1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. 4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and approval of minutes: Flagstaff City Council Regular Meeting of June 4, 2013, and Work Session of June 11, 2013. RECOMMENDED ACTION: Approve/amend the minutes of the Flagstaff City Council Regular Meeting of June 4, 2013, and Work Session of June 11, 2013
5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 6. PROCLAMATIONS AND RECOGNITIONS None 7. APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None 8. LIQUOR LICENSE PUBLIC HEARINGS None
Consideration and Approval of Payment: Annual Computer Hardware and Software Maintenance and Support Services. RECOMMENDED ACTION: Authorize the payment in the amount of $601,015.15, plus applicable sales tax, to: 1) ERP - Financial Applications - $151,000.00 2) SHI Software - Microsoft Enterprise Agreement - $135,000.00 3) Intergraph Public Safety, Inc. - Maintain the map and corresponding DB for system - $196,428.08 4) SIRSI - Online Library Catalog 4/1-3/31 - $70,007.07 5) Additional charge for migrating data from branches into catalog - $48,580.00
Consideration and Approval of Street Closure(s): Hopi Market Arts and Craft Festival. RECOMMENDED ACTION: Approve the street closure at Aspen Avenue between San Francisco Street and Leroux Street on 9/28/13 at 6 am through 9/29/13 at 6 pm.
ROUTINE ITEMS 10A. Consideration and Approval of Agreement Amendment: Joint Project Agreement 11-085 between the State of Arizona and the City of Flagstaff acting for and on behalf of the Flagstaff Metropolitan Planning Organization, Amendment 2 for Fiscal Year 2014 RECOMMENDED ACTION: Authorize signature of JPA 11-805 Amendment 2 RECESS
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA: 9E. Consideration of Appointment: City Attorney. RECOMMENDED ACTION: Appoint Michelle D'Andrea as the City Attorney for the City of Flagstaff.
PUBLIC HEARING ITEMS A. Public Hearing For Proposed FY 2013 2014 Budget and Property Tax Levy. RECOMMENDED ACTION 1) Open the public hearing, receive citizen input, and close the public hearing 2) Recess Regular Meeting and convene a Special Meeting SPECIAL MEETING Consideration and Adoption of Resolution No. 2013-14: CONSIDERATION AND APPROVAL OF RESOLUTION NO. 2013-14 A RESOLUTION FOR THE ADOPTION OF THE BUDGET FOR FISCAL YEAR 2013-2014 AND PUBLIC HEARING FOR BUDGET AND LEVY. RECOMMENDED ACTION: 1) Read Resolution No. 2013-14 by title only 2) City Clerk reads Resolution No. 2013-14 by title only (if approved above) 3) Adopt Resolution No. 2013-14 4) Adjourn Special Meeting and reconvene Regular Meeting 14A. REGULAR AGENDA Consideration and Adoption of Ordinance No. 2013-13: AN ORDINANCE LEVYING UPON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE CITY OF FLAGSTAFF, ARIZONA, SUBJECT TO TAXATION A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, LESS THE AMOUNT ESTIMATED TO BE RECEIVED FROM OTHER SOURCES OF REVENUE; PROVIDING FUNDS FOR VARIOUS BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS AND PROVIDING FUNDS FOR GENERAL MUNICIPAL EXPENSES, ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2014. RECOMMENDED ACTION: Read Ordinance No. 2013-13 by title only for the first time on June 18, 2013. Read Ordinance No. 2013-13 by title only for the second time on July 2, 2013. Adopt Ordinance No. 2013-13 on July 2, 2013
Consideration and Approval of Final Plat: A request from Pete Reznick for final plat approval of the University Terrace Unit 2, a subdivision consisting of twenty (20) single-family lots on 10.55 acres located at 4015 South Holland Road in the R1, Residential Zoning District. RECOMMENDED ACTION: The Planning and Zoning Commission recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording.
14C. Consideration of Insurance Renewal: Property/Casualty for Fiscal Year 2014. RECOMMENDED ACTION: Approve or disapprove insurance renewal proposal from Willis of Arizona for the period July 1, 2013 to June 30, 2014 and authorize the City Manager to execute the necessary documents. Our contracted insurance broker, Willis of Arizona, has provided the following options: -SIR 50,000 (current) $1,315,380 premium plus 5% buffer for policiy changes= $1,381,149 -SIR 75,000 (staff recommendation) $1,256,093 premium plus 5% buffer for policy changes = $1,318,898 -SIR 100,000 $1,222,832 premium plus 5% buffer for policy changes = $1,283,974 14D. Consideration of Insurance Renewal: Workers’ Compensation for fiscal year 2014. RECOMMENDED ACTION: Accept workers compensation renewal proposal offered by SCF Western for the period July 1, 2013 to June 30, 2014, and authorize payment of premiums for this policy period and authorize the City Manager to execute the necessary documents to accept the proposal. 14E. Consideration and Adoption of Resolution No. 2013-16: A Resolution to Cover Volunteers of the City of Flagstaff under the City’s Workers’ Compensation Insurance. RECOMMENDED ACTION: Should Council wish to move forward with adoption of this resolution: 1) Read Resolution No. 2013-16 by title only 2) City Clerk reads Resolution No. 2013-16 by title only (if approved above) 3) Adopt Resolution No. 2013-16
16. POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. A. Request by Vice Mayor Evans for future discussion re transportation of uranium ore through Flagstaff. B. Request by Mayor Nabours for future discussion re repeal of property sales tax. 17. Public Participation
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens. 4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and approval of minutes: Flagstaff City Council Regular Meeting of June 4, 2013, and Work Session of June 11, 2013. RECOMMENDED ACTION: Approve/amend the minutes of the Flagstaff City Council Regular Meeting of June 4, 2013, and Work Session of June 11, 2013
5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 6. PROCLAMATIONS AND RECOGNITIONS None 7. APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). None 8. LIQUOR LICENSE PUBLIC HEARINGS None
Consideration and Approval of Payment: Annual Computer Hardware and Software Maintenance and Support Services. RECOMMENDED ACTION: Authorize the payment in the amount of $601,015.15, plus applicable sales tax, to: 1) ERP - Financial Applications - $151,000.00 2) SHI Software - Microsoft Enterprise Agreement - $135,000.00 3) Intergraph Public Safety, Inc. - Maintain the map and corresponding DB for system - $196,428.08 4) SIRSI - Online Library Catalog 4/1-3/31 - $70,007.07 5) Additional charge for migrating data from branches into catalog - $48,580.00
Consideration and Approval of Street Closure(s): Hopi Market Arts and Craft Festival. RECOMMENDED ACTION: Approve the street closure at Aspen Avenue between San Francisco Street and Leroux Street on 9/28/13 at 6 am through 9/29/13 at 6 pm.
ROUTINE ITEMS 10A. Consideration and Approval of Agreement Amendment: Joint Project Agreement 11-085 between the State of Arizona and the City of Flagstaff acting for and on behalf of the Flagstaff Metropolitan Planning Organization, Amendment 2 for Fiscal Year 2014 RECOMMENDED ACTION: Authorize signature of JPA 11-805 Amendment 2 RECESS
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA: 9E. Consideration of Appointment: City Attorney. RECOMMENDED ACTION: Appoint Michelle D'Andrea as the City Attorney for the City of Flagstaff.
PUBLIC HEARING ITEMS A. Public Hearing For Proposed FY 2013 2014 Budget and Property Tax Levy. RECOMMENDED ACTION 1) Open the public hearing, receive citizen input, and close the public hearing 2) Recess Regular Meeting and convene a Special Meeting SPECIAL MEETING Consideration and Adoption of Resolution No. 2013-14: CONSIDERATION AND APPROVAL OF RESOLUTION NO. 2013-14 A RESOLUTION FOR THE ADOPTION OF THE BUDGET FOR FISCAL YEAR 2013-2014 AND PUBLIC HEARING FOR BUDGET AND LEVY. RECOMMENDED ACTION: 1) Read Resolution No. 2013-14 by title only 2) City Clerk reads Resolution No. 2013-14 by title only (if approved above) 3) Adopt Resolution No. 2013-14 4) Adjourn Special Meeting and reconvene Regular Meeting 14A. REGULAR AGENDA Consideration and Adoption of Ordinance No. 2013-13: AN ORDINANCE LEVYING UPON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE CITY OF FLAGSTAFF, ARIZONA, SUBJECT TO TAXATION A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, LESS THE AMOUNT ESTIMATED TO BE RECEIVED FROM OTHER SOURCES OF REVENUE; PROVIDING FUNDS FOR VARIOUS BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS AND PROVIDING FUNDS FOR GENERAL MUNICIPAL EXPENSES, ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2014. RECOMMENDED ACTION: Read Ordinance No. 2013-13 by title only for the first time on June 18, 2013. Read Ordinance No. 2013-13 by title only for the second time on July 2, 2013. Adopt Ordinance No. 2013-13 on July 2, 2013
Consideration and Approval of Final Plat: A request from Pete Reznick for final plat approval of the University Terrace Unit 2, a subdivision consisting of twenty (20) single-family lots on 10.55 acres located at 4015 South Holland Road in the R1, Residential Zoning District. RECOMMENDED ACTION: The Planning and Zoning Commission recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording.
14C. Consideration of Insurance Renewal: Property/Casualty for Fiscal Year 2014. RECOMMENDED ACTION: Approve or disapprove insurance renewal proposal from Willis of Arizona for the period July 1, 2013 to June 30, 2014 and authorize the City Manager to execute the necessary documents. Our contracted insurance broker, Willis of Arizona, has provided the following options: -SIR 50,000 (current) $1,315,380 premium plus 5% buffer for policiy changes= $1,381,149 -SIR 75,000 (staff recommendation) $1,256,093 premium plus 5% buffer for policy changes = $1,318,898 -SIR 100,000 $1,222,832 premium plus 5% buffer for policy changes = $1,283,974 14D. Consideration of Insurance Renewal: Workers’ Compensation for fiscal year 2014. RECOMMENDED ACTION: Accept workers compensation renewal proposal offered by SCF Western for the period July 1, 2013 to June 30, 2014, and authorize payment of premiums for this policy period and authorize the City Manager to execute the necessary documents to accept the proposal. 14E. Consideration and Adoption of Resolution No. 2013-16: A Resolution to Cover Volunteers of the City of Flagstaff under the City’s Workers’ Compensation Insurance. RECOMMENDED ACTION: Should Council wish to move forward with adoption of this resolution: 1) Read Resolution No. 2013-16 by title only 2) City Clerk reads Resolution No. 2013-16 by title only (if approved above) 3) Adopt Resolution No. 2013-16
16. POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. A. Request by Vice Mayor Evans for future discussion re transportation of uranium ore through Flagstaff. B. Request by Mayor Nabours for future discussion re repeal of property sales tax. 17. Public Participation
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT