1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and approval of Minutes: City Council Regular Meeting of April 16, 2013; City Council Combined Special Meeting/Budget Work Session of April 24-26, 2013; City Council Special Meeting (Executive Session) of April 30, 2013, and Combined Special Meeting/Work Session of April 30, 2013.
APPOINTMENTS A. Consideration of Appointments: Disability Awareness Commission. RECOMMENDED ACTION: Make one appointment to a term expiring March 2014. Make one appointment to a term expiring March 2016. B. Consideration of Appointments: Sustainability Commission. RECOMMENDED ACTION: Make two appointments to terms expiring October 2014. C. Consideration of Appointments: Open Space Commission. RECOMMENDED ACTION: Make one Real Estate appointment to a term expiring April 2016. Make one Natural and Cultural Science appointment to a term expiring April 2015. Make one At-Large appointment to a term expiring April 2016.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: John Kennelly, Historic Brewing Company, 4366 E. Huntington Dr., Suite A, Series 03, New License. RECOMMENDED ACTION: Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. B. Consideration and Action on Liquor License Application: Ray Morrissey, “Mr. Smokes", 2126 N. 4th St., Series 10 (beer and wine store), New License. RECOMMENDED ACTION: Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. C. Consideration and Action on Liquor License Application: Michael Funk, “Firecreek", 22 E. Route 66, Series 07, Person Transfer. RECOMMENDED ACTION: Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. D. Consideration and Action on Liquor License Application: Randy Nations, “San Felipe's", 103 N. Leroux, Series 06 (bar- all spirituous liquor), Person Transfer. RECOMMENDED ACTION: Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Consideration and Approval of Construction Contract: Butler Avenue Median Improvements Project (Phase 3). RECOMMENDED ACTION: 1) Approve the construction contract with RTR Paving and Resurfacing, LLC. in the amount of $373,896.50 including a $37,000 contract allowance and a contract time of 105 calendar days; 2) Approve Change Order Authority in the amount of $33,690.00 (10% of contract amount, less the allowance) for potential costs associated with unanticipated items of work; and 3) Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Street Closure(s): NACo (WIR) Western Interstate Regional Conference and Consideration of Alcohol Service on Heritage Square: NACo (WIR) Western Interstate Regional Conference RECOMMENDED ACTION: 1) Approve the street closure at Aspen Ave between San Francisco and Leroux on Wednesday, May 22, 2013, from 2:30pm-8pm. 2) Approve the serving of alcohol on Heritage Square: 5:30pm-8pm.
Consideration and Approval of Intergovernmental Agreement: Master Intergovernmental Agreement between the City of Flagstaff (City), Coconino County (County) , Northern Arizona University (NAU), and the Coconino County Community College District (CCC) for the support of the Northern Arizona Intergovernmental Public Transit Authority (NAIPTA). RECOMMENDED ACTION: Consider and approve the Amended and Restated Master Intergovernmental Agreement (IGA).
Consideration and Approval of Ordinance 2013-07 authorizing the trade of City-Owned Property: If approved, Ordinance 2013-07 will authorize the trade of city-owned land. Parcel number 104-01-007, which is located at the Southwest corner of Elden Street and Butler Avenue, will be combined with the parcel to the South of it for development purposes. The City will receive an improved parcel for the community land trust program from the six unit subdivision created through the trade. RECOMMENDED ACTION: Should the Council wish to move forward with this exchange: 1) Read Ordinance No. 2013-07 by title only for the final time 2) City Clerk reads Ordinance No. 2013-07 by title only (if approved above) 3) Adopt Ordinance No. 2013-07
Consideration and Adoption of Ordinance No. 2013-09: An Ordinance adopting that Public Document entitled 2013 Addendum 5 of the Flagstaff Employee Handbook Regulations by reference. RECOMMENDED ACTION: 1) Read Ordinance No. 2013-09 by title only for the final time 2) City Clerk reads Ordinance No. 2013-09 (if approved above) 3) Adopt Ordinance No. 2013-09
Consideration and Approval of Purchase Under National Intergovernmental Purchasing Alliance Contract: Purchase one (1) Four Wheel Drive Backhoe Loader with Attachments. RECOMMENDED ACTION: Purchase (replace) one (1) four wheel drive backhoe loader with attachments - 420F Backhoe Loader from Empire Caterpillar Equipment of Flagstaff, Arizona in the amount of $103,037.00 plus tax and added fees for a replacement of the Water Distribution Section's 1991 John Deere 510D backhoe loader with attachments.
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
RECONVENE ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON
Consideration of Proposals: New Municipal Court Building. RECOMMENDED ACTION: Reject all proposals as submitted for Request for Proposals (RFP) 2012-14, property and design-build construction for a new municipal court building
Consideration and Approval of Settlement and Release Agreement: Canyon Del Rio. RECOMMENDED ACTION: Approve the Settlement and Release Agreement between the Canyon Del Rio Investors, LLC and the City of Flagstaff, AZ, authorize the City Manager to sign the Agreement and any other necessary and appropriate documents; and authorize staff to take other actions as needed to further the Council direction.
City Comment on US Forest Service Proposed Action - Flagstaff Watershed Protection Project. RECOMMENDED ACTION: Approve and submit an official public comment regarding the Proposed Action for the Flagstaff Watershed Protection Project.
Consideration of Proposals: New Municipal Court Building. RECOMMENDED ACTION: Reject all proposals as submitted for Request for Proposals (RFP) 2012-14, property and design-build construction for a new municipal court building
16. PUBLIC PARTICIPATION 17. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 18. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and approval of Minutes: City Council Regular Meeting of April 16, 2013; City Council Combined Special Meeting/Budget Work Session of April 24-26, 2013; City Council Special Meeting (Executive Session) of April 30, 2013, and Combined Special Meeting/Work Session of April 30, 2013.
APPOINTMENTS A. Consideration of Appointments: Disability Awareness Commission. RECOMMENDED ACTION: Make one appointment to a term expiring March 2014. Make one appointment to a term expiring March 2016. B. Consideration of Appointments: Sustainability Commission. RECOMMENDED ACTION: Make two appointments to terms expiring October 2014. C. Consideration of Appointments: Open Space Commission. RECOMMENDED ACTION: Make one Real Estate appointment to a term expiring April 2016. Make one Natural and Cultural Science appointment to a term expiring April 2015. Make one At-Large appointment to a term expiring April 2016.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: John Kennelly, Historic Brewing Company, 4366 E. Huntington Dr., Suite A, Series 03, New License. RECOMMENDED ACTION: Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. B. Consideration and Action on Liquor License Application: Ray Morrissey, “Mr. Smokes", 2126 N. 4th St., Series 10 (beer and wine store), New License. RECOMMENDED ACTION: Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. C. Consideration and Action on Liquor License Application: Michael Funk, “Firecreek", 22 E. Route 66, Series 07, Person Transfer. RECOMMENDED ACTION: Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. D. Consideration and Action on Liquor License Application: Randy Nations, “San Felipe's", 103 N. Leroux, Series 06 (bar- all spirituous liquor), Person Transfer. RECOMMENDED ACTION: Open the public hearing. Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Consideration and Approval of Construction Contract: Butler Avenue Median Improvements Project (Phase 3). RECOMMENDED ACTION: 1) Approve the construction contract with RTR Paving and Resurfacing, LLC. in the amount of $373,896.50 including a $37,000 contract allowance and a contract time of 105 calendar days; 2) Approve Change Order Authority in the amount of $33,690.00 (10% of contract amount, less the allowance) for potential costs associated with unanticipated items of work; and 3) Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Street Closure(s): NACo (WIR) Western Interstate Regional Conference and Consideration of Alcohol Service on Heritage Square: NACo (WIR) Western Interstate Regional Conference RECOMMENDED ACTION: 1) Approve the street closure at Aspen Ave between San Francisco and Leroux on Wednesday, May 22, 2013, from 2:30pm-8pm. 2) Approve the serving of alcohol on Heritage Square: 5:30pm-8pm.
Consideration and Approval of Intergovernmental Agreement: Master Intergovernmental Agreement between the City of Flagstaff (City), Coconino County (County) , Northern Arizona University (NAU), and the Coconino County Community College District (CCC) for the support of the Northern Arizona Intergovernmental Public Transit Authority (NAIPTA). RECOMMENDED ACTION: Consider and approve the Amended and Restated Master Intergovernmental Agreement (IGA).
Consideration and Approval of Ordinance 2013-07 authorizing the trade of City-Owned Property: If approved, Ordinance 2013-07 will authorize the trade of city-owned land. Parcel number 104-01-007, which is located at the Southwest corner of Elden Street and Butler Avenue, will be combined with the parcel to the South of it for development purposes. The City will receive an improved parcel for the community land trust program from the six unit subdivision created through the trade. RECOMMENDED ACTION: Should the Council wish to move forward with this exchange: 1) Read Ordinance No. 2013-07 by title only for the final time 2) City Clerk reads Ordinance No. 2013-07 by title only (if approved above) 3) Adopt Ordinance No. 2013-07
Consideration and Adoption of Ordinance No. 2013-09: An Ordinance adopting that Public Document entitled 2013 Addendum 5 of the Flagstaff Employee Handbook Regulations by reference. RECOMMENDED ACTION: 1) Read Ordinance No. 2013-09 by title only for the final time 2) City Clerk reads Ordinance No. 2013-09 (if approved above) 3) Adopt Ordinance No. 2013-09
Consideration and Approval of Purchase Under National Intergovernmental Purchasing Alliance Contract: Purchase one (1) Four Wheel Drive Backhoe Loader with Attachments. RECOMMENDED ACTION: Purchase (replace) one (1) four wheel drive backhoe loader with attachments - 420F Backhoe Loader from Empire Caterpillar Equipment of Flagstaff, Arizona in the amount of $103,037.00 plus tax and added fees for a replacement of the Water Distribution Section's 1991 John Deere 510D backhoe loader with attachments.
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
RECONVENE ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON
Consideration of Proposals: New Municipal Court Building. RECOMMENDED ACTION: Reject all proposals as submitted for Request for Proposals (RFP) 2012-14, property and design-build construction for a new municipal court building
Consideration and Approval of Settlement and Release Agreement: Canyon Del Rio. RECOMMENDED ACTION: Approve the Settlement and Release Agreement between the Canyon Del Rio Investors, LLC and the City of Flagstaff, AZ, authorize the City Manager to sign the Agreement and any other necessary and appropriate documents; and authorize staff to take other actions as needed to further the Council direction.
City Comment on US Forest Service Proposed Action - Flagstaff Watershed Protection Project. RECOMMENDED ACTION: Approve and submit an official public comment regarding the Proposed Action for the Flagstaff Watershed Protection Project.
Consideration of Proposals: New Municipal Court Building. RECOMMENDED ACTION: Reject all proposals as submitted for Request for Proposals (RFP) 2012-14, property and design-build construction for a new municipal court building
16. PUBLIC PARTICIPATION 17. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 18. ADJOURNMENT