APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Work Session of April 29, 2014; the Special Meeting (Executive Session) of May 6, 2014; the Regular Meeting of May 6, 2014 and the Special Meeting (Executive Session) of May 13, 2014. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Work Session of April 29, 2014; the Special Meeting (Executive Session) of May 6, 2014; the Regular Meeting of May 6, 2014 and the Special Meeting (Executive Session) of May 13, 2014.
5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 7. APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). A. Consideration of Appointments: Beautification & Public Art Commission (BPAC). RECOMMENDED ACTION: Make one Art Community appointment to a term expiring June 2017. Make two At-Large appointments to terms expiring June 2017.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: Danny Thomas, "Country Host Restaurant", 2700 S. Woodlands Village Blvd., #600, Series 12 (restaurant), New License. RECOMMENDED ACTION: 1) Hold the Public Hearing The City Council has the option to: 2) Forward the application to the State with a recommendation for approval; 3) Forward the application to the State with no recommendation; or 4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. B. Consideration and Action on Liquor License Application: Danny Thomas, "The Patio", 409 S. San Francisco., Series 12 (restaurant), New License. RECOMMENDED ACTION: 1) Hold the Public Hearing The City Council has the option to: 2) Forward the application to the State with a recommendation for approval; 3) Forward the application to the State with no recommendation; or 4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.Consideration to Purchase: Two (2) Utility Service Vehicles (Approve the purchase of two utility service trucks from Babbitt Ford). RECOMMENDED ACTION: Staff recommends that City Council reject all bids as submitted for Invitation for Bids (IFB) 2014-64, Diesel Service Trucks for Utilities Division. Accept and approve the purchase of the lowest responsive and responsible bid # 2014-74 from Babbitt Ford of Flagstaff, for the purchase of two (2) 2015 Ford F-250 gas powered pickups in the amount of $53,703.44 plus applicable sales tax. B. Consideration and Approval of Contract: Rio De Flag Wastewater Plant Air Scrubber Carbon Changeout Maintenance Project (Approve contract with Carbon Activated Corporation for replacement of carbon media in the air scrubber equipment at the Rio de Flag Wastewater Treatment Plant). RECOMMENDED ACTION: Accept and approve the contract of the lowest responsive and responsible bid from Carbon Activated Corporation of Phoenix, for the replacement of carbon media in the Air Scrubber (Adsorption) equipment located at the Rio De Flag Wastewater Plant in the amount of $64,218.23 plus applicable sales tax. C. Consideration and Approval of Contract: Approve the renewal of our Workers' Compensation contract with Copperpoint Mutual Insurance, (Formerly SCF), at an estimated annual cost of $845,000. (Workers Compensation Insurance Contract). RECOMMENDED ACTION: Council approve the renewal of our Workers' Compensation contract with Copperpoint Mutual Insurance, (Formerly SCF), at an estimated annual cost of $845,000. D. Consideration and Approval of Contract: Approve the renewal of our Casualty insurance with Travelers Insurance and our Property coverage with AIG insurance at a total estimated annual cost of $905,000. (Renewal of Property and Casualty Insurance Contracts). RECOMMENDED ACTION: Council approve the renewal of our Casualty insurance with Travelers Insurance and our Property coverage with AIG insurance at a total estimated annual cost of $905,000. E. Consideration and Acceptance of Bid 2014-63 for Streetlight Maintenance and Service (Approve contract with N.J. Shaum & Son, Inc. for streetlight maintenance.) RECOMMENDED ACTION: Accept bid from N.J. Shaum & Son, Inc. in the amount of $158,340 annually for the Streetlight Maintenance and other requested services outlined in the bid response and authorize the City Manager to execute the necessary documents.
Consideration and Adoption of Ordinance No. 2014-08: An Ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 4, Building Regulations, by amending the Uniform Housing Code, 1997 Edition and Amendments. (To bring the minimum standards up to current code and to streamline the process and simplify debt collection by the City when the cost of repairs or demolition is taken on by the City) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-08 by title only for the final time 2) City Clerk reads Ordinance No. 2014-08 by title only (if approved above) 3) Adopt Ordinance No. 2014-08
Consideration and Approval of an Intergovernmental Agreement: Between the City of Flagstaff and State of Arizona, acting by and through its Department of Transportation (ADOT), for maintenance of a multi-use path and median landscaping to be constructed by ADOT on the east side of Country Club Drive over Interstate 40. RECOMMENDED ACTION: Approve the Intergovernmental Agreement (IGA) with the State of Arizona to accept the improvements and assume responsibility for the annual maintenance of the planned path and median landscaping upon completion of the project. Annual estimated cost for maintenance is $2,000.
Consideration and Approval of First Amendment of Purchase and Sale Agreement: Consideration and approval of the First Amendment of the Purchase and Sale Agreement between the City of Flagstaff and Evergreen - TRAX, LLC ("Evergreen"), for the sale of approximately 33.6 acres of property consisting of three parcels located at the southeast and southwest corners of the intersection of Fourth Street and Route 66, and the northwest corner of Fourth Street and Huntington drive adjacent to the Fourth Street Overpass (the "Property"). RECOMMENDED ACTION: Approve the First Amendment to the Purchase and Sale Agreement between the City of Flagstaff and Evergreen for the development of the Property, and authorize the Mayor to sign the agreement.
Consideration and Approval of Intergovernmental Agreement: An Intergovernmental Agreement (IGA) between the City of Flagstaff, Northern Arizona University (NAU), and Northern Arizona Intergovernmental Public Transit Authority (NAIPTA) to provide for the ongoing operation of Route 10. RECOMMENDED ACTION: Adopt the IGA that allows for the ongoing operation of Route 10 connecting downtown to Woodland Village through the NAU campus.
Consideration and Possible Adoption of Resolution No. 2014-16: A Resolution of the City Council of the City of Flagstaff, Arizona, Repealing Resolution No. 2014-07 and Approving an Intergovernmental Agreement for Services with the “Flagstaff Downtown Business Improvement and Revitalization District” to accommodate more flexibility in the development of this first-of-its-kind District. RECOMMENDED ACTION: 1) Read Resolution No. 2014-16 by title only 2) The City Clerk reads Resolution No. 2014-16 by title only (if approved above) 3) Adopt Resolution No. 2014-16 RECESS
Public Hearing, Consideration and Adoption of Ordinance No. 2014-11: An ordinance amending Ordinance No. 2000-11 by modifying the Zoning Map Designation of that property generally known as Pine Canyon, through the amendment of a general condition related to the public's overnight access to Pine Canyon. RECOMMENDED ACTION: At the May 20, 2014 Council Meeting: 1) Hold Public Hearing 2) Read Ordinance No. 2014-11 by title only for the first time 3) City Clerk reads Ordinance No. 2014-11 by title only for the first time (if approved above) At the June 3, 2014 Council Meeting: 4) Read ordinance No. 2014-11 by title only for the final time 5) City Clerk reads Ordinance No. 2014-11 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2014-11
Consideration and Adoption of Notice of Intention: Notice of Intention to adjust the City's water service utility deposits and establish July 1, 2014 as the date for a public hearing on the proposed adjustment. RECOMMENDED ACTION: Adopt the Notice of Intention to adjust the utility deposits (increase the deposit required to establish a new residential account from $25 to $150; and change the deposit to establish a new non-residential water service account from a two-month estimated monthly cost to a uniform $300 deposit) and establish July 1, 2014 as the date for a public hearing on the proposed adjustment.
Consideration of Proposals: Purchase of Property For The Core Services Maintenance Facility (Consider proposals submitted in response to RFP 2013-44). RECOMMENDED ACTION: Reject all proposals as submitted for Request for Proposals (RFP) 2013-44 for the purchase of Property for the Core Services Maintenance Facility and approve the McAllister Ranch property for the construction of the Facility.
Consideration and Adoption of Resolution No. 2014-21 : A resolution of the Council of the City of Flagstaff, Arizona, declaring the use of portable communication devices in the City of Flagstaff to be a matter of local concern and such matter will be governed by a City ordinance. RECOMMENDED ACTION: 1) Read Resolution No. 2014-21 by title only 2) City Clerk reads Resolution No. 2014-21 (if approved above) 3) Adopt Resolution No. 2014-21
Consideration of Changing August City Council Meeting Date: Tuesday, August 26, 2014, to Monday, August 25, 2014. RECOMMENDED ACTION: Authorize staff to move the August 26, 2014, Council Meeting to August 25, 2014.
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Work Session of April 29, 2014; the Special Meeting (Executive Session) of May 6, 2014; the Regular Meeting of May 6, 2014 and the Special Meeting (Executive Session) of May 13, 2014. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Work Session of April 29, 2014; the Special Meeting (Executive Session) of May 6, 2014; the Regular Meeting of May 6, 2014 and the Special Meeting (Executive Session) of May 13, 2014.
5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 7. APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). A. Consideration of Appointments: Beautification & Public Art Commission (BPAC). RECOMMENDED ACTION: Make one Art Community appointment to a term expiring June 2017. Make two At-Large appointments to terms expiring June 2017.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: Danny Thomas, "Country Host Restaurant", 2700 S. Woodlands Village Blvd., #600, Series 12 (restaurant), New License. RECOMMENDED ACTION: 1) Hold the Public Hearing The City Council has the option to: 2) Forward the application to the State with a recommendation for approval; 3) Forward the application to the State with no recommendation; or 4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. B. Consideration and Action on Liquor License Application: Danny Thomas, "The Patio", 409 S. San Francisco., Series 12 (restaurant), New License. RECOMMENDED ACTION: 1) Hold the Public Hearing The City Council has the option to: 2) Forward the application to the State with a recommendation for approval; 3) Forward the application to the State with no recommendation; or 4) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
A.Consideration to Purchase: Two (2) Utility Service Vehicles (Approve the purchase of two utility service trucks from Babbitt Ford). RECOMMENDED ACTION: Staff recommends that City Council reject all bids as submitted for Invitation for Bids (IFB) 2014-64, Diesel Service Trucks for Utilities Division. Accept and approve the purchase of the lowest responsive and responsible bid # 2014-74 from Babbitt Ford of Flagstaff, for the purchase of two (2) 2015 Ford F-250 gas powered pickups in the amount of $53,703.44 plus applicable sales tax. B. Consideration and Approval of Contract: Rio De Flag Wastewater Plant Air Scrubber Carbon Changeout Maintenance Project (Approve contract with Carbon Activated Corporation for replacement of carbon media in the air scrubber equipment at the Rio de Flag Wastewater Treatment Plant). RECOMMENDED ACTION: Accept and approve the contract of the lowest responsive and responsible bid from Carbon Activated Corporation of Phoenix, for the replacement of carbon media in the Air Scrubber (Adsorption) equipment located at the Rio De Flag Wastewater Plant in the amount of $64,218.23 plus applicable sales tax. C. Consideration and Approval of Contract: Approve the renewal of our Workers' Compensation contract with Copperpoint Mutual Insurance, (Formerly SCF), at an estimated annual cost of $845,000. (Workers Compensation Insurance Contract). RECOMMENDED ACTION: Council approve the renewal of our Workers' Compensation contract with Copperpoint Mutual Insurance, (Formerly SCF), at an estimated annual cost of $845,000. D. Consideration and Approval of Contract: Approve the renewal of our Casualty insurance with Travelers Insurance and our Property coverage with AIG insurance at a total estimated annual cost of $905,000. (Renewal of Property and Casualty Insurance Contracts). RECOMMENDED ACTION: Council approve the renewal of our Casualty insurance with Travelers Insurance and our Property coverage with AIG insurance at a total estimated annual cost of $905,000. E. Consideration and Acceptance of Bid 2014-63 for Streetlight Maintenance and Service (Approve contract with N.J. Shaum & Son, Inc. for streetlight maintenance.) RECOMMENDED ACTION: Accept bid from N.J. Shaum & Son, Inc. in the amount of $158,340 annually for the Streetlight Maintenance and other requested services outlined in the bid response and authorize the City Manager to execute the necessary documents.
Consideration and Adoption of Ordinance No. 2014-08: An Ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 4, Building Regulations, by amending the Uniform Housing Code, 1997 Edition and Amendments. (To bring the minimum standards up to current code and to streamline the process and simplify debt collection by the City when the cost of repairs or demolition is taken on by the City) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-08 by title only for the final time 2) City Clerk reads Ordinance No. 2014-08 by title only (if approved above) 3) Adopt Ordinance No. 2014-08
Consideration and Approval of an Intergovernmental Agreement: Between the City of Flagstaff and State of Arizona, acting by and through its Department of Transportation (ADOT), for maintenance of a multi-use path and median landscaping to be constructed by ADOT on the east side of Country Club Drive over Interstate 40. RECOMMENDED ACTION: Approve the Intergovernmental Agreement (IGA) with the State of Arizona to accept the improvements and assume responsibility for the annual maintenance of the planned path and median landscaping upon completion of the project. Annual estimated cost for maintenance is $2,000.
Consideration and Approval of First Amendment of Purchase and Sale Agreement: Consideration and approval of the First Amendment of the Purchase and Sale Agreement between the City of Flagstaff and Evergreen - TRAX, LLC ("Evergreen"), for the sale of approximately 33.6 acres of property consisting of three parcels located at the southeast and southwest corners of the intersection of Fourth Street and Route 66, and the northwest corner of Fourth Street and Huntington drive adjacent to the Fourth Street Overpass (the "Property"). RECOMMENDED ACTION: Approve the First Amendment to the Purchase and Sale Agreement between the City of Flagstaff and Evergreen for the development of the Property, and authorize the Mayor to sign the agreement.
Consideration and Approval of Intergovernmental Agreement: An Intergovernmental Agreement (IGA) between the City of Flagstaff, Northern Arizona University (NAU), and Northern Arizona Intergovernmental Public Transit Authority (NAIPTA) to provide for the ongoing operation of Route 10. RECOMMENDED ACTION: Adopt the IGA that allows for the ongoing operation of Route 10 connecting downtown to Woodland Village through the NAU campus.
Consideration and Possible Adoption of Resolution No. 2014-16: A Resolution of the City Council of the City of Flagstaff, Arizona, Repealing Resolution No. 2014-07 and Approving an Intergovernmental Agreement for Services with the “Flagstaff Downtown Business Improvement and Revitalization District” to accommodate more flexibility in the development of this first-of-its-kind District. RECOMMENDED ACTION: 1) Read Resolution No. 2014-16 by title only 2) The City Clerk reads Resolution No. 2014-16 by title only (if approved above) 3) Adopt Resolution No. 2014-16 RECESS
Public Hearing, Consideration and Adoption of Ordinance No. 2014-11: An ordinance amending Ordinance No. 2000-11 by modifying the Zoning Map Designation of that property generally known as Pine Canyon, through the amendment of a general condition related to the public's overnight access to Pine Canyon. RECOMMENDED ACTION: At the May 20, 2014 Council Meeting: 1) Hold Public Hearing 2) Read Ordinance No. 2014-11 by title only for the first time 3) City Clerk reads Ordinance No. 2014-11 by title only for the first time (if approved above) At the June 3, 2014 Council Meeting: 4) Read ordinance No. 2014-11 by title only for the final time 5) City Clerk reads Ordinance No. 2014-11 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2014-11
Consideration and Adoption of Notice of Intention: Notice of Intention to adjust the City's water service utility deposits and establish July 1, 2014 as the date for a public hearing on the proposed adjustment. RECOMMENDED ACTION: Adopt the Notice of Intention to adjust the utility deposits (increase the deposit required to establish a new residential account from $25 to $150; and change the deposit to establish a new non-residential water service account from a two-month estimated monthly cost to a uniform $300 deposit) and establish July 1, 2014 as the date for a public hearing on the proposed adjustment.
Consideration of Proposals: Purchase of Property For The Core Services Maintenance Facility (Consider proposals submitted in response to RFP 2013-44). RECOMMENDED ACTION: Reject all proposals as submitted for Request for Proposals (RFP) 2013-44 for the purchase of Property for the Core Services Maintenance Facility and approve the McAllister Ranch property for the construction of the Facility.
Consideration and Adoption of Resolution No. 2014-21 : A resolution of the Council of the City of Flagstaff, Arizona, declaring the use of portable communication devices in the City of Flagstaff to be a matter of local concern and such matter will be governed by a City ordinance. RECOMMENDED ACTION: 1) Read Resolution No. 2014-21 by title only 2) City Clerk reads Resolution No. 2014-21 (if approved above) 3) Adopt Resolution No. 2014-21
Consideration of Changing August City Council Meeting Date: Tuesday, August 26, 2014, to Monday, August 25, 2014. RECOMMENDED ACTION: Authorize staff to move the August 26, 2014, Council Meeting to August 25, 2014.
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT