1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. 4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of May 7, 2013, and Work Session of May 14, 2013.
5. PUBLIC PARTICIPATION 6. PROCLAMATIONS AND RECOGNITIONS Week of May 19, 2013, as National Public Works Appreciation Week (to be read at the Public Works Equipment Show being held in the Wheeler Park Parking Lot between the 4:00 p.m. and 6:00 p.m. portions of the meeting)
Consent Agenda A.Consideration of Construction Manager at Risk Contract: Street Maintenance Program 2013: Cedar Avenue 2010 Bond Improvements. RECOMMENDED ACTION: 1) Award Guaranteed Maximun Price Contract #4 (GMP #4) to the Construction Manager at Risk (CMAR) Contract with C and E Paving and Grading, LLC in an amount not to exceed $750,000.00. The contract period is 60 calendar days; and 2) Authorize the City Manager to execute the necessary documents. B. Consideration of Approval of the Intergovernmental Agreement: between the Governing Board of the Coconino County Community College District and City of Flagstaff for the East Flagstaff Community Library building rental agreement renewal. RECOMMENDED ACTION: Approve the lease agreement IGA renewal for the East Flagstaff Community Library.
ROUTINE ITEMS 10A. Consideration and Adoption of Ordinance No. 2013-10: An ordinance of the City Council of the City of Flagstaff approving the form and authorizing the execution and delivery of an Equipment Lease/Purchase Agreement for Renewable Energy Equipment; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance; and authorizing clerical corrections. RECOMMENDED ACTION: 1) Read Ordinance No. 2013 -10 by title only for the final time 2) City Clerk reads Ordinance No. 2013-10 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2013-10 10B. Consideration and Adoption of Resolution No. 2013-11: A resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring, for purposes of section 1.150.2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the installation of three solar photo-voltaic systems. RECOMMENDED ACTION: 1) Read Resolution No. 2013-11 by title only 2) City Clerk reads Resolution No. 2013-11 by title only (if approved above) 3) Adopt Resolution No. 2013-11
Consideration and Approval of Intergovernmental Agreement Amendment: Amendment Two to the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) 11-097I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY2013 Highway Safety Improvement Program (HSIP), Beulah Bike Lanes. RECOMMENDED ACTION: Approve the IGA/JPA Amendment Two which will obligate additional FY2013 HSIP funding for design work for Beulah Bike Lanes in the amount of $45,000. RECESS
11. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 12. CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA 13. PUBLIC HEARING ITEMS None
Presentation: Northern Arizona Center for Entrepreneurship and Technology (NACET) periodic update.
Consideration and Approval of Amendments: Flagstaff City Council Rules of Procedure. RECOMMENDED ACTION: Approve the proposed changes to Rules 4.01, 5.01, 10.9, 11.01, and 11.05 (all related to Discussion Items and Possible Future Agenda Items) of the Flagstaff City Council Rules of Procedure.
Consideration and Adoption of Resolution No. 2013-10: A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain documents filed with the City Clerk entitled the "2012 International Family of Codes, and the 2013 Amendments to City Code, Title 4, Building Regulations, and the ICC A117.1 Accessible and Usable Buildings and Facilities Standard, 2009 Edition" which includes the International Building Code 2012 Edition; International Residential Code, 2012 Edition; International Plumbing Code, 2012 Edition; International Mechanical Code, 2012 Edition; International Fuel Gas Code, 2012 Edition; International Existing Building Code, 2012 Edition; International Energy Code, 2012 Edition; ICC A117.1, Accessible and Usable Buildings and Facilities Standard, 2009 Edition; and providing for amendments, additions, and deletions thereto. RECOMMENDED ACTION: 1) Read Resolution No. 2013-10 by title only 2) City Clerk reads Resolution No. 2013-10 by title only (if approved above) 2) Adopt Resolution No. 2013-10 15. DISCUSSION ITEMS -None 16. PUBLIC PARTICIPATION
17. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 18. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. 4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of May 7, 2013, and Work Session of May 14, 2013.
5. PUBLIC PARTICIPATION 6. PROCLAMATIONS AND RECOGNITIONS Week of May 19, 2013, as National Public Works Appreciation Week (to be read at the Public Works Equipment Show being held in the Wheeler Park Parking Lot between the 4:00 p.m. and 6:00 p.m. portions of the meeting)
Consent Agenda A.Consideration of Construction Manager at Risk Contract: Street Maintenance Program 2013: Cedar Avenue 2010 Bond Improvements. RECOMMENDED ACTION: 1) Award Guaranteed Maximun Price Contract #4 (GMP #4) to the Construction Manager at Risk (CMAR) Contract with C and E Paving and Grading, LLC in an amount not to exceed $750,000.00. The contract period is 60 calendar days; and 2) Authorize the City Manager to execute the necessary documents. B. Consideration of Approval of the Intergovernmental Agreement: between the Governing Board of the Coconino County Community College District and City of Flagstaff for the East Flagstaff Community Library building rental agreement renewal. RECOMMENDED ACTION: Approve the lease agreement IGA renewal for the East Flagstaff Community Library.
ROUTINE ITEMS 10A. Consideration and Adoption of Ordinance No. 2013-10: An ordinance of the City Council of the City of Flagstaff approving the form and authorizing the execution and delivery of an Equipment Lease/Purchase Agreement for Renewable Energy Equipment; delegating authority to the Management Services Director of the City to determine certain matters and terms with respect to the foregoing; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance; and authorizing clerical corrections. RECOMMENDED ACTION: 1) Read Ordinance No. 2013 -10 by title only for the final time 2) City Clerk reads Ordinance No. 2013-10 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2013-10 10B. Consideration and Adoption of Resolution No. 2013-11: A resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring, for purposes of section 1.150.2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the installation of three solar photo-voltaic systems. RECOMMENDED ACTION: 1) Read Resolution No. 2013-11 by title only 2) City Clerk reads Resolution No. 2013-11 by title only (if approved above) 3) Adopt Resolution No. 2013-11
Consideration and Approval of Intergovernmental Agreement Amendment: Amendment Two to the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) 11-097I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY2013 Highway Safety Improvement Program (HSIP), Beulah Bike Lanes. RECOMMENDED ACTION: Approve the IGA/JPA Amendment Two which will obligate additional FY2013 HSIP funding for design work for Beulah Bike Lanes in the amount of $45,000. RECESS
11. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 12. CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA 13. PUBLIC HEARING ITEMS None
Presentation: Northern Arizona Center for Entrepreneurship and Technology (NACET) periodic update.
Consideration and Approval of Amendments: Flagstaff City Council Rules of Procedure. RECOMMENDED ACTION: Approve the proposed changes to Rules 4.01, 5.01, 10.9, 11.01, and 11.05 (all related to Discussion Items and Possible Future Agenda Items) of the Flagstaff City Council Rules of Procedure.
Consideration and Adoption of Resolution No. 2013-10: A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain documents filed with the City Clerk entitled the "2012 International Family of Codes, and the 2013 Amendments to City Code, Title 4, Building Regulations, and the ICC A117.1 Accessible and Usable Buildings and Facilities Standard, 2009 Edition" which includes the International Building Code 2012 Edition; International Residential Code, 2012 Edition; International Plumbing Code, 2012 Edition; International Mechanical Code, 2012 Edition; International Fuel Gas Code, 2012 Edition; International Existing Building Code, 2012 Edition; International Energy Code, 2012 Edition; ICC A117.1, Accessible and Usable Buildings and Facilities Standard, 2009 Edition; and providing for amendments, additions, and deletions thereto. RECOMMENDED ACTION: 1) Read Resolution No. 2013-10 by title only 2) City Clerk reads Resolution No. 2013-10 by title only (if approved above) 2) Adopt Resolution No. 2013-10 15. DISCUSSION ITEMS -None 16. PUBLIC PARTICIPATION
17. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 18. ADJOURNMENT