1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
A. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of January 7, 2014; the Special Work Session (Legislative Luncheon) of January 9, 2014; and the Special Meeting (Executive Session) of January 14, 2014. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Regular Meeting of January 7, 2014; the Special Work Session (Legislative Luncheon) of January 9, 2014; and the Special Meeting (Executive Session) of January 14, 2014.
5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 6. PROCLAMATIONS AND RECOGNITIONS None
7. APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). A. Consideration of Appointments: Tourism Commission. RECOMMENDED ACTION: Make three (3) Hospitality appointments to terms expiring January 2017. Make one (1) At-Large appointment to term expiring January 2016. 8. LIQUOR LICENSE PUBLIC HEARINGS None
9. CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Contract: Copy Center and Mail Room Services contract with Xerographics of Flagstaff. RECOMMENDED ACTION: Approve the Contract with Xerographics of Flagstaff for Copy Center and Mailroom Services for a fixed annual amount of $77,317. Current annual variable costs for service (copy, print, bindery services) are expected to be approximately $17,500. The total annual cost for this contract is estimated to be $95,000. B. Consideration and Approval of Settlement Agreement: Campus Crest at Flagstaff II, LLC (The Grove Phase I) RECOMMENDED ACTION: Approve Settlement Agreement with Campus Crest at Flagstaff II, LLC
ROUTINE ITEMS A. Consideration and Possible Adoption of Ordinance No. 2014-02: An ordinance of the Mayor and Council of the City of Flagstaff, Arizona, authorizing the exchange of certain properties: a 1.4 acre parcel owned by the City of Flagstaff (Coconino County Assessor's Parcel Number [APN] 107-13-012) and a 4.3 acre portion of a parcel owned by W.L. Gore and Associates (APN 107-16-007P). (Property exchange between City of Flagstaff and W.L. Gore) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-02 by title only for the final time 2) City Clerk reads Ordinance No. 2014-02 by title only (if approved above) 3) Adopt Ordinance No. 2014-02 B. Consideration and Possible Adoption of Ordinance No. 2014-01: Authorizing the sale of property located at 400 South Malpais Lane including the following parcels: Assessors Parcel Numbers 103-06-003B, 103-06-017A, 103-06-018A and 103-06-019. (Fire Station No. 7) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-01 by title only for the final time 2) City Clerk reads Ordinance No. 2014-01 by title only (if approved above) 3) Adopt Ordinance No. 2014-01 C. Consideration and Possible Adoption of Ordinance No. 2014-03: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, approving and authorizing the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds, Series 2014A and General Obligation Refunding Bonds, Series 2014B, in the total aggregate principal amount of not to exceed $34,300,000 and all matters related thereto; prescribing certain terms and conditions of such bonds including the delegation to the Management Services Director of the City to designate the final principal amount, maturities, interest rates and yields and other matters with respect to such bonds as well as certain matters with respect to certain bonds being refunded with the proceeds of the sale thereof; awarding a contract for the purchase of such bonds and ratifying the distribution of a Preliminary Official Statement and approving a final Official Statement. (Authorizing sale/issuance of bonds for projects) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-03 by title only for the final time 2) City Clerk reads Ordinance No. 2014-03 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2014-03 D. Consideration and Adoption of Resolution No. 2014-04: A resolution memorializing the direction received from City Council on the disposition of seventeen parcels of City of Flagstaff owned real property in a work session meeting on October 28, 2013. RECOMMENDED ACTION: 1) Read Resolution No.2014-04 by title only 2) City Clerk reads Resolution No. 2014-04 by title only (if approved above) 3) Adopt Resolution No. 2014-04 RECESS
11. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 12. PUBLIC PARTICIPATION 13. CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
PUBLIC HEARING ITEMS A. Public Hearing and Consideration and Approval of Lien: Recovery of cost of cleanup of the accumulation of weeds, vegetation, junk, dead organic matter, rat harborages on the premises of 1726 N. Kutch per Notice and Order. RECOMMENDED ACTION: 1) Hold Public Hearing 2) Approve lien assessment on the property located at 1726 N. Kutch.
REGULAR AGENDA A. Consideration and Possible Adoption of Resolution No. 2014-05: A resolution of the Council of the City of Flagstaff, Arizona approving a Pre-Annexation, Development and Oversizing Agreement between W. L. Gore & Associates, Inc. and the City of Flagstaff RECOMMENDED ACTION: 1) Read Resolution No. 2014-05 by title only 2) City Clerk reads Resolution No. 2014-05 by title only (if approved above) 3) Adopt Resolution No. 2014-05
16. DISCUSSION ITEMS A. Monsoon Flooding 2013 RECOMMENDED ACTION: This item is for information only.
POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. A. Update on Veterans Issues B. Resident Displacement Policy C. Lowell Observatory Update and Lighting Issue D. Charter Review Committee E. Ad Hoc Committee on Underground Wires F. Sale of Butler/Lone Tree Property G. Graffiti Ordinance
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
A. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of January 7, 2014; the Special Work Session (Legislative Luncheon) of January 9, 2014; and the Special Meeting (Executive Session) of January 14, 2014. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Regular Meeting of January 7, 2014; the Special Work Session (Legislative Luncheon) of January 9, 2014; and the Special Meeting (Executive Session) of January 14, 2014.
5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 6. PROCLAMATIONS AND RECOGNITIONS None
7. APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). A. Consideration of Appointments: Tourism Commission. RECOMMENDED ACTION: Make three (3) Hospitality appointments to terms expiring January 2017. Make one (1) At-Large appointment to term expiring January 2016. 8. LIQUOR LICENSE PUBLIC HEARINGS None
9. CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Contract: Copy Center and Mail Room Services contract with Xerographics of Flagstaff. RECOMMENDED ACTION: Approve the Contract with Xerographics of Flagstaff for Copy Center and Mailroom Services for a fixed annual amount of $77,317. Current annual variable costs for service (copy, print, bindery services) are expected to be approximately $17,500. The total annual cost for this contract is estimated to be $95,000. B. Consideration and Approval of Settlement Agreement: Campus Crest at Flagstaff II, LLC (The Grove Phase I) RECOMMENDED ACTION: Approve Settlement Agreement with Campus Crest at Flagstaff II, LLC
ROUTINE ITEMS A. Consideration and Possible Adoption of Ordinance No. 2014-02: An ordinance of the Mayor and Council of the City of Flagstaff, Arizona, authorizing the exchange of certain properties: a 1.4 acre parcel owned by the City of Flagstaff (Coconino County Assessor's Parcel Number [APN] 107-13-012) and a 4.3 acre portion of a parcel owned by W.L. Gore and Associates (APN 107-16-007P). (Property exchange between City of Flagstaff and W.L. Gore) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-02 by title only for the final time 2) City Clerk reads Ordinance No. 2014-02 by title only (if approved above) 3) Adopt Ordinance No. 2014-02 B. Consideration and Possible Adoption of Ordinance No. 2014-01: Authorizing the sale of property located at 400 South Malpais Lane including the following parcels: Assessors Parcel Numbers 103-06-003B, 103-06-017A, 103-06-018A and 103-06-019. (Fire Station No. 7) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-01 by title only for the final time 2) City Clerk reads Ordinance No. 2014-01 by title only (if approved above) 3) Adopt Ordinance No. 2014-01 C. Consideration and Possible Adoption of Ordinance No. 2014-03: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, approving and authorizing the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds, Series 2014A and General Obligation Refunding Bonds, Series 2014B, in the total aggregate principal amount of not to exceed $34,300,000 and all matters related thereto; prescribing certain terms and conditions of such bonds including the delegation to the Management Services Director of the City to designate the final principal amount, maturities, interest rates and yields and other matters with respect to such bonds as well as certain matters with respect to certain bonds being refunded with the proceeds of the sale thereof; awarding a contract for the purchase of such bonds and ratifying the distribution of a Preliminary Official Statement and approving a final Official Statement. (Authorizing sale/issuance of bonds for projects) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-03 by title only for the final time 2) City Clerk reads Ordinance No. 2014-03 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2014-03 D. Consideration and Adoption of Resolution No. 2014-04: A resolution memorializing the direction received from City Council on the disposition of seventeen parcels of City of Flagstaff owned real property in a work session meeting on October 28, 2013. RECOMMENDED ACTION: 1) Read Resolution No.2014-04 by title only 2) City Clerk reads Resolution No. 2014-04 by title only (if approved above) 3) Adopt Resolution No. 2014-04 RECESS
11. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON 12. PUBLIC PARTICIPATION 13. CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA
PUBLIC HEARING ITEMS A. Public Hearing and Consideration and Approval of Lien: Recovery of cost of cleanup of the accumulation of weeds, vegetation, junk, dead organic matter, rat harborages on the premises of 1726 N. Kutch per Notice and Order. RECOMMENDED ACTION: 1) Hold Public Hearing 2) Approve lien assessment on the property located at 1726 N. Kutch.
REGULAR AGENDA A. Consideration and Possible Adoption of Resolution No. 2014-05: A resolution of the Council of the City of Flagstaff, Arizona approving a Pre-Annexation, Development and Oversizing Agreement between W. L. Gore & Associates, Inc. and the City of Flagstaff RECOMMENDED ACTION: 1) Read Resolution No. 2014-05 by title only 2) City Clerk reads Resolution No. 2014-05 by title only (if approved above) 3) Adopt Resolution No. 2014-05
16. DISCUSSION ITEMS A. Monsoon Flooding 2013 RECOMMENDED ACTION: This item is for information only.
POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation (#5) near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. A. Update on Veterans Issues B. Resident Displacement Policy C. Lowell Observatory Update and Lighting Issue D. Charter Review Committee E. Ad Hoc Committee on Underground Wires F. Sale of Butler/Lone Tree Property G. Graffiti Ordinance
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT