APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of June 17, 2014; and the Special Meeting (Executive Session) of July 8, 2014. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Regular Meeting of June 17, 2014; and the Special Meeting (Executive Session) of July 8, 2014.
Consideration of Appointments: Transportation Commission. RECOMMENDED ACTION: Make three total appointments. Make two Citizen appointments to terms expiring July 2017. Make one Citizen appointment to term expiring July 2016.
Consideration of Appointments: Tourism Commission. RECOMMENDED ACTION: Make one Hospitality appointment to a term expiring January 2017.
Consideration of Appointments: Heritage Preservation Commission. RECOMMENDED ACTION: Make one At-Large appointment to a term expiring December 2016. Make one Historic Property Owner appointment to a term expiring December 2016.
Consideration of Appointments: Beautification & Public Art Commission (BPAC). RECOMMENDED ACTION: Make one Hospitality appointment to a term expiring June 2015.
Consideration of Appointments: Disability Awareness Commission. RECOMMENDED ACTION: Make one appointment to a term expiring March 2017.
Consideration of Appointments: Tourism Commission. RECOMMENDED ACTION: Make one Hospitality appointment to a term expiring January 2017.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: Danny Thomas, "New Jersey Pizza Company", 110 S. San Francisco, St. C., Series 12 (restaurant), New License. RECOMMENDED ACTION: Hold the Public Hearing The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Consent Items A - C A. Consideration and Acceptance of Bid: 2014-79 for Neptune Utility Water Meters (Purchase of water meters from HD Supply Waterworks Group, Inc.) RECOMMENDED ACTION: Accept bid from HD Supply Waterworks Group, Inc. of Flagstaff, Arizona, for the purchase of Neptune Water Meters in the amount of approximately $225,000 annually. Authorize the City Manager to execute the necessary documents B. Consideration and Acceptance of Proposal: Accept the proposal from Aerzen USA Corporation for three (3) High Efficiency Blowers. (Purchase of three blowers for the Wildcat Wastewater Treatment Plant). RECOMMENDED ACTION: Accept the proposal and approve the purchase from Aerzen USA Corporation of Coatesville, PA, for the purchase of (3) three high efficiency "Turbo Blowers" in the amount of $ 692,562.00 plus applicable sales tax. Authorize the City Manager to execute the necessary documents. C. Consideration and Approval of Purchase Under National Intergovernmental Purchasing Alliance Contract: All-wheel-drive motor graders with snow wing attachments (Purchase of 3 all-wheel-drive motor graders from Empire Machinery of Flagstaff) RECOMMENDED ACTION: Approve the purchase under National Intergovernmental Purchasing Alliance Contract with Empire Machinery of Flagstaff, Arizona (Empire Southwest, LLC) for the purchase of three (3) all-wheel-drive motor graders with snow wing attachments in the amount of $677,000, plus the trade in of two (2) 1989 motor graders, one (1) 1990 all-wheel-drive motor grader, two (2) 1988 loaders and one (1) 1991 loader.
Consideration and approval of Grant Agreement: Authorizing approval of an Agreement with the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $291,660.00 for the Northern Arizona Street Crimes Task Force (METRO unit). RECOMMENDED ACTION: Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $291,660.00 for FY2015.
Consideration of Intergovernmental Agreement: With Coconino County for use of the Hazardous Products Center (HPC) (Approve IGA with Coconino County which will allow the City to continue to accept hazardous wastes from Coconino County households and small businesses at the HPC). RECOMMENDED ACTION: Approve Intergovernmental Agreement with Coconino County.
Consideration and Approval of Joint Funding Request: Gauging Station at Newman Canyon Wash. RECOMMENDED ACTION: Approve the Agreement with the U.S. Geological Survey (USGS) to contribute $74,300.
Consideration and Adoption of Ordinance No. 2014-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 7, Health and Sanitation, Chapter 7-04, Municipal Solid Waste Collection Service, Section 7-04-001-0009, Fees, by reinstating the $2.50 per ton Environmental Maintenance Facility Fee, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. (Reinstate the $2.50 per ton landfill tipping fee). RECOMMENDED ACTION: 1) Read Ordinance No. 2014-19 by title only for the final time 2) City Clerk reads Ordinance No.2014-19 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2014-19 (effective September 1, 2014)
Consideration and Adoption of Ordinance No. 2014-18: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 10, User Fees, Section 3-10-001-0005, Recreation Fees, by increasing certain Parks and Recreation Fees; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. (Increasing recreation fees) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-18 by title only for the final time 2) City Clerk reads Ordinance No. 2014-18 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2014-18 (and establish an effective for the recreation fees of September 1, 2014)
Consideration and Possible Adoption of Resolution No. 2014-23 and Ordinance No. 2014-15: A Resolution of the City Council of the City of Flagstaff, Arizona, Declaring that Certain Document Known as "The 2014 BBB Tax Re-Codification Amendments as a Public Record, and Providing for an Effective Date; and an Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-06, Privilege and Excise Taxes, Chapter 3-06, Lodging, Restaurant and Lounge Tax, are Hereby Amended by Adopting "The 2014 BBB Tax Re-Codification Amendments" as Set Forth in that Public Record on File with the City Clerk; Providing for Penalties, Repeal of Conflicting Ordinances, Severability, Authority for Clerical Corrections, and Establishing Effective Dates. (Recodification of BBB Tax) RECOMMENDED ACTION: 1) Adopt Resolution No. 2014-12 2) Read Ordinance No. 2014-15 by title only for the final time 3) City Clerk reads Ordinance No. 2014-15 by title only for the final time (if approved above) 4) Adopt Ordinance No. 2014-15
Consideration and Adoption of Ordinance No. 2014-17: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 7, Health and Sanitation, Chapter 7-3, City Water System Regulations, Section 7-03-001-0003, Deposit Required, to change water service deposits; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. (Changing the amount of water service deposits) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-17 by title only for the final time 2) City Clerk reads Ordinance No. 2014-17 by title only for the final time 3) Adopt Ordinance No. 2014-17 and establish an effective date for the deposit adjustments of September 1, 2014
Consideration and Adoption of Resolution No. 2014-24, and Consideration and Adoption of Ordinance No. 2014-16: A Resolution of the City Council of the City of Flagstaff, Arizona, Declaring that Certain Document Known as "The 2014 Use Tax Adoption and Related City Tax Code Amendments" as a Public Record, and Providing for an Effective Date; and an Ordinance of the City Council of the City of Flagstaff, Arizona, Amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege and Excise Taxes, is Hereby Amended by Adopting "The 2014 Use Tax Adoption and Related City Tax Code Amendments" by reference as Set Forth in that Public Record on File with the City Clerk; Providing for Penalties, Repeal of Conflicting Ordinances, Severability, Authority for Clerical Corrections, and Establishing an Effective Date. (Adoption of local 1% use tax) RECOMMENDED ACTION: 1) Adopt Resolution No. 2014-24 2) Read Ordinance No. 2014-16 by title only for the final time 3) City Clerk reads Ordinance No. 2014-16 by title only for the final time (if approved above) 4) Adopt Ordinance No. 2014-16
Reconsideration of Prior Action: Resolution No. 2014-25: A resolution authorizing the execution of a Development Agreement between City of Flagstaff and Evergreen - Trax, L.L.C. related to the development of approximately 33.6 acres of real property generally located at the intersection of Route 66 and Fourth Street, Flagstaff, Arizona. RECOMMENDED ACTION: Should the Council wish to reconsider this item, a motion to reconsider Resolution No. 2014-25 would be required to be made (by a member voting with the majority).
Consideration and Approval of Second Amendment of Purchase and Sale Agreement: Between the City of Flagstaff and Evergreen - TRAX, LLC ("Evergreen"), for the sale of approximately 33.6 acres of property consisting of three parcels located at the southeast and southwest corners of the intersection of Fourth Street and Route 66, and the northwest corner of Fourth Street and Huntington drive adjacent to the Fourth Street Overpass (the "Property"). RECOMMENDED ACTION: Approve the Second Amendment to the Purchase and Sale Agreement between the City of Flagstaff and Evergreen for the development of the Property, and authorize the Mayor to sign the agreement.
Consideration and Approval of Intergovernmental Agreement: Election Services for the August 26, 2014, Primary Election RECOMMENDED ACTION: Approve the Intergovernmental Agreement with Coconino County Elections at a cost of $2.00 per registered voter.
Consideration and Adoption of Ordinance No. 2014-20: An Ordinance prohibiting the use of wireless communication devices while operating a motor vehicle or bicycle. RECOMMENDED ACTION: 1) Read Ordinance No. 2014-20 by title only for the final time 2) City Clerk reads Ordinance No. 2014-20 by title only (if approved above) 3) Adopt Ordinance No. 2014-20
Consideration of bid and Approval of the Lease Agreement: City-Owned Property: Located at 6628 S. Piper Lane (Lease of property located near the Airport - formerly the FAA facility) RECOMMENDED ACTION: Accept the bid and approve the Lease Agreement with Northern Arizona Healthcare dba Guardian Air for lease payments of $833.50 per month ($10,002 annually). The facility will receive intended improvements by lessee at an estimated value of $200,000. Authorize the City Manager or his designees to execute all necessary documents.
Consideration and Adoption of Resolution No. 2014-29: A resolution of the City Council of the City of Flagstaff naming two of the trails in Picture Canyon Natural and Cultural Preserve the "Tom Moody Trail" and the "Don Weaver Trail". (Approve two Picture Canyon trail dedications). RECOMMENDED ACTION: 1) Read Resolution No. 2014-29 by title only 2) City Clerk reads Resolution No. 2014-29 by title only (if approved above) 3) Adopt Resolution No. 2014-29
Consideration of Proposals: Purchase of Property for the Core Services Maintenance Facility (Consider proposals submitted in response to RFP 2013-44). RECOMMENDED ACTION: Reject all proposals as submitted for Request for Proposal (RFP) 2013-44 for the purchase of property for the Core Services Maintenance Facility and approve the McAllister Ranch property for construction of the Facility.
DISCUSSION ITEMS A. Discussion of City Participation in Community Conversation on Student Housing RECOMMENDED ACTION: Discussion Only
POSSIBLE FUTURE AGENDA ITEMS A. Consideration of Possible Future Agenda Item: Citizen Petition for Council Consideration of 2011 La Plaza Vieja Neighborhood Plan RECOMMENDED ACTION: Consideration of Future Agenda Item
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of June 17, 2014; and the Special Meeting (Executive Session) of July 8, 2014. RECOMMENDED ACTION: Amend/approve the minutes of the City Council Regular Meeting of June 17, 2014; and the Special Meeting (Executive Session) of July 8, 2014.
Consideration of Appointments: Transportation Commission. RECOMMENDED ACTION: Make three total appointments. Make two Citizen appointments to terms expiring July 2017. Make one Citizen appointment to term expiring July 2016.
Consideration of Appointments: Tourism Commission. RECOMMENDED ACTION: Make one Hospitality appointment to a term expiring January 2017.
Consideration of Appointments: Heritage Preservation Commission. RECOMMENDED ACTION: Make one At-Large appointment to a term expiring December 2016. Make one Historic Property Owner appointment to a term expiring December 2016.
Consideration of Appointments: Beautification & Public Art Commission (BPAC). RECOMMENDED ACTION: Make one Hospitality appointment to a term expiring June 2015.
Consideration of Appointments: Disability Awareness Commission. RECOMMENDED ACTION: Make one appointment to a term expiring March 2017.
Consideration of Appointments: Tourism Commission. RECOMMENDED ACTION: Make one Hospitality appointment to a term expiring January 2017.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: Danny Thomas, "New Jersey Pizza Company", 110 S. San Francisco, St. C., Series 12 (restaurant), New License. RECOMMENDED ACTION: Hold the Public Hearing The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
Consent Items A - C A. Consideration and Acceptance of Bid: 2014-79 for Neptune Utility Water Meters (Purchase of water meters from HD Supply Waterworks Group, Inc.) RECOMMENDED ACTION: Accept bid from HD Supply Waterworks Group, Inc. of Flagstaff, Arizona, for the purchase of Neptune Water Meters in the amount of approximately $225,000 annually. Authorize the City Manager to execute the necessary documents B. Consideration and Acceptance of Proposal: Accept the proposal from Aerzen USA Corporation for three (3) High Efficiency Blowers. (Purchase of three blowers for the Wildcat Wastewater Treatment Plant). RECOMMENDED ACTION: Accept the proposal and approve the purchase from Aerzen USA Corporation of Coatesville, PA, for the purchase of (3) three high efficiency "Turbo Blowers" in the amount of $ 692,562.00 plus applicable sales tax. Authorize the City Manager to execute the necessary documents. C. Consideration and Approval of Purchase Under National Intergovernmental Purchasing Alliance Contract: All-wheel-drive motor graders with snow wing attachments (Purchase of 3 all-wheel-drive motor graders from Empire Machinery of Flagstaff) RECOMMENDED ACTION: Approve the purchase under National Intergovernmental Purchasing Alliance Contract with Empire Machinery of Flagstaff, Arizona (Empire Southwest, LLC) for the purchase of three (3) all-wheel-drive motor graders with snow wing attachments in the amount of $677,000, plus the trade in of two (2) 1989 motor graders, one (1) 1990 all-wheel-drive motor grader, two (2) 1988 loaders and one (1) 1991 loader.
Consideration and approval of Grant Agreement: Authorizing approval of an Agreement with the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $291,660.00 for the Northern Arizona Street Crimes Task Force (METRO unit). RECOMMENDED ACTION: Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $291,660.00 for FY2015.
Consideration of Intergovernmental Agreement: With Coconino County for use of the Hazardous Products Center (HPC) (Approve IGA with Coconino County which will allow the City to continue to accept hazardous wastes from Coconino County households and small businesses at the HPC). RECOMMENDED ACTION: Approve Intergovernmental Agreement with Coconino County.
Consideration and Approval of Joint Funding Request: Gauging Station at Newman Canyon Wash. RECOMMENDED ACTION: Approve the Agreement with the U.S. Geological Survey (USGS) to contribute $74,300.
Consideration and Adoption of Ordinance No. 2014-19: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 7, Health and Sanitation, Chapter 7-04, Municipal Solid Waste Collection Service, Section 7-04-001-0009, Fees, by reinstating the $2.50 per ton Environmental Maintenance Facility Fee, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. (Reinstate the $2.50 per ton landfill tipping fee). RECOMMENDED ACTION: 1) Read Ordinance No. 2014-19 by title only for the final time 2) City Clerk reads Ordinance No.2014-19 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2014-19 (effective September 1, 2014)
Consideration and Adoption of Ordinance No. 2014-18: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 10, User Fees, Section 3-10-001-0005, Recreation Fees, by increasing certain Parks and Recreation Fees; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. (Increasing recreation fees) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-18 by title only for the final time 2) City Clerk reads Ordinance No. 2014-18 by title only for the final time (if approved above) 3) Adopt Ordinance No. 2014-18 (and establish an effective for the recreation fees of September 1, 2014)
Consideration and Possible Adoption of Resolution No. 2014-23 and Ordinance No. 2014-15: A Resolution of the City Council of the City of Flagstaff, Arizona, Declaring that Certain Document Known as "The 2014 BBB Tax Re-Codification Amendments as a Public Record, and Providing for an Effective Date; and an Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-06, Privilege and Excise Taxes, Chapter 3-06, Lodging, Restaurant and Lounge Tax, are Hereby Amended by Adopting "The 2014 BBB Tax Re-Codification Amendments" as Set Forth in that Public Record on File with the City Clerk; Providing for Penalties, Repeal of Conflicting Ordinances, Severability, Authority for Clerical Corrections, and Establishing Effective Dates. (Recodification of BBB Tax) RECOMMENDED ACTION: 1) Adopt Resolution No. 2014-12 2) Read Ordinance No. 2014-15 by title only for the final time 3) City Clerk reads Ordinance No. 2014-15 by title only for the final time (if approved above) 4) Adopt Ordinance No. 2014-15
Consideration and Adoption of Ordinance No. 2014-17: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 7, Health and Sanitation, Chapter 7-3, City Water System Regulations, Section 7-03-001-0003, Deposit Required, to change water service deposits; providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. (Changing the amount of water service deposits) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-17 by title only for the final time 2) City Clerk reads Ordinance No. 2014-17 by title only for the final time 3) Adopt Ordinance No. 2014-17 and establish an effective date for the deposit adjustments of September 1, 2014
Consideration and Adoption of Resolution No. 2014-24, and Consideration and Adoption of Ordinance No. 2014-16: A Resolution of the City Council of the City of Flagstaff, Arizona, Declaring that Certain Document Known as "The 2014 Use Tax Adoption and Related City Tax Code Amendments" as a Public Record, and Providing for an Effective Date; and an Ordinance of the City Council of the City of Flagstaff, Arizona, Amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege and Excise Taxes, is Hereby Amended by Adopting "The 2014 Use Tax Adoption and Related City Tax Code Amendments" by reference as Set Forth in that Public Record on File with the City Clerk; Providing for Penalties, Repeal of Conflicting Ordinances, Severability, Authority for Clerical Corrections, and Establishing an Effective Date. (Adoption of local 1% use tax) RECOMMENDED ACTION: 1) Adopt Resolution No. 2014-24 2) Read Ordinance No. 2014-16 by title only for the final time 3) City Clerk reads Ordinance No. 2014-16 by title only for the final time (if approved above) 4) Adopt Ordinance No. 2014-16
Reconsideration of Prior Action: Resolution No. 2014-25: A resolution authorizing the execution of a Development Agreement between City of Flagstaff and Evergreen - Trax, L.L.C. related to the development of approximately 33.6 acres of real property generally located at the intersection of Route 66 and Fourth Street, Flagstaff, Arizona. RECOMMENDED ACTION: Should the Council wish to reconsider this item, a motion to reconsider Resolution No. 2014-25 would be required to be made (by a member voting with the majority).
Consideration and Approval of Second Amendment of Purchase and Sale Agreement: Between the City of Flagstaff and Evergreen - TRAX, LLC ("Evergreen"), for the sale of approximately 33.6 acres of property consisting of three parcels located at the southeast and southwest corners of the intersection of Fourth Street and Route 66, and the northwest corner of Fourth Street and Huntington drive adjacent to the Fourth Street Overpass (the "Property"). RECOMMENDED ACTION: Approve the Second Amendment to the Purchase and Sale Agreement between the City of Flagstaff and Evergreen for the development of the Property, and authorize the Mayor to sign the agreement.
Consideration and Approval of Intergovernmental Agreement: Election Services for the August 26, 2014, Primary Election RECOMMENDED ACTION: Approve the Intergovernmental Agreement with Coconino County Elections at a cost of $2.00 per registered voter.
Consideration and Adoption of Ordinance No. 2014-20: An Ordinance prohibiting the use of wireless communication devices while operating a motor vehicle or bicycle. RECOMMENDED ACTION: 1) Read Ordinance No. 2014-20 by title only for the final time 2) City Clerk reads Ordinance No. 2014-20 by title only (if approved above) 3) Adopt Ordinance No. 2014-20
Consideration of bid and Approval of the Lease Agreement: City-Owned Property: Located at 6628 S. Piper Lane (Lease of property located near the Airport - formerly the FAA facility) RECOMMENDED ACTION: Accept the bid and approve the Lease Agreement with Northern Arizona Healthcare dba Guardian Air for lease payments of $833.50 per month ($10,002 annually). The facility will receive intended improvements by lessee at an estimated value of $200,000. Authorize the City Manager or his designees to execute all necessary documents.
Consideration and Adoption of Resolution No. 2014-29: A resolution of the City Council of the City of Flagstaff naming two of the trails in Picture Canyon Natural and Cultural Preserve the "Tom Moody Trail" and the "Don Weaver Trail". (Approve two Picture Canyon trail dedications). RECOMMENDED ACTION: 1) Read Resolution No. 2014-29 by title only 2) City Clerk reads Resolution No. 2014-29 by title only (if approved above) 3) Adopt Resolution No. 2014-29
Consideration of Proposals: Purchase of Property for the Core Services Maintenance Facility (Consider proposals submitted in response to RFP 2013-44). RECOMMENDED ACTION: Reject all proposals as submitted for Request for Proposal (RFP) 2013-44 for the purchase of property for the Core Services Maintenance Facility and approve the McAllister Ranch property for construction of the Facility.
DISCUSSION ITEMS A. Discussion of City Participation in Community Conversation on Student Housing RECOMMENDED ACTION: Discussion Only
POSSIBLE FUTURE AGENDA ITEMS A. Consideration of Possible Future Agenda Item: Citizen Petition for Council Consideration of 2011 La Plaza Vieja Neighborhood Plan RECOMMENDED ACTION: Consideration of Future Agenda Item
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT