1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of October 21, 2014, and the Special Meeting (Executive Session) of November 25, 2014.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval to Purchase: Thirty-Four (34) Panasonic CF-31 Toughbook Mobile Data Computers to be installed in patrol vehicles. RECOMMENDED ACTION: Approve the purchase contract to the lowest responsive and responsible bid from Creative Communications of Flagstaff, for the purchase of thirty-four (34) Panasonic CF-31 Toughbook Mobile Data Computers for the amount of $122,501.66, plus applicable taxes.
Consideration and Approval of Intergovernmental Agreement: Agreement for the City of Flagstaff's Owner Occupied Housing Rehabilitation Program staff to administer Coconino County's Owner Occupied Housing Rehabilitation Program. RECOMMENDED ACTION: Approve the Intergovernmental Agreement (IGA) with Coconino County for the administration of the County's Owner Occupied Housing Rehabilitation(OOHR) Program.
Consideration and Adoption of Ordinance/Resolution No. 2014-41: A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers (Authority to Sign Checks) RECOMMENDED ACTION: 1) Read Resolution No. 2014-41 by title only 2) City Clerk reads Resolution No. 2014-41 by title only (if approved above) 3) Adopt Resolution No. 2014-41
C. Consideration and Agreement: Intergovernmental Agreement (IGA) with Arizona Department of Revenue for Transaction Privilege (Sales) Tax Licensing through December 31, 2015. RECOMMENDED ACTION: Approve IGA with Arizona Department of Revenue for Transaction Privilege (Sales) Tax Licensing through December 31, 2015. D. Consideration and Approval of Agreement: Intergovernmental Agreement (IGA) with Arizona Department of Revenue for Transaction Privilege (Sales) Tax Auditing through December 31, 2015 (IGA for Sales Tax Auditing) RECOMMENDED ACTION: Approve IGA with Arizona Department of Revenue for Transaction Privilege (Sales) Tax Auditing through December 31, 2015.
Consideration and Adoption of Resolution No. 2014-39 and Ordinance No. 2014-32: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting those amendments as shown in "2014 Addendum 6 of the Employee Handbook of Regulations" relating to the Employee Advisory Committee (Employee Advisory Committee election terms; updates) RECOMMENDED ACTION: At the Council Meeting of December 16, 2014 1) Read Resolution No. 2014-39 by title only 2) City Clerk reads Resolution No. 2014-39 (if approved above) 3) Read Ordinance No. 2014-32 for the first time by title only 4) City Clerk reads Ordinance No. 2014-32 for the first time by title only (if approved above) At the Council Meeting of January 6, 2015 5) Adopt Resolution No. 2014-39 (declaring public record) 6) Read Ordinance No. 2014-32 for the final time by title only 7) City Clerk reads Ordinance No. 2014-32 by title only (if approved above) 8) Adopt Ordinance No. 2014-32
Consideration and Approval of Two (2) Year Lease Amendments: United States Geological Survey (U.S.G.S.) for Buildings 3, 4 and 5 (Amendment of U.S.G.S. Leases) (Approve Two (2) Year Amendments to Building Leases with U.S.G.S.) RECOMMENDED ACTION: Approve the amendment of the leases with the United States Geological Survey (U.S.G.S.) represented by the Government Services Administration (GSA) for an additional two (2) years.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA
PUBLIC HEARING ITEMS A. Public Hearing, Consideration and Adoption of Ordinance No. 2014-34: An Ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege Taxes, levying a local transaction privilege tax increase of 33 cents per $100 of taxable gross income (sales) as approved by the majority of the qualified electors of the city voting in the November 4, 2014 General Election, Proposition 406, “Road Repair and Street Safety Initiative”; providing for use of tax revenues, providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date (Transaction Privilege Tax - Road Repair and Street Safety Initiative) RECOMMENDED ACTION: At the Council Meeting of December 16, 2014 1) Hold public hearing 2) Read Ordinance No. 2014-34 by title only 3) City Clerk reads Ordinance No. 2014-34 by title only (if approved above) At the Council Meeting of January 6, 2015 4) Read Ordinance No. 2014-34 for the final time by title only 5) City Clerk reads Ordinance No. 2014-34 by title only (if approved above) 6) Adopt Ordinance No. 2014-34
Consideration of Construction Contract Change Order #1: Flagstaff Urban Trail System (FUTS) Signage Project (Approve Change Order #1 to FUTS Signage Project contract) RECOMMENDED ACTION: Approve Change Order No. 1 with Conco Concrete Specialist LLC in the amount of $80,000 and extend the contract by 60 calendar days.
Discussion: Walnut Canyon Study boundary discussion RECOMMENDED ACTION: The intent of the December 16, 2014 presentation is to provide Council with four boundary options and receive direction regarding which boundary to include in the City’s resolution supporting option two as outlined in the Walnut Canyon Special Study. A draft resolution is included in the attachment wherein a boundary option can be inserted to reflect the Council’s direction.
Discussion: Walnut Canyon Study boundary discussion RECOMMENDED ACTION: The intent of the December 16, 2014 presentation is to provide Council with four boundary options and receive direction regarding which boundary to include in the City’s resolution supporting option two as outlined in the Walnut Canyon Special Study. A draft resolution is included in the attachment wherein a boundary option can be inserted to reflect the Council’s direction.
Discussion: Student Housing Symposium After Action Report RECOMMENDED ACTION: Review and provide direction on possible action items. Once the list is agreed upon, then formalize in the form of a policy resolution.
Discussion: Student Housing Symposium After Action Report RECOMMENDED ACTION: Review and provide direction on possible action items. Once the list is agreed upon, then formalize in the form of a policy resolution.
Consideration and Adoption of Resolution No. 2014-43: A resolution of the Council of the City of Flagstaff, Arizona, ordering questions be submitted to the qualified electors of the City with respect to amendments to the Flagstaff City Charter, said questions to be submitted at a City Special Election to be held on May 19, 2015 (Calling a Special Election and approving ballot language for Charter amendments) RECOMMENDED ACTION: 1) Read Resolution No. 2014-43 by title only 2) City Clerk reads Resolution No. 2014-43 by title only (if approved above) 3) Adopt Resolution No. 2014-43
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of October 21, 2014, and the Special Meeting (Executive Session) of November 25, 2014.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval to Purchase: Thirty-Four (34) Panasonic CF-31 Toughbook Mobile Data Computers to be installed in patrol vehicles. RECOMMENDED ACTION: Approve the purchase contract to the lowest responsive and responsible bid from Creative Communications of Flagstaff, for the purchase of thirty-four (34) Panasonic CF-31 Toughbook Mobile Data Computers for the amount of $122,501.66, plus applicable taxes.
Consideration and Approval of Intergovernmental Agreement: Agreement for the City of Flagstaff's Owner Occupied Housing Rehabilitation Program staff to administer Coconino County's Owner Occupied Housing Rehabilitation Program. RECOMMENDED ACTION: Approve the Intergovernmental Agreement (IGA) with Coconino County for the administration of the County's Owner Occupied Housing Rehabilitation(OOHR) Program.
Consideration and Adoption of Ordinance/Resolution No. 2014-41: A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers (Authority to Sign Checks) RECOMMENDED ACTION: 1) Read Resolution No. 2014-41 by title only 2) City Clerk reads Resolution No. 2014-41 by title only (if approved above) 3) Adopt Resolution No. 2014-41
C. Consideration and Agreement: Intergovernmental Agreement (IGA) with Arizona Department of Revenue for Transaction Privilege (Sales) Tax Licensing through December 31, 2015. RECOMMENDED ACTION: Approve IGA with Arizona Department of Revenue for Transaction Privilege (Sales) Tax Licensing through December 31, 2015. D. Consideration and Approval of Agreement: Intergovernmental Agreement (IGA) with Arizona Department of Revenue for Transaction Privilege (Sales) Tax Auditing through December 31, 2015 (IGA for Sales Tax Auditing) RECOMMENDED ACTION: Approve IGA with Arizona Department of Revenue for Transaction Privilege (Sales) Tax Auditing through December 31, 2015.
Consideration and Adoption of Resolution No. 2014-39 and Ordinance No. 2014-32: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting those amendments as shown in "2014 Addendum 6 of the Employee Handbook of Regulations" relating to the Employee Advisory Committee (Employee Advisory Committee election terms; updates) RECOMMENDED ACTION: At the Council Meeting of December 16, 2014 1) Read Resolution No. 2014-39 by title only 2) City Clerk reads Resolution No. 2014-39 (if approved above) 3) Read Ordinance No. 2014-32 for the first time by title only 4) City Clerk reads Ordinance No. 2014-32 for the first time by title only (if approved above) At the Council Meeting of January 6, 2015 5) Adopt Resolution No. 2014-39 (declaring public record) 6) Read Ordinance No. 2014-32 for the final time by title only 7) City Clerk reads Ordinance No. 2014-32 by title only (if approved above) 8) Adopt Ordinance No. 2014-32
Consideration and Approval of Two (2) Year Lease Amendments: United States Geological Survey (U.S.G.S.) for Buildings 3, 4 and 5 (Amendment of U.S.G.S. Leases) (Approve Two (2) Year Amendments to Building Leases with U.S.G.S.) RECOMMENDED ACTION: Approve the amendment of the leases with the United States Geological Survey (U.S.G.S.) represented by the Government Services Administration (GSA) for an additional two (2) years.
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA
PUBLIC HEARING ITEMS A. Public Hearing, Consideration and Adoption of Ordinance No. 2014-34: An Ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege Taxes, levying a local transaction privilege tax increase of 33 cents per $100 of taxable gross income (sales) as approved by the majority of the qualified electors of the city voting in the November 4, 2014 General Election, Proposition 406, “Road Repair and Street Safety Initiative”; providing for use of tax revenues, providing for penalties, repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date (Transaction Privilege Tax - Road Repair and Street Safety Initiative) RECOMMENDED ACTION: At the Council Meeting of December 16, 2014 1) Hold public hearing 2) Read Ordinance No. 2014-34 by title only 3) City Clerk reads Ordinance No. 2014-34 by title only (if approved above) At the Council Meeting of January 6, 2015 4) Read Ordinance No. 2014-34 for the final time by title only 5) City Clerk reads Ordinance No. 2014-34 by title only (if approved above) 6) Adopt Ordinance No. 2014-34
Consideration of Construction Contract Change Order #1: Flagstaff Urban Trail System (FUTS) Signage Project (Approve Change Order #1 to FUTS Signage Project contract) RECOMMENDED ACTION: Approve Change Order No. 1 with Conco Concrete Specialist LLC in the amount of $80,000 and extend the contract by 60 calendar days.
Discussion: Walnut Canyon Study boundary discussion RECOMMENDED ACTION: The intent of the December 16, 2014 presentation is to provide Council with four boundary options and receive direction regarding which boundary to include in the City’s resolution supporting option two as outlined in the Walnut Canyon Special Study. A draft resolution is included in the attachment wherein a boundary option can be inserted to reflect the Council’s direction.
Discussion: Walnut Canyon Study boundary discussion RECOMMENDED ACTION: The intent of the December 16, 2014 presentation is to provide Council with four boundary options and receive direction regarding which boundary to include in the City’s resolution supporting option two as outlined in the Walnut Canyon Special Study. A draft resolution is included in the attachment wherein a boundary option can be inserted to reflect the Council’s direction.
Discussion: Student Housing Symposium After Action Report RECOMMENDED ACTION: Review and provide direction on possible action items. Once the list is agreed upon, then formalize in the form of a policy resolution.
Discussion: Student Housing Symposium After Action Report RECOMMENDED ACTION: Review and provide direction on possible action items. Once the list is agreed upon, then formalize in the form of a policy resolution.
Consideration and Adoption of Resolution No. 2014-43: A resolution of the Council of the City of Flagstaff, Arizona, ordering questions be submitted to the qualified electors of the City with respect to amendments to the Flagstaff City Charter, said questions to be submitted at a City Special Election to be held on May 19, 2015 (Calling a Special Election and approving ballot language for Charter amendments) RECOMMENDED ACTION: 1) Read Resolution No. 2014-43 by title only 2) City Clerk reads Resolution No. 2014-43 by title only (if approved above) 3) Adopt Resolution No. 2014-43
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT