISTANT FUTURE.

THANK YOU.

>> THEN FURTHER DISCUSSING HOW THE REGIONAL PLAN CAN BE IMPLEMENTED, AS I TALKED EARLIER, THE ZONING CODE.

REALLY THIS IS WHERE WE ARE ABLE TO IMPLEMENT ALL OF OUR ADOPTED PLANS.

THIS ZONING CODE IS ADOPTED THROUGH ORDINANCE.

ANYTIME THAT WE ARE ADOPTING NEW ORDINANCES OR OTHERWISE CHANGING ZONING CODE, THAT DOES GO TO BOTH PLANNING AND ZONING COMMISSION FIRST AND THEN ONTO COUNCIL TO MAKE THE FINAL APPROVAL.

COMMISSION IS PROVIDING THE RECOMMENDATION TO COUNCIL.

COUNCIL IS MAKING THE FINAL DECISION AS IT IS A LEGISLATIVE DECISION.

>>THIS IS ZONING CODE COMES AND WE BOTH REGULATE USES AS WELL AS BUILDING FORMS. BOTH USES AND FORMS CAN BE EITHER PERMITTED BY RIGHT IN A ZONING DISTRICT.

THEY CAN BE PERMITTED WITH CONDITIONS OR THROUGH A CONDITIONAL USE APPROVAL.

THEY CAN BE PERMITTED AS ACCESSORY OR JUST OUTRIGHT PROHIBITED.

YOU MAY HAVE ONE USE OR BUILDING TYPE THAT'S ALLOWED IN A SPECIFIC ZONING DISTRICT THAT MAYBE IS PROHIBITED IN ANOTHER ZONE DISTRICT BECAUSE IT'S NOT APPROPRIATE BECAUSE OF THE TYPES OF MITIGATION THAT THEY MIGHT REQUIRE.

FOR INSTANCE, ONE OF INDUSTRIAL USES, YOU'RE NOT GOING TO SEE A LOT IN RESIDENTIALLY ZONED PROPERTIES.

>> THE ZONING CODE CONSISTS OF TWO PARTS.

THERE'S THE MAP AND THAT'S WHAT'S ACTUALLY IDENTIFYING THE LAND IN THE ZONING DESIGNATION AND THEN THERE'S THE TEXT AND THE TEXT SPEAKS TO WHAT IS ALLOWED IN THIS ZONING DISTRICT AND THEN THERE IS ALSO SECTIONS OF CODE THAT JUST APPLY TO ALL USES.

REGARDLESS OF WHAT ZONING DISTRICT YOU'RE IN, THERE ARE CERTAIN STANDARDS THAT ALL DEALT FELDMAN NEED TO COMPLY WITH.

AGAIN, THIS IS ALL REGULATED THROUGH STATE STATUTE, WHICH I BELIEVE A COPY HAS BEEN PROVIDED IN YOUR BINDER.

WHEN YOU REALLY WANT TO GET INTO THIS AND HAVE SOME INTERESTING READING, IT'S THERE FOR YOU. [LAUGHTER] [BACKGROUND]

>> THE OTHER SECTIONS, SO ZONING CODE IS ACTUALLY IN TITLE 10, AND THEN TITLE 11 REGULATES BOTH THE GENERAL PLAN, SPECIFIC PLAN AND SUBDIVISION ORDINANCE.

SUBDIVISION ORDINANCE DOES NOT ADDRESS LAND USES.

IT IS ABOUT THE SUBDIVISION OF LAND, AND IT'S TO MAKE SURE THAT WE HAVE HARMONIOUS AND COMPREHENSIVE DEVELOPMENT.

IT'S NOT JUST ABOUT MAKING SURE THAT WE HAVE PRETTY LITTLE RECTANGLE LOTS OF LAND.

IT REALLY IS ABOUT MAKING SURE THAT ALL THE THINGS THAT ADDRESSED THE SUBDIVISION OF LAND, SUCH AS THE INFRASTRUCTURE, TRANSPORTATION.

YOU HAVE TO GET ROADS TO NEW SUBDIVISIONS, YOU HAVE TO BRING WATER AND SEWER IN.

HAS AN IMPACT ON OUR SCHOOLS.

THE SUBDIVISION ORDINANCE IS REALLY ADDRESSING ALL OF THOSE THINGS.

[03:05:01]

AGAIN, IS TIED TO OUR REGIONAL PLAN.

THE SUBDIVISION ORDINANCE IS ALSO WHERE WE, PART OF THE STANDARDS IS PROTECTION, AND THAT'S WHERE WE'RE LOOKING AT THE RESOURCE PROTECTION OVERLAY THAT WE'RE LOOKING AT OUR FOREST FLOODPLAINS AND STEEP SLOPES.

IT DOES PROVIDE US ANOTHER OPPORTUNITY TO MAKE SURE THAT WE'RE PRESERVING THOSE THINGS WHILE ALLOWING FOR THE ABILITY TO HAVE CREATIVE DEVELOPMENT OF HOUSING TYPES.

REALLY THAT'S IT.

NOW I CAN TURN IT OVER TO CHRISTINA TO TALK ABOUT THE LEGAL AUTHORITY AND ALL OF THIS UNLESS THERE'S QUESTIONS.

>> I HAVE A QUESTION AND I TRUST THAT YOU'LL TELL ME IF THIS ISN'T THE PLACE OR IF IT'S TOO LONG OF AN EXPLANATION, DIRECT TO ORDINANCE.

WHEN WE SEE THAT ON THE AGENDA.

WHAT SPECIFICALLY DOES THAT MEAN?

>> YOU'RE REFERRING TO A REASON THAT IS DIRECT TO ORDINANCE AND SO THERE'S TWO TYPES OF REASONS THAT WE DO.

ONE IS A CONCEPT AND ONE IS DIRECT TO ORDINANCE.

THE DIRECT CONCEPT IS MORE LESS TIED TO A SITE THEN AND MORE TIED TO.

THIS IS THE ZONING DISTRICT WE WOULD LIKE TO PUT THIS TWO IN CONCEPT.

WE THINK WE'RE GOING TO DO THIS, BUT IN REALITY, ANY OF THESE USES ALLOWED IN THIS ZONING DISTRICT COULD BE THE END-USE.

DIRECT TO ORDINANCE ACTUALLY INCLUDES A SITE PLAN.

IT'S SAYING I'M GOING TO REZONE THIS TO BE THREE AND THIS IS THE DEVELOPMENT THAT I'M GOING TO BRING WITH THAT.

IT'S VERY SPECIFIC SO THAT IF IT WERE A USE THAT WOULD OTHERWISE NEED FURTHER ENTITLEMENT, WE'RE TAKING CARE OF THAT THROUGH THAT REASONING PROCESS AND SO YOU'RE SEEING THE ENTIRE PICTURE.

I THINK GETTING INTO THE PROS AND CONS OF THAT IS A MUCH BIGGER CONVERSATION.

THERE'S BENEFITS TO EVERYTHING AND THEN THERE'S CHALLENGES.

ONE BENEFIT IS THAT THE COUNCIL GETS TO SEE THE ENTIRETY OF THE PROJECT AND WHAT'S BEING PROPOSED IN THAT ZONING DISTRICT BUT SOME OF THE CHALLENGES IS THAT LAND IS NOW TIED UP TO THAT SITE PLAN.

IF THAT PROJECT DOESN'T PENCIL OUT OR THERE'S A CHANGE OF PLANS, SOME LIMITED ABILITY TO DO ADMINISTRATIVE CHANGES, BUT LIKELY THAT PROPERTY IS GOING TO HAVE TO COME BACK AND BE REZONED TO UPDATE THE SITE PLAN TO WHAT THE CURRENT OWNER WANTS TO DO.

JUST HAVE A HIGH-LEVEL EXPLANATION, I DON'T KNOW IF YOU HAVE ANYTHING TO ADD.

>> NO, I THINK YOU DID GREAT. I THINK THE CONCEPT, IN THEORY, IS CONCEPTUAL IN NATURE.

I WILL SAY HOW WE'VE DONE THEM IN PRACTICE HAS BEEN VERY SIMILAR TO A DIRECT ORDINANCE, WHICH IS YOU'RE NOT REZONING A PROJECT, BUT IN SENSE COUNCIL WAITS TO SEE THAT THEY KNOW EXACTLY WHAT'S GOING IN THERE BEFORE THEY'LL DO A REZONE AS OPPOSED TO A BLANKET REZONE.

WHICH WE DON'T DO IN THIS COMMUNITY BUT I THINK MAYBE IT'S A CONVERSATION TO HAVE FOR ANOTHER DAY THAT YOU'RE PLANNING DIRECTOR WOULD LIKE TO TALK ABOUT OR YOU JUST TAKE A PIECE OF PROPERTY THAT'S REAL RESIDENTIAL AND YOU SAY WE'RE JUST GOING TO READ ON IT AND HIGHWAY OR HIGH DENSITY RESIDENTIAL AND WHATEVER CAN BE DONE IN HIGH DENSITY RESIDENTIAL CAN'T BE DONE ON THIS PROPERTY.

THAT'S NOT HOW WE'VE DONE IT IN THE PAST, BUT THAT DOESN'T MEAN JUST BECAUSE WE'VE DONE IT ONE WAY IN THE PAST WE CAN'T DO IT DIFFERENTLY IN THE FUTURE.

>> THANK YOU.

>> OKAY.

>> I THINK IT WAS UNTIL ABOUT EIGHT YEARS AGO, APPROXIMATELY. I'M NOT SURE.

WE DID REQUIRE ALL THE DETAILS TO DO THE REZONING BUT THEN THE COUNCIL AT THAT POINT DECIDED THAT THEY WERE GROWING THE CONCEPT REZONE AND CORRECT ME IF I'M RIGHT USING THESE TERMS CORRECTLY.

BUT IT ALLOWED FOR REZONING WITHOUT GETTING INTO EVERY LITTLE DETAIL.

IT WAS BETTER FOR DEVELOPERS.

BUT ON THE OTHER HAND, THE COMMUNITY AND THE COUNCIL MAYBE HAVE LESS CONTROL OF WHAT WAS GOING TO HAPPEN ON THAT PIECE OF LAND.

>> I THINK THAT IS ACCURATE.

MY RECOLLECTION IS THAT THE FIRST "CONCEPT" REZONING WE DID WAS HIGH COTTAGES AND IT WAS FOR THAT REASON BECAUSE OUR SITE PLAN PROCESS IS SO THOROUGH AND EXTENSIVE, IT CAN BE VERY EXPENSIVE FOR A DEVELOPER TO INVEST BEFORE THEY'VE EVEN BEEN ABLE TO GET A REZONE AND GET THOSE ENTITLEMENTS.

ALL THAT MONEY IS AT RISK BECAUSE THEY COULD DO THE ENTIRE SIDE PLAN, GO THROUGH THE ENTIRE PROCESS, SPEND TENS TO HUNDREDS OF THOUSANDS OF DOLLARS AND COUNCIL'S LIKE METT, DON'T LIKE IT AND THEN THE MONEY IS GONE AND SO THE THOUGHT IS, CONCEPT IS DEFINITELY LESS INVESTMENT, LESS EXPENSIVE, BUT YOU'RE RIGHT, LESS CONTROL.

I PUT SKY COTTAGES IN QUOTES BECAUSE IT WAS LIKE SUPER CONCEPT PLAN.

IT WAS LIKE CONCEPT PLUS.

I THINK THAT IN THE FUTURE COUNCIL MAY BE SEEN.

SOME THAT COME FORWARD THAT ARE A LITTLE MORE CONCEPTUALLY CONCEPT RESULTED.

[03:10:02]

>> BY THE TIME THE COUNCIL MADE THIS CHANGE IT WAS A BIG DEAL.

IT WAS VERY CONTROVERSIAL.

>> IT WASN'T PER SE COUNCIL'S DECISION TO MAKE IT BECAUSE WE HAVE THOSE TWO OPTIONS IN OUR CODE SO ANY DEVELOPER CAN COME FORWARD.

I THINK STAFF IN THE PAST HAS SAID, LOOK, WE HAVE THESE IN THE CODE, BUT WE HAVEN'T DONE THEM AND SO FOR A COUNCIL TO MOVE FORWARD WITH IT UNTIL YOU ACCEPT IT AND TO SAY YES, WE WILL APPROVE THIS.

I THINK DEFINITELY WAS CHANGED.

>> THANK YOU.

>> YOU BET. ANYTHING ELSE? WE TALK ABOUT THE AUTHORITY FOR PLANNING, AND IT REALLY IS DERIVED FROM THE POLICE POWERS, WHICH IN IT COMES THROUGH THE ZONING ENABLING ACT, WHICH IT SOUNDS LIKE YOU GUYS HAVE TO READ LATER IN A BINDER.

[NOISE] I DON'T KNOW IF I WOULD GO TO THESE PEOPLE FOR MY RECOMMENDED READING LISTS, BUT YOU HAVE THE CHARTER AND YOU HAVE THE ZONING ENABLING ACT AND WHATEVER ELSE YOU WANT TO LOOK THROUGH.

BUT I WANT TO TALK A LITTLE BIT ABOUT TYPES OF DECISIONS BECAUSE I THINK THIS IS REALLY A BIG ISSUE THAT COUNCIL FACES AND I THINK IT CAN BE DIFFICULT TO UNDERSTAND, ESPECIALLY FOR OUR NEWER COUNCIL MEMBERS, THAT YOU REALLY HAVE DIFFERENT TYPES OF DECISIONS AND THERE'S NOTHING WORSE THAN BEING ASKED TO MAKE A DECISION WHEN YOU FEEL LIKE YOU DON'T REALLY HAVE THE ABILITY TO DECIDE.

IT'S NOT AN OPEN DECISION.

THE TYPES OF DECISIONS WE TOLD ONE, LEGISLATIVE DECISIONS.

LEGISLATIVE DECISIONS ARE REALLY THE POWER OF THE COUNCIL AS THE SITTING LEGISLATIVE BODY.

THE POLICY BODY FOR THE CITY.

COUNCIL HAS GREAT DISCRETION WHEN MAKING A LEGISLATIVE DECISIONS.

THAT BEING SAID, THE DECISIONS STILL HAVE TO BE MADE BASED ON THE FINDINGS WHERE APPLICABLE.

I'M GOING TO GO INTO SOME EXAMPLES IN A MINUTE.

THE DECISIONS CANNOT BE BASED ON UNLAWFUL REASONS.

EVEN FOR EXAMPLE IN A REZONING, THERE ARE CERTAIN FINDINGS THAT HAVE TO BE MADE.

ONE OF THE FINDINGS IS THAT THE PROPOSED REZONING REQUEST COMPLIES WITH YOUR GENERAL PLAN THAT IT WILL NOT CAUSE ANY SAFETY HARMS THAT WE CAN SERVE IT, FIRE, POLICE, WATER, THINGS LIKE THAT.

ONE THAT WE CALL THE COMMUNITY BENEFIT STANDARD, WHICH IS REALLY, THIS IS A GOOD IDEA.

WE'RE MAKING THIS CHANGE AND WE THINK IT'S A GOOD IDEA, ITS OVERALL BENEFIT FOR THE COMMUNITY.

ANY REASON TO DENY A REZONING THAT'S TIED TO ONE OF THOSE FINDINGS IS ABSOLUTELY FULLY WITHIN COUNCIL'S DISCRETION.

BUT COUNCIL COULD NOT MAKE A DECISION ON A REZONING FOR AN UNLAWFUL REASON.

UNLAWFUL REASON, OF COURSE, BECAUSE YOU DON'T LIKE THE APPLICANT'S RACE.

BECAUSE THE APPLICANT IS NOT PROVIDING AFFORDABLE HOUSING, BECAUSE THE APPLICANT MAY WANT TO USE THE PROPERTY FOR SHORT-TERM RENTALS.

THOSE LATTER TWO ARE ITEMS THAT THE STATE LEGISLATURE HAS TAKEN OUTSIDE OF OUR AUTHORITY.

IT'S A FINE LINE BECAUSE SOMETIMES YOU'LL SEE PROJECTS THAT COME IN AND THEY OFFER AFFORDABLE HOUSING AND THEY'RE OFFERING IT BECAUSE THEY REALLY WANT TO SHOW THAT THEIR PROJECT IS CONTRIBUTING TO THAT OVERALL COMMUNITY BENEFIT.

IT'S FINE WHEN A DEVELOPER COMES IN AND OFFERS TO DO IT.

THAT COUNCIL SAYS, YEAH, I CAN SEE YOUR PROJECT AS A WHOLE IS GOING TO BE BENEFICIAL TO OUR CITY.

WE WOULD LIKE TO APPROVE IT, BUT IT WOULD NOT BE OKAY TO SAY, WELL, THIS PROJECT HAS COME IN.

THEY'RE NOT OFFERING AFFORDABLE HOUSING AND I DON'T APPROVE ANY REZONINGS WITHOUT AFFORDABLE HOUSING, THAT WOULD BE AN UNLAWFUL REASON.

WE WILL TALK ABOUT THESE ITEMS ALSO MORE WHEN WE HAVE SPECIFIC PROJECTS, YOU'LL GET LEGAL ADVICE IN AN EXECUTIVE SESSION.

THIS IS REALLY A HIGH-LEVEL OVERVIEW.

THOSE ARE LEGISLATIVE DECISIONS.

I'M GOING TO HAVE EXAMPLES IN JUST A MINUTE.

ADMINISTRATIVE DECISIONS ARE DIFFERENT.

DISCRETION IS LIMITED AND SO LONG AS ALL THE REQUIREMENTS OF A PARTICULAR APPLICATION HAVE BEEN MET, THOSE REQUIREMENTS ARE USUALLY COMPLIANT WITH OUR CODE, SOMETIMES WITH OUR REGIONAL PLAN.

COUNCIL REALLY MUST APPROVE.

LET ME GO INTO THE EXAMPLES, I THINK THAT WILL BE HELPFUL.

[INAUDIBLE]. LEGISLATIVE. AGAIN, THESE ARE THE ONES WHERE COUNCIL HAS A LOT OF DISCRETION.

WE'RE LOOKING AT ZONING MAP AMENDMENTS, ALSO CALLED REZONINGS AS MICHELLE SAID, A REZONING CODE HAS BOTH TEXTS AND MAPS.

WHEN YOU REZONE, CHANGE THE ZONING DESIGNATION ON A PROPERTY, THAT'S A REZONE, THAT'S A MAP AMENDMENT.

ZONING CODE TEXT AMENDMENTS.

YOU MIGHT BE FAMILIAR WITH THESE LIKE OUR HIGH OCCUPANCY HOUSING CODE AMENDMENT.

WE HAVE CODE AMENDMENTS, TEXT AMENDMENTS, BIG AND SMALL.

YOU HAVE A COUPLE OF SMALL ONES THAT'LL COME UP HOPEFULLY IN THE NEXT FEW MONTHS THAT YOU'LL BE LOOKING AT AS WELL.

BUT THOSE ARE LEGISLATIVE.

COUNCIL HAS THE DECISION HERE.

IS THIS THE IDEA? NOW THERE WILL BE FINDINGS DOES IT COMPLY WITH THE REGIONAL PLAN? DOES IT COMPLY WITH THE CODE AS A WHOLE AND IS IT IN THE BEST INTERESTS, IS IT A GOOD IDEA FOR THE COMMUNITY? THE GENERAL PLAN, THE ORIGINAL PLAN, THAT IS ALSO LEGISLATIVE IN NATURE.

ANY OF THE SPECIFIC PLANS, LEGISLATIVE IN NATURE.

[03:15:04]

ANY OF THOSE THREE TYPES OF SPECIFIC PLANS, WHETHER TO A TOPIC, WHETHER TIED TO AN AREA OF LAND OR EVEN ONE THAT MODIFIES DEVELOPMENT STANDARDS.

ALL THOSE ARE LEGISLATIVE.

ANNEXATIONS. WHETHER THE COUNCIL DECIDES TO TAKE A PIECE OF PROPERTY THAT IS CURRENTLY OUTSIDE OF CITY JURISDICTION AND BRING IT INTO THE CITY, THAT IS ALSO A LEGISLATIVE DECISION.

THEN DEVELOPMENT AGREEMENTS.

DEVELOPMENT AGREEMENTS ARE SPECIFIC TYPES OF CONTRACTS.

THEY'RE AUTHORIZED UNDER STATE LAW AND THEY'RE TIED TO DEVELOPMENT.

WE FREQUENTLY SEE THESE ALMOST EXCLUSIVELY, BUT NOT ENTIRELY EXCLUSIVELY, WITH ZONING MAP AMENDMENTS.

THAT I THINK IS IMPART BECAUSE WE DON'T DO A LOT OF REALLY CONCEPTUAL ZONING MAP AMENDMENTS.

WE LIKE TO HAVE A LOT OF DETAIL, EVEN IN OUR CONCEPT ONES, AND WE LIKE TO KNOW WHAT OFFSITE IMPROVEMENTS ARE GOING TO BE NECESSARY, DOCUMENT THOSE, MAKE SURE WE'VE HAD ALL THE BIG ISSUES WE SEE COMING WORKED OUT [NOISE] EVENTUALLY.

ADMINISTRATIVE. THIS IS WHERE COUNCIL HAS LESS DISCRETION.

THESE ARE OUR PRELIMINARY PLATS AND OUR FINAL PLATS.

[NOISE] CONDITIONAL USE PERMITS ARE ITS OWN BUCKET.

THERE'S ACTUALLY BEEN SOME COURT CASES ON THIS AND THEY'RE PROBABLY ADMINISTRATIVE.

A CONDITIONAL USE IS A USE THAT IS PERMITTED UNDER OUR CODE, BUT THEY HAVE TO GO THROUGH A SECONDARY LEVEL OF REVIEW BECAUSE THERE ARE USES THAT COULD HAVE ADDITIONAL IMPACTS THAT WE WOULD WANT TO MAKE SURE ARE MITIGATED.

FOR EXAMPLE, AN AT-HOME DAYCARE CENTER.

WE THINK IN GENERAL, THOSE WORK IN OUR RESIDENTIAL NEIGHBORHOODS, BUT WE WANT TO LOOK AT IT TO MAKE SURE THAT THE TRAFFIC IS NOT GOING TO CAUSE UNDUE TRAFFIC FOR THE NEIGHBORHOOD.

NOT A LOT OF PEOPLE IN AND OUT.

JUST MAKE SURE THAT WHATEVER IMPACTS THERE ARE, THAT WE'RE MITIGATING.

OUR PLATS, BOTH PRE-PLAT AND FINAL PLAT ARE REALLY GOING TO BE ADMINISTRATIVE DECISIONS.

AS LONG AS THOSE PLATS ARE IN COMPLIANCE WITH OUR CODE, COUNCIL WILL APPROVE THEM.

ANY QUESTION ON THAT TEMPLATE PRELIMINARY PLAT?

>> I'M GOING TO TRY TO USE THAT IN A SENTENCE. [LAUGHTER] [OVERLAPPING].

>> I HAVE A QUESTION.

WHEN A COUNCIL MEETING AND DEVELOPERS ARE COMING UP AND TALKING ABOUT HIS PROJECT AND STUFF, AND YOU WERE SAYING THAT WE CAN'T TELL THEM, WELL, WE WANT TEN AFFORDABLE HOUSING.

JUST TO HAVE THAT DISCUSSION.

WE'RE NOT REALLY LEGALLY ABLE TO DO THAT OR DOES THAT MEAN WE NEED TO CHANGE OUR GENERAL ZONING AND PLAN TO SAY, WELL, ALL NEW DEVELOPMENTS HAVE TO HAVE FIVE AFFORDABLE HOUSING UNITS? CAN WE HAVE THAT DISCUSSION WITH THAT DEVELOPER TO SAY, WELL, OR EVEN ADD ANY AFFORDABLE HOUSING? [OVERLAPPING].

>> THERE'S TWO PIECES. WE CANNOT CHANGE OUR CODE TO REQUIRE AFFORDABLE HOUSING.

THE STATE HAS PREEMPTED US FROM DOING THAT, SO THAT'S NOT AN OPTION.

IN TERMS OF HAVING CONVERSATIONS, COUNCIL CAN ALWAYS HAVE A CONVERSATION WITH THE DEVELOPER AND I THINK COUNCIL CAN ALWAYS SAY, LOOK, WE WOULD LOVE TO SEE AFFORDABLE HOUSING. HAVE YOU CONSIDERED THAT? WE'D LOVE TO SEE SOLAR PANELS, HAVE YOU CONSIDERED THAT? WE'D LOVE TO SEE A SHARED PARKING.

WHATEVER IT IS THAT COUNCIL WOULD LIKE TO SEE [NOISE], ALWAYS FAIR GAME TO ASK.

IF A PROJECT COMES FORWARD, I THINK THE KEY IS YOU WOULD NEVER WANT TO MAKE YOUR DECISION BASED ON A DEVELOPER'S FAILURE TO PROVIDE OR DECISION NOT TO PROVIDE AFFORDABLE HOUSING.

THAT IS ONE OF THOSE UNLAWFUL REASONS FOR YOUR DECISION.

YOU'RE GOING TO WANT TO LOOK AT THE FINDINGS AND EVALUATE THE PROJECT BASED ON THAT.

>> IN AN OPEN DISCUSSION WHEN THEY'RE PRESENTING YOUR PROJECT [NOISE], IF I'M REALLY WANTING AFFORDABLE HOUSING AND SAY, WELL, HAVE YOU EVER CONSIDERED THAT? ALMOST MAKING THEM FEEL LIKE I HAVEN'T DECIDED YET IF I WANT TO APPROVE YOUR PROJECT, BUT I'M REALLY WANTING THIS.

IT JUST SEEMS LIKE IT GETS INTO MUDDY WATERS TO DO THAT.

>> I THINK ANY SPECIFIC QUESTIONS ON SPECIFIC PROJECTS, WE ALWAYS HAVE AN EXECUTIVE SESSION BEFORE WE GO THROUGH WITH DEVELOPMENT AGREEMENTS FOR LEGAL ADVICE, AND IF THERE'S ANY LEGAL QUESTIONS THAT YOU'D WANT TO ASK ABOUT THAT.

BUT I WOULD SAY IN GENERAL, IF THERE'S AN UNLAWFUL REASON FOR MAKING A DECISION, IT'S BOTH UNLAWFUL TO SAY IT AND UNLAWFUL TO THINK IT.

WE WANT TO MAKE SURE THAT OUR DECISIONS ARE TIED TO THE FINDINGS.

THAT BEING SAID, THE FINDINGS ARE REALLY PRETTY BROAD AND ONE OF THEM DOES ENCOMPASS MORE OF A COMMUNITY BENEFIT AND I THINK WHEN LOOKING AT A PROJECT ON ITS MERITS, IF COUNCIL FINDS THAT THEY CANNOT MAKE THE FINDINGS, THEN THAT IS A PERFECTLY VALID REASON NOT TO MOVE FORWARD WITH THE PROJECT.

DUE PROCESS. I'LL BE QUICK.

THIS IS REALLY SOMETHING THAT'S PROVIDED FOR THE BENEFIT OF OUR APPLICANTS.

WE ALWAYS GIVE OUR APPLICANTS AND THE PUBLIC,

[03:20:02]

BUT FOR APPLICANTS IN PARTICULAR, THEY HAVE ADVANCE NOTICE OF MEETINGS.

THEY'RE ADEQUATE. NO ONE EVER CALLS A MEETING ON 48-HOURS NOTICE.

FOLKS HAVE TIME TO BE HERE.

STAFF REPORTS ARE PREPARED IN ADVANCE.

THOSE ARE AVAILABLE BOTH TO THE APPLICANT AS WELL AS TO COUNCIL AND THE PUBLIC SO WE KNOW WHAT STAFF IS GOING TO SAY.

APPLICANTS ALWAYS HAVE THE OPPORTUNITY TO BE HEARD AT PUBLIC MEETINGS.

THEY CAN SEE ALL OF THE INFORMATION THAT COUNCIL IS CONSIDERED BECAUSE THAT'S ALSO AVAILABLE TO THE PUBLIC, BUT FOR THE APPLICANTS.

THEN COUNCIL WILL MAKE THOSE FINDINGS WHEN COUNCIL MAKES A DECISION OR MAKE A DECISION BASED ON THE FINDINGS.

THAT'S ALL PART OF DUE PROCESS.

COUNCIL, OF COURSE, HAS TO MAKE DECISIONS THAT ARE NOT ARBITRARY AND CAPRICIOUS.

THEY HAVE TO BE REASONED DECISIONS AND THE BEST WAY TO SHOW THE REASONING OF YOUR DECISION IS TO EVEN ENUMERATE THOSE FINDINGS.

THOSE FINDINGS, THEY VARY FOR THE DIFFERENT TYPES OF APPLICATIONS.

COUNCIL DOESN'T SEE A LOT OF CONDITIONAL USE PERMIT.

THOSE GO TO THE PLANNING AND ZONING COMMISSION, BUT CONDITIONAL USE PERMITS CAN BE REFERRED TO CITY COUNCIL, AND ANY COUNCIL MEMBER HAS THE ABILITY TO DO THAT.

THAT IS WHY THE NOTICES OF DECISION ON ALL CONDITIONAL USE PERMITS ARE SENT TO MAYOR AND COUNCIL AND IF ANY COUNCIL MEMBER WOULD LIKE TO RECONSIDER IN HERE AS A WHOLE COUNCIL, A CONDITIONAL USE PERMIT, WHETHER IT'S BEEN APPROVED OR DENIED BY THE PLANNING AND ZONING COMMISSION, THAT CAN BE BROUGHT UP AT THE NEXT MEETING.

WE TALKED ABOUT FINDINGS A LITTLE BIT SO I WON'T BELABOR IT, BUT REALLY THEY DO PROVIDE THAT FRAMEWORK FOR MAKING A DECISION.

MAKE SURE THE ANALYSIS IS ORDERLY, MAKE SURE IT IS LAWFUL, MAKE SURE THINGS THAT ARE UNLAWFUL ARE NOT BEING CONSIDERED, AND THAT'S WHAT'S USED IF THERE'S AN APPEAL TAKEN TO COURTS.

THIS IS ONE OF THE LAST SLIDES, CONDITIONS OF APPROVAL.

CONDITIONS ARE OFTEN IN A STAFF REPORT.

I LOVE THAT GRAPHIC. I STOLE THAT FOR THE PLANNERS.

[LAUGHTER] THE CONDITIONS OF APPROVAL, ARE RECOMMENDATIONS FROM STAFF AND IT'S USUALLY WE LIKE THIS PROJECT, BUT WE THINK THESE ARE THE FEW ITEMS THAT WE JUST NEED TO MAKE SURE ARE NAILED DOWN TO ENSURE IT COMPLIES WITH EVERYTHING THAT WE NEEDED TO COMPLY WITH WITH OUR PLANS.

STAFF CREATES THEM, STAFF IMPLEMENTS THEM.

BUT I THINK IF COUNCIL HAS ANY QUESTIONS, WHETHER IT'S BEFORE A MEETING, IF IT'S A PARTICULAR QUESTION OR IF IT'S DURING A MEETING IF YOU WANT SOME MORE DETAIL ON WHY STAFF ARRIVED AT THAT CONDITION, I THINK THOSE ARE ALWAYS GOOD QUESTIONS TO ASK AND IT HELPS UNDERSTAND, I THINK HOW STAFF WAS EVALUATED.

I AM NOT GOING TO TALK ABOUT DEVELOPMENT EXACTIONS HERE BECAUSE THAT'S REALLY BETTER FOR AN EXECUTIVE SESSION AND IT'S PURE LEGAL ADVICE THAT I'LL BE GIVING YOU.

BUT THOSE WHO ARE ON COUNCIL AND HAVE LOOKED AT JUST KNOW THAT NEXUS AND A ROUGH PROPORTIONALITY IS A VERY IMPORTANT PARTS OF EXACTIONS AND WE MAKE SURE THAT THEY'RE PRESENT WHENEVER WE MAKE A REQUIREMENT.

THIS IS GOING TO CIRCLE BACK TO WHAT MICHELLE WAS GOING TO TALK ABOUT.

BUT I WANTED TO MAKE THIS DISTINCTION BECAUSE I THINK THIS IS ANOTHER AREA THAT CAN GET REALLY CONFUSING, ESPECIALLY FOR OUR NEWER COUNCIL MEMBERS, BUT FOR MEMBERS OF THE PUBLIC AS WELL AND FOR ANYONE.

WE HAVE, AS MICHELLE TALKED ABOUT, GENERAL PLANS AND SPECIFIC PLANS.

WE HAVE, AS I KNOW, A LOT OF YOU KNOW OTHER PLANS THAT ARE ADOPTED BY COUNCIL, THE ACTIVE TRANSPORTATION MASTER PLAN, OUR CARBON NEUTRALITY PLAN, OUR HOUSING TENURE PLAN.

WE HAVE A LOT OF PLANS AS A CITY THAT ARE ADOPTED BY COUNCIL, THEN WE HAVE OUR ZONING CODE.

I WANT TO TALK A LITTLE BIT ABOUT HOW THAT APPLIES WITH WHAT WE CALL ENTITLED PROJECTS VERSUS NOT ENTITLED PROJECTS.

BY ENTITLED, I MEAN THEY HAVE THE DEVELOPMENT RIGHTS TO BUILD WHAT THEY WANT TO BUILD.

A GOOD EXAMPLE OF THIS TO GO BACK IN TIME, I THINK A LOT OF YOU REMEMBER THIS IS THE HUB.

THE HUB, THIS BIG PROJECT THAT CAME THROUGH THE STUDENT HOUSING ON MILTON IN THE SOUTH SIDE NEIGHBORHOODS CAME THROUGH AND THEY INITIALLY CAME THROUGH WITH A REQUEST THAT THEY DID NOT HAVE THE RIGHTS TO BUILD AND ASK COUNCIL TO APPROVE A REZONING.

THAT WAS WHAT WE WOULD CALL A NON-ENTITLED PROJECT.

THEY COULD NOT BUILD WHAT THEY WANTED TO BUILD.

COUNCIL DENIED THAT REQUEST.

WHAT THE DEVELOPERS DID INSTEAD WAS THAT, WELL, WE'RE JUST GOING TO BUILD WHAT WE CAN BUILD WITH OUR EXISTING DEVELOPMENT RIGHTS.

WE HAVE THE ZONING.

WE CAN DO X, Y, AND Z UNDER THE ZONING, SO WE'RE GOING TO DO X, Y, AND Z.

WE WANTED TO DO A, D, C, AND WE COULDN'T GET THAT, NOW WE'RE GOING TO DO X, Y, AND Z.

AT THAT POINT, THIS CASE THAT'S ENTITLED THAT HAS A DEVELOPMENT RIGHTS, COUNCIL NEVER SEES IT.

THAT WILL GO THROUGH AN ADMINISTRATIVE PROCESS.

THEY ALREADY HAVE THE RIGHTS.

STAFF WILL APPLY OUR CURRENT CODES AND THAT IS HOW THAT PROJECT WILL MOVE FORWARD WITH DEVELOPMENT APPROVALS.

WE DID HAVE QUESTIONS ASKING, WELL, HOW CAN A PROJECT LIKE THIS BE APPROVED, IT DOESN'T COMPLY WITH OUR GENERAL PLAN? IT DOESN'T COMPLY WITH OUR LAND USE PLAN,

[03:25:02]

OUR SPECIFIC PLAN THAT WE HAVE.

IT DOESN'T COMPLY WITH OUR ACTIVE TRANSPORTATION MASTER PLAN.

WE DIDN'T HAVE THAT IN PLACE THEN.

BUT ANY OF THESE PLANS THAT THE CITY MAY HAVE, AND THE ANSWER IS, WHEN A PROJECT HAS THE ZONING TO BUILD WHAT IT WANTS TO BUILD, THAT'S ALL IT NEEDS.

THESE OTHER PLANS ARE REALLY MORE SUGGESTIONS AND STATEMENTS OF COUNCIL'S POLICY AND WHAT COUNCIL WOULD LIKE TO SEE.

BUT DEVELOPMENT RIGHTS WILL ENTITLE THIS DEVELOPER TO BUILD A PROJECT IF THEY HAVE THE ZONING, EVEN IF IT GOES AGAINST EVERY OTHER PLAN THAT COUNCIL MAY HAVE ADOPTED.

THE FLIP SIDE OF THAT IS WHEN A PROJECT DOES NOT HAVE THE DEVELOPMENT RIGHTS, THEY NEED RIGHTS, THEY NEED THAT REZONING.

THAT IS WHERE NOW WE NEED TO SEEK COMPLIANCE WITH OUR GENERAL PLAN.

WE NEED TO SEEK COMPLIANCE WITH ANY SPECIFIC PLANS BECAUSE SPECIFIC PLANS, AGAIN, ARE REALLY PART OF THAT GENERAL PLAN.

THERE'S NO REQUIREMENT THAT THERE BE A COMPLIANCE WITH THE OTHER ADOPTED PLANS, SO COUNCIL COULD APPROVE IF COUNCIL CHOSE A REZONING REQUEST THAT COMPLIED WITH THE GENERAL PLAN, BUT MAYBE DIDN'T COMPLY WITH THE HOUSING TENURE PLAN OR WITH THE CARBON NEUTRALITY PLAN.

THAT BEING SAID, THESE ARE REALLY STRONG EXPRESSIONS OF COUNCIL POLICY AND WHAT COUNCIL IS LOOKING FOR WHEN THEY MAKE LEGISLATIVE DECISIONS, AND SO STAFF ALWAYS POINTS DEVELOPERS TO THEM.

BUT AT THE END OF THE DAY AN ENTITLED PROJECT, AS LONG AS THEY HAVE THE ZONING CAN BUILD WHAT THEY WANT WITHIN THAT ZONING.

A NON-ENTITLED PROJECT HAS TO COMPLY WITH SPECIFIC PLANS AND GENERAL PLANS, AND IT WOULD BEHOOVE THEM TO GO AHEAD AND TAKE A LOOK AT OTHER COUNCIL ADOPTED PLANS IN ORDER TO GET THE ZONING THAT WILL THEN ENABLE THEM TO BUILD THEIR PROJECT.

ANY QUESTIONS ON THAT?

>> JUST A QUICK COMMENT.

COUNCIL NEEDS TO BE CAREFUL WHAT THEY APPROVE.

FOR INSTANCE LIKE WHERE THE MARRIOTT IS, RIGHT ACROSS FROM CITY HALL.

IN 1972, A DECISION WAS MADE THAT ALLOWED THAT HOTEL TO BE BUILT TO THE HEIGHT ACTUALLY EVEN HIGHER THAN WHAT THEY DID BUILD.

THAT DIDN'T COME TO COUNCIL.

WHY DO PEOPLE SAY, JIM, WHY DID YOU ALLOW SUCH AND SUCH A THING? DON'T BLAME ME, I DIDN'T EVEN LIVE IN THE CITY THEN.

>> WHICH I THINK HONESTLY, THAT'S A FAIR COMMENT AND I THINK THAT'S WHY COUNCIL HAS MOVED TOWARDS THESE DIRECT TO ORDINANCE WHERE REALLY IT'S PROJECT BY PROJECT BECAUSE IT CAN BE SCARY.

I THINK WE SAW THAT GOING BACK THROUGH THE HUB AND YOU'D HAVE PEOPLE ON THE PUBLIC WHO ARE INTELLIGENT, WELL-INFORMED PEOPLE, A LOT OF WHOM PARTICIPATED IN THE PROCESS OF DEVELOPING THE STANDARDS THAT WERE USED, SAYING, WE DIDN'T UNDERSTAND THAT SOMETHING LIKE THIS COULD BE BUILT, AND SO A LIST OF DEVELOPMENT STANDARDS IS A LOT HARDER TO UNDERSTAND, ESPECIALLY FOR ME, I'M A VISUAL PERSON THAN SEEING A SITE PLAN.

LIKE I SEE THE SITE PLAN.

I KNOW EXACTLY WHAT YOU'RE GOING TO BUILD.

I KNOW WHAT IT'S GOING TO LOOK LIKE, I KNOW HOW TALL IT IS GOING TO BE.

IT CAN BE TOUGHER, BUT AGAIN, WHEN YOU GO THROUGH THAT PROCESS AND YOU GO THROUGH THE SITE PLAN AND THE DIRECTOR ORDINANCE, THEN IT'S MORE EXPENSIVE, IT'S NARROWER.

IF FOR WHATEVER REASON THIS DEVELOPER DECIDES NOT TO MOVE FORWARD, THIS IS THE ONLY PROJECT THAT CAN BE BUILT.

CHANGES CAN'T BE MADE, I THINK WE'VE SEEN THAT WITH MILL TOWN, WHERE ONE DEVELOPER HAD A VISION FOR THE PROJECT AND THEY HAD TROUBLE FINDING A PARTNER TO COME IN AND BUILD THAT.

IT MAY BE SOMETHING THAT IN THE FUTURE, SOMEONE WILL COME IN AND ASK FOR CHANGES, MAYBE NOT, MAYBE THEY'LL FIND A PARTNER.

I DON'T KNOW EITHER WAY ON THAT, BUT WHEN YOU TIE UP THE PROPERTY WITH A SPECIFIC SITE PLAN, THAT'S A REALLY NARROW PROJECT THAT CAN BE BUILT.

THEY DON'T HAVE THE OPPORTUNITY TO DO OTHER USES WITHOUT COMING BACK TO COUNCIL.

STARTED OVER WITH THE REZONING APPLICATION, A DEVELOPMENT AGREEMENT, A NEW SITE PLAN.

IT CAN BE PRETTY LABOR-INTENSIVE AND PRETTY EXPENSIVE.

>> I WANT TO SAY TOO THAT OFTEN YOU'LL HEAR FROM MEMBERS OF THE PUBLIC.

DON'T REZONE IT, STOP THEM FROM DOING ANYTHING.

IT'S IMPORTANT TO REMEMBER THAT THEY DO HAVE ENTITLEMENTS OF WHATEVER THAT LAND IS ZONED.

WE DON'T HAVE THAT AUTHORITY OR POWER TO JUST SAY NO.

YOU WILL GET A LOT OF PRESSURE FROM THE PUBLIC TO JUST SAY NO.

>> I THINK THAT'S A GREAT POINT.

ESPECIALLY BECAUSE COUNCIL WHEN WEIGHING THE CHOICE OF WHAT YOU REZONE THEM TO HAS TO LOOK AT WHAT THEY'RE ABLE TO BUILD.

SOMETIMES YOU HATE TO SAY, THE LESSER OF TWO EVILS, BUT IT MAY BE, WELL, I DON'T LOVE THIS PROJECT, BUT I'D ALSO DON'T LIKE MANSIONS ON TWO ACRE LOTS.

THAT'S NOT WHAT I WANT EITHER.

I DON'T WANT MINI STORAGE EITHER, SO IT'S A TOUGH DECISION. I'M SORRY, COUNCIL.

>> SURE. [INAUDIBLE] ROAD IS ZONED FOR 60 FOOT BUILDINGS.

ANY PERSON OWNS LAND AND THEN YOU PUT A 60 FOOT BUILDING UP, THEY NEVER HAVE TO COME TO COUNCIL.

ANOTHER QUICK POINT, YOU AND I HAVE TALKED ABOUT THIS.

I DIDN'T BELIEVE AND A LOT OF PEOPLE DIDN'T BELIEVE YOU HAD TO HAVE MET ZONING CODE.

WHAT THE DEVELOPER DO HE WENT TO COURT AND PEOPLE LIKE ME, WE LOST.

[03:30:06]

[LAUGHTER]

>> IT WAS A FLIP. WE APPROVED IT AND THEN PEOPLE WENT TO COURT, AND THE PEOPLE LOST.

[LAUGHTER]

>> A LOT OF PEOPLE LIKE ME DIDN'T THINK IT MET THE ZONING CODE BUT THE JUDGE AGREED THAT IT DID MEET THE ZONING CODE, THEREFORE, IT GOT BUILT.

>> IT DID.

>> THE COURTS GET INVOLVED IN THESE STUFF TOO.

>> ABSOLUTELY. WHICH IS WHY IT'S GREAT TO HAVE [OVERLAPPING]

>> [INAUDIBLE] COUNCIL SHE CALLS ME IN, AND WE HAD A NICE LITTLE MEETING. [LAUGHTER]

>> I REALLY KNEW I NEED TO HAVE THE MEETING AND I MADE MYSELF AVAILABLE. I'M SURE [INAUDIBLE] [LAUGHTER]

>> I DON'T THINK THAT'S TRUE. [INAUDIBLE] [LAUGHTER]

>> SO LONG AS WE ARE.

>> WE'VE REVIEWED THE SCREEN. GUESS WHAT? I'M COUNCIL, WE OFTEN AGREE TO DISAGREE AND THAT'S OKAY, AND NO HARD FEELINGS AT ALL.

SERIOUSLY, I'M JUST BRINGING UP THAT THE COURTS GET INVOLVED SOMETIMES WHEN IT BECOMES UNCLEAR.

IN THAT CASE, IT WAS UNCLEAR SO THE COURTS MADE A DECISION AND WE WENT BY IT.

>> ABSOLUTELY. [LAUGHTER].

>> THERE IS MORE TO COME, LIKE I SAID, WE'RE GOING TO DO IT BITE AT A TIME.

WE WILL HAVE EXECUTIVE SESSIONS PROP 207 AND I ALREADY HAD AN EXECUTIVE SESSION EVERY TIME THEY HAVE A NEW BATCH OF CLAIMS, THERE'LL BE ANOTHER REFRESHER AND ANOTHER OPPORTUNITY TO ASK QUESTIONS ABOUT PROP 207.

WHICH EXAMINED WITH DEVELOPMENT AGREEMENTS WILL ALSO HAVE SOME LEGAL ADVICE ON EXCEPTIONS AND WHAT THOSE LOOK LIKE JUST TO MAKE SURE IT'S FRESH IN EVERYONE'S MIND.

OUR OFFICE IS ALWAYS AVAILABLE FOR ANY QUESTIONS.

PLEASE NEVER HESITATE TO REACH OUT THE PLANNING STAFF AS WELL ARE GREAT IF YOU HAVE SPECIFIC QUESTIONS ABOUT A PROJECT.

HOW TALL SOMETHING IS? WHY THEY USE THIS? THINGS LIKE THAT, THEY ARE AMAZING, THEY SURE HAVE A GREAT STAFF.

>> AND VERY PATIENT.

>> AND WHAT.

>> VERY PATIENT.

>> SO PATIENT. AND ROCK STARS, LITERALLY ROCK-STARS.

[OVERLAPPING] [LAUGHTER] WITH THAT, I THINK I'M 90 SECONDS AHEAD OF SCHEDULE.

[APPLAUSE] I NEED TO BRING GOLD STARS FOR EVERYONE WHO GETS [INAUDIBLE] [LAUGHTER] BEYOND.

>> FANTASTIC. SO COUNCIL MEMBERS, MAYOR, VICE MAYOR, WE'RE GOING TO BE TAKING LUNCH AND COMING BACK AT ONE O'CLOCK.

THERE'S PLENTY OF FOOD IN THE BACK, HELP YOURSELVES.

>> CAN WE TAKE A COUNCIL PICTURE BEFORE WE COME BACK AT 1:00?

>> WE CAN ALSO TAKE A COUNCIL PICTURE AT 1:00 WE'RE GOING TO DO A LITTLE TEAM-BUILDING DURING THAT TIME.

>> GOOD.

>> LET'S DO IT.

>> WE ARE BACK LIVE.

>> WELCOME BACK. I HOPE EVERYONE HAD A GOOD LUNCH.

>> YEAH.

>> GREAT. THE NEXT SECTION IS LABELED TEAM-BUILDING AND I WILL BE FACILITATING IT.

IT'S MORE THAN JUST TEAM-BUILDING AND IT'S REALLY ABOUT WHAT IT TAKES TO CREATE AN EFFECTIVE COUNCIL, AND MORE THAN JUST WHAT YOU DO, BUT HOW YOU SHOW UP AS A MAJOR FUNCTION OF THAT.

WE'LL TALK A LITTLE BIT ABOUT THAT AND IDENTIFY WHAT WE CAN DO AND WHAT THAT LOOKS LIKE AN APPLICATION AS WE MOVE FORWARD [NOISE], SO THAT YOU AS A COUNCIL CAN BE NOT ONLY EFFECTIVE, BUT ALSO RESILIENCE TO THE CHALLENGES THEY'RE GOING TO COME WITH IT.

>> WHAT? THERE'S CHALLENGES? [LAUGHTER].

>> NOBODY TOLD YOU?

>> NOBODY TOLD ME.

>> MAYOR DECK SAID, "I LIKED BEING PUSHED OUT OF MY COMFORT ZONE." I'M HAPPY TO HEAR THAT.

[LAUGHTER] NO, WE'RE NOT ACTUALLY GOING TO DO HANDSTAND COMPETENT PROMISE.

BUT PART OF WHAT THIS IS IS I'M ASKING YOU TO POTENTIALLY BE OPEN TO BEING CHALLENGED OR TO LOOK WITHIN AND TO REFLECT.

IT IS REALLY EASY TO SEE SOME OF THE CHALLENGES THAT WE'LL GO OVER AND OTHERS.

IT'S A WHOLE ANOTHER LEVEL TO IDENTIFY SOME OF THOSE CHALLENGES AND OWN SOME OF THAT IN YOURSELF.

I'M GOING TO ASK YOU TO BE OPEN TO THAT.

THE OTHER THING I WANT TO SAY IS THAT WE'RE GOING TO BE TALKING ABOUT ACTUAL EXPERIENCES OR SCENARIOS THAT CAN MAKE A COUNCIL CHALLENGING, OR GETTING TO THAT PLACE OF EFFECTIVENESS.

I'M NOT ASKING YOU TO NAME NAMES OF PAST COUNCIL MEMBERS, I'M NOT ASKING YOU TO GIVE SPECIFICS OF SITUATIONS, I'M SPECIFICALLY ASKING YOU NOT TO DO THAT.

I'M ASKING YOU TO STAY GENERAL.

NOW, IN GENERAL TERMS, WE'RE GOING TO BE TALKING A LOT ABOUT HOW HUMAN BEINGS RELATE AND COMMUNICATE,

[03:35:01]

ESPECIALLY AROUND CONFLICT AND DISAGREEMENT.

THAT CAN REMAIN GENERAL, AND ANYTHING YOU MIGHT BRING UP THAT MIGHT BE A PAST EXPERIENCE OF ANOTHER COUNCIL IS GOING TO RELATE TO ANY HUMAN BEING TOO, SO THAT'S OKAY, SO WE'LL STAY GENERAL THERE.

SOUND GOOD? ARE YOU READY? LET'S TAKE A MINUTE FIRST, AND IF YOU COULD GRAB A PIECE OF PAPER AND A PENCIL OR PEN OR WHATEVER, AND TRY TO THINK ABOUT FOR A MOMENT.

WHAT DO YOU THINK IS A PERSONALITY TRAIT OF YOURS THAT CAN SERVE THIS COUNCIL? WHAT IS THE PERSONALITY STRENGTH OF YOURS? NOT I'M GOOD AT SPREADSHEETS.

[LAUGHTER] THAT IS A SKILL.

A PERSONALITY TRAIT MIGHT BE, I REALLY FEEL LIKE CRITICAL THINKING IS SOMETHING THAT IS A STRENGTH OF MINE OR WHATEVER THAT MAY BE, SO PLEASE CONSIDER FOR YOURSELF FOR A MOMENT.

WHAT IS THE PERSONALITY TRAIT THAT YOU THINK COULD SERVE THIS COUNCIL? ARE YOU A GREAT LISTENER? DO YOU ASK GREAT QUESTIONS. ARE VERY CURIOUS.

>> [INAUDIBLE]

>> IF YOU'VE GOT A LIST GOING ON IN YOUR HEAD, YOU GO AHEAD AND WRITE IT DOWN.

JUST THE PROCESS OF SELF-REFLECTION IS GOOD.

WHAT DO I BRING TO THE COUNCIL? IF YOU'RE STILL THINKING THAT'S OKAY, BUT THE NEXT QUESTION IS.

WHAT IS AN AREA OF GROWTH FOR YOU WHEN IT COMES TO PERSONALITY TRAITS? WHAT IS AN AREA OF GROWTH FOR YOU? AS AN EXAMPLE, MY SON, I LOVE THEM TO DEATH, IS VERY IMPULSIVE, AND SO HE INTERRUPTS A LOT.

THAT MIGHT BE AN AREA OF GROWTH. THE NEXT STEP IS WE'RE GOING TO HAVE THE COUNCIL MEMBERS, MAYOR, VICE MAYOR, BREAK UP INTO TWO GROUPS.

I'LL TELL YOU WHICH GROUP YOU'RE GOING TO BE IN, AND EACH OF YOU WILL HAVE A MINUTE TO SHARE WHERE YOU FEEL YOU'RE STRONG AND WHERE YOU FEEL THERE'S AN AREA OF GROWTH FOR YOU.

AS THEY'RE SHARING, THE OTHER TWO PEOPLE ARE ACTIVE LISTENING.

THEY'RE JUST LISTENING.

THEY'RE NOT FORMING A JUDGMENT.

THEY'RE NOT FORMING AN OPINION.

THEY'RE NOT TELLING THEM I AGREE OR I DISAGREE, NONE OF THAT IS HAPPENING.

WE'RE JUST LISTENING. THEN WHEN THEY'RE DONE SHARING, I'LL LET YOU KNOW.

I'LL GIVE YOU A ONE-MINUTE TIMER THAT PERSON CAN BE DONE, AND THEN WE'LL SWITCH TO THE NEXT PERSON.

YOU CAN TALK FOR A FULL MINUTE.

INSTEAD OF JUST SAYING, WELL, THIS IS A STRENGTH AND THIS AREA OF GROWTH.

WHAT DOES THAT LOOK LIKE? WHAT HAVE YOU TRIED? HOW DOES THAT SHOW UP IN COUNCIL? HOW MIGHT IT SHOW UP IN COUNCIL? FEEL FREE TO TALK ABOUT THAT FOR THE FULL MINUTE UNTIL I TELL YOU THAT YOUR TIME IS UP AND THEN WE WILL SWITCH.

QUESTIONS ON WHAT I'M ASKING YOU TO DO? VICE MAYOR ASLAN, YOU WILL BE GROUP 1, MAYOR DAGGETT GROUP 2 AND SO FORTH.

IT'LL BE COUNCILMEMBER MATTHEWS GROUP 1, COUNCIL SEAT 2, 1, 2, 1.

GO AHEAD NOW AND WE'LL HAVE GROUP 1 OVER HERE, GROUP 2 OVER HERE, AND I'LL LET YOU KNOW WHEN THE TIME STARTS IN JUST A MINUTE.

I'M GOING TO BE A GREAT TIMER FOR YOU. ONE MINUTE.

THE PERSON WHO'S ON THE COUNCIL THE LEAST WILL GO FIRST [BACKGROUND] THIS GROUP WILL HAVE ONE MORE MINUTE IN ADDITION, SO YOU GUYS WILL HAVE A MINUTE OF JUST BE ABLE TO WAIT FOR A SECOND AND JUST RELAX.

DO WE KNOW WHO'S GOING FIRST? WE'VE COLLECTED OUR THOUGHTS THEN.

[BACKGROUND] YOUR TIMER BEGINS NOW ONE MINUTE [BACKGROUND].TWENTY SECONDS [BACKGROUND].

[03:40:27]

WE'RE UP.

THAT'S TIME FOR THE FIRST-PERSON, SO GO AHEAD AND THANK THEM FOR SHARING, AND THEN WE'LL GO TO THE PERSON I GUESS TO THEIR LEFT.

WE CAN DO THAT. HOW ABOUT THAT? THEN YOU'LL HAVE ONE MINUTE.

AGAIN, YOU'RE GOING TO SHARE AN AREA OF STRENGTH AND AREAS OF GROWTH, AND BEGINNING NOW.[BACKGROUND].

THIRTY-SECONDS. [BACKGROUND] IT'S TIME THANK YOU FOR SHARING, AND THEN NEXT READY SET GO.

[BACKGROUND]. TWENTY SECONDS. [BACKGROUND] IT'S TIME GO AHEAD AND THANK THEM FOR SHARING.

>> THANKS FOR SHARING.

>> THEN GO AHEAD FOR THE NEXT ONE.

TIMER BEGINS, AND THEN YOU GUYS CAN JUST HAVE A MINUTE.

YOU CAN NOW ASK QUESTIONS.

>> WE CAN ASK QUESTIONS?

>> YEAH.[BACKGROUND]. >> TWENTY SECONDS.[BACKGROUND]

>> THAT'S TIME.

>> WE DESIRE AT RIGHT, PATIENTS ARE GOING TO SERVE POLICY [BACKGROUND]

[03:45:05]

>> IT'S JUST ASKING A QUESTION.

[BACKGROUND].

>> GO AHEAD AND WRAP UP THAT CONVERSATION.

WE'RE GOING TO KEEP MOVING SO WE HAVE TIME.

WHAT WAS THE TAKEAWAY FROM THAT? DID IT HAVE VALUE FOR YOU? WHAT DID YOU GET FROM THAT? YES.

>> WE'RE STILL LIKE.

>> MAYOR DAN, WHAT WAS VALUABLE IN THAT EXERCISE FROM YOUR PERSPECTIVE?

>> JUST TO HEAR WHAT EACH PERSON SEES AS THEIR STRENGTH, AND THEIR AREA OF IMPROVEMENT.

BECAUSE IT MAY OR MAY NOT COINCIDE WITH WHAT YOU THINK OR HOW YOU'VE SEEN THEM OR WHATEVER.

>> LET'S DIG IN A LITTLE BIT MORE, SO WHY IS IT KNOWING HOW SOMEONE SEES HIMSELF A VALUE? ANY THOUGHTS.

>> EASIER TO COMMUNICATE WITH THEM IF YOU KNOW THAT THAT'S WHERE THEY SEE THEIR STRENGTHS AND WEAKNESS, YOU CAN THEN BE SENSITIVE TO THAT.

>> YEAH OR EVEN JUST KNOWING THAT THEY'RE SELF-AWARE.

I ONCE WORKED WITH A GROUP WITH SOMEONE WAS LIKE, MY BIGGEST CHALLENGE IS IMPULSIVITY.

I CONSTANTLY INTERRUPT AND I REALLY TRY NOT TO.

THE PERSON WHO WORKED WITH THEM SAID, I'VE SPENT THE LAST TWO YEARS SO FRUSTRATED ABOUT THAT, ABOUT YOU, AND NOW THAT I KNOW THAT YOU KNOW THAT AND YOU'RE WORKING ON IT, IT REALLY ALLOWS ME TO HAVE A LITTLE BIT MORE UNDERSTANDING AND COMPASSION.

THAT'S PARTIALLY PART OF IT, AND WHAT ABOUT THE EXERCISE OF JUST THE SELF-AWARENESS? ANYONE HAVING A HARD TIME IDENTIFYING WITH THEIR STRENGTH OR AREA OF GROWTH WAS?

>> A LITTLE BIT.

>> A LITTLE BIT.

>> YOU GOT THREE TO WRITE DOWN [LAUGHTER].

>> BUT THAT PROCESS OF SELF-REFLECTION. WHERE'S THE VALUE IN THAT?

>> WHY DO YOU THINK YOU GET BETTER? YOU DON'T SELF- EVALUATE?

>> NO CULTURE IS ABSOLUTELY RIGHT.

>> THAT WAS THE FIRST YEARS OF MY MARRIAGE TRYING TO TELL MY HUSBAND HOW HE CAN IMPROVE AND LEARNING HOW, THAT DOESN'T WORK [LAUGHTER].

>> I GET 11 YEARS IN MY FIRST MARRIAGE. [INAUDIBLE]

>> LET THAT BE A LESSON FOR ANYONE LISTENING.

THAT'S NOT THE WAY TO A SUCCESSFUL MARRIAGE.

THAT BEING SAID, WE OFTEN DON'T TAKE THAT TIME AND SELF-REFLECTION TO ASK OURSELVES, WHAT AM I BRINGING TO THE TABLE, AND THE REALITY IS, NO POSITIVE CULTURE IS CREATED BY ACCIDENT.

IT JUST ISN'T. IT HAS TO BE WITH INTENTION WHICH INCLUDES SELF-REFLECTION.

WHAT AM I BRINGING THE TABLE, HOW AM I SHOWING UP AND HOW IS THAT SERVING THEIR LARGER GOAL HERE? WHAT IS THE LARGER GOAL?

>> TO WORK WELL TOGETHER AND GET STUFF DONE.

>> TO BE INEFFECTIVE COUNSEL TOGETHER. WERE YOU GOING TO SAY SOMETHING ELSE?

>> I THINK IT'S ALSO BENEFICIAL TO THINK ABOUT YOUR SKILLS IN TERMS OF WHAT YOU BRING TO THE WHOLE AND WHERE YOU MIGHT BE ABLE TO REALLY STEP UP IN YOUR PARTICULAR SKILL IN THE WHOLE GROUP.

>> GREAT, SEGUE TO WHAT WE'RE GOING TO TALK ABOUT NEXT.

FEEL FREE TO GO BACK TO YOUR REGULAR SEATS.

IF YOU HAVE A SNACK THERE, YOU WANT TO GET BACK TO YOU OR WHAT HAVE YOU.

THEN REALLY IN HAVING THIS MOMENT TO SELF-REFLECT AND TO LISTEN TO EACH OTHER, WHAT ARE SOME OF THE TRAITS OF A AN EFFECTIVE COUNCIL MEMBER? MAYOR OR VICE MAYOR, WHAT ARE SOME OF THE TRAITS DO YOU THINK?

>> STEPPING FORWARD, STEPPING BACK.

>> STEPPING FORWARD, STEPPING BACK. SAY MORE

>> WELL, THERE'S A CERTAIN PERSONALITY TYPE WITH LARGE GENERALLY, IT SELF-FILTERS INTO A POSITION LIKE THIS.

I THINK PARTIALLY WHAT THAT COMES WITH IS THE DESIRE TO BE HEARD, A DESIRE TO PUT FORTH IDEAS, AND WE ALL HAVE THE ABILITY TO DO THAT.

IT'S REALLY IMPORTANT TO COUPLE THAT WITH SAVINGS BASED IN TIME, FOR YOUR OTHER COUNTERPARTS TO BE ABLE TO DO THAT AS WELL.

>> TO NOT OVERSIMPLIFY BECAUSE I WAS EAVESDROPPING.

MORE THAN JUST LISTENING IT'S ABOUT COLLECTING PERSPECTIVE. YEAH?

>> YEAH.

>> I'M JUST GOING TO WRITE PERSPECTIVE.

[03:50:03]

THEN IT'S ALSO ABOUT BRINGING IDEAS FORWARD.

THE POTENTIAL CRITICAL THINKING SOLUTION-ORIENTATED THINKING, IS THAT ALONG WITH WHAT YOU'RE SUGGESTING AS WELL?

>> I JUST THINK IT'S VALUE AND OFFER ALL PERSPECTIVES, AND SHOWING THAT THROUGH YOUR ACTUAL BODY LANGUAGE AND ACTION.

>> WHAT DOES SHOWING THAT LOOK LIKE ON THE COUNCIL?

>> I DON'T KNOW, MAYBE SOMEBODY ELSE WANTS TO SHARE.

>> I THINK THAT ASKING QUESTIONS ABOUT SOMEONE'S PERSPECTIVE IS GOOD TO MAKE SURE THAT YOU UNDERSTAND WHAT IT IS THAT THEY'RE SAYING.

>> ASKING QUESTIONS AND SEEKING TO UNDERSTAND.

HOW DO WE ENSURE WE UNDERSTOOD ASKING QUESTIONS?

>> VERIFICATION OR ASK REFERENCING IT BACK TO THEM AND SAYING, IS THIS WHAT YOU'RE SAYING?

>> YEAH.

>> MAY BE THERE'S A WORD FOR THAT.

>> THERE IS A WORD FOR THAT, YOU'RE AMAZING.

[LAUGHTER] WHAT I THINK I HEARD YOU SAY IS THIS, DID I GET THAT RIGHT? ASKING GOOD QUESTIONS ALSO, I LIKE JUST BEING DEEPLY CURIOUS BECAUSE MANY OF YOU WILL HAVE A POLITICAL AGENDA OF SOME SORT.

>> OR AT LEAST A SET OF VALUES AND OUR PERSPECTIVE THAT WE BRING TO THE DISCUSSIONS.

>> I'D BE REMISS TO SAY THAT, SOMETIMES COUNCIL MEMBERS ARE ELECTED TO COUNSEL BASED ON SINGLE ISSUES.

SOMETIMES THAT HAPPENS AND THEY'RE THINKING, HOW DO I PROGRESS MY SINGLE ISSUE FOR THE PEOPLE WHO VOTED ME INTO THIS POSITION? THEY'RE NOT ALWAYS THINKING ABOUT WHAT WE JUST TALKED ABOUT, WHICH IS HOW DO I UNDERSTAND THE PERSPECTIVES OF EVERYONE IN THE ROOM? WHAT QUESTIONS ARE IMPORTANT TO ASK HERE? HOW DO I MAKE SURE THAT I'M UNDERSTANDING WHAT'S BEING SAID? THOSE ARE ALL VERY DIFFERENT, NOT WRONG TO COMPARE TO ONE OR THE OTHER, BUT A MORE COMPREHENSIVE WAY TO SHOW UP.

>> ESPECIALLY AT THIS LEVEL, I DON'T FIND IT AS HELPFUL TO THINK ABOUT IT AS POLITICAL AGENDAS.

FOR ME IT'S MORE ABOUT, I CALL IT A COMPASS BEARING.

WHAT'S MY TRUE NORTH AND THAT NEEDLE POINT IS THE RESULT OF A WHOLE LIFETIME OF EXPERIENCES AND VALUES THAT ENCAPSULATE ME.

HOW DO I BRING THAT TO THE TABLE, BUT ALLOW THAT VECTOR BEARING TO VEER AND STOCK UP THE SENSIBILITIES OF THE OTHER COLLECTIVE LIFE EXPERIENCES IN THE ROOM?

>> I LIKE THAT. IF YOU'RE A ONE-ISSUE PERSON, YOU WILL SOON LEARN THAT YOU CAN'T FOCUS ON THAT ONE ISSUE.

THERE'S STORM WATER TO PICK THAT UP.

>> WE KNOW THIS SOME OF US FROM RECENT EXPERIENCES, AND THAT IS PART OF JUST INTERACTING WITH ANYONE WHERE THERE IS PASSION.

I OVERHEARD, THAT PASSION CAN SOMETIMES GET IN THE WAY.

SAY MORE, WHY IS THAT?

>> BECAUSE WHEN YOU GET PASSIONATE ABOUT AN ISSUE, IT'S HARD THEN TO LISTEN TO OTHER PERSPECTIVES BECAUSE YOU'RE SO PASSIONATE ABOUT IT, YOU JUST ARE MORE FOCUSED ON IT THAN BEING OPEN TO OTHER DIALOGUE.

IT CAN BE A BLESSING AND A CURSE.

>> EXACTLY. WE'RE NOT SAYING THAT PASSION IS BAD, BY ALL MEANS YOUR PASSION FOR THE THINGS THAT MATTER MOST TO YOU IN THIS COMMUNITY, IS WHAT PUTS YOU WHERE YOU ARE.

BUT WE ALSO WANT TO ENCOMPASS THIS COLLECTING ALL PERSPECTIVES, PARTICULARLY THE ONES THAT GO AGAINST YOUR PASSION.

WHY? WHAT'S THAT LEADERSHIP TRAIT THAT WE'RE POINTING TO HERE?

>> BEING TEACHABLE.

>> BEING TEACHABLE, BEING OPEN TO LEARNING.

WHEN I SAY OPEN TO LEARNING I MEAN, SHOWING UP TO THE TABLE WITH A PASSION AND SOME THOUGHTS, AND IDEAS, AND OPINIONS, AND ALSO BEING OPEN TO NEW INFORMATION THAT MAY ADJUST THAT.

THINK ABOUT THE PEOPLE THAT YOU RESPECT MOST AS A LEADER.

WHAT ARE THE TRAITS THAT THEY EMBODY? WHAT DO YOU THINK COUNSEL OF THE HOUSE?

>> I'M STILL IN MY OWN HEAD.

[LAUGHTER] ONE OF MY AREAS OF GROWTH IS, I'M A CHRONIC OVERTHINKER.

[03:55:01]

RIGHT NOW I'M OVERTHINKING ABOUT [LAUGHTER] BEING OPEN TO LEARNING AND BEING TEACHABLE BECAUSE I ACTUALLY SEE THEM AS TWO DIFFERENT THINGS.

I CAN LEARN INDEPENDENTLY, BUT TO BE TEACHABLE REQUIRES A LEVEL OF HUMILITY, THAT I VALUE THAT SOMEBODY ACTUALLY HAS SOMETHING TO TEACH ME.

>> I THINK YOU'RE RIGHT.

>> [INAUDIBLE] THERE.

>> UNTEACHABLE, I THINK YOU'RE RIGHT.

PART OF THAT COMES FROM THIS ONE TOO, VALUING ALL PERSPECTIVES.

SEEKING TO UNDERSTAND, DO YOU HAVE TO AGREE WITH ALL THE PERSPECTIVES?

>> NO.

>> ABSOLUTELY NOT, AND WHY SHOULD YOU? BECAUSE THAT'S WHAT THE BEAUTY OF THE WAY THIS IS ARRANGED.

BUT IF WE DO SEEK TO UNDERSTAND AND THEN MAKE SURE WE ARE UNDERSTANDING, WE CAN GET A LITTLE BETTER POSITION TO WHERE WE ARE AT.

HAVE YOU EVER GONE INTO A NEGOTIATION, AND IT GONE TERRIBLY WRONG?

>> YES.

>> SAY ONE. YOU DON'T HAVE TO GIVE SPECIFICS, BUT WHAT ABOUT IT WENT WRONG?

>> THE ONE I'M THINKING ABOUT AND YOU AND I TALKED ABOUT ON THE BREAK WAS THAT PART OF THE PEOPLE COMING INTO THE NEGOTIATIONS WERE COMPLETELY CLOSE-MINDED ABOUT ANY COMPROMISE.

ALL THEY WANTED WAS WAR, AND BECAUSE OF THAT THE WHOLE THING WENT NOWHERE.

>> IT STALLED.

>> IT STALLED THERE.

>> A LARGE PART OF YOUR ROLE OF COURSE ON COUNSEL, ISN'T GOING TO BE A LOT ABOUT NEGOTIATING MAYBE DIFFERENT PERSPECTIVES, DIFFERENT VALUES, DIFFERENT OPINIONS ON THE NEXT STEPS.

WHAT ARE THE THINGS THAT HELP YOU BE EFFECTIVE IN THAT NEGOTIATION?

>> I THINK ASKING CLARIFYING QUESTIONS AGAIN BECAUSE WHAT I HAVE SEEN HAPPEN PREVIOUSLY IS, IF SOMEONE SEEMS LIKE THEY'RE DISAGREEING, THE WALL GOING UP WITHOUT TRYING TO CLARIFY IT.

WHERE ARE YOU COMING FROM AND WHY DO YOU THINK THAT AND HAVING A DISCUSSION VERSUS YOU PUT YOUR OPINION OUT THERE, AND IF SOMEONE DISAGREES WITH IT, THE CONVERSATION IS DONE.

>> YOU DIG YOUR HEELS IN.

>> YEAH.

>> THEN EVERYONE ELSE CAN ASK QUESTIONS OF THEM TOO, TO TRY TO HELP THEM FEEL HEARD.

PARAPHRASE TO MAKE SURE, AND THEN THAT REDUCES THUS WE'RE GETTING IN THE NON-DEFENSIVE COMMUNICATION, REDUCES SOME OF THAT HEEL DIGGING IN.

THIS ALSO WORKS IN MARRIAGES BY THE WAY [LAUGHTER].

>> WHEN IT COMES TO, WELL THERE'S ONE THING THAT I THINK IT HASN'T BEEN MENTIONED HERE AND IT'S INFLUENCE.

YOU ALL ARE GOING TO TRY TO INFLUENCE EACH OTHER AT SOME POINT, YES?

>> YES.

>> WHEN IT COMES TO INFLUENCE, I THINK THE WORD GETS A BAD RAP BECAUSE I'M GOING TO ADD THE WORD POSITIVE INFLUENCE, OR CONSTRUCTIVE OR POSITIVE.

MEANING, HOW DO YOU HAVE A POSITIVE INFLUENCE? WHAT I'M TALKING ABOUT IS WE WANT TO AVOID BULLYING, MANIPULATING, DOMINATING THE CONVERSATION.

THESE ARE THINGS THAT CAN HAPPEN AND I'VE SEEN HAPPEN, AND BEING CALLED INTO THE ROOM MANY TIMES BECAUSE IT WAS HAPPENING.

NOT JUST WITH COUNSEL, WITH ALL GROUPS.

HOW DO WE AVOID THAT? HOW DID WE HAVE A POSITIVE INFLUENCE? WHAT DOES POSITIVE INFLUENCE LOOK LIKE? THINK TO YOURSELF AN EXAMPLE OF SOMEONE WHO HAS HAD A POSITIVE INFLUENCE.

WHAT DOES IT LOOK LIKE IN APPLICATION?

>> I THINK COMMON GROUND.

[LAUGHTER]

>> IT IS. [LAUGHTER]

>> WHY AM I HAVING A HARD TIME?

>> BECAUSE WE'RE ALL WATCHING YOU.

>> I KNOW, STOP [LAUGHTER].

>> YOU KNOW WHAT IT SAYS.

>> YOU'RE SHORT.

>> PART OF THAT TOO [LAUGHTER].

FINDING COMMON GROUND IS ONE OF THE FIRST STEPS AND PART OF THAT GOES INTO ASKING QUESTIONS BEING DEEPLY CURIOUS, BEING OPEN TO LEARNING.

ALL OF THAT GOES INTO THAT, YES?

>> THE POINT I HEAR YOU BEFORE, WAS COMPLETELY UNSUCCESSFUL BECAUSE CERTAIN PARTIES WERE UNWILLING TO COMPROMISE [INAUDIBLE] SO COMPROMISE IS IMPORTANT.

[04:00:01]

I'LL GIVE YOU A REAL QUICK EXAMPLE.

IT CAME TO COUNSEL THAT THEY WANTED TO CHANGE OUR FOOT TRAILS WHICH WOULD NOT ALLOWED TO HAVE IT MOTORIZED VEHICLES.

[INAUDIBLE] I WAS AGAINST THAT COMPLETELY BUT THE COUNCIL DIDN'T AGREE WITH ME THEY THOUGHT IT WAS OKAY TO HAVE ELECTRIC MOTORBIKES.

HOW DO WE RESOLVE THIS? I THINK THIS IS A TOTAL SUCCESS.

I GUESS THE REST OF THE COUNCIL TO AGREE TO NO MOTOR BIKES ON TWO TRAILS.

BUT THEN I AGREE, YOU CAN HAVE MOTORBIKES ON ALL THE OTHER TRAILS.

NOW ONE OF MY FRIENDS WAS MAD AT ME BECAUSE THEY WANTED ME TO DIG DEEP MY HANDS IN MY CIRCLE OF FRIENDS.

BUT NO, BUT THAT WOULDN'T HAVE BEEN A SUCCESS.

THE SUCCESS WAS THAT THE COUNCIL MOVED IN ONE DIRECTION AND I MOVED TO THE COUNCIL'S DIRECTION.

WE COME UP TO WHAT I CONSIDER TO BE A VERY DECENT COMPROMISE.

>> THAT'S A GREAT EXAMPLE. IF WE DUG INTO IT, I SUPPOSE PEOPLE PROBABLY HAVE QUESTION, WHY DO YOU FEEL SO STRONGLY ABOUT THIS STRUGGLING ABOUT THIS AND THE MORE QUESTIONS WE ASK THE MORE WE MIGHT HAVE UNDERSTOOD, MAYBE THESE PARTICULAR TRAILS WOULD MEET THAT NEED.

BECAUSE THERE'S SPECIFIC REASON IN THESE AREAS AND THEN THEY CAN FIND A COMPROMISE HERE.

BUT UNTIL WE GET CURIOUS, ASK QUESTIONS AND SEEK TO UNDERSTAND THE PERSPECTIVE, WE DON'T EVEN FIND THE OPPORTUNITY TO COMPROMISE.

>> WHEN I HEARD SOME PEOPLE CAN'T COMMUTE A PAIR OF BICYCLE BUT THEY CAN COMMUTE BY AN ELECTRIC BICYCLE. I LIKE SOME.

>> EXACTLY, LIKE MY DAD HAS HAD SURGERY.

>> I'M SORRY, TO REALIZED.

ARIZONA TRAIL ALL THE WAY TO UTAH AND NEW MEXICO IS COMPLETELY NOW MOTORIZED SO LET'S BE CONSISTENT WITH HAVING BICYCLES SO TO ME IT WAS A TOTAL SUCCESS.

>> YES, THAT'S A GREAT EXAMPLE.

ONE MORE THING THAT I THINK HASN'T BEEN TALKED ABOUT, BUT I THINK YOU GUYS ARE ALLUDING TO IN THE LARGEST, WHICH I WOULD CALL YOU COULD CALL IT SOCIAL INTELLIGENCE.

ESSENTIALLY UNDERSTANDING YOUR IMPACT ON THE OTHER PEOPLE.

UNDERSTANDING HOW YOU'RE CURRENTLY IMPACTING, BEING ABLE TO NOTICE THAT.

AS WELL AS UNDERSTANDING THE WAY THAT YOUR TONE OR WITH YOU'RE COMING ACROSS.

IT DOESN'T MEAN IT HAS TO BE DEPLOYED OR PASSION.

BUT THAT WOULD BE WHAT I WOULD CALL SOCIAL INTELLIGENCE.

YOU WOULD AGREE THAT COULD BE AN IMPORTANT PIECE OF IT, YES.

>> WHERE DOES TRUST COME IN? WHERE DOES THAT COME IN? BECAUSE IT'S HARD FOR ME TO WORK IN A GROUP THAT I DON'T TRUST NOTHING PERSONAL [INAUDIBLE] WORD IS THAT TRUST COME IN.

DOES THAT COME IN AS YOU BEGIN TO ASK QUESTIONS AND THEN YOU HEAR THE PERSON'S ANSWER AND THEN YOU HAVE TO BELIEVE WHAT THEY'RE TELLING YOU?

>> I THINK THAT'S GREAT. I'M SO GLAD YOU SAID THAT.

BECAUSE IT'S THE FUNDAMENTAL THING THAT DICTATES HOW EFFECTIVE YOUR RELATIONSHIPS, AND HOW RESILIENT THEY ARE WHEN YOU DON'T AGREE.

LET'S TALK ABOUT WHAT TRUST IS.

BEFORE I FORGET, I WANT TO WRITE SOCIAL INTELLIGENCE.

WHAT IS TRUST? WHAT DO YOU THINK? YES, COUNCIL MARTIN.

>> IT'S BELIEVING WHAT THE PERSON IS SAYING OR THEIR ACTIONS ARE TRUE THAT WHEN YOU HAVE A CONVERSATION WITH SOMEONE.

WHEN THEY GIVE YOU A RESPONSE TO THEIR OPINION THAT YOU BELIEVE THAT THEY ARE AUTHENTIC ABOUT IT.

>> YOU TRUST SOMEONE WHO IS CONSISTENTLY HONEST AND YOU HAVE EXPERIENCED WITH THAT WITH THEM? THAT'S ONE, WHAT ELSE? YES. MAYOR DAGGETT.

>> THAT YOU BELIEVES THAT THEY'RE COMING TO THE DISCUSSION HONESTLY AND WITH NO ULTERIOR MOTIVES OR WE'RE LOOKING FOR A WAY TO MANIPULATE.

>> MANIPULATE. ANOTHER WAY STATED WOULD BE THAT THEY CARE ABOUT YOU AND YOUR PERSPECTIVE AND THEY'RE NOT THERE TO MANIPULATE YOU THAT IS ABSOLUTELY A PART OF TRUST.

>> I'LL JUST SAY A LITTLE BIT FURTHER.

I THINK IT'S ABOUT FEELING SAFE.

>> IN FEELING SAFE BECAUSE ONE.

>> FEELING SAFE IN SOMEONE ELSE'S YOU CAN DISAGREE WITH THEM.

BUT FUNDAMENTALLY YOU FEEL EMOTIONALLY SAFE.

YOU FEEL PHYSICALLY SAFE AND YOU FEEL AT PEACE FOR THE FUTURE.

>> USUALLY SAFETY COMES WHEN TRUST IS IN PLACE.

WHEN YOU FEEL SOME TO SAFETY WHEN TRUST IS IN PLACE, BUT TRUST IS DEVELOPED OVER TIME.

[04:05:01]

BERNIE BROWN IS A RESEARCHER AND SHE TALKS A LOT ABOUT HOW TRUST IS A JAR OF MARBLES.

MEANING, EVERY TIME YOU HAVE AN INTERACTION WITH SOMEONE, HOW THEY RESPOND WILL EITHER ADD A MARBLE TO THAT TRASH JAR OR POTENTIALLY KNOCK THE TRASH JAR OVER.

NOW WHEN YOU KNOCK THE TRASH JAR OVER, A LOT OF THE MARVELOUS FALL OUT NOT ALL OF THEM.

YOU CAN PICK IT BACK UP THEY'LL BE SOME IN THERE, BUT GUESS WHAT? THEN YOU'D HAVE TO DO THE WORK OF EARNING IT BACK.

INTERACTION BY INTERACTION, BUT ONE INTERACTION CAN KNOCK IT OVER THAT'S HOW TRUST WORKS.

ANOTHER ASPECT IS NOT JUST BEING HONEST, NOT KNOWING THAT THEY CARE ABOUT YOU OR THAT THEY HAVE YOUR INTERESTS IN MIND AS WELL.

BUT ALSO THAT THEY'RE CONSISTENT.

CONSISTENT IS PIECE OF IT.

RELIABLE YOU CAN DEPEND ON THEM TO BEHAVE IN A SIMILAR WAY THAT IS BOTH HONEST AND THOUGHTFUL OF YOU.

THAT'S HOW TRUST IS BUILT.

EVERY TIME YOU'RE SHOWING UP TO THE TABLE AND MAKING A COMMENT, KNOW THAT THAT IS ALSO A MARBLE POTENTIALLY IN THE TRUST STAR BETWEEN YOU AND EACH OF THOSE COUNCIL MEMBERS.

I ACTUALLY DID THAT WITH MY KID AS I GOT AN ACTUAL TRUST JAR AND WHEN HE LIED TO BE, WE KNOCKED IT OVER AND HE HAD TO EARN IT BACK ONE BY ONE, SO HE GOT PRIVILEGES THAT REQUIRED TRUST.

START WHEN TRUST IS EARNED.

THANK YOU FOR BRINGING THAT UP COUNCIL.

>> I DON'T KNOW WHERE THIS IS GOING, BUT I DID HAVE THE AUTHORITY WHEN TO BRING UP.

ONE THING I LEARNED IN ANOTHER SIMILAR LEARNING EXPERIENCE, INTERPERSONAL EFFECTIVENESS WAS A CLASSIC.

WE LEARNED YOU NEED TO APPROACH THE PERSON IN A WAY THAT THEY ARE COMFORTABLE.

NOW, ONE OF THE PEOPLE IN MY BREAKOUT GROUP MADE A COMMENT THAT HE HAD A SHORT ATTENTION SPAN.

WELL, THAT'S SOMETHING I NEED TO TAKE INTO ACCOUNT WHEN I'M HAVING DISCUSSIONS.

I CAN'T JUST GO ON AND ON.

I NEED TO BE CONCISE, HEAD TO THE POINT AND MOVE ON BECAUSE IF I DON'T, HE'S MOVE ON.

THE POINT IS SOME PEOPLE WANT TO GO OVER EVERY LITTLE DETAIL AND OTHER PEOPLE WANT, GET TO THE BOTTOM LINE.

TELL ME WHAT YOUR POSITION IS AND I'LL CONSIDER IT.

>> THANK YOU FOR BRINGING THAT UP AND HERE'S MY COMMENTS ON THAT.

I BOTH AGREE AND DISAGREE AND HERE'S WHY.

I AGREE THAT IN A PERFECT WORLD WHERE YOU HAD THE TIME TO GET TO KNOW THE PREFERENCES OF EVERYONE AND THEN COULD COMMUNICATE WITH THEM IN SUCH A WAY THAT WOULD ALIGN WITH THEIR PREFERENCES, WHETHER THAT BE BEING CONCISE OR NOT, OR VISUALS VERSUS WRITTEN OR WHATEVER, THEN THAT WOULD BE THE GOLD STANDARD.

IN REALITY THOUGH, WE DON'T ALWAYS HAVE THAT LUXURY OR TIME.

YOU NEED TO BE CONCISE ANYWAY BECAUSE YOU'RE ON COUNCIL.

[LAUGHTER] BUT AT THE END OF THE DAY, [LAUGHTER] WELL, WE WANT TO BE CLEAR WITH OUR THOUGHTS AND POINTS AND GOOD LEADERSHIP IS ALSO BREVITY AND CONCISENESS, AND THEN ALSO ABILITY TO ANSWER QUESTIONS.

I DON'T NEED TO PLAY IT OUT TO BE OVERSIMPLIFIED BECAUSE I AGREE WITH YOU A LOT OF TOPICS ARE OVERSIMPLIFIED, SO I AGREE WITH YOU THERE.

BUT THAT BEING SAID, IF YOU HAVE SOME FUNDAMENTAL PIECES ON HOW YOU APPROACH PEOPLE, IT WILL STILL GO WELL.

ONE OF THOSE IS SHOWING UP TO THAT CONVERSATION DEEPLY CURIOUS WHEN YOU SHOW AN INTEREST AND ASK QUESTIONS AND SEEK TO UNDERSTAND YOU'RE ALREADY BUILDING RESILIENCY AND AN INTERACTION THAT IS MORE LIKELY TO GO WELL.

PERIOD. YOU DON'T HAVE TO WORRY ABOUT ATTENTION SPAN AS MUCH IF YOU'RE ENGAGING IN THAT PROCESS. WHERE IS THIS ALL GOING? WE'VE IDENTIFIED SOME REALLY GREAT TRAITS OF GREAT LEADERS AND ESPECIALLY THOSE THAT WOULD BE SERVING ON A COUNCIL.

SELF-REFLECTION, KNOWING WHAT YOUR TRUE NORTH IS, OPEN TO LEARNING, BEING TEACHABLE, HUMILITY, INFLUENCE, SOCIAL INTELLIGENCE, BEING ABLE TO PARAPHRASE AS A TOOL FOR UNDERSTANDING, ASKING QUESTIONS, LISTENING, SEEKING AND VALUING ALL PERSPECTIVES.

JUST TAKE A SECOND LOOKING THROUGH THAT LIST AND WRITE DOWN ONE THAT YOU FEEL YOU DO REALLY WELL AND ONE THAT YOU'D LIKE TO IMPROVE UPON.

[04:10:34]

THE FOLLOW-UP QUESTION NOW IS HOW MIGHT YOU SHOW MORE OF EITHER THE ONE THAT YOU DO WELL OR THE ONE THAT YOU WANT TO WORK ON WHILE SERVING ON THE COUNCIL.

THINK ABOUT APPLICATION.

WHAT DOES THAT ACTUALLY LOOK LIKE? WHAT'S SOMETHING YOU COULD LITERALLY DO? WRITE IT DOWN. WHAT'S SOMETHING YOU COULD DO TO ACTUALLY EMBODY THAT TRAIT MORE ON COUNCIL.

>> COMMENTS ON THAT.

I'M GOING BACK TO THE OPEN MEETING LAWS.

THERE'S SOME ISSUES THAT WE HAVE DIFFERENCE OF OPINIONS ON MOVING FORWARD, SOMETHING THAT'S COME UP.

IT'S REALLY HARD TO GAIN THAT PERSPECTIVE AND TO REALLY UNDERSTAND MAYBE SOMEONE'S POINT OF VIEW WHEN YOU CAN'T JUST SIT DOWN.

I GUESS YOU COULD ONE ON ONE.

>> [INAUDIBLE] ELSE ABOUT THIS? [LAUGHTER]

>> INSTEAD OF HAVING JUST AN OPEN DIALOGUE ABOUT, LET'S JUST REALLY TALK ABOUT THIS I CAN UNDERSTAND YOUR PERSPECTIVE AND STUFF.

IT SEEMS TO BE A LITTLE RESTRICTIVE.

>> I'M GOING TO ACTUALLY ASK [INAUDIBLE] ANDREW CLIFTON TO WEIGH IN ON THIS, BUT I BELIEVE THAT WE ADDED SOME DISCUSSION TIME INTO SOME AGENDAS FOR THAT VERY PURPOSE, AM I RIGHT?

>> YEAH.

>> AS LONG AS IT IS IN THAT OPEN MEETING, SEEKING TO UNDERSTAND AND ASKING QUESTIONS IS ACTUALLY OKAY AND THAT THEY'RE USUALLY THERE IS SOME SCHEDULED DISCUSSION TIME FOR THAT.

>> JUST A LITTLE OR MAYBE IT'LL GET EASIER, BUT IT JUST SEEMS NOTHING IN THESE CAME UP YET.

BUT IT JUST SEEMS LIKE RIGHT NOW IT SEEMS LIKE, WELL, THAT'LL BE SOMETIMES A LITTLE BIT MORE CHALLENGING.

YOU'RE DOING IT WITH A CAMERA ON YOU [INAUDIBLE].

>> AGREED.

>> JUST SIT THERE AND GO, HEY.

CARA WHAT DO YOU REALLY THINK ABOUT THIS AS HAVING A BACK AND FORTH DIALOGUE TO REALLY UNDERSTAND WHEN YOU HAVE TO GO THROUGH PROTOCOL AND EVERYBODY'S WATCHING YOU.

>> ABSOLUTELY.

>> YEAH.

>> YOU'RE RIGHT. [LAUGHTER] WHAT'S THE ALTERNATIVE? IF WE DON'T TAKE THAT TIME TO SEEK TO UNDERSTAND WHAT'S THE ALTERNATIVE?

>> NOT UNDERSTANDING AND NOT BEING EFFECTIVE.

>> POTENTIALLY RISKING THE HEELS DUG IN SITUATION WHERE THEN WE QUICKLY SLIDE DOWN INTO INEFFECTIVE COUNSEL.

I WROTE YOU GUYS AN ARTICLE ACTUALLY THAT ALL ABOUT EFFECTIVE COUNSELOR OR RELATIONSHIPS.

IT SHOULD BE IN FRONT OF YOU AND A LOT OF IT WAS FROM NOT ONLY THE RESEARCH, BUT ALSO FROM LIVED EXPERIENCES OF MAYORS AND CITY MANAGERS.

THAT'S WHERE A LOT OF THAT CAME FROM.

IF IT WERE EASY, EVERYONE WOULD DO IT.

IT'S NOT GOING TO BE EASY BUT IT'S WORTH IT.

I'M HOPING IF SOMEONE WOULD BE WILLING, AFTER DOING SOME SELF-REFLECTION ON AN AREA THAT THEY EITHER DO WELL OR WANT TO GROW ON AND WHAT'S THE THING THEY CAME UP WITH THAT THEY THINK THEY CAN ACTUALLY USE IN COUNCIL.

I'M ASKING THIS BECAUSE IT MIGHT INSPIRE SOMEONE ELSE IN THE ROOM AS WELL.

IS THERE ANYONE WILLING TO VOLUNTEER THEIR ANSWER BEFORE I CALL IN SOMEONE? [LAUGHTER] YES.

COUNCIL MEMBER, [INAUDIBLE].

>> FOR ME, I THINK I WOULD LIKE TO ASK ONE QUESTIONS WHEN I'M ON THE DATA.

APPLICATION WISE, EASY.

I JUST NEED TO GET MY VOICE OUT THERE.

>> ASK MORE QUESTIONS AND JUST DIG INTO THAT.

I'M JUST CURIOUS PIECE RATHER THAN I'M TRYING TO MANIPULATE A CONVERSATION OR INFLUENCE CONVERSATION WHICH IS DIFFERENT.

IT DOESN'T MEAN YOU CAN'T USE POSITIVE INFLUENCE.

WE'LL TALK ABOUT WHAT POSITIVE INFLUENCE COULD LOOK LIKE.

>> MINE ACTUALLY WAS INFLUENCE.

I PUT POSITIVE IN PARENTHESES BECAUSE I THINK FOR ME IT'S JUST A MATTER OF ACTUALLY TRUSTING THAT I HAVE IMPLEMENTS.

I SAID BEING WILLING TO SPEAK UP MORE AND TRUST MYSELF IN THAT, I CAN HAVE THAT POSITIVE INFLUENCE, BUT I'VE GOT TO SPEAK TO ACTUALLY HAVE IT. YES.

>> REALLY INFLUENCE CAN BE JUST WHAT WE'VE ALREADY TALKED ABOUT WHEN IT COMES TO NEGOTIATION, YOU HAVE INFLUENCE, WHEN IT COMES TO CONFLICT, YOU HAVE INFLUENCE, WHEN YOU FIRST SHOW UP AND SHOW THAT YOU CARE ABOUT THE PERSPECTIVES IN THE ROOM, SEEK TO UNDERSTAND THEM, AND THEN THINK OF THEM AS PUZZLE PIECES THAT COME TOGETHER TO PUT TOGETHER A BIGGER PICTURE,

[04:15:02]

THEN YOU WILL HAVE INFLUENCE BECAUSE THEN YOU'RE GOING TO TAKE EACH PUZZLE PIECE AND BE ABLE TO PUT IT TOGETHER IN A WAY AND THEN DELIVER THAT AND EVERYONE WILL GO.

THEN ALL OF A SUDDEN YOU'VE HAD AN INFLUENCE.

THAT'S WHAT POSITIVE INFLUENCE REALLY LOOKS LIKE WHEN IT COMES TO DISCUSSIONS AND PERSPECTIVES ON THE COUNCIL.

ANY OTHER THOUGHTS ON WHAT POSITIVE INFLUENCE LOOKS LIKE OR WHERE YOU'VE SEEN IT IN OTHER LEADERS? YES, MAYOR DAGGETT,.

>> I WOULD SAY THAT I HAVE EVEN DISAGREED WITH PEOPLE AND WALKED AWAY AND WAS INFLUENCED EVEN IF WE DIDN'T COME TO AN AGREEMENT.

SOMETIMES IT'S THE WAY THE PERSON DEALT WITH THE CIRCUMSTANCE THAT I THOUGHT I JUST LEARNED SOMETHING FROM YOU THE WAY DISAGREED WITH ME.

>> I LOVE THAT YOU JUST SAID THAT.

CAN YOU SAY MORE ABOUT LIKE WHAT IT WAS ABOUT HOW THEY RESPONDED THAT YOU WALKED AWAY NOTICING?

>> WHEN A PERSON TREATED ME WITH RESPECT EVEN THOUGH THEY DISAGREED WITH MY VIEWPOINT, AND TREATED MY VIEWPOINT AS VALID AND WORTHY OF A DISCUSSION. I THINK BEING HEARD, KNOWING THAT YOU WERE HEARD, EVEN IF YOU DIDN'T COME TO AGREEMENT.

>> YES.

>> I THINK THE KEY PART THERE IT IS VALUING YOUR PERSPECTIVE, VALUING YOUR INSIGHT EVEN IF THEY DON'T AGREE WITH YOU, EXPRESSING THAT.

THIS IS WHAT I THINK I HEAR YOU SAYING, IS HOW I UNDERSTAND IT.

I CAN SEE WHERE YOU'RE COMING FROM.

THAT MAKE SENSE TO ME.

THESE ARE THE PIECES THAT I DIDN'T AGREE WITH THE WHY.

THAT'S A COMPLETELY DIFFERENT CONVERSATION. YES.

>> SHE USED THE WORD RESPECT.

I ACTUALLY WROTE IT DOWN.

ROSE USED THE PHRASE MUTUAL RESPECT.

I THINK SINCE I'VE BEEN ON COUNCIL, WE HAVE A MUTUAL RESPECT FOR EACH OTHER.

BUT WHEN I THINK BACK TWO OR THREE YEARS BEFORE I GOT ON COUNCIL, THERE WERE TWO BLOCKS.

IT'S LIKE THESE PEOPLE COULDN'T EVEN RESPECT THESE PEOPLE ENOUGH TO EVEN LISTEN TO THEM.

THAT'S WHY THIS TIES IN WITH THE FAIR PROCESS THAT WE TALKED ABOUT.

IT'S LIKE, WELL, WE'RE NOT GOING TO EVEN HAVE A DISCUSSION ABOUT THAT BECAUSE WE'RE AT THE OTHER BLOCK AND WE'RE GOING TO BLOCK YOU.

>> EXACTLY.

>> BUT SINCE I'M IN A COUNCIL, AND I HOPE THIS CONTINUES, WE HAVE A MUTUAL RESPECT.

IT IS LIKE, WE MAY NOT AGREE, BUT IT'S OKAY, LET'S TALK ABOUT IT.

IF YOU DON'T GET TO THIS STEP, LET'S TALK ABOUT IT, THEN YOU CAN'T GET TO THE STEP OF BEING OPEN-MINDED AND ALL THIS OTHER STUFF WE'RE SAYING. [NOISE].

>> THAT'S RIGHT. THERE'S A COUPLE OF FOUNDATIONAL THINGS THAT LEAD TO THIS STUFF, THAT IF IT'S NOT IN PLACE, IT'S HARDER TO DO THESE THINGS. LET'S TALK ABOUT THAT.

ONE OF THEM IS, IN FACT, THE PRESSURE YOU MAY HAVE AS AN ELECTED OFFICIAL.

BECAUSE AS SOON AS YOU COMPROMISE, YOU'RE GOING TO GET THE EMAILS.

A FLIP-FLOP OR WHATEVER, THEY CALL IT.

YOU'RE GOING TO GET PRESSURE FROM THE COMMUNITY MEMBERS AROUND NOT DIGGING YOUR HEELS IN.

YET, YOU KNOW THAT IN ORDER TO PROGRESS ANYTHING FORWARD, DIGGING YOUR HEELS IN DOESN'T WORK.

THAT INHERENTLY IS GOING TO MAKE YOUR JOB MORE CHALLENGING BECAUSE YOU KNOW THAT ON SOME LEVEL.

I WISH I HAD A MAGIC WAND TO TELL YOU, WELL, IF YOU JUST DO THIS, IT GETS BETTER.

THAT'S JUST SOMETHING YOU HAVE TO FACE HEAD ON.

THAT'S PART OF HAVING GOOD DISCERNMENT.

TO DISCERN WHEN IT'S RIGHT TO STAND AND DO SOMETHING EVEN THOUGH YOU KNOW THAT IT'S NOT GOING TO BE LIKED BY EVERYONE.

>> JUST REAL QUICKLY.

>> YES.

>> WHEN I FIRST STARTED ON COUNCIL, I THOUGHT, DO THE RIGHT THING.

HALF THE PEOPLE ARE GOING TO HATE YOU, HALF THE PEOPLE ARE GOING TO LOVE YOU.

WHAT I LEARNED IS DO THE RIGHT THING BECAUSE EVERYBODY IS GOING TO HATE YOU.

[LAUGHTER].

>> EXPERIENCE CAN TEACH YOU THIS. [LAUGHTER]

>> I GAVE THAT EXAMPLE ABOUT THE COMPROMISE OF THE BICYCLES, WHICH I THINK WAS A TOTAL SUCCESS.

I SEE OUR CLUB FRIENDS WOULD APE.

THEY WERE JUST ANGRY AT ME FOR COMPROMISING.

I KNOW I DID THE RIGHT THING.

>> THAT'S GREAT. YOU DID GIVE A GOOD EXAMPLE TO WHAT EXACTLY WHAT WE'RE TALKING ABOUT.

IT'S JUST A MATTER OF HAVING TO HAVE THAT DISCERNMENT TO KNOW WHEN IS THE RIGHT TIME TO MOVE FORWARD? YES. COUNCIL, GO AHEAD.

>> WHAT I WOULD THINK AND MAYBE I'M REALLY JUST CALLING IT A PERSON.

I WOULD THINK THAT WHEN YOU COME INTO A ROLE LIKE THIS, THAT IT OUGHT TO BE ABOUT THE COMMUNITY AND WHAT'S BEST FOR THE COMMUNITY.

FOR EXAMPLE, WAS WHEN WE HAVE A SCHOOL BOARD PRESIDENT AND

[04:20:02]

WE HAD A LOT OF MONEY ISSUES BECAUSE THAT WAS THE FIRST DOWNTURN IN THE SPRING OF 2008 OR SO.

WE HAD TO MAKE SOME REALLY TOUGH DECISIONS.

TO THIS DAY, PEOPLE STILL HATE ME BECAUSE I WAS THE BOARD PRESIDENT AT THE TIME.

BUT THERE WERE THREE OF US.

WE DIDN'T HAVE KIDS IN THE SYSTEM, AND WE WERE CONCERNED ABOUT ALL OF THE KIDS, NOT JUST YOUR KID OR WHATEVER.

THOSE DECISIONS WERE REALLY HARD AND THEY WERE TOUGH.

THEN CHIEF [INAUDIBLE] MAKE THEM TALK ABOUT SOME OF THE ISSUES THAT WE HAVE WITH HIM ESCORTING ME TO MY CAR AND STUFF.

[LAUGHTER] BUT WE KEPT COMING BACK EVERY WEEK TO MAKE THOSE TOUGH DECISIONS.

I THINK THE SCHOOL DISTRICT IS BETTER FOR IT NOW.

>> THAT'S RIGHT.

>> SOME PEOPLE WILL STILL NOT ADMIT THAT IT WAS BETTER.

BUT I THINK THAT WHEN WE TURN ONTO ROLES LIKE THIS, WE HAVE TO HAVE THAT IN OUR MIND.

THAT WE GOT TO DO WHAT'S BEST FOR EVERYBODY OR FOR THE MOST PEOPLE. [OVERLAPPING]

>> THAT'S RIGHT.

>> NOT EVERYBODY. I THINK THAT SHOULD INFORM OUR DECISIONS.

IT SHOULD INFORM HOW WE INTERACT WITH EACH OTHER.

IT SHOULD INFORM A LOT OF THINGS.

IT'S BECAUSE WE CARE ABOUT BLACKS THERE, THAT'S WHY WE WENT THROUGH ALL THAT HELL.

EXCUSE MY PREACH. [LAUGHTER]

>> THAT'S WHERE WE ALL AGREE.

>> YES.

>> [INAUDIBLE] THANK YOU FOR SHARING THAT BECAUSE IT GOES BACK TO COLLECTING AND RESPECTING AND VALUING ALL PERSPECTIVES, NOT JUST THE PEOPLE ON THE COUNCIL, BUT THE COMMUNITY NEEDS.

FOR AN EXAMPLE, YOU MIGHT GET AN ONSLAUGHT OF LETTERS SAYING THAT WE NEED TO DEFUND THE POLICE, BUT THAT MIGHT NOT BE THE PERSPECTIVE OF THE MAJORITY OF THE COMMUNITY.

YOU CAN'T BE SWAYED BY THE PASSION OF A FEW, YOU HAVE TO REACH OUT TO ALL THE PERSPECTIVES AND MAKE SURE THAT IS THAT REALLY THE PERSPECTIVE OF THE MAJORITY AND IS THAT GOING TO SERVE THE MAJORITY? THAT'S PART OF THAT DISCERNMENT, THAT JUDGMENT, AND HAVING WHAT'S BEST FOR THE COMMUNITY OVERALL AT THE CENTRAL PART, AND SO THAT WHEN YOU HAVE TO GO BACK TO A CERTAIN GROUP OF PEOPLE AND TELL THEM, THIS IS WHAT WE HAD TO DO WITH THE FUNDING OF THE SCHOOL BOARD OR THIS IS WHAT WE'RE DOING WITH THE FUNDING TO THE POLICE OR WHATEVER, I THINK YOU CAN SPEAK TO THE REASONINGS BEHIND THAT.

THAT THEY'RE NOT REACTIONARY, BUT IT'S WELL THOUGHT OUT AND WITH THE NEEDS OF THE COMMUNITY IN THE CENTER. YOU KNOW THIS.

BUT THERE'S A PRESSURE. I JUST WANT TO CALL OUT THE PRESSURE THAT YOU'RE GOING TO GET TO NOT COMPROMISE.

WE HAVE TO CALL THE PINK OUT THE PINK. YES.

>> WELL, AND JUST TO THAT POINT, I THINK THAT'S ONE OF THE CHALLENGES THAT I'VE LEARNED IN THE TIME THAT I'VE BEEN ON COUNCIL IS EXERCISING THAT LEVEL OF DISCERNMENT, I GUESS, BETWEEN, I'VE GOTTEN 15 EMAILS ABOUT THIS.

IS THIS TRULY SPEAKING FOR THE MAJORITY OF PEOPLE, OR IS THIS JUST THIS 15 PEOPLE? LEARNING HOW TO VALUE AND BALANCE THE VALUE OF ALL OF THOSE STATEMENTS.

IT'S NOT SAYING THAT THEY'RE NOT IMPORTANT BECAUSE IT'S ONLY 15 PEOPLE, BUT IT'S ALSO NOT OVERVALUING IT AND SAYING THAT THIS 15 PEOPLE NECESSARILY REPRESENTS ALL OF THE PEOPLE OF THE COMMUNITY.

JUST KNOWING THAT, IF YOU ALWAYS GO WITH THOSE VOICES THAT JUST SHOW UP IN THE ROOM FOR THAT PARTICULAR CONVERSATION, YOU'RE GOING TO CONSTANTLY BE GOING BACK AND FORTH BECAUSE YOU'LL HAVE 15 PEOPLE SHOW UP TO SAY, WE WANT THIS WHEN YOU'RE VOTING FOR IT.

AS SOON AS YOU PASS IT, YOU HAVE 15 PEOPLE SHOWING UP TO SAY, COMPLETELY AGAINST THIS, AND YOU'RE A MONSTER FOR DOING IT. [LAUGHTER]

>> EXACTLY. YOU DO THE RIGHT THING BECAUSE EVERYONE'S GOING TO HATE YOU.

[LAUGHTER] EXACTLY.

THAT'S A REALLY GOOD POINT TO MAKE.

WHAT DO WE DO THEN WHEN IT COMES TO NEGOTIATION IN DIFFICULT CONVERSATIONS? THERE'S ONE FUNDAMENTAL ALSO BACKGROUND THING THAT CAN HELP ALL OF THIS SNAP INTO PLACE.

ONE IS JUST ACKNOWLEDGING THE PRESSURE YOU HAVE AS A POLITICIAN.

THE SECOND ONE ARE ELECTED OFFICIAL.

THE SECOND ONE IS THE STORIES WE TELL OURSELVES.

THERE ARE THREE TYPES OF STORIES WE TEND TO TELL OURSELVES ABOUT OTHERS.

WE TEND TO TELL A VICTIM'S STORY, A VILLAIN STORY, OR A HOPELESS STORY.

WHAT DOES THAT LOOK LIKE? THESE THREE STORIES THAT WE START TO DEVELOP AFTER INTERACTIONS WITH OTHERS WILL THEN JUSTIFY OUR BEHAVIOR TO EITHER BE OF SILENCE OR VIOLENCE.

I DON'T MEAN PHYSICAL VIOLENCE, IT COULD JUST BE VERBAL, TOWARD ANOTHER.

A VICTIM STORY COULD SOUND SOMETHING LIKE, THEY'RE NOT LISTENING TO ME.

MY ISSUE IS IMPORTANT AND THEY'RE NOT LISTENING TO ME.

I'M THE ONLY ONE NOT BEING HEARD.

[04:25:01]

IT'S ME AGAINST THE WORLD.

ME, THE VICTIM.

YOU, THE VILLAIN.

BECAUSE CLEARLY YOU'RE SHUTTING ME DOWN.

YOU'RE NOT LISTENING TO ME, YOU'RE NOT RESPECTING ME, YOU'RE NOT RESPONDING TO ME.

NOW, THE GREATER TO THE EXTENT I'VE PAINTED MYSELF AS THE VICTIM AND YOU AS THE VILLAIN, THE MORE IT JUSTIFIES THEN MY BEHAVIOR TO GO TOWARDS SILENCE OR VIOLENCE.

THEN THE REMAINING STORIES, WELL, NOW IT'S HELPLESS.

I MIGHT AS WELL GIVE UP AND NOT EVEN TRY.

WE ALL TELL THESE STORIES.

IT'S NOT A MATTER OF NOT TELLING THESE STORIES. YOU TELL THEM.

YOU'RE GOING TO TELL THEM EVEN POTENTIALLY ABOUT EACH OTHER, ABOUT PEOPLE YOU LIVE WITH, ABOUT THAT PERSON WHO'S CUTS YOU OFF IN THE STREET, YOU'RE GOING TO TELL THE STORY.

THE QUESTION IS, HOW LONG ARE YOU GOING TO LET YOURSELF TELL THAT STORY BEFORE YOU SNAP OUT OF IT AND START TO RECOGNIZE THAT THESE THINGS ON THE BOARD ARE NOT POSSIBLE AS LONG AS YOU'RE TELLING STORIES.

I WANT YOU TO THINK ABOUT THE STORIES YOU'RE TELLING.

TAKE A SECOND, IDENTIFY ANY STORIES YOU MIGHT BE TELLING ABOUT ANYONE IN YOUR WORLD.

I'M NOT GOING TO ASK YOU TO SHARE IT.

IT COULD BE EVEN HOW OFTEN HAVE I SAID, OH, MY SON IS JUST SO UNGRATEFUL. WHAT A BRAT.

THIS IS RECORDED, I LOVE YOU HONEY.

[LAUGHTER] THEN I'M TELLING A VICTIM VILLAIN STORY TO JUSTIFY MY PUNISHMENT FOR WHAT HE'S DONE WHEN REALLY, I SHOULD HAVE JUST ASKED SOME QUESTIONS AND GOTTEN CURIOUS BECAUSE I WAS MISREADING WHY HE WAS DOING WHAT HE'S DOING.

DO YOU SEE HOW MUCH IT GETS IN THE WAY, THESE STORIES? THINK ABOUT THE STORIES YOU'RE TELLING BEFORE YOU SHOW UP IN THE ROOM.

BECAUSE THOSE MARBLES OF TRUST CANNOT BE EARNED AS LONG AS YOU'RE TELLING STORIES. YES.

>> DON'T YOU BELIEVE THAT THERE ARE SOME STORIES THAT REALLY TRULY ARE VICTIM STORIES? EXPLAIN WHAT YOU MEAN BECAUSE I SEE SOME ISSUES AS REALLY THEY ARE A VICTIM ISSUES.

>> LET ME JUST GIVE A PERSONAL EXAMPLE REAL QUICK.

I'VE BEEN A VICTIM, A REAL LEGITIMATE, JUSTIFIABLE GO TO COURT VICTIM.

BUT IF I FOCUS ON ALL THE ASPECTS OF THEM AND THEIR BEHAVIOR THAT I CAN'T CONTROL, I CONTINUE TO PUT MYSELF AS DISEMPOWERED AND IN THE VICTIM STATE WELL AFTER THE INCIDENT OF VICTIM.

THAT THEN I'M ONLY FOCUSING ON WHAT I CAN CONTROL.

IT'S YOUR FAULT. YOU'RE THE REASON WHY THIS COUNCIL IS INEFFECTIVE.

AS LONG AS I CAN KEEP AND MAINTAIN THAT POSITION, I NEVER HAVE TO ACTUALLY GO TO A PLACE OF LOOKING AT WHAT I CAN CONTROL, HOW I'M SHOWING UP, WHETHER OR NOT I'M GETTING CURIOUS OR ASKING QUESTIONS OR WHAT I CAN DO ABOUT THE SITUATION.

WHAT I'M TALKING ABOUT IS MORE A STATE OF MIND.

YEAH.

>> [INAUDIBLE]

>> [NOISE] ANY OTHER QUESTIONS BECAUSE [NOISE] WE'RE OUT OF TIME? HOPEFULLY YOU'VE ALL WRITTEN DOWN ONE THING YOU CAN START DOING NOW TO EMBODY SOME OF THESE TRAITS MORNING ON COUNCIL.

NOW IT'S UP TO YOU TO DO IT. THANK YOU SO MUCH FOR YOUR TIME.

>> THANK YOU. [APPLAUSE].

>> ALL RIGHT, NEXT UP.

I'M SORRY, WHAT WAS LAVA?

>> I DIDN'T GET A CHANCE TO GO TO IT LISTEN, ACKNOWLEDGE, OR EVEN CALLED PARAPHRASE, VALIDATE, AND ASK QUESTIONS.

YOU START A CONVERSATION WITH LAVA AND IT'S AUTOMATICALLY GOING TO GO BETTER.

>> THANK YOU. THAT WAS EXCELLENT.

>> WHAT WAS THE SECOND ONE? [OVERLAPPING]

>> IT'S LISTEN TO ACKNOWLEDGE.

I LIKE TO CALL A KNOWLEDGE PARAPHRASED.

SAME THING, ACKNOWLEDGE THEIR POSITION, VALIDATE, AND ASK QUESTIONS.

[BACKGROUND]

>> HOW'S EVERYBODY DOING? NICE LITTLE TEAM-BUILDING SESSION.

THANK YOU SO MUCH, KATIE. THANK YOU.

MAYOR, VICE MAYOR, COUNCIL.

I'M GOING TO TAKE UP THREE MINUTES OF MY ALLOCATED 30 MINUTES ON THIS TOPIC AND TELL YOU A QUICK STORY.

AT LUNCH, AT THE TABLE, WE WERE TALKING ABOUT CONCERTS.

THE STORY I WANTED TO SHARE WITH YOU AND IT HAS ABSOLUTELY VERY LITTLE, IF ANY, RELEVANCE TO ANYTHING TODAY, [LAUGHTER] IS THAT BOTH MY PARENTS ARE LONG GONE, BUT MY MOTHER CAME FROM A FAMILY IN PORTLAND.

[04:30:04]

HER PARENTS WERE IMMIGRANTS AND MY DAD GREW UP ON A RANCH IN TEXAS.

THEY MET IN PORTLAND, DAD WAS GETTING READY TO SHIP OFF TO THE WAR AND MOM WORKED BEHIND A SODA FOUNTAIN.

FOR MOST PEOPLE IN THIS ROOM, SODA FOUNTAIN WAS A PLACE WHERE YOU WOULD GO AND YOU GET DRINKS AND MILKSHAKES.

IT WAS A BIG DEAL WAY BACK IN THE DAY.

DAD MET THROUGH THERE AND HE KEPT TRYING TO PICK UP ON HER AND SHE WOULD HAVE NOTHING TO DO WITH IT.

THEN EVENTUALLY THEY DID CONNECT AND MARRIED AND REST IS HISTORY.

I WOULDN'T WANT TO SAY THAT THE KITCHEN SINK WITH MY MOM WASHING DISHES AND I WANTED TO PROBE INTO THIS A LITTLE BIT MORE.

I SAID, MUM, WHAT WAS THE DEAL? HOW DID YOU COME INTO A RELATIONSHIP? SHE SAID, WELL, YOU KNOW, YOUR FATHER AND HE JUST KEPT COMING INTO THE FOUNTAIN AND HE WAS JUST SO ANNOYING.

HE WOULD ALWAYS TALK ABOUT TEXAS AND WHAT THEY DID BACK ON THE RANCH AND SHE DIDN'T WANT TO HAVE ANYTHING TO DO WITH THEM AND HE KEPT ASKING HER OUT.

SHE KEPT SAYING NO.

FINALLY, ONE DAY HE SHOWS UP AND HE THROWS AN ENVELOPE ON THE COUNTER AND SHE SAID, WELL, WHAT IS THAT.

HE SAID, WELL, THAT'S GOING TO BE OUR FIRST DATE.

SHE SAID, YEAH, RIGHT. NOT GOING TO WORK.

HE OPENED UP THE ENVELOPE AND OUTFALLS A COUPLE OF TICKETS.

SHE WENT AND LOOKED AT HIM AND FOR TICKETS TO A LOUIS ARMSTRONG CONCERT.

SHE SAID, WELL, THAT'S IT FOR ME.

[LAUGHTER] POSITIVE INFLUENCE [LAUGHTER] [BACKGROUND].

THERE'S ALWAYS A GOOD STORY.

I WANT TO SHIFT GEARS A LITTLE BIT.

THIS IS NOTHING TO TAKE NOTES ON.

THE NEXT TWO SESSIONS OR JUST THOUGHT PROVOKING AND THINGS.

I'M HOPING THEY DO BRING ABOUT SOME THOUGHTS, COMMENTS FROM YOU.

BUT ESPECIALLY FOR THE BENEFIT OF THE NEW COUNCIL, WANTED TO TALK A BIT ABOUT OUR ORGANIZATIONAL STRUCTURE AND HOW IT IS, AND HOW IT CAME TO BE AND WHO KNOWS WHERE IT'S GOING? BUT I'M GOING TO SPEAK AT A VERY HIGH LEVEL.

OUR STRUCTURE PROBABLY COULD BE CATEGORIZED.

I'M GOING WITH THE RULE OF THREE HERE, I INCLUDE THE STRUCTURE OF THE ORGANIZATION.

YOU'LL OFTEN HEAR REFERENCE TO CORE SERVICES.

I THINK WE'RE IN A FACILITY RIGHT NOW THAT'S CALLED CORE SERVICES AND THEIR FUNCTIONS.

OF COURSE, WITH THE CORE SERVICES YOU HAVE SUPPORT SERVICES AND A NUMBER OF OTHER THINGS THAT WE DO.

LIKE STEPH IS A FULL SERVICE CITY.

WE DO JUST ABOUT EVERYTHING.

WE HAVE ALL THE UTILITIES EXCEPT ELECTRIC, OF COURSE, ASPECT.

WE OPERATE OUR OWN LANDFILL, WE OPERATE OUR OWN AIRPORT, WE HAVE OUR OWN LIBRARIES, OF COURSE, PUBLIC SAFETY, ALL THE TYPICAL THINGS.

BUT WE REALLY ARE A FULL SERVICE ORGANIZATION.

WITHIN THAT, YOU WILL HEAR REFERENCE TO THE CORE SERVICES.

THOSE ARE WHAT WILL MAKE REFERENCE TO HERE IN JUST A SECOND.

WE'RE ALSO AN ORGANIZATION THAT BY ITS VERY NATURE HAS TO BE ADAPTABLE TO CHANGING NEEDS AND PRIORITIES OF OUR COMMUNITY.

WE'RE GOING TO TALK AN AWFUL LOT ABOUT COMMUNITY PRIORITIES IN THE MONTHS AHEAD.

THERE WILL BE A SURVEY COMING UP LATER THIS YEAR ON POINT WITH THAT.

WE CAN CHECK IN. OF COURSE, THE ORGANIZATION ALWAYS NEEDS TO BE APPROPRIATELY SIZED AND FUNDED.

WHEN WE THINK ABOUT CORE SERVICES, THIS IS NOT ANYTHING OUT OF A BOOK OR THERE'S NO PRESCRIPTION TO THIS OR NO DEFINITIVE HERE.

THIS IS MY WAY OF CHARACTERIZING WHAT WE MIGHT LOOK UPON TO BE OUR CORE SERVICES.

THERE'S DEBATE TO BE HAD HERE, BUT LET'S JUST RECOGNIZED THAT.

CERTAINLY PUBLIC SAFETY, POLICE AND FIRE, PUBLIC WORKS, STREETS.

AS WE'RE SITTING HERE, WE'RE WATCHING THE PLOW IS GOING OUT TO WORK ON THE STREETS, WATER SERVICES, THE AIRPORT, THE LIBRARY, THE PARKS, THE HOUSING, ALL OF THESE SERVICES THAT ARE PROVIDED.

THE CITY CLERK'S OFFICE, I REFERENCED.

WHAT IS THE ONE CORE SERVICE THAT YOU PROVIDE WE TALKED ABOUT IT EARLIER TODAY THAT IS ABSOLUTELY MANDATORY?

>> OUR AGENDA SETTING.

>> AND?

>> ELECTIONS.

>> CORRECT. ELECTIONS ARE INDISPENSABLE AND THE CITY CLERK IS BEST WITHOUT AUTHORITY AND THAT RESPONSIBILITY CERTAINLY TO COURT AND CERTAINLY COMMUNITY DEVELOPMENT, INCLUSIVE OF HOUSING, INCLUSIVE OF BUILDING INSPECTION.

IF WE WERE TO THINK THEN ABOUT SUPPORT SERVICES, ATTENDEES COULD BE A LITTLE BIT MORE INTERNAL.

THE FOCUS IS A LITTLE BIT MORE INTERNAL.

WE MIGHT THINK ABOUT INFORMATION TECHNOLOGY, MANAGEMENT SERVICES.

[04:35:03]

ALTHOUGH I'LL NOTE THERE THAT RICK TYLER, MY TWIN BROTHER, IS ACTUALLY THE TREASURER FOR THE CITY AND THAT IS A MANDATORY SERVICE, SO THAT ONE MAY STRADDLE BOTH LEGAL MANAGEMENT, MY OFFICE, HUMAN RESOURCES ENGINEERING.

THEN I SEPARATE IT OUT, ECONOMIC VITALITY AND SUSTAINABILITY BECAUSE EVEN THOUGH THOSE ARE SUPPORTED IN SOME SENSE, THEY ARE VERY OUTWARD FACING IN ANOTHER SENSE.

A LITTLE BIT OF A DISTINCTION TO BE MADE.

WHEN WE TALKED ABOUT ADAPTABILITY TO CHANGING COMMUNITY, THE THING THAT WE ALWAYS MENTION IS, WHAT IS THAT? THE ORGANIZATION IS NEVER STATIC, IS ALWAYS EVOLVING AND IT HAS TO BE EVOLVING BECAUSE OUR COMMUNITY IS ALWAYS EVOLVING.

ALL YOU HAVE TO DO IS THINK BACK OVER THE LAST 20 YEARS OR SO AND THINK ABOUT ALL THE THINGS THAT HAVE EVOLVED IN OUR COMMUNITY.

PRIORITIES THAT HAVE NOW EMERGED AS VERY FRONT BURNER, FRONT AND CENTRAL PRIORITIES THAT ARE NOW GUIDING THE WAY OUR ORGANIZATION HAS EVOLVED AS WELL.

THINK OF HOUSING, THINK OF SUSTAINABILITY AND CLIMATE ACTION.

THINK OF INFORMATION TECHNOLOGY AND WHAT WE NOW LOOK UPON AS EMERGING TECHNOLOGIES AND HOW THAT HAS INFLUENCED OUR LIVES IN A PROFOUND WAY WITH OUR COMPUTERS, OUR LAPTOPS, OUR SMARTPHONES, ALL THE CONDUITS OF INFORMATION THAT WE HAVE.

WE'RE NOT TOOLS AT OUR FINGERTIPS 25 YEARS AGO.

IT'S ALL NEW STUFF RELATIVELY, EVEN THOUGH IT DOESN'T SEEM THAT NEW RIGHT NOW, BUT THAT'S HOW RAPIDLY THINGS ARE CHANGING IN OUR LANDSCAPE.

ECONOMIC VITALITY, AND WHAT THAT DOES FOR OUR COMMUNITY IN TERMS OF TOURISM, WE ARE INDEED A TOURIST BASED ECONOMY.

BUSINESS ATTRACTION, SAME COMMENT.

THINK OF SUSTAINABILITY AND OUR CLIMATE EMERGENCY.

WHERE SUSTAINABILITY, HOW IT HAS EVOLVED IN OUR ORGANIZATION.

WE'LL TALK MORE ABOUT THAT IN A SECOND.

HOUSING WITH OUR HOUSING EMERGENCY.

THEN WE WILL HEAR A LITTLE BIT LATER TODAY FROM OUR PUBLIC AFFAIRS DIRECTOR.

PUBLIC AFFAIRS DID NOT EXIST IN OUR ORGANIZATION THREE YEARS AGO.

THESE THINGS ARE HAPPENING AND THEY'RE HAPPENING QUITE FRANKLY WITH SPEED AND LARGELY STAIN AND LOCK STEP, HOPEFULLY WITH THE NEEDS OF OUR COMMUNITY.

BUT IT DOESN'T END THERE.

OF COURSE, AS WE TALK ABOUT MEETING OUR COMMUNITY NEEDS AND PRIORITIES, IT'S NOT JUST WHAT WE PROVIDE INTERNAL TO OUR ORGANIZATION, BUT ALSO WHAT WE ENLARGED THROUGH THE COUNCIL IN THROUGH THIS VERY BUDGET PROCESS THAT WE'RE EMBARKING UPON.

WE'LL SEE FUNNELED OUT INTO THE COMMUNITY AND USUALLY IN TERMS OF FINANCIAL SUPPORT, BUT IT CAN BE MORE THAN THAT.

EXAMPLE IS OUR SHELTERING SERVICES.

MANY SERVICE ORGANIZATIONS THAT ARE UNDER THE UMBRELLA OF UNITED WAY OF NORTHERN ARIZONA ARE SERVICE ORGANIZATIONS.

ANIMAL CARE, BIG TOPIC OF LATE LOT OF SUPPORT COMING FROM THE CITY.

EARLY CHILDHOOD EDUCATION ANOTHER BIG TOPIC OF LATE.

CERTAINLY THE UTILIZATION OF CITY FACILITIES.

A LOT OF INTERESTS, GROUPS AND ORGANIZATIONS DO USE OUR FACILITIES.

WE DO A LOT FOR THE COMMUNITY THAT GOES BEYOND THE REACH OF OUR ORGANIZATION.

AS WE DRIFT THEN INTO APPROPRIATELY SIZED AND FUNDED, I LOVE THIS GRAPH BECAUSE IT TELLS SUCH A GREAT STORY.

YOU'RE LOOKING AT THE NUMBER OF EMPLOYEES.

YOU DON'T HAVE TO LOOK AT THE NUMBERS, JUST LOOK AT THE TRAJECTORY OF THE GRAPH.

GOING BACK TO 2008 AND 2009, WHICH WAS ONE YEAR BEFORE WHAT, THE GREAT RECESSION, YOU CAN SEE WHAT THE RECESSION DID TO THIS ORGANIZATION.

WE WENT FROM OVER 900 FULL-TIME EQUIVALENTS DOWN TO SLIGHTLY OVER 820 IN ONE YEAR.

SHOCKING.

PROBABLY 100 OR SO EMPLOYEES LOST THEIR JOBS AT THAT TIME AND WE STAYED IN A PERIOD OF DECLINE FOR THE NEXT SEVERAL YEARS.

OF COURSE, IT GOES WITHOUT SAYING LEVEL OF EXPECTATION FOR SERVICE AND DEMAND FOR SERVICE DID NOT DECLINE THERE.

REALLY, IT REPRESENTS A TIME WHERE EMPLOYEES WERE PROBABLY STRADDLED WITH DOING A LOT WITH MUCH LESS.

OVER THE LAST SEVERAL YEARS, WE'VE SEEN A STEADY GROWTH AND WE JUST GOT BACK TO PRE-RECESSION NUMBERS SOMETIME BETWEEN LAST YEAR AND THIS YEAR.

THAT'S A LOT IN TERMS OF HALF THE SIZE OF OUR ORGANIZATION AND WE'RE MAKING GOOD PROGRESS.

[04:40:04]

SIMILAR TO THAT, WE TALK ABOUT HOW WE ARE FUNDED.

RICK AND HIS TEAM, RICK TITER, WILL TALK A LOT ABOUT THE COLOR OF MONEY TOMORROW.

I'M NOT GOING THERE RIGHT NOW.

BUT WE HAVE A VERY DIVERSE STREAM THAT FUNDS OUR ORGANIZATION.

WE, OF COURSE, HAVE THE GENERAL FUND.

THAT'S THE THING WE'RE ALWAYS LOOKING AT.

BUT WE HAD NUMEROUS ENTERPRISE FUNDS, YOU'LL HEAR MORE ABOUT THAT TOMORROW.

WE HAVE A FEW PROGRAMS AND SECTIONS THAT OPERATE WITH SPECIFIC TRENDS OF FUNDS THAT ARE JUST ALLOCATED OR APPROPRIATED FOR THAT PURPOSE.

WE ALSO FOUNDED UPON SOME PRETTY GOOD FISCAL POLICIES THAT HAVE HELPED US.

THEY HAVE HELPED US GET THROUGH THESE TIMES AND THEY HAVE HELPED US IN TERMS OF WHERE WE ARE WITH OUR GENERAL FUND, WHICH IS THE BAROMETER WE LOOK AT WHEN WE'RE TALKING ABOUT OUR BUDGET.

WE ALWAYS GRAVITATE TO THE GENERAL FUND.

BECAUSE WE DON'T HAVE TIME TO TALK ABOUT ALL THE OTHER FUNDS IN EVERY CONVERSATION, SO THE GENERAL FUND BECOMES THE TARGET.

BUT THE GENERAL FUND DOES GIVE US A REALLY GOOD IDEA OF HOW WE'RE FUNCTIONING.

WE'VE DONE SOME THINGS IN ALL OF OUR FUNDS TO REALLY BOLSTER OUR FISCAL STABILITY.

OUR FUND BALANCE POLICIES, AGAIN, YOU'LL HEAR MORE ABOUT THAT TOMORROW, ARE ROCK SOLID, ARE IN GOOD SHAPE.

OUR RECESSION PLANNING, ALSO A VERY GOOD TOOL, IT'S BEEN PUT INTO PLACE A COUPLE OF YEARS AGO WITH SUCCESS.

HAS HELPED US GET THROUGH SOME ECONOMIC DOWNTURNS.

THE PUBLIC SAFETY PENSION PAYOFF.

A COUPLE OF YEARS AGO, WE WERE TALKING A LOT ABOUT THIS.

NOW IT'S IN OUR REARVIEW MIRROR.

WE CHECKED THAT BOX OFF THREE YEARS AGO.

HUGE SUCCESS.

IT LIFTED AN ENCUMBRANCE IN OUR GENERAL FUND.

RICK TITER, HOW MANY MILLIONS OF DOLLARS? JUST MAKE SOMETHING UP.

>> I MISSED THE QUESTIONS. [LAUGHTER] THE BRICK DOES NOT GET A GOLD STAR.

[LAUGHTER]

>> ARE YOU TALKING ABOUT THE 72 MILLION DOLLARS IN LIABILITY?

>> OUR PRESENT NET SAVINGS WHEN THAT PUBLIC SAFETY LIABILITY WAS PAID OFF WAS ABOUT 72 MILLION DOLLARS.

BUT MORE IMPORTANTLY [OVERLAPPING].

>> REDUCTION OF LOCKED SAVINGS.

>> YEAH, IT FREED UP A LOT OF FUNDS IN THE GENERAL AND HELPED US IN TURN DO OTHER THINGS.

WE HAVE ALSO RETIRED A LOT OF DEBT, SO THE CITY REMAINS IN SOME FISCAL HEALTH.

I WANT TO TALK A LITTLE BIT ABOUT HOW ONE WAY THAT, AGAIN, LOOKING AT OUR GENERAL FUND, HOW WE LOOK UPON THE SIZE OF OUR ORGANIZATION.

I SHOWED YOU THE BAR GRAPH SHOWING THE SIZE OF THE ORGANIZATION.

THIS PIE CHART SHOWS YOU WHERE WE ARE IN TERMS OF OUR EXPENDITURES OUT OF GENERAL FUND.

THIS IS FROM THIS CURRENT YEAR'S BUDGET.

YOU'LL SEE IF YOU CAN READ IT, PERSONNEL SERVICES, THE BLUE, REPRESENTING 47 PERCENT.

I THINK WE CAN ADD TO THIS WHAT WE ARE CURRENTLY PAYING FOR PENSION AS WELL, WHICH IS PROBABLY A FEW MORE PERCENTAGE POINTS.

THE TAKEAWAY IS WE'RE DOING QUITE WELL IN TERMS OF HOW MUCH OF OUR GENERAL FUND IS BEING ALLOCATED TO LABOR COSTS.

THAT IS A BAROMETER THAT WE LOOK AT.

SIZE-WISE, I THINK WE'RE PRETTY GOOD.

WE WERE POSSIBLY WHERE WE SHOULD BE.

MAYBE WE COULD STAND TO GROW A LITTLE BIT MORE.

COST-WISE, WE'RE VERY COMPETITIVE.

THESE ARE GOOD THINGS TO TAKE AWAY FROM OUR ORGANIZATIONAL STRUCTURE AND THEN BACK TO MY COMMENTS ABOUT BEING ADAPTIVE TO THE COMMUNITY.

SIMILAR COMMENT.

WHEN WE SHIFT THAT INTO MANAGEMENT STRATEGIES, AND THE TWO GO TOGETHER, OUR ORGANIZATIONAL STRUCTURE AND SOME OF THE MANAGEMENT STRATEGIES, THAT WE EMBRACE AS AN ORGANIZATION AND WE'VE BEEN WORKING ON COLLECTIVELY AS AN ORGANIZATION, LESS VERTICAL HIERARCHY WITHIN OUR ORGANIZATION.

MEANING WE ARE STRIVING VERY HARD NOT TO BE A TOP-DOWN STRUCTURE, BUT RATHER A MORE HORIZONTAL STRUCTURE WHERE THERE ARE MANY MORE LEADERS MAKING MANY MORE DECISIONS AND EXERCISING MANY MORE RESPONSIBILITIES.

HORIZONTAL INCLUSION.

WE HAVE MORE DIVISIONS AND WE HAVE MORE SECTIONS.

THREE YEARS AGO, WE HAD EIGHT DIVISIONS IN AN ORGANIZATION THAT SERVED WELL OVER 800 FULL-TIME EMPLOYEES.

SOME QUICK MATH WILL LEAD YOU TO BELIEVE THOSE ARE SOME PRETTY BIG DIVISIONS, AND THEY WERE, AND SOME OF THEM STILL ARE.

I THINK WHERE WE ARE NOW IS PROBABLY A LITTLE MORE REFLECTIVE OF WHERE WE SHOULD BE WITH THE POPULATION OUR SIZE.

SEVENTY-FIVE, 80,000 PEOPLE IN OUR COMMUNITY, UNIVERSITY, TOWN, FULL-SERVICE MUNICIPALITY.

I WOULD SUGGEST IF YOU WERE TO GO AND JUST DO

[04:45:01]

SOME QUICK RESEARCH WITH OTHER MUNICIPALITIES, YOU CAN FOCUS ON ARIZONA.

IN OUR RANGE, SIZE-WISE, BUDGET-WISE, YOU WOULD SEE DIVISIONS THAT LOOK A LOT LIKE OURS.

WE'VE ADDED FIVE MORE DIVISIONS IN THREE YEARS AND WE'VE ADDED A MULTITUDE OF MORE SECTIONS.

WE'LL SHOW YOU A DEPICTION OF THAT IN A MINUTE.

WE HAVE STRIVED HARD TO EMPOWER ALL OF OUR EMPLOYEES.

THERE'S A LOT MORE COLLECTIVE THOUGHT AT THE TABLE, A LOT MORE PEOPLE IN THE ROOM WORKING THROUGH THE MANY COMPLEX PROBLEMS THAT WE DO IN PLANNING AHEAD, DOING ALL THE THINGS THAT WE DO AS AN ORGANIZATION.

WE ARE REALLY TRYING HARD TO HAVE OUR EMPLOYEES FEEL EMPOWERED.

WE RELY A LOT UPON TEAM ENGAGEMENT.

I WANT TO DO THIS JUST IN CASE SOME OF YOU ARE NODDING OFF RIGHT ABOUT NOW.

FOR THOSE ONLINE WHO SERVE ON OUR LEADERSHIP TEAM, PLEASE PUT YOUR CAMERAS ON IF YOU WOULD, FOR JUST A SECOND.

FOR THOSE IN THIS ROOM WHO SERVE ON OUR LEADERSHIP TEAM, IF YOU WOULDN'T MIND STANDING UP.

WE'RE GOING TO DO SOME VERY, VERY QUICK INTRODUCTIONS.

SARAH DARR, SO GOOD TO SEE YOU.

SARAH HEADS UP OUR HOUSING SECTION, WHICH INCLUDES A LOT OF THINGS INCLUDING THE HOUSING AUTHORITY.

EDGE IS A VALUED MEMBER OF OUR LEADERSHIP TEAM.

JESSICA CORTES IS OUR COURT ADMINISTRATOR.

SHE IS A VALUED MEMBER OF OUR LEADERSHIP TEAM.

IT'S GOOD TO SEE YOU JESSICA.

MARIA ROBINSON WORKS CLOSELY WITH BRANDI.

SHE'S THE RISK MANAGEMENT PART OF HUMAN RESOURCES AND RISK-MANAGEMENT.

DAN FOLKE. GOOD TO SEE YOU IN FLANNEL, DAN [LAUGHTER] AND SO HEADS UP OUR COMMUNITY DEVELOPMENT.

AM I MISSING ANYBODY ELSE ONLINE? THANK YOU, GUYS. THANK YOU SO MUCH FOR SHARING YOUR PICTURES ON THE SCREEN.

YOU ALL LOOK GREAT.

[LAUGHTER] CHIEF GAILLARD WITH OUR FIRE DEPARTMENT.

REBECCA SAYERS, PROS PARKS AND REC OPEN SPACE, SPECIAL EVENTS, AND OTHER THINGS.

HEIDI HANSEN, WHEN YOU'RE NOT SERVING AS AN INTERIM DEPUTY CITY MANAGER, YOU HEAD UP ECONOMIC VITALITY.

PAUL MOOD, A RECENT ADDITION TO THE CITY.

HE'S OUR CITY ENGINEER AND HEADS-UP CITY ENGINEERING AND CAPITAL PROJECTS.

RANDY TRACY, ALSO A RECENT ADDITION.

IT'S SO GOOD TO HAVE YOU GENTLEMEN HERE.

HEADS UP HUMAN RESOURCES.

SHANNON ANDERSON, WHO ALWAYS MAKES ME LOOK GOOD, IS A SENIOR DEPUTY CITY MANAGER FOR THE CITY AND HAS BEEN FUNCTIONING IN THAT WAY FOR SOME TIME NOW.

WE HAVE CHIEF MUSSELMAN WITH OUR POLICE DEPARTMENT. GOOD AFTERNOON CHIEF.

WE HAVE CJ PERRY WITH INFORMATION TECHNOLOGY.

I HAVE ALREADY TALKED A LOT ABOUT INFORMATION TECHNOLOGY. WE HAVE BRAD HILL.

WE'RE PRIVILEGED AND HONORED TO HAVE BRAD HILL BECAUSE HE IS TRANSITIONING OUT AFTER RETIRING THREE YEARS AGO.

[LAUGHTER] HE'S HELPING US IN THE TRANSITION WITH OUR NEW WATER SERVICES DIRECTOR WHO ACCOUNTS WILL BE MEETING SOON.

SHANNON JONES WILL BE JOINING US FROM SANTA FE, NEW MEXICO.

WE'RE EXCITED FOR HIM.

BRAD, WE'RE EXCITED FOR YOU TO GET ON WITH YOUR WELL-DESERVED RETIREMENT.

SARAH LANGLEY IN THE BACK HEADS UP OUR PUBLIC AFFAIRS SECTION.

SHE IS OUR PUBLIC AFFAIRS DIRECTOR.

WE HAVE NICOLE ANTONOPOULOS WITH SUSTAINABILITY, NICOLE, GOOD TO HAVE YOU HERE.

MY TWIN BROTHER RICK TADDER WITH MANAGEMENT SERVICES.

THEN OF COURSE, LAST AND CERTAINLY NOT LEAST OVERTON SCOTT.

HE GETS A SPECIAL INTRODUCTION.

[LAUGHTER] [INAUDIBLE] OUR CITY CLERK.

I'M GETTING TO SCOTT [LAUGHTER] BECAUSE SCOTT, UP UNTIL NOW HAS HAD THE WORD INTERIM IN FRONT OF HIS TITLE, INTERIM PUBLIC WORKS DIRECTOR.

SHANNON, YOU WANT TO MAKE A QUICK ANNOUNCEMENT.

>> HE ACCEPTED THE POSITION OF [INAUDIBLE] [APPLAUSE]

>> SCOTT, WE OFFICIALLY WELCOME YOU NOW TO THE LEADERSHIP TEAM.

THANK YOU ALL FOR STANDING.

THANK YOU FOR THAT. [LAUGHTER]

>> THANK YOU.

>> QUICK INTRODUCTION.

IN ADDITION TO THE TEAM ENGAGEMENT, WE'VE ALSO EMPHASIZE ADVANCEMENTS, A LOT OF INTERNAL ADVANCEMENT OPPORTUNITIES.

SCOTT BEEN THE MOST RECENT EXAMPLE OF THAT PERHAPS.

[04:50:02]

IT'S CERTAINLY WE DO OUR PART WITH EMPLOYEE RECOGNITION TWICE OR ONCE A MONTH.

NOW, YOU WILL HAVE MONTHLY WORK ANNIVERSARIES PRESENTED TO YOU.

YOU'LL BE SEEING THAT AT THE UPCOMING WORK SESSION.

WE ALWAYS TALK ABOUT OUR EMPLOYEES.

IN DECEMBER, I THINK IT WAS WE HAD A GREAT CELEBRATION OF THE MANY AWARD WINNERS IN OUR ORGANIZATION UNDER THE CITY MANAGERS EXCELLENCE AWARDS.

IT GOES ON AND ON.

WE'RE ON OUR WAY IN THAT JOURNEY OF REALLY TRYING TO RECOGNIZE OUR EMPLOYEES FOR THE HARD WORK THAT THEY DO.

I WANT TO SHARE WITH YOU REAL FAST SOME PERSONAL INTERESTS THAT PERHAPS HELPS EXPLAIN A FEW THINGS AS TO WHY I USE METAL INTO INSIGHT IS DUE, BUT ALSO PERHAPS EXPLANATORY AS TO WHY I SERVE IN THIS POSITION.

I'M SURE ALL OF YOU HAVE YOUR OWN NARRATIVES AS TO WHY YOU DO WHAT YOU DO FOR THE CITY.

I VERY MUCH ENJOYED WORKING WITH EMPLOYEES.

YOU HAVE TO BE PEOPLE-ORIENTED TO BE IN THIS PROFESSION.

IF YOU'RE NOT, YOU'RE IN THE WRONG PROFESSION.

IT'S ALL ABOUT THE PEOPLE.

IN THIS ORGANIZATION, WE'VE BEEN TALKING ALL ABOUT THE PEOPLE.

WHAT PROJECT I REALLY ENJOY IS WORKING TO REPURPOSE SOME OF OUR VACANT CITY FACILITIES.

THAT'S WHY I'M METAL SO MUCH IN THOSE AREAS.

PERSONAL INTERESTS, REALLY ENJOY WORKING WITH DIVERSITY AND CULTURE.

IN FLAGSTAFF, WE HAVE RICH DIVERSITY AND CULTURE.

IT'S WONDERFUL TO BE HERE AND BE A PART OF THE MANY THINGS GOING ON THERE.

FOURTEEN PUBLIC-PRIVATE PARTNERSHIPS ARE VERY IMPORTANT, VERY REWARDING.

WE HAVE A FEW THINGS GOING ON IN THAT.

WE'VE GOT VERY EXCITING STUFF.

JUST THIS WEEK WE HAD OUR MOST RECENT MEETING ON THE JOHN WESLEY POWELL [INAUDIBLE], WONDERFUL PARTNERSHIP EMERGING AND THERE ARE MANY OTHERS TO TALK ABOUT.

I WANT TO EXPLAIN THAT I HAVE A PASSION FOR WATER RESOURCES.

I HAVEN'T SHARED THAT WITH MANY PEOPLE, BUT I DO.

IN FACT, EARLIER IN MY CAREER PATH, I WAS A WATERY ATTORNEY BACK IN COLORADO.

THAT INTEREST HAS NEVER REALLY WANED IS JUST TRANSFORMED.

BUT I VERY MUCH ENJOYED WORKING IN THAT REALM.

VERY MUCH ENJOY BUILDING STUFF.

BUILDING STUFF IS REALLY FUN AND EXCITING.

IN THE YEARS AHEAD ARE GOING TO BE VERY EXCITING.

DOWNTOWN VIBRANCY, DEFINITELY A PERSONAL PASSION OF MINE.

COUNCILMEMBER SWEET, I'M SURE YOU'RE GLAD TO HEAR THAT.

SOLVING COMPLEX PROBLEMS, SOMETHING WE ALL DEAL WITH ON A DAY-TO-DAY BASIS.

WHAT ARE THE CHALLENGES FOR OUR ORGANIZATION? THESE PROBABLY COULD BE AN ORDER, BUT THEY REALLY AREN'T.

RECRUITMENT AND RETENTION WOULD PROBABLY TOP THE LIST IF THEY WERE PRIORITIZED.

WE CONTINUE TO STRUGGLE WITH OUR RECRUITMENT AS WE'RE MAKING PROGRESS.

BUT IT'S SLOW, INCREMENTAL PROGRESS.

SO MUCH EFFORT HAS BEEN EXPENDED OVER THE LAST 1-2 YEARS IN BOLSTERING OUR RECRUITMENT EFFORTS.

WE NOW HAVE NOT ONE BUT TWO PROFESSIONAL CONSULTANTS WORKING FOR US.

THEY HAVE PRODUCED RESULTS.

THE TWO GENTLEMEN I JUST INTRODUCED TO YOU JOINING OUR ORGANIZATION WERE SUCCESSFULLY RECRUITED THROUGH A PROFESSIONAL RECRUITER.

WE'RE WORKING HARD ON THIS.

HEIDI AND HER TEAM HELPED PUT TOGETHER SOME VIDEOS.

EVERYBODY'S GOT THEIR HANDS INVOLVED IN THIS.

BUT WE'RE WORKING HARD TO INCREASE OUR RECRUITMENT.

IT DOES REMAIN A CHALLENGE.

COMPENSATION IN MINIMUM WAGE INCREASE.

WE'RE SEEING ANOTHER BUMP IN MINIMUM WAGE INCREASE THIS MONTH.

WE'VE MADE THAT ADJUSTMENT LAST JULY FOR THE CITY, EVEN THOUGH THERE'LL BE A YET ANOTHER ADJUSTMENT THIS MONTH.

BRINGS ABOUT COMPRESSION, BRINGS ABOUT OTHER THINGS THAT YOU'LL BE HEARING MORE FROM BRANDI AND HIS TEAM OF THE CHALLENGES WE HAVE WITH OUR COMPENSATION.

I DON'T WANT TO ATTRIBUTE IT ALL TO A MINIMUM WAGE.

MINIMUM WAGE IS JUST A FACTOR TO CONSIDER.

THERE'S MANY OTHER THINGS, WHERE WE ARE IN THE MARKETPLACE TO RAPIDLY INCREASING COST OF LIVING AND HOUSING.

HAS ANYBODY BOUGHT A CARTON OF EGGS LATELY?

>> OH MY GOODNESS. [LAUGHTER].

>> OKAY.

>> [LAUGHTER] [INAUDIBLE] MARK IT, AND GET YOURS. [LAUGHTER]

>> YEAH. ADAPTING TO A VIRTUAL WORK ENVIRONMENT.

THIS IS POST-COVID, OF COURSE, BUT IT'S SOMETHING THAT WE'RE DOING IT RIGHT NOW WITH A NUMBER OF PEOPLE ONLINE AND NUMBER OF PEOPLE IN THE ROOM, AND THIS IS HOW ALL THE MEETINGS ARE CONDUCTED OR BENEFITS.

TWO DAYS AGO, WE COULD NOT GET TO THE CITY HALL, SO COUNCIL CONDUCTED THEIR MEETING ENTIRELY VIRTUALLY.

HOW WONDERFUL IS THAT? DIDN'T LOSE A STEP.

WE JUST WENT ONLINE AND BUSINESS AS USUAL.

BUT IT HAS TAKEN AN ADAPTATION BECAUSE ALONG WITH THE VIRTUAL WORLD THAT WE LIVE IN, IT COMES TO THE LESSER HUMAN INTERACTION THAT WE'RE HAVING,

[04:55:03]

AND WHAT DOES THAT MEAN IN THE WORK ENVIRONMENT? I DON'T KNOW, IT'S A BIT RHETORICAL, BUT IT'S SOMETHING WE NEED TO BE WRESTLING WITH.

SUCCESSION PLANNING ALWAYS AN ISSUE, SCARCITY OF RESOURCES, ALWAYS AN ISSUE.

I AM GOING TO FINISH HERE AND THEN I'M GOING TO SHOW A DEPICTION OF THE ORGANIZATION.

BUT I WANT TO TALK BRIEFLY ABOUT THE RESTRUCTURES WE HAVE DONE OVER RECENT YEARS, ALL OF WHICH THEN THEMSELVES OR DIRECTLY ATTRIBUTED TO THE MANAGEMENT PHILOSOPHIES AND PRINCIPLES THAT WE'VE BEEN DESCRIBING OVER THE LAST 30 MINUTES.

AT THE REQUEST OF COUNSEL AND FORMER MAYOR EVANS, THREE YEARS AGO, WE CREATED AN EXECUTIVE ASSISTANT AND THE CHIEF OF STAFF FOR THE MAYOR AND COUNCIL, AND THOSE ARE IN REVERSE ORDER, CHIEF OF STAFF THAT HANDLES THE MAYOR'S NEED AND THE EXECUTIVE ASSISTANT WHO'S COMING ON BOARD NEXT WEEK, HER NAME IS DORRIS, TO ASSIST THE REST OF THE COUNCIL.

THESE POSITIONS DID NOT EXIST THREE YEARS AGO.

THEY EXIST NOW, THEY ARE THERE TO HELP YOU WITH YOUR MANY NEEDS, SCHEDULING WISE, LETTER WRITING, SPEECH WRITING, WHAT HAVE YOU? YOU HAVE EMPLOYEES TO ASSIST.

THEY ARE NOT YOUR EMPLOYEES PER SE, THEY ANSWER TO OUR OFFICE.

THEIR ONLY FUNCTION IS TO SERVE THE COUNCIL AND THE MAYOR.

EVEN THOUGH UNDER THE ORGANIZATIONAL STRUCTURE AND PURSUANT TO THE CHARTER THAT WE HEARD ABOUT THIS MORNING, YOU ONLY REALLY HAVE THREE APPOINTED EMPLOYEES BUT IN PRACTICE YOU ACTUALLY HAVE A COUPLE OF MORE THAT DO SERVE YOU UNDER THE UMBRELLA OF THE ORGANIZATION.

THE CREATION OF A NEW PUBLIC AFFAIRS BY MINUTES.

I'M GOING TO GET THAT GOLD STAR [LAUGHTER] THE PUBLIC AFFAIRS SECTION.

SARAH LINDSEY, WHO IS OUR ROCKSTAR IN PUBLIC AFFAIRS.

AGAIN, THAT SECTION DID NOT EXIST THREE YEARS AGO, IT IS NOT ONLY FUNCTIONING WELL NOW, IT IS THRIVING.

I WISH ADAMS AMONY WAS IN THE ROOM BECAUSE WE WOULD TALK ABOUT HOW [OVERLAPPING] [INAUDIBLE] [LAUGHTER]. IS HE HERE? [OVERLAPPING] ALL THE VIDEOGRAPHY THAT'S OCCURRING, SARAH LINDSEY, YOU'RE LOOKING AT BRINGING ON YOUR SECOND EMPLOYEE OUT.

WHAT'S THE NAME OF THAT EMPLOYEE? A PUBLIC OUTREACH SPECIALIST?

>> [INAUDIBLE]

>> YEAH, THAT WAS CLOSE, OKAY.

[LAUGHTER] DIGITAL MEDIA, VIDEOGRAPHY, SOCIAL MEDIA, THESE ARE THE PLATFORMS WE'RE UTILIZING NOW.

ADAM STERONY, WOULD JUST BE BRILLIANT IF HE WAS HERE.

INFORMATION TECHNOLOGY, I WANT TO NAME THE FIVE NEW DIVISIONS THAT I MADE REFERENCE TO IT, ENGINEERING, CITY CLERK'S OFFICE, CONGRATULATIONS STACY, AND PROSE, REBECA AND SUSTAINABILITY.

CONGRATULATIONS TO ALL OF YOU.

SOME OF YOU HAVE BEEN IN DIVISIONS FOR AWHILE, OTHERS JUST AS OF LAST SUMMER.

BUT THIS IS ALL RECENT EVOLUTION OF OUR ORGANIZATION.

FULL-TIME INDIGENOUS COORDINATOR POSITION, AND WHAT A GREAT THING THAT HAS BEEN.

WE'VE ELEVATED A FEW PROGRAMS TO SECTION SUCH AS EMERGENCY MANAGEMENT, STACY B.K HEADING UP EMERGENCY MANAGEMENT AS A SECTION.

STORMWATER, WHICH WAS A PROGRAM IN PUBLIC WORKS A FEW YEARS AGO NOW IS PROPERLY PLACED IN WATER SERVICES, WILL CONTINUE TO BLOSSOM AS IT NEEDS TO WITH ALL THE STORMWATER NEEDS WHERE WE'RE DEALING WITH.

BUILDING SAFETY AND CODE COMPLIANCE AS THIS SECTION UNDER DAN FOLKE'S DIVISION.

HOUSING SECTION, WHICH AS I MENTIONED EARLIER, IS NOT INCLUSIVE OF THE HOUSING AUTHORITY.

THIS IS A VERY GOOD DEPICTION OF HOW OUR ORGANIZATION HAS EVOLVED.

I'M GOING TO LEAVE YOU WITH THIS WONDERFUL IMAGE OF OUR ORGANIZATIONAL CHART, INCLUDING OUR DIVISIONS AND OUR SECTION HEADS, PLEASE DON'T TRY TO READ THESE THINGS.

THE TAKEAWAY HERE IS, OF COURSE, THE COMMUNITY ALWAYS AT THE TOP OF OUR ORGANIZATIONAL STRUCTURE, THE COUNCIL REPRESENTED BY THE LARGE SPHERE HERE.

OUT INTO THAT IS THIS MESSINESS, WE CALL THIS CITY ORGANIZATION WITH NO CLEAR HIERARCHY BECAUSE IS AT VERY MUCH INTENDED NOT TO BE ONE, BUT RATHER EMPHASIS ON INTEGRATION AND CONNECTIVITY THROUGHOUT THE ORGANIZATION.

AGAIN, PRINCIPLES THAT WE EMBRACE, AND THERE YOU HAVE IT.

THERE IS A SNAPSHOT OF YOUR ORGANIZATION RIGHT NOW.

WITH THAT IT'S 2:30:54 SECONDS, I GET A GOLD STAR.

>> ITS PAST. YOU STILL GET A GOLD STAR [LAUGHTER].

I'LL SEND YOU SOME IN THE MAIL [LAUGHTER]

>> A QUESTION OR COMMENT.

[APPLAUSE] ARE THERE ANY QUESTIONS? YES, JEREMY.

>> I WOULD LIKE TO CONGRATULATE MYSELF [LAUGHTER] I WAS ON COUNCIL, WHEN WE CHOSE YOU [LAUGHTER] THAT WAS A GOOD CHOICE.

[05:00:04]

THANK YOU VERY MUCH. [APPLAUSE]

>> I HAVE A COMMENT TO THE COMPLEMENT YOU JUST PAID.

YOU'RE VERY GRACIOUS, YOU ALWAYS HAVE THAT.

>> I'M ONLY BE AN HONEST.

>> THE ATTRIBUTES THAT WE SPEAK OF IN THE STRATEGIES THAT WE ARTICULATE ARE NOT UPLIFTING THING.

THESE ARE THINGS THAT YOU AND YOUR SUCCESSORS AS COUNCIL, MAYOR, VICE MAYOR SHOULD LOOK FOR IN ANY CITY MANAGER.

YOU WANT SOMEBODY WHO'S PEOPLE-ORIENTED, YOU WANT SOMEBODY WHO RECOGNIZES HOW EVOLVING ORGANIZATIONS ARE, AND SHOULD BE.

YOU DO NOT WANT TOP-DOWN THINKING, THAT IS SO OLD SCHOOL THESE DAYS.

YOU WANT SOMEBODY WHO'S VERY STEEPED IN TEAM RELIANCE AND COLLABORATION.

THESE ARE NOT NEW CONCEPTS, THEY ARE SERVING THIS ORGANIZATION WELL, THOUGH AT THIS TIME.

THANK YOU FOR THE COMPLIMENT.

OTHER QUESTIONS. WHAT'S NEXT?

>> [INAUDIBLE]

>> OH, GOOD.

>> WE HAVE A COUNCIL PICTURE.

>> THIS IS A FUNNY THING.

>> OH, A PICTURE?

>> YOU CAN GO AHEAD AND DO THAT IF YOU WANT.

I'LL LET ROB GET SET UP.

>> OKAY.

>> PERFECT.

>> LET'S GO.

>> WHERE ARE WE GOING?

>> WHERE ARE WE GOING?

>> THANK YOU.

>> LET'S GO INSIDE IF THE [INAUDIBLE] [OVERLAPPING]

>> OH, THIS IS NICE. [OVERLAPPING]

>> YEAH, WE HAVE THE PICTURE. [OVERLAPPING]

>> LOOK WHO'S HAPPY WITH THIS SURPRISE.

>> ALL RIGHT [LAUGHTER] [OVERLAPPING].

>> [INAUDIBLE]

>> WE'LL RETURN AT 2:49 FOR THE LAND LINE. [OVERLAPPING].

>> 2:45, OKAY.

>> [BACKGROUND] [INAUDIBLE]

[05:06:05]

>> ARE YOU READY TO SHOW THE VIDEO?

>> WELL, NOT YET. I'M GOING TO START THE PRESENTATION BUT THIS ONE I KNOW.

>> WILL YOU BE READY NOW?

>> I THINK HE WILL BE READY.

>> ISN'T THAT A GREAT STORY?

>> THAT'S JUST A COOL STORY.

IT'S NEVER BEEN TOLD.

>> TOTALLY. STORY ABOUT PERSISTENCE TOO [LAUGHTER].

>> HE'S LOGGED IN, HE'S SHARING HIS SCREEN.

[OVERLAPPING] [BACKGROUND]

>> MARY ARE YOU READY?

>> I JUST WANT TO MAKE SURE THAT YOU [INAUDIBLE]

>> I'M SORRY.

I STILL DON'T KNOW THAT TITLE.

[LAUGHTER] YES.

>> NOT IN THIS FORM. [LAUGHTER]

>> SORRY. GOOD AFTERNOON THERE, THE VICE MAYOR AND COUNCIL MEMBERS, DEBBIE HANSEN, INTERIM DEPUTY CITY MANAGER.

SOME OF YOU HAVE SEEN THIS BEFORE AND SOME OF YOU HAVEN'T, MAYBE SOME OF THE FEW LEADERSHIP HAVEN'T SEEN THIS.

BUT THE REASON WHY GREG WANTED ME TO SHOW THIS AGAIN TODAY WAS SO THAT, A, WE COULD PRACTICE IT.

I WILL LET YOU KNOW I HAVEN'T RECEIVED ANY OF THESE IN MY INBOX, SO I'M HOPING AFTER THIS I WILL THIS YEAR.

ANYWAY, WHAT WE'RE GOING TO SHOW YOU IS SOMETHING FUN.

IT'S SWEET, IT'S CAFFEINATED, AND IT'S STRESS-FREE.

NOW, WE HAVE SOMETHING SWEETS HAPPENING TODAY, LIKE I'M A PLEASANT FOR SUGAR.

POINT OF THE MATTER IS IT'S NOT ABOUT THAT TODAY.

IT'S ABOUT RECOGNIZING THAT WE WANT TO CREATE A DIFFERENT CULTURE OF THE CITY.

GO TO THE NEXT SLIDE RALPH.

[INAUDIBLE] TO THE NEXT SLIDE? YES. ALL RIGHT, SO HOW DO WE CREATE A CULTURE [NOISE] THAT'S MORE STRESS-FREE? I GUESS I SHOULD FOLLOW MY SLIDES.

RALPH IS GOING TO SHOW YOU SOMETHING THAT HE SENT ME.

RALPH IS OUR CREATIVE SERVICES MANAGER AND SOMEONE YOU WANT TO KNOW, BECAUSE IF YOU EVER NEED ANYTHING, HE'S AMAZING, AND HE BASICALLY GETS THE CITY AND DISCOVER FLAGSTAFF THROUGH ANYTHING WE NEED CREATIVELY.

RALPH SHARED THIS VIDEO WITH ME A LONG TIME AGO AND I HAD TO SHARE IT WITH THE CITY MANAGER AND NOW WE'RE GOING TO SHARE WITH YOU, SO RALPH IF YOU'LL CLICK THE VIDEO, I'D APPRECIATE IT.

>> [MUSIC] HI.

>> HELLO.

>> HEY.

>> WE WOULD LIKE TO LEARN HOW TO DO A SWEDISH FIKA.

>> GREAT, YOU'VE COME TO THE RIGHT PLACE.

WELL, LET ME START WITH THE BASICS.

DO YOU WANT COFFEE OR DO YOU WANT TEA?

>> COFFEE.

>> I WOULD LOVE SOME COFFEE.

>> YEAH, COFFEE PLEASE.

>> WELL, WE DO NORMALLY DRINK A LOT OF COFFEE HERE IN SWEDEN.

>> I THINK I'D LIKE A CAPPUCCINO, PLEASE.

>> PROFESSORS, WHAT DO YOU WANT THEN? HERE WE HAVE OUR CROWN JEWEL OF SWEDISH FIKA IS THE CINNAMON BUN OR A PRINCESS CAKE.

>> JUST CINNAMON BUNS. WE COULD SHARE A SLICE OF THAT?

>> YEAH, THAT WOULD BE GREAT.

>> ALL RIGHT, GREAT. I'LL BRING IT OUT TO YOU. HERE'S YOUR COFFEE.

[05:10:04]

>> THANK YOU.

>> THANK YOU SO MUCH.

>> FIRST SWEDISH FIKA.

LET ME START WITH HOW WELL DO YOU GUYS ACTUALLY KNOW EACH OTHER?

>> WE ACTUALLY JUST MET AT WORK TODAY.

>> ALL RIGHT, NICE.

WELL, THEN I WOULD SUGGEST TO MAYBE NOT START TALKING ABOUT POLITICS, RELIGION, AND TRY TO RELAX.

>> WE TRY AS MUCH AS POSSIBLE TO SPEAK OR WHENEVER WE WANT.

>> WORKPLACES YOU USUALLY HAVE FIKA AT 10:00 AND THEN AT 3:00.

BUT IF YOU'RE OUTSIDE THE WORK SITUATION, YOU CAN USE FIKA WHENEVER YOU WANT.

>> ARE WE READY TO START FIKA NOW?

>> YEAH, TECHNICALLY. BUT YOU NEED TO KNOW THAT WE WE EAT THEM IN A PARTICULAR ORDER.

MOST SWEDES ALREADY KNOW THAT.

>> WHAT IS THAT EASY TO ORDER THEN, BECAUSE I ACTUALLY JUST TOOK A BITE OF THE PRINCESS CAKE.

>> OH NO. [LAUGHTER] WELL, WE ALWAYS START IN THE LEAST FANCY COOKIE, AND THEN WE END WITH THE MOST FANCY CAKE.

>> START WITH THE CINNAMON BUN AND THEN.

>> GOOD TO KNOW FOR NEXT TIME.

>> IS IT OKAY TO DECLINE THE FIKA?

>> NO, NO. YOU DON'T WANT TO DO THAT.

>> WHAT HAPPENS IF I DECLINE THE FIKA WITHOUT A GOOD REASON? [FOREIGN]

>> HEY, SO THAT VIDEO GOES ON A LITTLE BIT LONGER, SO WE'VE CUT IT OFF JUST SO THAT YOU GET THE GIST OF IT.

SO A, WHAT WE'RE TRYING TO GET YOU TO UNDERSTAND IS THAT COFFEE HAS BEEN KNOWN TO CREATE A SOCIAL AMBIANCE, AND SUGAR CAN BE BENEFICIAL EFFECT TO YOUR BRAIN.

ALL OF YOU, AFTER THIS JANUARY NEW YEAR'S YOU SAID YOU'RE GOING TO GIVE UP SUGAR.

YOU'RE GOING TO HAVE TO MAKE SOME CHANGES BECAUSE WHEN YOU GOT FIKA YOU DEFINITELY NEED TO PUSH AROUND.

NEXT SLIDE, RALPH. IT'S COMING.

SOCIALIZATION IT SAYS IT INCREASES THE HORMONE THAT DECREASES ANXIETY LEVELS.

THIS TYPE OF SOCIALIZING HELPS YOU COPE WITH STRESSORS, AND AS A COUNCIL BODY, AND A LEADERSHIP TEAM, WE WILL HAVE A LOT OF STRESSORS.

YOU'LL NOTICE THAT THIS FIRST-YEAR, ESPECIALLY.

WHY IS SOCIALIZATION IMPORTANT TO OUR MENTAL HEALTH? IT KEEPS YOUR MIND AGILE AND IMPROVES YOUR COGNITIVE FUNCTION.

FIKA BEFORE TUESDAY MEETING FOR INSTANCE WOULD BE A REALLY GOOD IDEA. NEXT SLIDE.

I JUST LIKE SOME OF THESE QUOTES.

I LOVE DAYS WHEN THE ONLY PROBLEM I HAVE IS TEA OR COFFEE.

[LAUGHTER] STRESS IS DESSERTS SPELLED BACKWARDS.

TEA TIME IS A CHANCE TO SLOW DOWN, PULL BACK AND APPRECIATE OUR SURROUNDING. KEEP CALM.

THERE'S NOTHING A CAKE CAN'T SOLVE.

NEXT SLIDE. JUST A FEW MORE.

THIS ONE, IT KILLS ME EVERY SINGLE TIME AND IT IS SO TRUE.

EUROPEAN OUT-OF-OFFICE, I'M AWAY CAMPING FOR THE SUMMER, PLEASE E-MAIL ME BACK IN SEPTEMBER.

AMERICAN OUT-OF-OFFICE, I'VE LEFT THE OFFICE FOR TWO HOURS TO UNDERGO KIDNEY SURGERY, BUT YOU CAN REACH ME ON MY CELL ANY TIME.

[LAUGHTER] I WILL TELL YOU I WAS LITERALLY ON MY LAPTOP LAST NIGHT TALKING TO TRACY FORD ABOUT SOMETHING.

IT WAS 10:30 AND MY HUSBAND CAME OUT AND WAS LIKE, WHAT THE HELL? [LAUGHTER] DON'T WORRY, I HAVE TO GET OFF, YOU'RE RIGHT, SO THIS POINT IS, WE'RE ALL DOING IT.

WE ALL HAVE TO TAKE A TIME IN OUR DAY AND STOP DOING IT. NEXT SLIDE. HUMOR QUOTES.

I LOVE THIS ONE. WANT TO JOKE? DECAF. [LAUGHTER] A BAD DAY WITH COFFEE IS BETTER THAN A GOOD DAY WITHOUT IT.

SOMETIMES I GO HOURS WITHOUT DRINKING COFFEE.

IT'S CALLED SLEEPING. [LAUGHTER] LAST SLIDE.

WHAT WE WANT YOU TO THINK ABOUT AND WHAT WE WANT YOU TO CONSIDER IS, IT IS OKAY TO TAKE A BREAK.

IT'S OKAY TO SAY, I WANT TO MEET YOU OVER WAITING FOR THE TRAIN, OR A KICKSTAND, OR WHEREVER, AT TEN O'CLOCK OR WHENEVER, THREE O'CLOCK, AND I WANT TO GET TO KNOW YOU BETTER.

I KNOW IT'S GOING TO BE REALLY HARD BUT THE RULES WITH FIKA IS YOU'RE NOT SUPPOSED TO TALK ABOUT WORK.

TRY TO GET TO KNOW ONE ANOTHER BETTER.

WE'RE ENCOURAGING THAT. YOU DID A LITTLE BIT THAT TODAY WITH OUR TRAINER.

THEN WE HOPE THAT YOU'LL GET TO KNOW THE LEADERSHIP TEAM BY ASKING US, TO FIGURE US, THAN US ASKING YOU BACK.

I THINK THAT'S ALL I HAVE.

[05:15:03]

A PARTY WITHOUT A CAKE IS JUST A MEETING.

[LAUGHTER] WE HAVE SOME TREATS IN THE BACK FOR YOU.

IF YOU DON'T WANT THE TREATS RIGHT NOW BECAUSE I KNOW THERE'S BEEN A LOT OF SUGAR, PLEASE TAKE SOMETHING HOME, BECAUSE WE'RE ALL LEFT WITH IT, AND STACY'S LAZY TO TAKE IT HOME.

[LAUGHTER] THANK YOU. BUT ANYWAY, I APPRECIATE ALL OF YOU BEING HERE TODAY, BUT WE WANT YOU TO KNOW THAT WE, ALONG WITH THE STAFF, ARE ENCOURAGING A CULTURE OF GETTING TO KNOW ONE ANOTHER AND TAKING A BREAK.

>> WELL SAID. [APPLAUSE]

>> THANK YOU, ANDY.

>> THANK YOU, RALPH. [APPLAUSE]

>> FIKA TIME?

>> IT'S FIKA TIME. [BACKGROUND]

>> FIFTEEN MINUTES?

>> NO, [INAUDIBLE] SORRY, GUYS.

[BACKGROUND]

>> [INAUDIBLE]

>> ALL RIGHT, EVERYBODY. WE'RE BACK AT IT.

[BACKGROUND] [INAUDIBLE], THANK YOU FOR THE INTRODUCTION. [OVERLAPPING]

>> YES, THANK YOU FOR THAT.

[APPLAUSE]

>> [INAUDIBLE] DIVISION WILL BE HOSTING FIKA EVERY FRIDAY. AT WHAT TIME?

>> [INAUDIBLE]

>> [INAUDIBLE] WE'RE STAYING WITH THE SAME THEME.

WE TALKED A LOT ABOUT OUR STRUCTURE, SOME OF OUR MANAGEMENT PRINCIPLES, WHICH AGAIN, WE ALL EMBRACE COLLECTIVELY.

WE'RE GOING TO NOW BRING IT TOGETHER AGAIN, BUT DRILL DOWN ON THE ROLES OF COUNCIL AND STAFF, RESPECTIVELY, AND THE SEPARATION OF THOSE ROLES AND THE INTEGRATION OF THOSE.

BEAR WITH ME. SIMILAR COMMENT HERE.

DO NOT TAKE NOTES ON THIS STUFF, IT'S INTENDED TO GET YOU THINKING.

THIS MORNING, WE HEARD A LOT ABOUT THE CITY CHARTER AND CITY COUNCIL SLASH MANAGER FORM OF GOVERNANCE AND THINGS RELATED TO THAT.

THIS MAY BE A NICE TRANSITION FROM THAT DISCUSSION INTO MORE OF THE PRACTICALITY COMPONENT; HOW DO WE DO IT, HOW DO WE FUNCTION TOGETHER? I AM GOING TO START HERE BY NOTING WHAT YOU HAVE ALREADY HEARD.

IN THE MOST SIMPLE TERMS, THE ROLE OF THE COUNCIL IS TO MAKE POLICY AND THE ROLE OF STAFF IS TO IMPLEMENT POLICY.

IF YOU HAD TO PUT IT OUT AT THE BACK OF A NAPKIN, THAT'S PROBABLY WHAT YOU WOULD SAY.

BUT IT AIN'T THAT SIMPLE.

IT NEVER IS, AND THAT'S A GROSS OVERSIMPLIFICATION OF WHAT REALLY HAPPENS.

BUT LET'S DELVE FOR A MINUTE INTO THIS POLICY-MAKING ARENA THAT COUNCIL OCCUPIES.

IF YOU WERE TO LOOK AT ONE MODEL, AND WE TALKED A LITTLE BIT EARLIER ABOUT REACTIVE DECISION-MAKING, OR IN THIS CASE, POLICY-MAKING VERSUS PROACTIVE, BUT IN REACTIVE POLICY-MAKING, IF WE WERE TO LOOK AT THE MOST SIMPLIFIED MODEL, IT WOULD BE LIKE THIS.

YOU HAVE A PROBLEM, YOUR COMMUNITY HAS A PROBLEM, THERE'S A PROPOSAL TO FIX IT, AND THERE ARE PROBABLY ALTERNATIVES TO ANALYZE, SO THERE'S A FEW IDEAS SWIRLING AROUND, AND FROM THAT DISCUSSION COMES A DECISION AS TO WHICH ALTERNATIVE IS GOING TO BE ADVANCED, AND THEN THAT IS IMPLEMENTED AND OVER TIME IT'S EVALUATED.

IF WE WERE TO THINK OF SOME EXAMPLES OF THESE PERTAINING TO THE CITY OF FLAGSTAFF, A VERY SIGNIFICANT EXAMPLE.

WE'VE ALREADY TALKED ABOUT THESE TODAY, BUT WE HAVE A PROBLEM.

WE HAVE A SHORTAGE OF HOUSING.

IT'S BEEN A PREVALENT PROBLEM AND IT'S ONLY GOTTEN WORSE, AND FLAGSTAFF IS BECOMING A BIT OF A POSTER CHILD IN ARIZONA FOR THIS PARTICULAR PROBLEM.

IT GOES TO THE RECRUITMENT ISSUE I WAS JUST TALKING ABOUT. WHAT DO WE DO? WELL, THE HOUSING COMMISSION, THE HOUSING STAFF, MANY PEOPLE HAVE BEEN BANGING THEIR HEADS ON THIS.

LAST YEAR, THE TENURE HOUSING PLAN WAS UNVEILED AND DISCUSSED AT LENGTH WITH COUNCIL AND ADOPTED.

IT'S NOW IN IMPLEMENTATION.

IN FACT, JUST A COUPLE OF MONTHS AGO, A BOND PROPOSITION FOR PART 2 WAS PASSED WHICH WILL NOW PUT INTO PLACE SOME CAPITAL TO DO SOME OF THESE MUCH-NEEDED HOUSING PROGRAMS. WE ARE ON OUR WAY.

WE HAVE A PROBLEM WITH OUR CLIMATE.

[05:20:07]

BECAUSE OF GLOBAL WARMING AND THE EFFECTS ON OUR CLIMATE FROM GREENHOUSE GAS EMISSIONS, WE ARE SEEING THINGS IN OUR COMMUNITY THAT ARE RATHER, I DON'T WANT TO SAY UNPRECEDENTED, BUT THE SEVERITY AND FREQUENCY OF THEM IS INDEED UNPRECEDENTED.

WE ARE SEEING WILDFIRES REACH CATASTROPHIC LEVELS AT AN INTENSE RATE, [NOISE] AND WE'RE SEEING FROM THOSE FIRES, FLOODING, THAT IS NOW INUNDATING A NUMBER OF OUR NEIGHBORHOODS WHERE OUR RESIDENTS ARE LIVING BEHIND LARGE SACKS OF SANDBAGS.

THAT IS JUST ONE EXAMPLE OF THE MANY IMPACTS COMING ABOUT BECAUSE OF CLIMATE CHANGE.

BECAUSE OF THIS PROBLEM, A GLOBAL PROBLEM, IF YOU WILL, OUR COUNCIL HAS ENACTED, THEY'VE PUT INTO PLACE THE CLIMATE EMERGENCY, YEARS AGO, JUST LIKE THE HOUSING EMERGENCY, BUT THEN MORE RECENTLY AFTER THE CLIMATE ACTION AND ADAPTATION PLAN, NOW THE CARBON NEUTRALITY PLAN.

WE HAVE FIRES AND FLOODS, AS I MENTIONED, NATURAL DISASTERS THAT ARE OCCURRING WITH ALARMING FREQUENCY AND SEVERITY.

WHAT DO WE DO IN REACTION TO THAT? THERE ARE MANY THINGS THAT ARE HAPPENING, AGAIN, BACK TO THE ELECTION IN PROPOSITION 441, WE NOW HAVE THIS BRUCE WASH IMPROVEMENTS INTO CUE, THAT'S GREAT.

BUT YEARS AGO, THE FLAGSTAFF WATERSHED PROTECTION PROJECT BECAME A REALITY, AND EFFORTS TO START OR BOLSTER OR EFFORTS TO MAKE MORE HEALTHY OUR FOREST RESOURCES.

WHICH IN TURN, AND HAS THIS COUNCIL HAS SEEN A LOT OF LATELY AND IT HAS BEEN VERY INFORMATIVE, THE HEALTHIER THE TIMBER STANDS, WHICH HAVE ALWAYS BEEN ADAPTIVE TO FIRE, THE LESS CATASTROPHIC THE FIRES ARE WHEN THEY DO OCCUR, NOT TRYING TO KEEP THE FIRES FROM HAPPENING, TRYING TO KEEP THEM FROM REACHING CATASTROPHIC LEVELS.

IF WE SHIFT FROM REACTIVE INTO PROACTIVE POLICY-MAKING, IT'S AN EVEN MORE SIMPLIFIED MODEL, IT LOOKS SOMETHING LIKE THIS.

YOU, AS THE ELECTED OFFICIALS, HAVE YOUR GOALS, WE'LL BE TALKING ABOUT THOSE MUCH MORE IN THE RETREATS AHEAD, REFLECTING THE COMMUNITY GOALS AND PRIORITIES.

FROM THOSE GOALS COME POLICIES, AND FROM THOSE POLICIES COME THE ADMINISTRATIVE IMPLEMENTATION OF THOSE POLICIES.

SOME EXAMPLES OF LATE, WHERE YOU CAN THINK ABOUT THIS MODEL BEING PUT INTO PRACTICE, VERY RECENTLY, THE CARE TEAM WAS PUT INTO PLACE, AFTER A LOT OF VERY CAREFUL THOUGHT BY COUNCIL, AND ANY INTEREST GROUPS, WE HAVE OUR CARE TEAM.

IT IS EMBODIED WITHIN OUR FIRE DEPARTMENT LARGELY, BUT IT INVOLVES MEMBERS FROM ELSEWHERE IN THE COMMUNITY AS WELL.

IT HAS ALSO STEMMED, FROM A LOT OF DISCUSSION, ABOUT HAVING AN ALTERNATE RESPONSE TO CERTAIN INCIDENTS, NEEDS IN OUR COMMUNITY, TO THAT OF THE TRADITIONAL LAW ENFORCEMENT RESPONSE.

SO FAR, CHIEF, JUST NOD YOUR HEAD, IT'S BEEN SUCCESSFUL.

YES? WE'VE SEEN SOME NUMBERS.

WE'RE OFF TO A GOOD START ON THAT.

IT'S STILL ABOUT A YEAR INTO IT NOW, YOU'LL BE GETTING REPORTS ON IT.

WONDERFUL PROGRAM, PROACTIVE PLANNING.

YEARS AGO, AND VICE MAYOR ASLAN, OF COURSE, WILL BE TUNED INTO THIS ONE.

WE PUT INTO PLACE OUR OUTDOOR LIGHTING STANDARDS, ALL IN AN EFFORT TO PROACTIVELY PRESERVE OUR NIGHT SKIES, THAT IS ESPECIALLY IMPORTANT FLAGSTAFF BEING THE VERY FIRST INTERNATIONAL DARK SKIES CITY, WITH OUR TWO OBSERVATORIES.

WE ARE SO PROUD OF OUR DARK SKIES, AND I DON'T THINK IT'S A REACH TO SAY THAT THE PRESERVATION OF OUR NIGHT SKIES WOULD NOT HAVE HAPPENED WITHOUT A LOT OF PROACTIVE PLANNING ON THE FRONT END.

OUR WATER CONSERVATION PROGRAM, I HAD THE OPPORTUNITY TO PRESENT WITH A PANEL OF MANAGERS LAST YEAR, IN FRONT OF A LOT OF FOLKS, A LOT OF WATER ATTORNEYS, FRANKLY, DOWN IN PHOENIX.

I TALKED A LITTLE BIT AT LENGTH ABOUT OUR WATER CONSERVATION PROGRAM.

WHAT IT HAS DONE FOR THE CITY OF FLAGSTAFF, IT'S BEEN IN PLACE NOW FOR SOME TIME.

VERY PROGRESSIVE, PROACTIVE POLICY-MAKING.

[05:25:06]

WITH THE IMPLEMENTATION OF THIS PROGRAM, OUR PER CAPITA USAGE, WHEN YOU FACTOR IN GROWTH OVER THE LAST 20 YEARS, IT HAS REALLY NOT CHANGED.

IN OTHER WORDS, WE'VE HAD MAYBE 25 YEARS WORTH OF GROWTH, JUST BY CONSERVATION IN TERMS OF OUR PER CAPITA WATER CONSUMPTION.

THAT IS RATHER REMARKABLE WHEN YOU THINK ABOUT IT.

IT IS ENABLING OUR COMMUNITY TO DO MUCH MORE WITH THIS WATER RESOURCE STEWARDSHIP, THE PROACTIVE PLANNING OF THAT PARTICULAR SCARCE RESOURCE.

A HUGE ACCOMPLISHMENT FOR THE CITY, AGAIN, THROUGH OUR VERY PROACTIVE POLICY-MAKING.

WHEN WE TALKED IN ON THE IMPLEMENTATION OF POLICY, AND WE'RE DRIFTING OFF HERE NOW INTO THE STAFF PART OF THIS, WHAT IS STAFF'S ROLE? WELL, IN A SIMPLE SENTENCE, WE INFORM THE POLICY DISCUSSIONS.

YOU GET THE PRESENTATIONS FROM STAFF, YOU HAD THEM TUESDAY, YOU HAD THEM A WEEK AGO, TUESDAY, AND YOU'LL HAVE THEM EVERY TUESDAY, GOING FORWARD.

THERE WILL BE SOME LEVEL OF PRESENTATION ON SOMETHING THAT RELATES TO POLICY, AND THAT HAPPENS EVEN IN THE WORK SESSIONS BECAUSE THE WORK SESSIONS ARE ON THE FRONT END OF THINGS, BUT ULTIMATELY, A LOT OF TIMES, POLICY IS WHAT DERIVES FROM THESE DISCUSSIONS.

STAFF FITS TOGETHER THEIR PRESENTATIONS AND THEY GET BEFORE YOU, AND THEY ROLL IT OUT.

OUT OF THAT, THEY IDENTIFY ALL THE RESOURCES THAT WOULD BE NEEDED TO IMPLEMENT THESE OUTCOMES, AND YOU'RE INFORMED OF THAT AS WELL.

ASSUMING THE POLICY IS PUT INTO PLACE THROUGH YOUR ACTION ITEMS, THEN STAFF IS CHARGED WITH IMPLEMENTING THAT POLICY, AND AGAIN, IT'S EVALUATED OVER TIME.

IF WE THINK ABOUT THIS POLICY SPHERE, AND THE ADMINISTRATIVE OR IMPLEMENTATION SPHERE, AGAIN, AN OVERSIMPLIFIED AND GROSSLY OUTDATED MODEL MIGHT LOOK LIKE THIS.

I PUT IT UP JUST BRIEFLY BECAUSE IN REALITY, THIS DICHOTOMY, THIS SEPARATION OF THE TWO FUNCTIONS HAS NEVER REALLY OCCURRED.

YOU SEE IT REFERENCED IN SOME OF THE TEXTBOOKS, BUT IN PRACTICE, THERE'S ALWAYS BEEN SOME LEVEL OF INTEGRATION BETWEEN POLICY-MAKING, COUNCIL, AND STAFF, YOUR POLICY IMPLEMENTERS OR ADMINISTRATION.

EXAMPLES WHERE THAT INTEGRATION OCCURS CAN BE THIS VERY PROCESS RIGHT NOW, THE BUDGET PROCESS, WHERE WE COME TOGETHER, AND WE TALK ABOUT RESOURCE ALLOCATION, WE TALK ABOUT POLICIES, WE TALK ABOUT STAFFING, WE TALK ABOUT PRIORITIES, EVERYTHING MERGES.

THAT IS THE MERGING OF POLICY AND ADMINISTRATION, PROBABLY THE BUDGET PROCESS MAY BE THE BEST EXAMPLE OF THIS.

IT HAPPENS WITH YOUR COMMISSION STRUCTURE, WE TALKED ABOUT THAT EARLIER TODAY.

YOUR COUNCIL APPOINTED COMMISSIONS SERVE IN A NUMBER OF ROLES, BUT MOST OF THEM INVOLVE SOME INTEGRATION INTO CITY ADMINISTRATION, SOME.

THE FAMILIARITY AND UNDERSTANDING OF CITY OPERATIONS.

MAYOR, YOU DID A RIDE ALONG IN THE SNOW PLOW, DID YOU SURVIVE THAT BY THE WAY? [LAUGHTER] HOW MANY ACCIDENTS WERE THERE? [LAUGHTER] YOU DID THAT. THAT WAS THIS WEEK.

COUNCIL MEMBER SWEET, YOU DID A RIDE ALONG LAST WEEK, GREAT EXAMPLES.

YOU'RE LEARNING ABOUT OPERATIONS FIRSTHAND, YOU'RE OUT VISITING WITH DIVISIONS, YOU HAD BREAKFAST WITH PROS RECENTLY, WE HAD LUNCH WITH PUBLIC WORKS AWHILE AGO.

THERE'S A LOT HAPPENING WHERE COUNCIL IS BECOMING INTEGRATED, MOSTLY IN A INTRODUCTORY MANNER WITH THE OPERATIONS OF THE CITY, AND ITS WELCOME.

DISASTER RESPONSE, WHEN DISASTERS HAPPEN, AND WE'VE HAD MORE THAN OUR FAIR SHARE, THE RESPECTIVE ROLES OF COUNCIL AND STAFF AT THAT POINT DO BECOME VERY MERGED.

SCOTT OVERTON HAS BEEN LEADING THE INCIDENT MANAGEMENT TEAM, AND OUT OF THAT, ADVICE LINKS TO THE POLICYMAKERS, THAT HAPPENS WITH FREQUENCY, WHERE OPERATIONS ARE DISCUSSED.

THEN YOU HAVE THE ACTUAL ON-THE-GROUND THINGS THAT WERE HAPPENING LAST SUMMER.

I KNOW MOST, IF NOT ALL OF YOU, WERE OUT THERE FILLING SAND BAGS IN THE NEIGHBORHOODS AND DEALING WITH THIS FIRST-HAND.

THEN PUBLIC OUTREACH, YOU'LL BE TAPPING OFF TODAY WITH A NICE PRESENTATION BY SARAH AND OTHERS ON PUBLIC OUTREACH, ANOTHER VERY ILLUSTRATIVE COMPONENT OF THE ORGANIZATION WHERE COUNCIL AND STAFF ARE WORKING SIDE-BY-SIDE, BECAUSE MANY OF THE QUERIES THAT COME IN FROM OUR PUBLIC ARE ADDRESSED TO WHO? THE MAYOR AND COUNCIL, AND BY THE WAY, WE ARE GRATEFUL FOR THAT.

[LAUGHTER] WE ARE VERY GRATEFUL,

[05:30:02]

IN FACT, WE'VE BOUGHT YOU LUNCH TODAY FOR THAT VERY REASON.

[LAUGHTER] BUT REALLY IT DOESN'T END THERE, BECAUSE IT GOES FROM THERE AS SARAH IS GOING TO WALK YOU THROUGH, IT FILTERS OUT IN THE ORGANIZATION, AND WE ALL GET TOGETHER AND FIGURE OUT A RESPONSE, AND THE RESPONSE IS SENT OUT.

THERE'S ALL MECHANISMS AND CONDUITS BY WHICH THE PUBLIC OUTREACH IS OCCURRING, AND IT DOESN'T FALL NEATLY IN ONE SPHERE OR ANOTHER.

THE TWO GET MERGED TOGETHER.

AS WE CONTINUE ON THEN, A BETTER MODEL MIGHT LOOK SOMETHING LIKE THIS, WHERE YOU HAVE OVERLAP BETWEEN POLICY AND ADMINISTRATION.

BUT WAIT, WHAT ABOUT THE ATTORNEYS? MOST POLICIES HAVE SOME LEGAL FOUNDATION TO THEM, IN FACT, I WOULD CHALLENGE YOU TO THINK OF ANYTHING THAT DOESN'T HAVE A LEGAL FOUNDATION TO IT, ANYTHING AT ALL.

MOST PROCEDURES HAVE LEGAL IMPLICATIONS, SAME COMMON, JUST ABOUT EVERYTHING WE DO.

EVERYTHING WE DO HAS A LEGAL CONSIDERATION TO IT.

WE HAD OPEN MEETINGS LAW, AND OPEN RECORDS LAW THIS MORNING, AND I TELL YOU THE ATTORNEYS COULD BE HERE FOR TWO DAYS, ADVISING US ABOUT ALL THE THINGS THAT WE HAVE TO BE MINDFUL OF IN THE PROFESSION THAT WE OCCUPY, BECAUSE IT'S ALL LEGALLY BASED.

FOR SOME, LITIGATION IS A LUNCHTIME SPORT, WHICH IS ANOTHER WAY OF SAYING, PEOPLE LITIGATE ALL THE TIME THESE DAYS.

OUR SOCIETY IS ALL ABOUT THAT, ATTORNEYS EVERYWHERE, THEY HAVE BILLBOARDS ALL OVER THE INTERSTATES, AND PEOPLE DEDICATE, AND THAT'S WHAT HAPPENS.

LOCAL GOVERNMENT IS A FREQUENT TARGET, AND WE KNOW THAT.

LEGAL INPUT AND ADVISEMENT IS INTEGRAL TO WHAT WE DO, AND SO I HAVE COME UP WITH YET ANOTHER MODEL, AND IN STERLING'S ABSENCE THIS AFTERNOON, I HAVE LABELED THIS, THE STERLING MODEL [LAUGHTER] IT'S AN INTEGRATION OF POLICY, ADMINISTRATION, AND LEGAL, AND OF COURSE WE OPERATE A LOT WHERE THESE SPHERES IN THIS VENN DIAGRAM OVERLAP.

LET'S TALK A BIT ABOUT RELATIONSHIPS, I'VE GOT ABOUT FIVE MORE MINUTES AND I'LL KEEP US ON TIME.

WHAT'S IT LIKE WHEN COUNSEL ENGAGES WITH STAFF? WELL, IN THIS CURRENT ENVIRONMENT, WITH THIS ORGANIZATION, AND WE JUST GAVE YOU A NICE DISCUSSION ABOUT THAT, COUNCIL IS FREE TO MEET WITH STAFF, FOR YOUR INFORMATION, AT ANY TIME.

WE DON'T HAVE A LOT OF BARRIERS ON THIS.

WE ASK THAT YOU GIVE US, IN THE MANAGER'S OFFICE, SOME COURTESY NOTICE, LIKE [NOISE] I'M SO AND SO, OR JUST COPY US ON THE EMAIL IF YOU'D LIKE.

BUT IF THAT DOESN'T HAPPEN, WE'RE NOT GOING TO LOSE SLEEP ON IT, BUT WE JUST LIKE TO KNOW WHAT'S GOING ON, BUT WE DON'T HAVE TO BE AT THE TABLE.

WE ASK THAT YOU AVOID ANYTHING THAT INVOLVES AN ALLOCATION OF RESOURCES OR A DELEGATION OF TASKS, UNLESS IT'S COMING FROM THE DAYS, AND THERE PROBABLY NEEDS TO BE A LITTLE MORE THOUGHT GOING INTO IT, BUT THAT'S AN EASY THING TO AVOID.

THINK OF STAFF, IF YOU WILL, FROM A BUDGETARY PERSPECTIVE, WE TALKED ABOUT THE GENERAL FUND A LITTLE WHILE AGO.

THE GENERAL FUND AND ALL THE OTHER FUNDS PAY OUR STAFF SALARIES.

THOSE FUNDS ARE DERIVED LARGELY FROM TAXPAYERS IN OUR COMMUNITY, SO EVERYTHING WE DO AT THE STAFF LEVEL IS COSTING OUR TAXPAYERS SOMETHING.

IF YOU ALWAYS LOOK AT STAFF TIME AND STAFF RESOURCES THROUGH THE LENS OF, TAXPAYERS ARE PAYING FOR THIS, THAT'S A GOOD FILTER THROUGH WHICH TO SEE THINGS, BECAUSE EVEN THE MOST CASUAL OF MEETINGS AT TIMES COULD BE EXPENSIVE.

THERE'S A GREAT EXPENSE IN THIS ROOM RIGHT NOW BECAUSE WE'RE ALL HERE, SO IT'S A GOOD LENS THROUGH WHICH TO SEE THESE THINGS.

RESPECT THE GENERAL SEPARATION OF POLICY AND ADMINISTRATION, BUT RECOGNIZE THERE'S A LOT OF INTEGRATION, WE JUST TALKED ABOUT THAT.

ONE RECENT EXAMPLE, BY THE WAY, I RECALL WHEN COVID HAPPENED, AND THE FACILITIES CLOSED, AND WE WERE ALL WONDERING WHAT TO DO, AND HOW WE WERE GOING TO DO IT, AND NOBODY HAD THESE EXPERIENCE OF LIVING THROUGH A GLOBAL PANDEMIC.

WITH OUR FACILITIES CLOSED, AND ALL OF OUR MEETINGS NOW BEING DONE VIRTUALLY, WE HAD, THEN IT WAS, MAYOR EVANS ATTEND SOME OF OUR AGENDA SETTING MEETINGS AND OUR EXTENDED LEADERSHIP MEETINGS IN PREPARATION OF THE AGENDA, AND IT WAS REALLY GOOD AND IT WAS BENEFICIAL.

THERE ARE SOME EXAMPLES, AT TIMES, AND IT'S USUALLY CIRCUMSTANTIAL, WHERE AGAIN I MENTIONED DISASTER RESPONSE, WHERE THERE IS THAT NEED FOR EVEN A HIGHER LEVEL OF INTEGRATION BETWEEN THE TWO.

ON THE STAFF SIDE, AS WE TALK ABOUT ENGAGEMENT WITH STAFF, WE SWITCH TO ENGAGEMENT BY STAFF.

THE BEST EXAMPLE OF THAT, OF COURSE,

[05:35:02]

IS THAT THE COUNCIL MEETINGS AND WORK SESSIONS, EVERY TUESDAY OUR STAFF GETS TO HAVE ENGAGEMENT WITH THE CITY COUNCIL, AND WE PREPARE THOSE PRESENTATIONS AS I MENTIONED.

I'LL SHARE WITH YOU, IF IT ISN'T ENTIRELY OBVIOUS, THAT WITHIN OUR ORGANIZATION, WE REALLY EMBRACE AND EMPHASIZE BROAD PARTICIPATION IN YOUR COUNCIL MEETINGS.

YOU'RE NOT GOING TO HEAR FROM ME EVERY WEEK, YOU'LL HEAR FROM ME AT TIMES, YOU'LL HEAR FROM THE DEPUTIES AT TIMES TOO, YOU'LL HEAR FROM OUR LEADERSHIP TEAM A LOT, YOU'RE ALSO GOING TO HEAR FROM SECTION HEADS, AND YOU'RE GOING TO HEAR FROM PEOPLE WHO ARE OUT THERE, THE BOOTS ON THE GROUND DOING THE WORK, SHARING THEIR EXPERTISE WITH YOU.

IT KEEPS THE COUNCIL MEETINGS EXCITING, AND IT'S GOOD FOR OUR STAFF TO HAVE THAT FACETIME WITH THEIR ELECTED BODY TELLING YOU THE THINGS THAT THEY DO.

WE DO OUR EMPLOYEE RECOGNITION, THERE'S A LOT OF UPDATES YOU GET, YOU HEARD A COUPLE OF THEM WITH OUR CITY MANAGER REPORT THIS WEEK.

I HAVE ONE MINUTE [LAUGHTER] THEN THE MANY COMMUNITY AND INTERGOVERNMENTAL FUNCTIONS WHERE WE WERE AT THE SAME TABLE TOGETHER.

I WANT TO TOUCH BRIEFLY, AND I'M GOING TO END WITH THIS, ABOUT COUNCIL MEETING DECORUM.

YOU HAD A VERY NICE PRESENTATION ON THE RULES AND PROCEDURES, WHICH YOU AS A COUNCIL ADOPTED, OF COURSE YOUR PREDECESSORS, AND THESE ARE YOUR RULES.

SOME SUGGESTED MEETING DECORUM, AND THESE ARE THINGS BETWEEN THE RULES AND PROCEDURES TO BE CONSIDERED, AND I THINK THERE ARE THINGS THAT ARE ALREADY WELL IN PLAY.

IT'S IMPORTANT TO BE FORMAL AT THESE MEETINGS, SO WE ADDRESS EACH OTHER BY TITLE AND LAST NAME.

WE TRY TO DO THAT ALL THE TIME.

I VERY MUCH WANT TO SAY BECKY, OR MIRANDA, OR JIM, BUT I TRY TO CATCH MYSELF FROM DOING THAT, BECAUSE FRANKLY, YOU'RE THE MAYOR, AND YOU'RE A COUNCIL MEMBER, AND YOU HAVE TITLES, AND YOU'VE WORKED HARD TO ACHIEVE THOSE TITLES, AND YOU'RE GOING TO BE ADDRESSED THAT WAY.

THAT'S HOW THE COMMUNITY EXPECTS IT TO HAPPEN, AND THAT'S HOW IT NEEDS TO HAPPEN IN OUR COUNCIL MEETINGS, AND WE'RE ALL VERY GOOD ABOUT THAT.

FIRST-NAME BASIS IS GREAT, BUT COUNCIL MEETINGS ARE NOT THE TIME FOR THAT.

PLEASE KEEP YOUR CAMERAS ON, THEY ENHANCE THE PERSONAL INTERACTION, MOST OF YOU ARE VERY GOOD ABOUT DOING THAT.

PEOPLE WANT TO SEE YOUR FACES, THEY DON'T WANT TO SEE MINE, THEY DON'T WANT TO SEE EVERYBODY ELSE'S, THEY WANT TO SEE YOURS.

AS YOU'RE UP THERE, YOU ARE THE FACE OF THE ORGANIZATION, AN OUTWARD FACE DURING THESE COUNCIL MEETINGS, AND WE WOULD LOVE TO SEE [NOISE] YOUR PICTURES LIVE.

WE TALKED ABOUT EMPHASIZING INCLUSION THAT'S BEEN HAPPENING, OF COURSE.

>> THOUGHTS ON BACKGROUNDS?

>> WE WOULD PREFER NOT TO SEE THE BACKGROUNDS BECAUSE YOU HAVE SUCH A LOVELY BACKGROUND AT THE COUNCIL DAIS, THE STONES, AND THE FLAGS, AND THE CITY LOGO, AND EVERYTHING.

THAT'S JUST A SUGGESTION AND IT KEEPS THINGS CONSISTENT.

IT ALSO LETS OUR CITIZENS KNOW THAT YOU'RE IN THE COUNCIL CHAMBERS, IF YOU'RE THERE.

IF YOU'RE NOT THERE BE IN AN OFFICE ENVIRONMENT AT HOME, NO PROBLEM.

OTHER SUGGESTIONS ON MEETING DECORUM, AND I AM WRAPPING UP.

ON OUR END LARGE AGENDAS, WE'RE GOING TO DO OUR PART TO KEEP YOUR AGENDAS MANAGEABLE.

SOMETIMES WE SCREW UP ON THAT AND YOUR AGENDAS ARE REALLY LONG AND I APOLOGIZE IN ADVANCE, THAT WILL HAPPEN FROM TIME TO TIME.

SOMETIMES THEY'RE VERY SHORT, BUT WE WILL TRY TO KEEP THEM MANAGEABLE.

ON YOUR END, LONG AGENDAS THAT WILL NECESSITATE EFFICIENT MEETINGS, SO FAR WE SEEM TO BE HAVING VERY EFFICIENT MEETINGS.

A COUPLE OF COMMENTS HERE, CLEAR THOUGHT WILL ERODE AFTER A FEW HOURS.

WE HAVE HAD COUNCIL MEETINGS GO PAST MIDNIGHT.

WE'VE HAD MANY COUNCIL MEETINGS GO TO 11 OR 12 O'CLOCK.

I'M ALWAYS READING THE BODY LANGUAGE IN THE ROOM AT THAT HOUR.

I KNOW I'M BRAIN DEAD, AND I HAVE TO THINK EVERYBODY AROUND ME IS BRAIN DEAD.

THERE'S NOT MUCH TO BE ACCOMPLISHED AFTER A SEVEN OR EIGHT-HOUR MEETING, WHERE WE'RE PROBABLY NOT THINKING, THERE'S NOTHING WRONG WITH CONTINUING DISCUSSIONS IF THE HOUR IS GETTING LATE.

YOU DO NOT HAVE TO ENGAGE ON EVERY TOPIC, AND I LEAVE YOU AS A FINAL COMMENT.

BREVITY IS THE SOUL OF WIT, AND WITH THAT I'LL CONCLUDE THAT I HAVE A FEW MINUTES OVER, YOU CAN HAVE MY GOLD STAR BACK [LAUGHTER] ANY QUESTIONS OR COMMENTS? YES COUNCIL MEMBER.

>> JUST WITH THE CAMERAS BEING ON, MAYBE THIS IS AN IT QUESTION, BECAUSE ON MY SIDE, IF SOMEBODY IS DOING THE PRESENTATION, IT LOOKS LIKE MY FACE IS RIGHT THERE AS PART OF THE PRESENTATION.

IS IT OKAY TO TURN OFF DURING THAT? OR IS THAT NOT WHAT THE LIVE AUDIENCE SEES? LOOKING TO SEE IF CJ WAS GOING TO POP IN.

WHAT THE AUDIENCE WILL GENERALLY SEE IS WHAT IS BEING

[05:40:02]

PRESENTED ON THE SCREENS IN THE COUNCIL CHAMBERS.

IF THERE IS A PRESENTATION THAT STAFF IS GIVING WITH THE POWERPOINT, TYPICALLY THAT IS WHAT IS BEING BROADCAST OVER OUR STREAM.

HOWEVER, ONCE DISCUSSION STARTS, SO AS DISCUSSION IS HAPPENING EVEN IN THE MIDDLE OF THAT PRESENTATION, WE HAVE A DIRECTOR THAT WILL REDIRECT CAMERAS BASED ON THE CONVERSATION.

IT'S A BIT OF A MIXTURE.

WE KNOW THAT THE CURRENT SETUP RIGHT NOW IS A LITTLE BIT WONKY.

WE'RE TESTING OUT SOME STUFF, TRYING TO COME UP WITH A BETTER SOLUTION LONG-TERM, THAT WILL REQUIRE YOU TO HAVE YOUR FACE RIGHT HERE.

BUT IT'S A WORK IN PROGRESS RIGHT NOW.

I DON'T KNOW THAT I HAVE A VERY CLEAR ANSWER FOR YOU, BUT MAYBE IT'S SOMETHING WE CAN TRY OUT A COUPLE OF TIMES DURING THE COUNCIL MEETING.

YOU'LL SEE HOW THAT MAYBE AFFECTS THINGS.

>> WHEN WE GET TO THIS SYSTEM THAT SHE'S DESCRIBED, IT'S GOING TO BE SO NICE.

YOU WON'T HAVE TO WORRY ABOUT MESSING AROUND WITH YOUR LAPTOPS.

ALL THAT WOULD BE DONE FOR YOU? YOU CAN REPORT. YES.

>> I'M JUST CURIOUS ON THOSE LENGTHY COUNCIL MEETINGS.

IS THERE OPPORTUNITIES TO RECESS AND PUT IT OFF, LIKE IF A MEETING IS JUST GOING ON AND ON ABOUT A AGENDA ITEM, DO WE HAVE TO FINISH IT UP OR.

>> RARELY IS THAT THE CASE.

THERE ARE SOME TIMES WHERE WE HAVE DEADLINES, BUT ALMOST ALWAYS IT CAN BE CONTINUED.

IT WILL BE AT THE DISCRETION OF THE MAYOR AS YOU'RE PRESIDING OFFICIAL.

BUT REALLY I THINK WITH ALL OF COUNCILS INPUT ON OUR END, WE'RE GLAD TO SEE THINGS GET CONTINUED FROM TIME TO TIME.

THERE ARE TIMES WHERE IT WOULD MAKE A LOT OF SENSE.

THERE IS A 9:30 RULE.

AT 09:30 IF WE'RE STILL GOING WE WILL STOP.

THIS IS INITIATED BY SOMEBODY ON COUNCIL.

WHOEVER IT HAPPENS TO BE SAY IT'S 9:30 MAYOR, CAN I ASK FOR A PAUSE SO WE CAN HAVE A DISCUSSION AS TO WHETHER WE WANT TO MOVE FORWARD OR NOT.

COUNCIL DOES CHECK IN IF HE HIT 9:30 TO SEE IF THE MEETING CONTINUES.

>> THAT WAS INITIATED WHEN OUR MEETING WAS STARTED IN 6:00.

>> NOW WE'LL START AT 3:00.

>> NOW WE START AT THREE.

>> BECAUSE IT WAS THREE HOURS WHEN YOU STARTED AT 6:00.

NOW WE STARTED AT 3:00 SO SHOULD IT BE THREE-AND-A-HALF HOURS AFTER 3:00?

>> THAT'S A COUNCIL DECISION, YEAH.

THESE ARE ALL COUNCIL RULES. JUST POINTING THAT OUT.

>> STERLING HAS GOT HIS HAND UP AS WELL.

>> STERLING IS WITH US.

STERLING, DID YOU SEE THE STERLING MODEL?

>> ABSOLUTELY LOVED IT.

[LAUGHTER] LOVE THE STERLING MODEL.

YOU'VE ALREADY ADDRESSED IT, GREG, WITH THE 9:30 RULE AND AGAIN, THAT'S THE COUNCIL RULE.

YOU CAN ADJUST THAT TIME AS YOU SEE FIT. THANKS.

>> THANK YOU, STERLING, AND THANKS FOR JOINING US REMOTELY.

OTHER QUESTIONS, I WANT TO PASS IT ON TO SARAH AND SHE'S GOING TO WRAP UP THE DAY WITH PUBLIC AFFAIRS.

THANK YOU FOR YOUR INDULGENCE.

SARAH.

WELCOME.

[APPLAUSE].

>> THANKS EVERYONE. I AM THE LAST SPEAKER FOR TODAY, SO GOOD NEWS THERE. TANLS TO GREG.

I'LL COVER SEVERAL DIFFERENT PUBLIC OUTREACH TOPICS TODAY THAT REALLY, A LOT OF THE WORK OF PUBLIC AFFAIRS REVOLVES AROUND.

THOSE INCLUDE OUR MEDIA RELATIONS, HOW WE HANDLE RELATIONS WITH THE MEDIA OUTLETS, OUR SOCIAL MEDIA PRESENCE ONLINE, HOW WE HANDLE EMAILS TO THAT COUNCIL AT FLAGSTAFF AC.GOV EMAIL ADDRESS THAT YOU'VE PROBABLY BECOME QUITE FAMILIAR WITH ALREADY AND ARE RELATIVELY NEW TO THE PROGRAM.

MEDIA RELATIONS, OF COURSE, MAINTAINING POSITIVE RELATIONSHIPS WITH OUR MEDIA IS SUPER IMPORTANT BECAUSE IT ALLOWS US TO REALLY EFFECTIVELY COMMUNICATE WITH OUR COMMUNITY.

THE MEDIA IS REALLY, THEY'RE ABLE TO GET OUT MESSAGES VERY QUICKLY INTO A VERY WIDE AUDIENCE, SO THAT'S SUPER VALUABLE.

OUR RELATIONSHIPS DO IT IN TWO WAYS.

FIRST, THERE'S US PITCHING STORIES PRACTICALLY TO THE MEDIA, AND THEN THERE'S ALSO US RESPONDING TO THEIR REQUESTS FOR MORE INFORMATION.

RETRAINED VALUE THOSE.

FIRST WE'LL LOOK AT US BEING PROACTIVE AND SENDING OUT STORIES TO THEM.

WE REGULARLY SEND OUT NEWS RELEASES, WHICH IS HOW WE PITCH STORIES TO THE MEDIA.

THOSE CAN BE ON A VARIETY OF DIFFERENT TOPICS.

THEY MOSTLY CENTER AROUND CHANGES AND CITY PROGRAMMING AT RESONANCE, MAY NOTICE OPPORTUNITIES FOR RESIDENTS TO BECOME INVOLVED IN THINGS GOING ON IN THE CITY,

[05:45:02]

JUST OTHER DEVELOPMENTS THEY SHOULD BE AWARE OF, WHETHER IT'S A CONSTRUCTION PROJECT OR ANY BIG THING GOING ON.

IT'S IMPORTANT TO NOTE THAT THERE'S, OF COURSE NO GUARANTEE THAT THESE ARE GOING TO GET PICKED UP BY THE MEDIA.

WE'RE JUST PUTTING IT OUT THERE AND SEE WHO BITES.

WE DO GENERALLY GET PRETTY GOOD COVERAGE FROM THE DAILY SUN.

THEY'RE A GREAT PARTNER THAT WE HAVE ALSO FROM CALF RADIO OR LOCAL NPR STATION.

OUR LOCAL MEDIA ARE REALLY GOOD AT TELLING OUR STORY, WHICH IS REALLY USEFUL.

AN EXAMPLE OF THE NEWS RELEASES ON THE SCREEN.

JUST SO YOU CAN SEE WHAT THEY LOOK LIKE.

THEY'RE ALWAYS BE ON THAT LETTERHEAD AND THEY DO GO TO YOUR EMAIL ADDRESSES, SO YOU SHOULD ALWAYS SEE THEM THERE.

THERE ARE ALSO POSTED ON OUR WEBSITE HOMEPAGE THAT WAY CITIZENS CAN SEE THEM.

LOOKING AT THE OTHER SIDE OF MEDIA RELATIONS.

PUBLIC AFFAIRS SERVES AS A CLEARINGHOUSE FOR ALL THE DIFFERENT MEDIA REQUESTS THAT COME IN.

THE ONE EXCEPTION TO THAT IS THE POLICE DEPARTMENT.

THEY DO HAVE THEIR OWN PUBLIC INFORMATION OFFICER, SERGEANT READ TALA, AND HE HANDLES ALL OF THEIR MEDIA INQUIRIES, BUT EVERYTHING ELSE COMES THROUGH PUBLIC AFFAIRS.

I'D ALSO WANTED TO NOTE THAT WE ONLY RESPOND TO MEDIA REQUESTS THAT RELATE TO THE CITY BUSINESS.

THAT MAY SEEM OBVIOUS, BUT THERE DOES SEEM TO BE SOME CONFUSION SOMETIMES AMONGST MEDIA PARTNERS ABOUT WHICH LOCAL GOVERNMENT AGENCIES IN CHARGE OF WHAT.

IF WE DO GET SOMETHING RELATED TO THE COUNTY OR A QUESTION ABOUT WHAT'S GOING ON WITH SCHOOLS, WILL BE SURE TO SEND THOSE ALONG TO OUR MEDIA PARTNERS OR TO OUR COMMUNICATIONS FOLKS AT THOSE DIFFERENT AGENCIES.

THAT REALLY HELPS US AVOID MISCOMMUNICATION AND MISINFORMATION GOING OUT.

WE REALLY TRY AND STAY IN OUR LANE AND ONLY SPEAK FOR CITY BUSINESS PUBLIC AFFAIRS.

IF WE DO GET A REQUEST RELATED TO CITY BUSINESS, AND WE STRIVE TO RESPOND ACCURATELY AND AS TIMELY AS POSSIBLE.

IT'S NOT UNCOMMON TO GET A REQUEST FROM A REPORTER THAT THEY HAVE A DEADLINE IN FOUR HOURS.

THEY NEED TO KNOW OR ELSE THEY'RE GOING TO HIT WITH THE STORY THING.

IT'S ALWAYS ADVANTAGEOUS FOR US TO WORK WITHIN THEIR DEADLINE IF FEASIBLE, AND GET THEM THAT ACCURATE INFORMATION SO THAT THAT CAN BE INCLUDED WITHIN THE STORY.

OUR RESPONSES ARE ALWAYS NON-OPINIONATED AND FACTUAL IN NATURE.

WE DO TRY AND STAY WITHIN THOSE LINES.

THEN TO PUT TOGETHER A RESPONSE WILL OFTEN WORK TOGETHER WITH STAFF IN THE DIFFERENT DIVISIONS AND THEY WILL HELP US WRITE UP AN ACCURATE WRITTEN RESPONSE OR WILL HELP COORDINATE AN INTERVIEWER OR WHATEVER THE MEDIA IS REQUESTING.

IN TERMS OF COUNCIL INVOLVEMENT.

SOMETIMES REPORT IT WILL REACH OUT TO PUBLIC AFFAIRS AND SAY, HEY, WE WOULD LIKE TO GET MAYOR DELEGATES THOUGHTS ON XYZ PROGRAM.

IN THAT INSTANCE WILL LET YOU KNOW MAYOR DAGGETT OR COUNCIL MEMBERS THAT THAT REQUEST HAS BEEN MADE AND WE'LL LEAVE IT UP TO YOU TO DECIDE WHAT YOU WANT TO DO WITH THAT.

THAT'S YOUR OWN PERSONAL DECISION.

WE ARE HAPPY TO PREPARE TALKING POINTS AND PROVIDE YOU WITH ANY BACKGROUND INFORMATION.

IF YOU ARE GOING TO DO AN INTERVIEW ON CITY BUSINESS, JUST LET US KNOW AND WE'RE HAPPY TO HELP OUT WHEREVER WE CAN.

ANOTHER WAY THAT COUNCIL COULD BE INVOLVED IN THIS IS SOMETIMES WHEN THERE'S A LOT OF HIGH-PROFILE THINGS GOING ON, WE MAY GET A LOT OF DIFFERENT INTERVIEW REQUESTS.

FOR EXAMPLE, LAST SUMMER, ABOUT THE FLOODING WE HAD, MAYBE 10 INTERVIEW REQUESTS IN A DAY ABOUT THE FLOODING FROM THE VALLEY STATIONS AND THINGS LIKE THAT.

IF THAT STARTED HAPPENING, WE MAY REACH OUT TO DIFFERENT COUNCIL MEMBERS AND THE MAYOR TO ASK IF YOU WOULD LIKE TO MAYBE BE INVOLVED IN THESE INTERVIEWS, ESPECIALLY RELATED TO PUBLIC SAFETY MESSAGING AND THINGS LIKE THAT.

THE MESSAGE CAN BE REALLY USEFUL COMING FROM AN ELECTED OFFICIAL WHO PEOPLE MAY RECOGNIZE AND TRUST AS WELL.

>> ANY QUESTIONS ON THAT BEFORE WE GO ON TO SOCIAL MEDIA?

>> IT'S REALLY QUICK AND IT'S TIED IN WITH SOCIAL MEDIA.

I'M WONDERING IF YOUR DIVISION HAS ANY PREFERENCES FOR WHEN WE MIGHT SHARE INFORMATION THAT YOU SHARE TO US BY EMAIL TOWARDS SOCIAL MEDIA.

I'LL SEE A PRESS RELEASE COME THROUGH AND I TRY AND WAIT UNTIL I SEE IT COME OUT ON FACEBOOK BECAUSE I DON'T WANT TO SHARE ANYTHING THAT YOU WERE HOPING WOULD SHARE INTERNAL, BUT CAN WE ASSUME THAT IF IT'S A PRESS RELEASE THAT YOU'RE SHARING, IT'S GOING TO GO OUT AND LEAVES SO WE CAN START SHARING THAT INFORMATION?

>> YEAH, I THINK THAT'S SAFE TO ASSUME THAT IF ITS A PRESS RELEASE THAT'S PUBLIC, IT'S FINE TO PUT IT OUT THERE.

IT'S READY FOR PUBLIC CONSUMPTION.

ONE CAVEAT IS THAT WE DO NOT HAVE SAMANTHA VECTOR, OUR COMMUNITY ENGAGEMENT SPECIALIST.

SHE IS VERY TALENTED AND MAKING GRAPHICS AND THINGS THAT LOOK VISUALLY INTERESTING.

WHEN WE DO SEND OUT A PRESS RELEASE THAT SAM'S CUE, SHE GETS THOSE.

THEN THAT'S HER CUE TO START WORKING UP A POST.

IT NORMALLY ONLY TAKES HER 20, 30 MINUTES AND THEN THAT GOES OUT.

YOU'RE MORE THAN WELCOME TO SHARE THEIR PRESS RELEASE.

[05:50:01]

YOU'RE MORE THAN WELCOME TO SHARE SAM'S POST, TO PUT TOGETHER YOUR OWN POST, WHATEVER YOU PREFER, BUT FOR MOST PRESS RELEASES, WE'LL DO A SOCIAL MEDIA POST THAT YOU COULD JUST REALLY EASILY SHARE. THAT'S YOUR PREFERENCE.

>> BUT SOMETIMES SHE'LL SEND US A PRESS RELEASE AND SAY THIS WILL BE GOING OUT TOMORROW OR SOMETHING?

>> YES.

>> IN THAT CASE PROBABLY SHOULD NOT SHOW UNTIL IT ACTUALLY GOES DOWN. SURE.

>> SOMETIMES WE DO GIVE YOU THAT COURTESY JUST AS A HEADS UP IN CASE YOU HAVE ANY QUESTIONS.

ONCE A NEWS RELEASE GOES OUT, WE ASSUME THAT YOU MAY BE RECEIVING QUESTIONS ON THAT TOPIC AS WELL.

FOR SOME MORE SENSITIVE THINGS, WE'D LIKE TO GIVE YOU A BIT OF TIME.

ASK US ANY QUESTIONS YOU MAY HAVE.

THAT WAY, WE ALL FEEL PREPARED AND PROVIDING THE SAME AND FOR THE SAME MESSAGE TO THE PUBLIC.

WE GO ON TO SOCIAL MEDIA HERE.

THIS IS OF COURSE ANOTHER WAY THAT WE INTERACT WITH THE COMMUNITY.

WE HAVE A PRESENCE ON A VARIETY OF DIFFERENT CHANNELS.

YOU CAN SEE ALL THOSE ICONS THERE AND EACH OF THOSE SHOULD BE LINKED TO OUR CITY ACCOUNT FOR THAT TYPE OF SOCIAL MEDIA.

WE MAINLY DO USE FACEBOOK, TWITTER, AND INSTAGRAM.

WE FIND THAT THOSE ARE THE MAIN ONES THAT PEOPLE ARE USING RIGHT NOW.

WE DO HAVE A PRESENCE ON NEXT DOOR, WHICH I DON'T KNOW IF YOU GUYS ARE FAMILIAR WITH THAT, IT'S NEIGHBOURHOOD-BASED, SO IT ALLOWS US [INAUDIBLE] [NOISE] ALL THE CHANNELS.

THERE'S TALK ABOUT SNOW FIRMS RIGHT NOW, BUT NEXT DOOR ALLOWS US TO DO HYPER-LOCAL MESSAGING, WHETHER IT'D BE ABOUT A CONSTRUCTION PROJECT OR MAYBE THEY'RE PERFECT, GOOD OR REPAIRING A WATER LINE AND ON A CERTAIN STREET, THAT'S WHERE NEXT DOOR BECOMES REALLY USEFUL.

>> IS NEXT DOOR SOMETHING THAT RESIDENTS, CITIZENS THAT THIS LINE UP BULLSHIT IT AND HOW DO THEY KNOW THAT?

>> THEY HAVE TO CREATE AN ACCOUNT. IT'S JUST BASED.

>> HOW DO THEY KNOW THAT WE HAVE THAT?

>> BE IT WORKS A BIT DIFFERENTLY THAN FACEBOOK AND INSTAGRAM.

THEY DON'T FOLLOW US PER SE, BUT WE CAN CHOOSE AS A LOCAL GOVERNMENT AGENCY, WHICH NEIGHBORHOODS WE WANT TO TARGET OUR MESSAGE TO.

IF YOU HAVE AN EXTRA ACCOUNT, YOUR ADDRESSES IS IN NEXT DOOR AND SO WE TARGET YOUR NEIGHBORHOOD, YOU'LL GET THAT MESSAGE.

>> I THINK SHE WAS ASKING ME HOW DO THEY KNOW ABOUT THE SYSTEMS [INAUDIBLE]?

>> YEAH.

>> EVERY SO OFTEN WE TRY AND DO A POST ON FACEBOOK THAT SAYS, HEY, YOU CAN ALSO FOLLOW US ON INSTAGRAM, NEXT DOOR, THINGS LIKE THAT.

WE ALSO I BELIEVE HAS A PAGE OF OUR OFFICIAL ACCOUNTS ON OUR WEBSITE.

THAT WAY PEOPLE CAN NOTE WHAT ARE OFFICIAL ACCOUNTS ARE AS WELL, BUT THAT'S A GOOD POINT.

WE COULD PROBABLY DO MORE ADVERTISING A VALVE RIGHT NEXT DOOR. COMMUNICATIONS.

>> THANK YOU.

>> THERE'S NO INFORMATION THAT IS ONLY SHARED ON ONE CHANNEL.

IT'S NOT LIKE SOMEONE WOULD MISS THAT INFORMATION IF THEY WEREN'T ON THAT.

>> SAM DOES TRY AND CHANGE UP THE TONE A LITTLE BIT FOR INSTAGRAM SHALL BE A BIT MORE INFORMAL THAN FACEBOOK.

THE ONLY CAUTION I WOULD SAY IS TWITTER, OF COURSE IS LIMITED TO 240 SOMETIME 170 CHARACTERS, SO IT'S LESS INFORMATION ON TWITTER A LOT OF TIMES THAN WE CAN DO ON FACEBOOK.

LET ME JUST CLARIFY WHAT I HEARD MAYOR SAY.

WHAT YOU'RE TELLING US IS THAT NOTHING THAT YOU PUT ON NEXT DOOR IS NOT GOING TO BE ANYWHERE ELSE.

IF YOU PUT IT ON NEXT DOOR, IT'S IN ALL YOUR OTHER STUFF AND YOU'RE JUST SPENDING NEXT DOOR A SPECIAL THEY GET AN EXTRA COMMUNICATION.

>> THAT'S OKAY. SORRY, I SHOULD HAVE CLARIFIED THAT.

WE ALWAYS TRY AND CROSS POST, LIKELY BE ON OUR WEBSITE AS WELL.

WE'RE HOPING THAT PEOPLE WOULD SEE IT.

LET'S SEE, WE ALSO USE LINKEDIN, OF COURSE, FOR HIRING AND RECRUITMENT THAT IS JOINTLY MANAGED WITH OUR HR TEAM.