1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of April 29, 2014; the Regular Meeting of May 20, 2014; and the Special Meeting (Executive Session) of May 27, 2014. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Special Meeting (Executive Session) of April 29, 2014; the Regular Meeting of May 20, 2014; and the Special Meeting (Executive Session) of May 27, 2014.
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. C. Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Participating Agreement Supplemental Project Agreement (SPA)14-PA-11030408-013: Boundary Line Survey with U.S. Forest Service Coconino National Forest (Approve agreement with USFS for reimbursement for survey work to be implemented by USFS in connection with the FWPP). RECOMMENDED ACTION: Approve FWPP SPA 14-PA-11030408-013 Boundary Line Survey with U.S. Forest Service Coconino National Forest. D. Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 14-1: Equestrian Parcel Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with the FWPP). RECOMMENDED ACTION: Approve FWPP Intergovernmental Agreement 14-1 Equestrian Parcel Forest Treatment Agreement with AZ State Forestry Division E. Consideration and Approval of Agreement: Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP): City of Flagstaff and Greater Flagstaff Forests Partnership (Approve Agreement for Professional Services with GFFP for services associated with the FWPP). RECOMMENDED ACTION: Approve Agreement for Professional Services for the FWPP with Greater Flagstaff Forests Partnership (GFFP). F. Consideration and Approval of Contract: Switzer Canyon Transmission Main Project Phase II (Award of construction contract to Redpoint Contracting, L.L.C. for construction of the Switzer Canyon Transmission Main Project Phase II). RECOMMENDED ACTION: 1) Award the construction contract to Redpoint Contracting, L.L.C. of Phoenix, Arizona in the total award amount of $1,217,213.00, which includes $25,000.00 in contract allowance. The contract period is 120 calendar days; and 2) Authorize Change Order Authority to the City Manager in the amount of $119,220 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 3) Authorize the City Manager to execute the necessary documents. G. Consideration and Approval of Contract: Walapai Alley / San Francisco Alley Water & Sewer Improvement Project (Approve contract with McDonald Bros. Construction, Inc. for Walapai Alley/San Francisco Alley Water and Sewer Improvement Project). RECOMMENDED ACTION: 1) Award the construction contract to McDonald Bros. Construction, Inc. of Camp Verde, Arizona in the total award amount of $374,866.56, which includes the base and alternate bids. The base and alternate bid includes a total of $19,878.16 in contract allowance. The contract period is 120 calendar days; and 2) Authorize Change Order Authority to the City Manager in the amount of $35,500.00 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 3) Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Contract: Services Agreement; Desktop Office Supplies RECOMMENDED ACTION: 1) Accept the Proposal and approve the agreement with OfficeMax North America, Inc. for annual purchases of desktop office supplies 2) Authorize the City Manager to execute the necessary documents
Consideration and Approval of Contract: Fiscal Year 2014-2015 Service Partner Contract for Community Health and Human Services to be provided by United Way of Northern Arizona ("UWNA") (Approve Service Agreement with United Way of Northern Arizona in the amount of $293,750 for Fiscal Year 2014-2015). RECOMMENDED ACTION: Award the service contract and allocate funds to UWNA in the amount of $293,750 for fiscal year 2014-2015 to provide Community Health and Human Services.
Consideration and Approval of Grant: Arizona Department of Transportation Intergovernmental Agreement for the Frontage Road 40 Pavement Preservation Overlay Project, aka East Route 66 South of the Flagstaff Mall near Wildcat Waste Water Treatment Plant. RECOMMENDED ACTION: Consideration of approval of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) between the City and the Arizona Department of Transportation for State Surface Transportation Program (STP) grant funds in the amount of $150,000 and City funds in the amount of $8,550 for the design of the Frontage Road (FR) 40 Overlay Project.
Consideration and Adoption of Resolution No. 2014-22: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on May 20, 2014 RECOMMENDED ACTION: 1) Read Resolution No. 2014-22 by title only 2) City Clerk reads Resolution No. 2014-22 by title only (if approved above) 2) Adopt Resolution No. 2014-22
City position on proposed 2015 resolutions for submission to the League of Arizona Cities and Towns. RECESS
Consideration and Adoption of Resolution No. 2014-19: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2014-2015; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. RECOMMENDED ACTION: 1) Read Resolution No. 2014-19 by title only 2) City Clerk reads Resolution No. 2014-19 by title only (if approved above) 3) Adopt Resolution No. 2014-19
Consideration and Approval of Agreement: With True Life Companies (TLC) D.B.A. Pine Canyon regarding a modification of an existing zoning condition and disposition of fees. (Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff which requires final Council approval for General Condition 8 Amendment on or before September 1, 2014.) RECOMMENDED ACTION: Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff and authorize the Mayor to sign the Agreement and any other necessary and appropriate documents; authorize staff to take other actions as needed to further Council direction.
Review and discussion of roof replacement options for the Flagstaff Main Library. RECOMMENDED ACTION: Discuss and provide direction to staff.
Rio de Flag Flood Control Project - FEMA Flood Design Concept Report (DCR) Presentation and Discussion RECOMMENDED ACTION: Present the recommended alignment and discuss project specifics for the FEMA Flood alternatives to the US Army Corps of Engineers Project.
Rio de Flag Flood Control Project - FEMA Flood Design Concept Report (DCR) Presentation and Discussion RECOMMENDED ACTION: Present the recommended alignment and discuss project specifics for the FEMA Flood alternatives to the US Army Corps of Engineers Project.
17. POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. 18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of April 29, 2014; the Regular Meeting of May 20, 2014; and the Special Meeting (Executive Session) of May 27, 2014. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Special Meeting (Executive Session) of April 29, 2014; the Regular Meeting of May 20, 2014; and the Special Meeting (Executive Session) of May 27, 2014.
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. C. Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Participating Agreement Supplemental Project Agreement (SPA)14-PA-11030408-013: Boundary Line Survey with U.S. Forest Service Coconino National Forest (Approve agreement with USFS for reimbursement for survey work to be implemented by USFS in connection with the FWPP). RECOMMENDED ACTION: Approve FWPP SPA 14-PA-11030408-013 Boundary Line Survey with U.S. Forest Service Coconino National Forest. D. Consideration and Approval of Agreement: Flagstaff Watershed Protection Project (FWPP) Intergovernmental Agreement No. 14-1: Equestrian Parcel Forest Treatment Agreement with AZ State Forestry Division (Approve Intergovernmental Agreement with AZ State Forestry Division for forest treatment work associated with the FWPP). RECOMMENDED ACTION: Approve FWPP Intergovernmental Agreement 14-1 Equestrian Parcel Forest Treatment Agreement with AZ State Forestry Division E. Consideration and Approval of Agreement: Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP): City of Flagstaff and Greater Flagstaff Forests Partnership (Approve Agreement for Professional Services with GFFP for services associated with the FWPP). RECOMMENDED ACTION: Approve Agreement for Professional Services for the FWPP with Greater Flagstaff Forests Partnership (GFFP). F. Consideration and Approval of Contract: Switzer Canyon Transmission Main Project Phase II (Award of construction contract to Redpoint Contracting, L.L.C. for construction of the Switzer Canyon Transmission Main Project Phase II). RECOMMENDED ACTION: 1) Award the construction contract to Redpoint Contracting, L.L.C. of Phoenix, Arizona in the total award amount of $1,217,213.00, which includes $25,000.00 in contract allowance. The contract period is 120 calendar days; and 2) Authorize Change Order Authority to the City Manager in the amount of $119,220 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 3) Authorize the City Manager to execute the necessary documents. G. Consideration and Approval of Contract: Walapai Alley / San Francisco Alley Water & Sewer Improvement Project (Approve contract with McDonald Bros. Construction, Inc. for Walapai Alley/San Francisco Alley Water and Sewer Improvement Project). RECOMMENDED ACTION: 1) Award the construction contract to McDonald Bros. Construction, Inc. of Camp Verde, Arizona in the total award amount of $374,866.56, which includes the base and alternate bids. The base and alternate bid includes a total of $19,878.16 in contract allowance. The contract period is 120 calendar days; and 2) Authorize Change Order Authority to the City Manager in the amount of $35,500.00 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 3) Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Contract: Services Agreement; Desktop Office Supplies RECOMMENDED ACTION: 1) Accept the Proposal and approve the agreement with OfficeMax North America, Inc. for annual purchases of desktop office supplies 2) Authorize the City Manager to execute the necessary documents
Consideration and Approval of Contract: Fiscal Year 2014-2015 Service Partner Contract for Community Health and Human Services to be provided by United Way of Northern Arizona ("UWNA") (Approve Service Agreement with United Way of Northern Arizona in the amount of $293,750 for Fiscal Year 2014-2015). RECOMMENDED ACTION: Award the service contract and allocate funds to UWNA in the amount of $293,750 for fiscal year 2014-2015 to provide Community Health and Human Services.
Consideration and Approval of Grant: Arizona Department of Transportation Intergovernmental Agreement for the Frontage Road 40 Pavement Preservation Overlay Project, aka East Route 66 South of the Flagstaff Mall near Wildcat Waste Water Treatment Plant. RECOMMENDED ACTION: Consideration of approval of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) between the City and the Arizona Department of Transportation for State Surface Transportation Program (STP) grant funds in the amount of $150,000 and City funds in the amount of $8,550 for the design of the Frontage Road (FR) 40 Overlay Project.
Consideration and Adoption of Resolution No. 2014-22: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Special Election held on May 20, 2014 RECOMMENDED ACTION: 1) Read Resolution No. 2014-22 by title only 2) City Clerk reads Resolution No. 2014-22 by title only (if approved above) 2) Adopt Resolution No. 2014-22
City position on proposed 2015 resolutions for submission to the League of Arizona Cities and Towns. RECESS
Consideration and Adoption of Resolution No. 2014-19: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2014-2015; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. RECOMMENDED ACTION: 1) Read Resolution No. 2014-19 by title only 2) City Clerk reads Resolution No. 2014-19 by title only (if approved above) 3) Adopt Resolution No. 2014-19
Consideration and Approval of Agreement: With True Life Companies (TLC) D.B.A. Pine Canyon regarding a modification of an existing zoning condition and disposition of fees. (Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff which requires final Council approval for General Condition 8 Amendment on or before September 1, 2014.) RECOMMENDED ACTION: Approve the Agreement between TLC PC Infrastructure, LLC and the City of Flagstaff and authorize the Mayor to sign the Agreement and any other necessary and appropriate documents; authorize staff to take other actions as needed to further Council direction.
Review and discussion of roof replacement options for the Flagstaff Main Library. RECOMMENDED ACTION: Discuss and provide direction to staff.
Rio de Flag Flood Control Project - FEMA Flood Design Concept Report (DCR) Presentation and Discussion RECOMMENDED ACTION: Present the recommended alignment and discuss project specifics for the FEMA Flood alternatives to the US Army Corps of Engineers Project.
Rio de Flag Flood Control Project - FEMA Flood Design Concept Report (DCR) Presentation and Discussion RECOMMENDED ACTION: Present the recommended alignment and discuss project specifics for the FEMA Flood alternatives to the US Army Corps of Engineers Project.
17. POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. 18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT