1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Cooperative Contract: Purchase of one (1) Solid Waste Truck on a City of Mesa cooperative agreement (Approve purchase of Solid Waste collection truck). RECOMMENDED ACTION: Approve the purchase of one (1) Solid Waste collection truck from Rush Truck Center, Phoenix, Az. through a cooperative purchase agreement with the City of Mesa, Az. for the amount of $258,137.48 (tax included). B. Consideration and Approval of Contract: Construction Manager at Risk Design Phase Contract: Street Maintenance Program 2015, 2016 and 2017 (Approve contract with C and E Paving and Grading, LLC in the amount of $112,821.00) . RECOMMENDED ACTION: 1) Award the Construction Manager at Risk Contract with C and E Paving & Grading LLC in an amount not to exceed $ 112,821.00. 2) Authorize Change Order Authority of $ 11,282 (10%) to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Purchase: Four (4) Police Interceptor Utility Vehicles RECOMMENDED ACTION: Approve the purchase contract to the lowest responsive and responsible bid from Peoria Ford of Phoenix, for the purchase of four (4) Police Interceptor Utility model vehicles for the amount of $111,372.68, plus applicable fees.
Consideration and Adoption of Resolution No. 2014-40: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the General Election held on November 4, 2014 RECOMMENDED ACTION: 1) Read Resolution No. 2014-40 by title only 2) City Clerk reads Resolution No. 2014-40 by title only (if approved above) 3) Adopt Resolution No. 2014-40
Consideration and Approval of Contract: Involving Coconino Coalition for Children & Youth Program, Flagstaff Unified School District and the City of Flagstaff for the FACTS after school program funding for Fiscal Year 2015 RECOMMENDED ACTION: Approve the Agreement with Flagstaff Unified School District and the Coconino Coalition for Children and Youth in the amount of $247,319.00 for the FACTS Program and $19,669.00 for the Coconino Coalition for Children & Youth Program.
Consideration of Agreement: Amended Intergovernmental Agreement (IGA) with Coconino County for use of the Hazardous Products Center (HPC) (Approve amended IGA with County for use of the HPC). RECOMMENDED ACTION: Approve IGA with Coconino County for use of the Hazardous Products Center (HPC)
Consideration and Adoption of Ordinance No. 2014-28: An ordinance of the Mayor and Council amending Title II, Boards and Commissions, of the Flagstaff City Code by amending various boards and commissions of the City to provide for consistency in the number of members and their terms. RECOMMENDED ACTION: 1) Read Ordinance No. 2014-28 by title only for the final time 2) City Clerk reads Ordinance No. 2014-28 by title only (if approved above) 3) Adopt Ordinance No. 2014-28
Consideration and Adoption of Ordinance 2014-33: An ordinance of the Flagstaff City Council ratifying the sale of approximately 33.6 acres of real property consisting of three parcels located at the southeast and southwest corners of the intersection of Fourth Street and Route 66, and the northwest corner of Fourth Street and Huntington Drive adjacent to the Fourth Street Overpass (ordinance ratifying the sale of the TRAX properties) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-33 by title only for the first and final time (requires unanimous consent of Councilmembers present according to Flagstaff City Charter Art. VII Section 6) 2) City Clerk reads Ordinance No. 2014-33 by title only for the first and final time (if approved above) 3) Adopt Ordinance No. 2014-33
Consideration and Approval of Grant Application and Intergovernmental Agreement: Arizona Internet Crimes Against Children Taskforce Affiliate Sub-Grant Funds. RECOMMENDED ACTION: Approve the Grant Application and IGA with the City of Phoenix with the Arizona Internet Crimes Against Children (ICAC) Taskforce for grant funds in the amount of $9,859.
Consideration and Approval of Contract: 4th Street Gateway Project. (Construction contract for 4th Street Gateway Public Art Project). RECOMMENDED ACTION: 1) Approve a construction contract with Woodruff BWC Construction, in the amount of $233,969. 2) Approve Change Order Authority to the City Manager in the amount of $23,396.90 (10% of contract amount). 3) Authorize the City Manager to execute the necessary documents. RECESS
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA A. PROCLAMATIONS AND RECOGNITIONS i. Reading of essays by NAU students winning the “This I Believe” Essay Contest ii. Recognition of Plaza Vieja Neighborhood on their Safe Sidewalks designation
A. Public Hearing, Consideration and Adoption of Ordinance No. 2014-30: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statues, by annexing certain land totaling approximately 3.14 acres located at 2701 S. Woody Mountain Road, which land is contiguous to the existing corporate limits of the City of Flagstaff and establishing city zoning for said land as RR, Rural Residential. (Annexation of property for Aspen Heights located on Woody Mountain Road) RECOMMENDED ACTION: At the November 18, 2014 Council Meeting: 1) Continue/conclude Public Hearing (public comment period closed) 2) Read Ordinance No. 2014-30 by title only for the first time 3) City Clerk reads Ordinance No. 2014-30 by title only for the first time (if approved above) At the December 2, 2014 Council Meeting: 4) Read Ordinance No. 2014-30 by title for the final time 5) City Clerk reads Ordinance No. 2014-30 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2014-30 B. Public Hearing, Consideration and Adoption of Ordinance No. 2014-31: An Ordinance amending the Flagstaff Zoning Map designation of approximately 36.94 acres of real property generally located at the intersection of Route 66 and Woody Mountain Road, from Rural Residential ("RR") to Highway Commercial ("HC") for 3.6 acres, and to Medium Density Residential ("MR") for 33.33 acres. (Rezoning of property for Aspen Heights located on Woody Mountain Road) RECOMMENDED ACTION: At the November 18, 2014 Council Meeting: 1) Continue/conclude Public Hearing (public comment period closed) 2) Read Ordinance No. 2014-31 by title only for the first time 3) City Clerk reads Ordinance No. 2014-31 by title for the first time (if approved above) At the December 2, 2014 Council Meeting: 4) Read Ordinance No. 2014-31 by title only for the final time 5) City Clerk reads Ordinance No. 2014-31 by title for the final time (if approved above) 6) Adopt Ordinance No. 2014-31
A. Public Hearing, Consideration and Adoption of Ordinance No. 2014-30: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statues, by annexing certain land totaling approximately 3.14 acres located at 2701 S. Woody Mountain Road, which land is contiguous to the existing corporate limits of the City of Flagstaff and establishing city zoning for said land as RR, Rural Residential. (Annexation of property for Aspen Heights located on Woody Mountain Road) RECOMMENDED ACTION: At the November 18, 2014 Council Meeting: 1) Continue/conclude Public Hearing (public comment period closed) 2) Read Ordinance No. 2014-30 by title only for the first time 3) City Clerk reads Ordinance No. 2014-30 by title only for the first time (if approved above) At the December 2, 2014 Council Meeting: 4) Read Ordinance No. 2014-30 by title for the final time 5) City Clerk reads Ordinance No. 2014-30 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2014-30 B. Public Hearing, Consideration and Adoption of Ordinance No. 2014-31: An Ordinance amending the Flagstaff Zoning Map designation of approximately 36.94 acres of real property generally located at the intersection of Route 66 and Woody Mountain Road, from Rural Residential ("RR") to Highway Commercial ("HC") for 3.6 acres, and to Medium Density Residential ("MR") for 33.33 acres. (Rezoning of property for Aspen Heights located on Woody Mountain Road) RECOMMENDED ACTION: At the November 18, 2014 Council Meeting: 1) Continue/conclude Public Hearing (public comment period closed) 2) Read Ordinance No. 2014-31 by title only for the first time 3) City Clerk reads Ordinance No. 2014-31 by title for the first time (if approved above) At the December 2, 2014 Council Meeting: 4) Read Ordinance No. 2014-31 by title only for the final time 5) City Clerk reads Ordinance No. 2014-31 by title for the final time (if approved above) 6) Adopt Ordinance No. 2014-31
Consideration and Adoption of Resolution No. 2014-35 and Ordinance No. 2014-27: Proposed amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), specifically Division 10-50.100 (Sign Standards), and related amendments to Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions), and Chapter 10-90 (Maps); consideration of Resolution No. 2014-35 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2014-27, adopting amendments to Flagstaff Zoning Code Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-50 (Supplemental to Zones), specifically Division 10-50.100 (Sign Standards), Chapter 10-80 (Definitions), and Chapter 10-90 (Maps), by reference. RECOMMENDED ACTION: At the Council Meeting of November 18, 2014 1) Adopt Resolution No. 2014-35 (declaring a public record) 2) Read Ordinance No. 2014-27 for the final time by title only 3) City Clerk reads Ordinance No. 2014-27 by title only (if approved above) 4) Adopt Ordinance No. 2014-27
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Cooperative Contract: Purchase of one (1) Solid Waste Truck on a City of Mesa cooperative agreement (Approve purchase of Solid Waste collection truck). RECOMMENDED ACTION: Approve the purchase of one (1) Solid Waste collection truck from Rush Truck Center, Phoenix, Az. through a cooperative purchase agreement with the City of Mesa, Az. for the amount of $258,137.48 (tax included). B. Consideration and Approval of Contract: Construction Manager at Risk Design Phase Contract: Street Maintenance Program 2015, 2016 and 2017 (Approve contract with C and E Paving and Grading, LLC in the amount of $112,821.00) . RECOMMENDED ACTION: 1) Award the Construction Manager at Risk Contract with C and E Paving & Grading LLC in an amount not to exceed $ 112,821.00. 2) Authorize Change Order Authority of $ 11,282 (10%) to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents.
Consideration and Approval of Purchase: Four (4) Police Interceptor Utility Vehicles RECOMMENDED ACTION: Approve the purchase contract to the lowest responsive and responsible bid from Peoria Ford of Phoenix, for the purchase of four (4) Police Interceptor Utility model vehicles for the amount of $111,372.68, plus applicable fees.
Consideration and Adoption of Resolution No. 2014-40: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the General Election held on November 4, 2014 RECOMMENDED ACTION: 1) Read Resolution No. 2014-40 by title only 2) City Clerk reads Resolution No. 2014-40 by title only (if approved above) 3) Adopt Resolution No. 2014-40
Consideration and Approval of Contract: Involving Coconino Coalition for Children & Youth Program, Flagstaff Unified School District and the City of Flagstaff for the FACTS after school program funding for Fiscal Year 2015 RECOMMENDED ACTION: Approve the Agreement with Flagstaff Unified School District and the Coconino Coalition for Children and Youth in the amount of $247,319.00 for the FACTS Program and $19,669.00 for the Coconino Coalition for Children & Youth Program.
Consideration of Agreement: Amended Intergovernmental Agreement (IGA) with Coconino County for use of the Hazardous Products Center (HPC) (Approve amended IGA with County for use of the HPC). RECOMMENDED ACTION: Approve IGA with Coconino County for use of the Hazardous Products Center (HPC)
Consideration and Adoption of Ordinance No. 2014-28: An ordinance of the Mayor and Council amending Title II, Boards and Commissions, of the Flagstaff City Code by amending various boards and commissions of the City to provide for consistency in the number of members and their terms. RECOMMENDED ACTION: 1) Read Ordinance No. 2014-28 by title only for the final time 2) City Clerk reads Ordinance No. 2014-28 by title only (if approved above) 3) Adopt Ordinance No. 2014-28
Consideration and Adoption of Ordinance 2014-33: An ordinance of the Flagstaff City Council ratifying the sale of approximately 33.6 acres of real property consisting of three parcels located at the southeast and southwest corners of the intersection of Fourth Street and Route 66, and the northwest corner of Fourth Street and Huntington Drive adjacent to the Fourth Street Overpass (ordinance ratifying the sale of the TRAX properties) RECOMMENDED ACTION: 1) Read Ordinance No. 2014-33 by title only for the first and final time (requires unanimous consent of Councilmembers present according to Flagstaff City Charter Art. VII Section 6) 2) City Clerk reads Ordinance No. 2014-33 by title only for the first and final time (if approved above) 3) Adopt Ordinance No. 2014-33
Consideration and Approval of Grant Application and Intergovernmental Agreement: Arizona Internet Crimes Against Children Taskforce Affiliate Sub-Grant Funds. RECOMMENDED ACTION: Approve the Grant Application and IGA with the City of Phoenix with the Arizona Internet Crimes Against Children (ICAC) Taskforce for grant funds in the amount of $9,859.
Consideration and Approval of Contract: 4th Street Gateway Project. (Construction contract for 4th Street Gateway Public Art Project). RECOMMENDED ACTION: 1) Approve a construction contract with Woodruff BWC Construction, in the amount of $233,969. 2) Approve Change Order Authority to the City Manager in the amount of $23,396.90 (10% of contract amount). 3) Authorize the City Manager to execute the necessary documents. RECESS
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR EVANS COUNCILMEMBER BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER WOODSON
CARRY OVER ITEMS FROM THE 4:00 P.M. AGENDA A. PROCLAMATIONS AND RECOGNITIONS i. Reading of essays by NAU students winning the “This I Believe” Essay Contest ii. Recognition of Plaza Vieja Neighborhood on their Safe Sidewalks designation
A. Public Hearing, Consideration and Adoption of Ordinance No. 2014-30: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statues, by annexing certain land totaling approximately 3.14 acres located at 2701 S. Woody Mountain Road, which land is contiguous to the existing corporate limits of the City of Flagstaff and establishing city zoning for said land as RR, Rural Residential. (Annexation of property for Aspen Heights located on Woody Mountain Road) RECOMMENDED ACTION: At the November 18, 2014 Council Meeting: 1) Continue/conclude Public Hearing (public comment period closed) 2) Read Ordinance No. 2014-30 by title only for the first time 3) City Clerk reads Ordinance No. 2014-30 by title only for the first time (if approved above) At the December 2, 2014 Council Meeting: 4) Read Ordinance No. 2014-30 by title for the final time 5) City Clerk reads Ordinance No. 2014-30 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2014-30 B. Public Hearing, Consideration and Adoption of Ordinance No. 2014-31: An Ordinance amending the Flagstaff Zoning Map designation of approximately 36.94 acres of real property generally located at the intersection of Route 66 and Woody Mountain Road, from Rural Residential ("RR") to Highway Commercial ("HC") for 3.6 acres, and to Medium Density Residential ("MR") for 33.33 acres. (Rezoning of property for Aspen Heights located on Woody Mountain Road) RECOMMENDED ACTION: At the November 18, 2014 Council Meeting: 1) Continue/conclude Public Hearing (public comment period closed) 2) Read Ordinance No. 2014-31 by title only for the first time 3) City Clerk reads Ordinance No. 2014-31 by title for the first time (if approved above) At the December 2, 2014 Council Meeting: 4) Read Ordinance No. 2014-31 by title only for the final time 5) City Clerk reads Ordinance No. 2014-31 by title for the final time (if approved above) 6) Adopt Ordinance No. 2014-31
A. Public Hearing, Consideration and Adoption of Ordinance No. 2014-30: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statues, by annexing certain land totaling approximately 3.14 acres located at 2701 S. Woody Mountain Road, which land is contiguous to the existing corporate limits of the City of Flagstaff and establishing city zoning for said land as RR, Rural Residential. (Annexation of property for Aspen Heights located on Woody Mountain Road) RECOMMENDED ACTION: At the November 18, 2014 Council Meeting: 1) Continue/conclude Public Hearing (public comment period closed) 2) Read Ordinance No. 2014-30 by title only for the first time 3) City Clerk reads Ordinance No. 2014-30 by title only for the first time (if approved above) At the December 2, 2014 Council Meeting: 4) Read Ordinance No. 2014-30 by title for the final time 5) City Clerk reads Ordinance No. 2014-30 by title only for the final time (if approved above) 6) Adopt Ordinance No. 2014-30 B. Public Hearing, Consideration and Adoption of Ordinance No. 2014-31: An Ordinance amending the Flagstaff Zoning Map designation of approximately 36.94 acres of real property generally located at the intersection of Route 66 and Woody Mountain Road, from Rural Residential ("RR") to Highway Commercial ("HC") for 3.6 acres, and to Medium Density Residential ("MR") for 33.33 acres. (Rezoning of property for Aspen Heights located on Woody Mountain Road) RECOMMENDED ACTION: At the November 18, 2014 Council Meeting: 1) Continue/conclude Public Hearing (public comment period closed) 2) Read Ordinance No. 2014-31 by title only for the first time 3) City Clerk reads Ordinance No. 2014-31 by title for the first time (if approved above) At the December 2, 2014 Council Meeting: 4) Read Ordinance No. 2014-31 by title only for the final time 5) City Clerk reads Ordinance No. 2014-31 by title for the final time (if approved above) 6) Adopt Ordinance No. 2014-31
Consideration and Adoption of Resolution No. 2014-35 and Ordinance No. 2014-27: Proposed amendments to Flagstaff Zoning Code Chapter 10-50 (Supplemental to Zones), specifically Division 10-50.100 (Sign Standards), and related amendments to Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-80 (Definitions), and Chapter 10-90 (Maps); consideration of Resolution No. 2014-35 declaring the proposed amendments as a public record; and adoption of Ordinance No. 2014-27, adopting amendments to Flagstaff Zoning Code Chapter 10-20 (Administration, Procedures and Enforcement), Chapter 10-50 (Supplemental to Zones), specifically Division 10-50.100 (Sign Standards), Chapter 10-80 (Definitions), and Chapter 10-90 (Maps), by reference. RECOMMENDED ACTION: At the Council Meeting of November 18, 2014 1) Adopt Resolution No. 2014-35 (declaring a public record) 2) Read Ordinance No. 2014-27 for the final time by title only 3) City Clerk reads Ordinance No. 2014-27 by title only (if approved above) 4) Adopt Ordinance No. 2014-27
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT