1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Joint Work Session with the Hopi Tribal Council of October 24, 2013; the Regular Meeting of November 5, 2013; the Combined Special Meeting/Work Session of November 12, 2013; the Joint City/County Work Session of November 18, 2013; and the Regular Meeting of November 19, 2013. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Joint Work Session with the Hopi Tribal Council of October 24, 2013; the Regular Meeting of November 5, 2013; the Combined Special Meeting/Work Session of November 12, 2013; the Joint City/County Work Session of November 18, 2013; and the Regular Meeting of November 19, 2013.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). A. Consideration of Appointments: Airport Commission. RECOMMENDED ACTION: Make two appointments to terms expiring October 2016. B. Consideration of Appointments: Water Commission. RECOMMENDED ACTION: Make three appointments to terms expiring December 2016. C. Consideration of Appointments: Planning and Zoning Commission. RECOMMENDED ACTION: Make two appointments to terms expiring December 2016. D. Consideration of Appointments: Sustainability Commission. RECOMMENDED ACTION: Make three appointments to terms expiring October 2016.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: Sucheewa Buschmann, "Ewa's Thai Cuisine", 110 S. San Francisco St., Series 12 (restaurant), New License. RECOMMENDED ACTION: 1) Hold Public Hearing The City Council has the option to: 2) Forward the application to the State with a recommendation for approval; 3) Forward the application to the State with no recommendation; or 4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. B. Consideration and Action on Liquor License Application: Cecily Slift-Maniaci, "The Toasted Owl Cafe", 121 E. Birch Ave., Series 12 (restaurant), New License. RECOMMENDED ACTION: 1) Hold the Public Hearing The City Council has the option to: 2) Forward the application to the State with a recommendation for approval; 3) Forward the application to the State with no recommendation; or 4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Contract: Third Amendment to Transit Service Intergovernmental Agreement (IGA) to provide City Project Management Services to the Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) for the Bus Facility Expansion Project. RECOMMENDED ACTION: Approve the Third Amendment to the Transportation Service Intergovernmental Agreement with the Northern Arizona Intergovernmental Public Transit Authority (NAIPTA). B. Consideration and Approval of Contract: Flagstaff Metropolitan Planning Organization (FMPO) Regional Transportation Plan (RTP) technical update RECOMMENDED ACTION: Award the contract to Kimley Horn Associates in the amount of $110,000 for consulting services. C. Consideration and Approval of Contract: Rio de Flag Flood Control Project Design Concept Report RECOMMENDED ACTION: 1)Award the Engineering Design Professional Services Contract to Michael Baker Jr. Inc., of Phoenix, Arizona in an amount not to exceed $247,285.89, including a $22,480.00 contract allowance and a 205 calendar-day contract period; and 2)Approve Change Order Authority to the City Manager in the amount of $22,480.00 (10% of contract amount excluding allowance) for unanticipated or additional items of work; and 3)Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Contract: Wildcat Hill WWTP Temporary Digested Solids Dewatering System Project RECOMMENDED ACTION: 1) Authorize award and execution of a contract with Felix Construction for the installation of the Temporary Digested Solids Dewatering Project at the Wildcat Hill Wastewater Treatment Plant for a total contract amount not to exceed $1,023,501. 2) Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Contract: Bundled Drainage Improvement Projects #1 and #2 construction contracts RECOMMENDED ACTION: 1) Approve the construction contracts with Kinney Construction Services in the amount of $153,605.81 for Bundled Drainage Improvements Project #1 with 120 calendar days contract time; and $207,395.89 for Bundled Drainage Improvements Project #2 with 120 calendar days contract time 2) Approve change order authority in the amount of $15,360.58 (10% of contract amount) for Bundled Drainage Improvements #1; and $20,739.59 (10% of contract amount) for Bundled Drainage Improvements #2. 3) Authorize the City Manager to execute the necessary documents RECESS
11. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 12. PUBLIC PARTICIPATION 13. CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
Public Hearing, Consideration and Adoption of Resolution No. 2013-30: A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation of approximately 4.02 acres of real property located at 600 West University Heights Drive from Parks and Recreation to High Density Residential (Changing Land Use Designation for Trailside Apartments). RECOMMENDED ACTION: 1) Hold Public Hearing 2) Read Resolution No. 2013-30 by title only 3) City Clerk reads Resolution No. 2013-30 by title only (if approved above) 4) Adopt Resolution No. 2013-30
Public Hearing, Consideration and Adoption of Ordinance No. 2013-24: An ordinance amending the Flagstaff Zoning Map designation of approximately 4.02 acres of real property located at 600 West University Heights Drive from "SC", Suburban Commercial, to " HR", High Density Residential (Amending Zoning Map for Trailside Apartments). RECOMMENDED ACTION: At the December 3, 2013 Council Meeting: 1) Hold Public Hearing 2) Read Ordinance No. 2013-24 by title only for the first time 3) City Clerk reads Ordinance No. 2013-24 by title only for the first time (if approved above) At the December 17, 2013 Council Meeting: 4) Read Ordinance No. 2013-24 by title only for the final time 5) City Clerk reads Ordinance No. 2013-24 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2013-24
Public Hearing, Consideration and Adoption of Ordinance No. 2013-24: An ordinance amending the Flagstaff Zoning Map designation of approximately 4.02 acres of real property located at 600 West University Heights Drive from "SC", Suburban Commercial, to " HR", High Density Residential (Amending Zoning Map for Trailside Apartments). RECOMMENDED ACTION: At the December 3, 2013 Council Meeting: 1) Hold Public Hearing 2) Read Ordinance No. 2013-24 by title only for the first time 3) City Clerk reads Ordinance No. 2013-24 by title only for the first time (if approved above) At the December 17, 2013 Council Meeting: 4) Read Ordinance No. 2013-24 by title only for the final time 5) City Clerk reads Ordinance No. 2013-24 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2013-24
Flagstaff Regional Plan 2030: Place Matters – Public Hearing #2 This Public Hearing will not begin before 6:00 p.m. RECOMMENDED ACTION: Conduct Public Hearing Number 2 on the Flagstaff Regional Plan 2030: Place Matters
Consideration of Resolution No. 2013-32: A resolution adopting a Major Amendment to the Flagstaff Regional Plan for Little America Hotels and Resorts, Inc. RECOMMENDED ACTION: 1) Read Resolution No. 2013-32 by title only. 2) City Clerk reads Resolution No. 2013-32 (if approved above) 3) Adopt Resolution 2013-32 (adopting a major amendment to the Flagstaff Area Regional Land Use and Transportation Plan by changing the plan designations of approximately 495 acres of real property generally located south of East Butler Avenue and East of Interstate 40.)
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Joint Work Session with the Hopi Tribal Council of October 24, 2013; the Regular Meeting of November 5, 2013; the Combined Special Meeting/Work Session of November 12, 2013; the Joint City/County Work Session of November 18, 2013; and the Regular Meeting of November 19, 2013. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Joint Work Session with the Hopi Tribal Council of October 24, 2013; the Regular Meeting of November 5, 2013; the Combined Special Meeting/Work Session of November 12, 2013; the Joint City/County Work Session of November 18, 2013; and the Regular Meeting of November 19, 2013.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). A. Consideration of Appointments: Airport Commission. RECOMMENDED ACTION: Make two appointments to terms expiring October 2016. B. Consideration of Appointments: Water Commission. RECOMMENDED ACTION: Make three appointments to terms expiring December 2016. C. Consideration of Appointments: Planning and Zoning Commission. RECOMMENDED ACTION: Make two appointments to terms expiring December 2016. D. Consideration of Appointments: Sustainability Commission. RECOMMENDED ACTION: Make three appointments to terms expiring October 2016.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: Sucheewa Buschmann, "Ewa's Thai Cuisine", 110 S. San Francisco St., Series 12 (restaurant), New License. RECOMMENDED ACTION: 1) Hold Public Hearing The City Council has the option to: 2) Forward the application to the State with a recommendation for approval; 3) Forward the application to the State with no recommendation; or 4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. B. Consideration and Action on Liquor License Application: Cecily Slift-Maniaci, "The Toasted Owl Cafe", 121 E. Birch Ave., Series 12 (restaurant), New License. RECOMMENDED ACTION: 1) Hold the Public Hearing The City Council has the option to: 2) Forward the application to the State with a recommendation for approval; 3) Forward the application to the State with no recommendation; or 4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Contract: Third Amendment to Transit Service Intergovernmental Agreement (IGA) to provide City Project Management Services to the Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) for the Bus Facility Expansion Project. RECOMMENDED ACTION: Approve the Third Amendment to the Transportation Service Intergovernmental Agreement with the Northern Arizona Intergovernmental Public Transit Authority (NAIPTA). B. Consideration and Approval of Contract: Flagstaff Metropolitan Planning Organization (FMPO) Regional Transportation Plan (RTP) technical update RECOMMENDED ACTION: Award the contract to Kimley Horn Associates in the amount of $110,000 for consulting services. C. Consideration and Approval of Contract: Rio de Flag Flood Control Project Design Concept Report RECOMMENDED ACTION: 1)Award the Engineering Design Professional Services Contract to Michael Baker Jr. Inc., of Phoenix, Arizona in an amount not to exceed $247,285.89, including a $22,480.00 contract allowance and a 205 calendar-day contract period; and 2)Approve Change Order Authority to the City Manager in the amount of $22,480.00 (10% of contract amount excluding allowance) for unanticipated or additional items of work; and 3)Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Contract: Wildcat Hill WWTP Temporary Digested Solids Dewatering System Project RECOMMENDED ACTION: 1) Authorize award and execution of a contract with Felix Construction for the installation of the Temporary Digested Solids Dewatering Project at the Wildcat Hill Wastewater Treatment Plant for a total contract amount not to exceed $1,023,501. 2) Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Contract: Bundled Drainage Improvement Projects #1 and #2 construction contracts RECOMMENDED ACTION: 1) Approve the construction contracts with Kinney Construction Services in the amount of $153,605.81 for Bundled Drainage Improvements Project #1 with 120 calendar days contract time; and $207,395.89 for Bundled Drainage Improvements Project #2 with 120 calendar days contract time 2) Approve change order authority in the amount of $15,360.58 (10% of contract amount) for Bundled Drainage Improvements #1; and $20,739.59 (10% of contract amount) for Bundled Drainage Improvements #2. 3) Authorize the City Manager to execute the necessary documents RECESS
11. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 12. PUBLIC PARTICIPATION 13. CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
Public Hearing, Consideration and Adoption of Resolution No. 2013-30: A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation of approximately 4.02 acres of real property located at 600 West University Heights Drive from Parks and Recreation to High Density Residential (Changing Land Use Designation for Trailside Apartments). RECOMMENDED ACTION: 1) Hold Public Hearing 2) Read Resolution No. 2013-30 by title only 3) City Clerk reads Resolution No. 2013-30 by title only (if approved above) 4) Adopt Resolution No. 2013-30
Public Hearing, Consideration and Adoption of Ordinance No. 2013-24: An ordinance amending the Flagstaff Zoning Map designation of approximately 4.02 acres of real property located at 600 West University Heights Drive from "SC", Suburban Commercial, to " HR", High Density Residential (Amending Zoning Map for Trailside Apartments). RECOMMENDED ACTION: At the December 3, 2013 Council Meeting: 1) Hold Public Hearing 2) Read Ordinance No. 2013-24 by title only for the first time 3) City Clerk reads Ordinance No. 2013-24 by title only for the first time (if approved above) At the December 17, 2013 Council Meeting: 4) Read Ordinance No. 2013-24 by title only for the final time 5) City Clerk reads Ordinance No. 2013-24 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2013-24
Public Hearing, Consideration and Adoption of Ordinance No. 2013-24: An ordinance amending the Flagstaff Zoning Map designation of approximately 4.02 acres of real property located at 600 West University Heights Drive from "SC", Suburban Commercial, to " HR", High Density Residential (Amending Zoning Map for Trailside Apartments). RECOMMENDED ACTION: At the December 3, 2013 Council Meeting: 1) Hold Public Hearing 2) Read Ordinance No. 2013-24 by title only for the first time 3) City Clerk reads Ordinance No. 2013-24 by title only for the first time (if approved above) At the December 17, 2013 Council Meeting: 4) Read Ordinance No. 2013-24 by title only for the final time 5) City Clerk reads Ordinance No. 2013-24 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2013-24
Flagstaff Regional Plan 2030: Place Matters – Public Hearing #2 This Public Hearing will not begin before 6:00 p.m. RECOMMENDED ACTION: Conduct Public Hearing Number 2 on the Flagstaff Regional Plan 2030: Place Matters
Consideration of Resolution No. 2013-32: A resolution adopting a Major Amendment to the Flagstaff Regional Plan for Little America Hotels and Resorts, Inc. RECOMMENDED ACTION: 1) Read Resolution No. 2013-32 by title only. 2) City Clerk reads Resolution No. 2013-32 (if approved above) 3) Adopt Resolution 2013-32 (adopting a major amendment to the Flagstaff Area Regional Land Use and Transportation Plan by changing the plan designations of approximately 495 acres of real property generally located south of East Butler Avenue and East of Interstate 40.)
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT