5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 6. PROCLAMATIONS AND RECOGNITIONS None
7. APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). A. Consideration of Appointments: Board of Adjustment. RECOMMENDED ACTION: Make one appointment to term expiring May 2017. 8. LIQUOR LICENSE PUBLIC HEARINGS None
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Sole Source Purchase: Purchase of advertisements from Republic Media Advertising (Arizona Republic, AZ Central.com, and LaVoz Spanish publication) RECOMMENDED ACTION: Approve the purchase with Republic Media Advertising in an amount not to exceed $75,000. B. Consideration and Approval of the Flagstaff Cool Zone Purchase: Purchase of a signage asset (sign or design element within a specified area) with Legends Entertainment District located in downtown Phoenix. RECOMMENDED ACTION: Approve the purchase of the Flagstaff Cool Zone with Legends Entertainment District in the amount of $65,000. C. Consideration and Approval of Contract: Consideration and approval of the Agreement with Mead and Hunt, Inc. for the Federal Aviation Administration grant funded (AIP 37) Airport Sustainability Master Plan (Approve an agreement with consulting firm Mead and Hunt, Inc. in the amount of $271,097.65 for preparation of an Airport Sustainability Master Plan). RECOMMENDED ACTION: 1) Approve the Agreement between Mead & Hunt, Inc. and the City of Flagstaff in the amount of $271, 097.65, subject to approval by the Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Multimodal Planning. 2) Authorize the City Manager to execute the necessary documents. D. Consideration and Acceptance of Bid: 2014-75 for Utility ITRON Reader Water Communication Modules RECOMMENDED ACTION: Accept bid from National Meter and Automation, Inc. for the purchase of Itron Water Communication Modules in the amount of $95,000 annually. Authorize the City Manager to execute the necessary documents. E. Consideration and Approval of Final Plat: A request from Miramonte Homes for Final Plat approval for Forest Springs Townhomes Unit 2, a 70-unit residential townhome subdivision on a 15.07-acre site located at 1115 North Flowing Springs Trail in the Medium Density Residential (MR) zone RECOMMENDED ACTION: Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording H. Consideration and Approval of Final Plat A request from TLC PC AZ, LLC., for White Pines Townhomes at Pine Canyon, a 36-unit residential townhouse subdivision and an amended final plat of Mountain Vista Condominium at Pine Canyon. The site is 8.06 acres in size and located at 3002 S. Clubhouse Circle in the Pine Canyon subdivision. The site is zoned R1, Single-Family Residential. RECOMMENDED ACTION: Staff recommends approval of the Final Plat and Amended Final Plat, and authorize the Mayor and City Clerk to sign both the plat and City Subdivider Agreement. I. Consideration and Approval of Final Plat A request by Miramonte Homes for Tract B of Presidio in the Pines, a subdivision of 14 single-family residential townhomes on approximately 1.65 acres located at 2700 S Presidio Drive South within the Highway Commercial (HC) zone. RECOMMENDED ACTION: Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording. J. Consideration of Appointment: City Attorney RECOMMENDED ACTION: Reappoint Michelle D'Andrea as the City Attorney for the City of Flagstaff K. Consideration of Purchase under the Strategic Alliance for Volume Expenditures (S.A.V.E.) Contract: Contract Employment Program for Retirees - Employee leaseback. RECOMMENDED ACTION: Approve the purchase from Smart Works Plus for an annual amount up to $800,000 plus applicable taxes
Consideration and Approval of Contract: Sinclair Wash Sewer Interceptor Replacement Project (Approve contract with Eagle Mountain Construction, Inc. for Sinclair Wash Sewer Interceptor Replacement Project). RECOMMENDED ACTION: 1) Award the construction contract to Eagle Mountain Construction, Inc. of Flagstaff, Arizona in the total award amount of $186,500.00 which includes $28,120.00 in contract allowance. The contract period is 60 calendar days; and 2) Authorize Change Order Authority to the City Manager in the amount of $10,000.00 (6% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 3) Authorize the City Manager to execute the necessary documents.
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Sole Source Purchase: Purchase of advertisements from Republic Media Advertising (Arizona Republic, AZ Central.com, and LaVoz Spanish publication) RECOMMENDED ACTION: Approve the purchase with Republic Media Advertising in an amount not to exceed $75,000. B. Consideration and Approval of the Flagstaff Cool Zone Purchase: Purchase of a signage asset (sign or design element within a specified area) with Legends Entertainment District located in downtown Phoenix. RECOMMENDED ACTION: Approve the purchase of the Flagstaff Cool Zone with Legends Entertainment District in the amount of $65,000. C. Consideration and Approval of Contract: Consideration and approval of the Agreement with Mead and Hunt, Inc. for the Federal Aviation Administration grant funded (AIP 37) Airport Sustainability Master Plan (Approve an agreement with consulting firm Mead and Hunt, Inc. in the amount of $271,097.65 for preparation of an Airport Sustainability Master Plan). RECOMMENDED ACTION: 1) Approve the Agreement between Mead & Hunt, Inc. and the City of Flagstaff in the amount of $271, 097.65, subject to approval by the Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Multimodal Planning. 2) Authorize the City Manager to execute the necessary documents. D. Consideration and Acceptance of Bid: 2014-75 for Utility ITRON Reader Water Communication Modules RECOMMENDED ACTION: Accept bid from National Meter and Automation, Inc. for the purchase of Itron Water Communication Modules in the amount of $95,000 annually. Authorize the City Manager to execute the necessary documents. E. Consideration and Approval of Final Plat: A request from Miramonte Homes for Final Plat approval for Forest Springs Townhomes Unit 2, a 70-unit residential townhome subdivision on a 15.07-acre site located at 1115 North Flowing Springs Trail in the Medium Density Residential (MR) zone RECOMMENDED ACTION: Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording H. Consideration and Approval of Final Plat A request from TLC PC AZ, LLC., for White Pines Townhomes at Pine Canyon, a 36-unit residential townhouse subdivision and an amended final plat of Mountain Vista Condominium at Pine Canyon. The site is 8.06 acres in size and located at 3002 S. Clubhouse Circle in the Pine Canyon subdivision. The site is zoned R1, Single-Family Residential. RECOMMENDED ACTION: Staff recommends approval of the Final Plat and Amended Final Plat, and authorize the Mayor and City Clerk to sign both the plat and City Subdivider Agreement. I. Consideration and Approval of Final Plat A request by Miramonte Homes for Tract B of Presidio in the Pines, a subdivision of 14 single-family residential townhomes on approximately 1.65 acres located at 2700 S Presidio Drive South within the Highway Commercial (HC) zone. RECOMMENDED ACTION: Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording. J. Consideration of Appointment: City Attorney RECOMMENDED ACTION: Reappoint Michelle D'Andrea as the City Attorney for the City of Flagstaff K. Consideration of Purchase under the Strategic Alliance for Volume Expenditures (S.A.V.E.) Contract: Contract Employment Program for Retirees - Employee leaseback. RECOMMENDED ACTION: Approve the purchase from Smart Works Plus for an annual amount up to $800,000 plus applicable taxes
Consideration and Approval of Engineering Design Professional Services Contract: Butler Avenue Traffic Signal Control System (Approve agreement with Lee Engineering, LLC in the amount of $99,660.00). RECOMMENDED ACTION: 1) Award the Engineering Design Professional Services Contract to Lee Engineering, LLC of Phoenix, Arizona in an amount not to exceed $99,660.00, including a $4,983.00 contract allowance and a calendar day contract period of 357 days; and 2) Approve Change Order Authority to the City Manager in the amount of $9,966.00 (10% of contract amount excluding allowance) for unanticipated or additional items of work; and 3) Authorize the City Manager to execute the necessary documents.
ROUTINE ITEMS A. Consideration and Approval of Grant Application: Consideration authorizing the submission of a grant application to the U.S. Department of Justice, FY2014 Edward Byrne Memorial Justice Assistance Grant in the amount of $24,330 to pay for Police Staff Overtime and a Rapid Deployable Portable Repeater for Coconino County Sheriff’s Department and authorizing the acceptance upon award of the grant agreement. RECOMMENDED ACTION: Approve the Submission of a Grant Application and Authorize Acceptance upon Award for the U.S. Department of Justice, FY 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $24,330.
Consideration and Approval of an Intergovernmental Agreement: Consideration authorizing the approval of an Intergovernmental Agreement between the City of Flagstaff and Coconino County (County) for submission of a grant application to the U.S. Department of Justice, FY 2014 Edward Byrne Memorial Justice Assistance (JAG) Grant. RECOMMENDED ACTION: Approve the Intergovernmental Agreement with Coconino County for the FY 2014 Edward Byrne Memorial Justice Assistance Grant in an amount of $7,299 for the purchase of a Rapid Deployable Portable Repeater
Consideration and Approval of the award of Construction Contract: Innovation Mesa Business Accelerator and Alternate/Secondary Emergency Operations Center. RECOMMENDED ACTION: 1) Approve the award of Construction Contract to FCI Constructors, Inc., and approve the Construction Contract with FCI Constructors Inc. in the amount of $5,938,338.00, and a 340 calendar-day contract period; and 2) Approve Change Order Authority to the City Manager in the amount of $297,000 (5% of contract amount excluding allowance) for unanticipated or additional items of work; and 3) Authorize the City Manager to execute the necessary documents.
Consideration and Adoption of Resolution No. 2014-27: A resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring for purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the U.S. Geological Survey Campus Facilities Construction for the Innovation Mesa Business Accelerator. RECOMMENDED ACTION: 1) Read Resolution No. 2014-27 by title only 2) City Clerk reads Resolution No. 2014-27 by title only (if approved above) 3) Adopt Resolution No. 2014-27 RECESS
PUBLIC HEARING ITEMS A. Public Hearing, Consideration and Possible Adoption of Resolution No. 2014-26: A resolution amending the previous Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation of approximately 33.6 acres of real property located at the southwest and southeast corners of Route 66 and Fourth Street and at the northwest corner of Huntington Drive and Fourth Street, from Office/Business Park/Light Industrial and Light/Medium Industrial to Community/Regional Commercial. (This is the development request from Evergreen Development for property located at 4th Street and Rt. 66 known as "The Trax") RECOMMENDED ACTION: 1) Hold the Public Hearing 2) Read the Resolution No. 2014-26 by title only 3) City Clerk read Resolution No. 2014-26 by title only (if approved above) 4) Adopt Resolution No. 2014-26 B. Public Hearing, Consideration and Possible Adoption of Ordinance No. 2014-14: An ordinance amending the Flagstaff Zoning Map designation of approximately 33.6 acres of real property located at the southwest and southeast corners of Route 66 and Fourth Street and at the northwest corner of Huntington Drive and Fourth Street, from Light Industrial (LI) and Light Industrial-Open (LI-O) to Highway Commercial (HC). (Amending Zoning Map for "The Trax" commercial development). RECOMMENDED ACTION: At the June 17, 2014 Council Meeting: 1) Hold the Public Hearing 2) Read Ordinance No. 2014-14 by title only for the first time 3) City Clerk reads Ordinance No. 2014-14 by title only for the first time (if approved above) At the July 1, 2014 Council Meeting: 4) Read Ordinance No. 2014-14 by title only for the final time 5) City Clerk reads Ordinance No. 2014-14 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2014-14
Public Hearing For Proposed FY 2014 – 2015 Budget and Property Tax Levy. RECOMMENDED ACTION: 1) Open the public hearing, receive citizen input, and close the public hearing 2) Recess Regular Meeting and convene a Special Meeting SPECIAL MEETING Consideration and Adoption of Resolution No. 2014-20: A resolution of the City Council of Flagstaff, Arizona, for the adoption of the Budget for Fiscal Year 2014-15 and Public Hearing for Budget and Levy.
Consideration and Adoption of Ordinance No. 2014-12: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2015.
Consideration and Adoption of Resolution No. 2014-18: A resolution of the City of Flagstaff, Arizona establishing a Donation and Memorial Program for the City's Parks within the City Memorial Policy.
Consideration and Possible Adoption of Ordinance No. 2014-11: An ordinance amending Ordinance No. 2000-11 by modifying the Zoning Map Designation of that property generally known as Pine Canyon, through the amendment of a general condition related to the public's overnight access to Pine Canyon.
Consideration and Approval of Preliminary Plat A request from Westglen MHP, LLC for approval of a preliminary plat for a 201 manufactured dwelling unit condominium subdivision on 27.9 acres located at 1450 W Kaibab Lane, within the Manufactured Housing (MH) zone.
Consideration and Adoption of Ordinance No. 2014-13: An ordinance of the Council of the City of Flagstaff, Arizona amending Flagstaff City Code Title 6, Police Regulations, Chapter 6-01, General Offenses, by adding a new Section 6-01-001-0004, Graffiti Prohibited; and amending Title 7, Health and Sanitation, by adding a new Chapter 7-01, Graffiti Abatement.
17. POSSIBLE FUTURE AGENDA ITEMS 18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. 6. PROCLAMATIONS AND RECOGNITIONS None
7. APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). A. Consideration of Appointments: Board of Adjustment. RECOMMENDED ACTION: Make one appointment to term expiring May 2017. 8. LIQUOR LICENSE PUBLIC HEARINGS None
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Sole Source Purchase: Purchase of advertisements from Republic Media Advertising (Arizona Republic, AZ Central.com, and LaVoz Spanish publication) RECOMMENDED ACTION: Approve the purchase with Republic Media Advertising in an amount not to exceed $75,000. B. Consideration and Approval of the Flagstaff Cool Zone Purchase: Purchase of a signage asset (sign or design element within a specified area) with Legends Entertainment District located in downtown Phoenix. RECOMMENDED ACTION: Approve the purchase of the Flagstaff Cool Zone with Legends Entertainment District in the amount of $65,000. C. Consideration and Approval of Contract: Consideration and approval of the Agreement with Mead and Hunt, Inc. for the Federal Aviation Administration grant funded (AIP 37) Airport Sustainability Master Plan (Approve an agreement with consulting firm Mead and Hunt, Inc. in the amount of $271,097.65 for preparation of an Airport Sustainability Master Plan). RECOMMENDED ACTION: 1) Approve the Agreement between Mead & Hunt, Inc. and the City of Flagstaff in the amount of $271, 097.65, subject to approval by the Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Multimodal Planning. 2) Authorize the City Manager to execute the necessary documents. D. Consideration and Acceptance of Bid: 2014-75 for Utility ITRON Reader Water Communication Modules RECOMMENDED ACTION: Accept bid from National Meter and Automation, Inc. for the purchase of Itron Water Communication Modules in the amount of $95,000 annually. Authorize the City Manager to execute the necessary documents. E. Consideration and Approval of Final Plat: A request from Miramonte Homes for Final Plat approval for Forest Springs Townhomes Unit 2, a 70-unit residential townhome subdivision on a 15.07-acre site located at 1115 North Flowing Springs Trail in the Medium Density Residential (MR) zone RECOMMENDED ACTION: Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording H. Consideration and Approval of Final Plat A request from TLC PC AZ, LLC., for White Pines Townhomes at Pine Canyon, a 36-unit residential townhouse subdivision and an amended final plat of Mountain Vista Condominium at Pine Canyon. The site is 8.06 acres in size and located at 3002 S. Clubhouse Circle in the Pine Canyon subdivision. The site is zoned R1, Single-Family Residential. RECOMMENDED ACTION: Staff recommends approval of the Final Plat and Amended Final Plat, and authorize the Mayor and City Clerk to sign both the plat and City Subdivider Agreement. I. Consideration and Approval of Final Plat A request by Miramonte Homes for Tract B of Presidio in the Pines, a subdivision of 14 single-family residential townhomes on approximately 1.65 acres located at 2700 S Presidio Drive South within the Highway Commercial (HC) zone. RECOMMENDED ACTION: Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording. J. Consideration of Appointment: City Attorney RECOMMENDED ACTION: Reappoint Michelle D'Andrea as the City Attorney for the City of Flagstaff K. Consideration of Purchase under the Strategic Alliance for Volume Expenditures (S.A.V.E.) Contract: Contract Employment Program for Retirees - Employee leaseback. RECOMMENDED ACTION: Approve the purchase from Smart Works Plus for an annual amount up to $800,000 plus applicable taxes
Consideration and Approval of Contract: Sinclair Wash Sewer Interceptor Replacement Project (Approve contract with Eagle Mountain Construction, Inc. for Sinclair Wash Sewer Interceptor Replacement Project). RECOMMENDED ACTION: 1) Award the construction contract to Eagle Mountain Construction, Inc. of Flagstaff, Arizona in the total award amount of $186,500.00 which includes $28,120.00 in contract allowance. The contract period is 60 calendar days; and 2) Authorize Change Order Authority to the City Manager in the amount of $10,000.00 (6% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 3) Authorize the City Manager to execute the necessary documents.
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Sole Source Purchase: Purchase of advertisements from Republic Media Advertising (Arizona Republic, AZ Central.com, and LaVoz Spanish publication) RECOMMENDED ACTION: Approve the purchase with Republic Media Advertising in an amount not to exceed $75,000. B. Consideration and Approval of the Flagstaff Cool Zone Purchase: Purchase of a signage asset (sign or design element within a specified area) with Legends Entertainment District located in downtown Phoenix. RECOMMENDED ACTION: Approve the purchase of the Flagstaff Cool Zone with Legends Entertainment District in the amount of $65,000. C. Consideration and Approval of Contract: Consideration and approval of the Agreement with Mead and Hunt, Inc. for the Federal Aviation Administration grant funded (AIP 37) Airport Sustainability Master Plan (Approve an agreement with consulting firm Mead and Hunt, Inc. in the amount of $271,097.65 for preparation of an Airport Sustainability Master Plan). RECOMMENDED ACTION: 1) Approve the Agreement between Mead & Hunt, Inc. and the City of Flagstaff in the amount of $271, 097.65, subject to approval by the Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Multimodal Planning. 2) Authorize the City Manager to execute the necessary documents. D. Consideration and Acceptance of Bid: 2014-75 for Utility ITRON Reader Water Communication Modules RECOMMENDED ACTION: Accept bid from National Meter and Automation, Inc. for the purchase of Itron Water Communication Modules in the amount of $95,000 annually. Authorize the City Manager to execute the necessary documents. E. Consideration and Approval of Final Plat: A request from Miramonte Homes for Final Plat approval for Forest Springs Townhomes Unit 2, a 70-unit residential townhome subdivision on a 15.07-acre site located at 1115 North Flowing Springs Trail in the Medium Density Residential (MR) zone RECOMMENDED ACTION: Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording H. Consideration and Approval of Final Plat A request from TLC PC AZ, LLC., for White Pines Townhomes at Pine Canyon, a 36-unit residential townhouse subdivision and an amended final plat of Mountain Vista Condominium at Pine Canyon. The site is 8.06 acres in size and located at 3002 S. Clubhouse Circle in the Pine Canyon subdivision. The site is zoned R1, Single-Family Residential. RECOMMENDED ACTION: Staff recommends approval of the Final Plat and Amended Final Plat, and authorize the Mayor and City Clerk to sign both the plat and City Subdivider Agreement. I. Consideration and Approval of Final Plat A request by Miramonte Homes for Tract B of Presidio in the Pines, a subdivision of 14 single-family residential townhomes on approximately 1.65 acres located at 2700 S Presidio Drive South within the Highway Commercial (HC) zone. RECOMMENDED ACTION: Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign both the plat and City/Subdivider Agreement when notified by staff that all conditions have been met and documents are ready for recording. J. Consideration of Appointment: City Attorney RECOMMENDED ACTION: Reappoint Michelle D'Andrea as the City Attorney for the City of Flagstaff K. Consideration of Purchase under the Strategic Alliance for Volume Expenditures (S.A.V.E.) Contract: Contract Employment Program for Retirees - Employee leaseback. RECOMMENDED ACTION: Approve the purchase from Smart Works Plus for an annual amount up to $800,000 plus applicable taxes
Consideration and Approval of Engineering Design Professional Services Contract: Butler Avenue Traffic Signal Control System (Approve agreement with Lee Engineering, LLC in the amount of $99,660.00). RECOMMENDED ACTION: 1) Award the Engineering Design Professional Services Contract to Lee Engineering, LLC of Phoenix, Arizona in an amount not to exceed $99,660.00, including a $4,983.00 contract allowance and a calendar day contract period of 357 days; and 2) Approve Change Order Authority to the City Manager in the amount of $9,966.00 (10% of contract amount excluding allowance) for unanticipated or additional items of work; and 3) Authorize the City Manager to execute the necessary documents.
ROUTINE ITEMS A. Consideration and Approval of Grant Application: Consideration authorizing the submission of a grant application to the U.S. Department of Justice, FY2014 Edward Byrne Memorial Justice Assistance Grant in the amount of $24,330 to pay for Police Staff Overtime and a Rapid Deployable Portable Repeater for Coconino County Sheriff’s Department and authorizing the acceptance upon award of the grant agreement. RECOMMENDED ACTION: Approve the Submission of a Grant Application and Authorize Acceptance upon Award for the U.S. Department of Justice, FY 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) for an amount of $24,330.
Consideration and Approval of an Intergovernmental Agreement: Consideration authorizing the approval of an Intergovernmental Agreement between the City of Flagstaff and Coconino County (County) for submission of a grant application to the U.S. Department of Justice, FY 2014 Edward Byrne Memorial Justice Assistance (JAG) Grant. RECOMMENDED ACTION: Approve the Intergovernmental Agreement with Coconino County for the FY 2014 Edward Byrne Memorial Justice Assistance Grant in an amount of $7,299 for the purchase of a Rapid Deployable Portable Repeater
Consideration and Approval of the award of Construction Contract: Innovation Mesa Business Accelerator and Alternate/Secondary Emergency Operations Center. RECOMMENDED ACTION: 1) Approve the award of Construction Contract to FCI Constructors, Inc., and approve the Construction Contract with FCI Constructors Inc. in the amount of $5,938,338.00, and a 340 calendar-day contract period; and 2) Approve Change Order Authority to the City Manager in the amount of $297,000 (5% of contract amount excluding allowance) for unanticipated or additional items of work; and 3) Authorize the City Manager to execute the necessary documents.
Consideration and Adoption of Resolution No. 2014-27: A resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring for purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the U.S. Geological Survey Campus Facilities Construction for the Innovation Mesa Business Accelerator. RECOMMENDED ACTION: 1) Read Resolution No. 2014-27 by title only 2) City Clerk reads Resolution No. 2014-27 by title only (if approved above) 3) Adopt Resolution No. 2014-27 RECESS
PUBLIC HEARING ITEMS A. Public Hearing, Consideration and Possible Adoption of Resolution No. 2014-26: A resolution amending the previous Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation of approximately 33.6 acres of real property located at the southwest and southeast corners of Route 66 and Fourth Street and at the northwest corner of Huntington Drive and Fourth Street, from Office/Business Park/Light Industrial and Light/Medium Industrial to Community/Regional Commercial. (This is the development request from Evergreen Development for property located at 4th Street and Rt. 66 known as "The Trax") RECOMMENDED ACTION: 1) Hold the Public Hearing 2) Read the Resolution No. 2014-26 by title only 3) City Clerk read Resolution No. 2014-26 by title only (if approved above) 4) Adopt Resolution No. 2014-26 B. Public Hearing, Consideration and Possible Adoption of Ordinance No. 2014-14: An ordinance amending the Flagstaff Zoning Map designation of approximately 33.6 acres of real property located at the southwest and southeast corners of Route 66 and Fourth Street and at the northwest corner of Huntington Drive and Fourth Street, from Light Industrial (LI) and Light Industrial-Open (LI-O) to Highway Commercial (HC). (Amending Zoning Map for "The Trax" commercial development). RECOMMENDED ACTION: At the June 17, 2014 Council Meeting: 1) Hold the Public Hearing 2) Read Ordinance No. 2014-14 by title only for the first time 3) City Clerk reads Ordinance No. 2014-14 by title only for the first time (if approved above) At the July 1, 2014 Council Meeting: 4) Read Ordinance No. 2014-14 by title only for the final time 5) City Clerk reads Ordinance No. 2014-14 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2014-14
Public Hearing For Proposed FY 2014 – 2015 Budget and Property Tax Levy. RECOMMENDED ACTION: 1) Open the public hearing, receive citizen input, and close the public hearing 2) Recess Regular Meeting and convene a Special Meeting SPECIAL MEETING Consideration and Adoption of Resolution No. 2014-20: A resolution of the City Council of Flagstaff, Arizona, for the adoption of the Budget for Fiscal Year 2014-15 and Public Hearing for Budget and Levy.
Consideration and Adoption of Ordinance No. 2014-12: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2015.
Consideration and Adoption of Resolution No. 2014-18: A resolution of the City of Flagstaff, Arizona establishing a Donation and Memorial Program for the City's Parks within the City Memorial Policy.
Consideration and Possible Adoption of Ordinance No. 2014-11: An ordinance amending Ordinance No. 2000-11 by modifying the Zoning Map Designation of that property generally known as Pine Canyon, through the amendment of a general condition related to the public's overnight access to Pine Canyon.
Consideration and Approval of Preliminary Plat A request from Westglen MHP, LLC for approval of a preliminary plat for a 201 manufactured dwelling unit condominium subdivision on 27.9 acres located at 1450 W Kaibab Lane, within the Manufactured Housing (MH) zone.
Consideration and Adoption of Ordinance No. 2014-13: An ordinance of the Council of the City of Flagstaff, Arizona amending Flagstaff City Code Title 6, Police Regulations, Chapter 6-01, General Offenses, by adding a new Section 6-01-001-0004, Graffiti Prohibited; and amending Title 7, Health and Sanitation, by adding a new Chapter 7-01, Graffiti Abatement.
17. POSSIBLE FUTURE AGENDA ITEMS 18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT