1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA 3.PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of January 20, 2015; Special Meeting (Executive Session) of January 20, 2015; Budget Advance of January 22, 2015; and Regular Meeting of February 3, 2015.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). Consideration of Appointments: Tourism Commission. RECOMMENDED ACTION: Make one At Large appointment to a term expiring January 2016.
Consideration of Appointments: Transportation Commission. RECOMMENDED ACTION: Make one NAIPTA Representative appointment to term expiring November 2016.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: Oscar Kwan, “Hunan West", 1302 S. Plaza Way, Series 07 (beer and wine bar), Person Transfer. RECOMMENDED ACTION: Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State. B. Consideration and Action on Liquor License Application: Tyler Christensen, "SoSoBa", 12 E. Route 66, #104, Series 12 (restaurant), New License. RECOMMENDED ACTION: Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Contract: Industrial Drive Improvements - Huntington Drive to Nestle Purina Avenue. (Industrial Drive Realignment) RECOMMENDED ACTION: 1) Approve the construction contract with Eagle Mountain Construction in the amount of $1,526,097.20 (includes a $98,825 contract allowance) and a contract time of 214 calendar days; 2) Approve Change Order Authority to the City Manager in the amount of $142,730.00 (10% of the contract amount, less allowance); 3) Authorize the City Manager to execute the necessary documents. B. Consideration and Approval of Final Plat. A request by Woodson Engineering & Surveying, on behalf of Westglen MHP, LLC, for the subdivision of 27.9 acres into 201 condominium units located at 1450 W Kaibab Lane within the Manufactured Housing (MH) zone. RECOMMENDED ACTION: Staff recommends approving the final plat, and authorizing the Mayor to sign the plat when notified by staff that all conditions have been met and documents are ready for recording
Consideration and Approval of Contract: Consultant Agreement: Transit Spine Route Study, RFP 2015-04 (Grant Funded) RECOMMENDED ACTION: 1) Approve the Consultant Services Agreement with Nelson-Nygaard Consulting Associates, Inc. (Nelson Nygaard) in the amount of $297,673. 2) Authorize the City Manager to execute the necessary documents
ROUTINE ITEMS A. Consideration and Approval of Street Closure: Flagstaff Earth Day RECOMMENDED ACTION: Approve the street closure at Aspen Ave between San Francisco Street and Leroux street on April 18, 2015 from 7:00 am - 4:30 pm.
B. Consideration and Adoption of Ordinance No. 2015-01: An ordinance of the Mayor and Council of the City of Flagstaff, Arizona amending Title 10 Section 20 of the City Code regarding Subdivision Assurances. RECOMMENDED ACTION: At the February 17, 2015, Council Meeting 1) Read Ordinance No. 2015-01 by title only for the first time on February 17, 2015 2) City Clerk reads Ordinance No. 2015-01 by title only (if approved above) At the March 3, 2015, Council Meeting 3) Read Ordinance No. 2015-01 by title only for the final time 4) City Clerk reads Ordinance No. 2015-01 by title only (if approved above) 5) Adopt Ordinance No. 2015-01 RECESS
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA
REGULAR AGENDA A. Consideration and Approval of Agreement: Installation and Maintenance Easement Agreement between the City of Flagstaff and Flagstaff Aspen Place, LLC (Grant easement to Flagstaff Aspen Place, LLC). RECOMMENDED ACTION: Approve the Installation and Maintenance Easement Agreement and authorize the Mayor to execute the agreement.
B. Consideration and Approval of Grant: Arizona Department of Transportation Intergovernmental Agreement/Joint Project Agreement for funding of the design and construction of the Fourth Street FUTS from Huntington Drive To Butler Avenue. (FUTS Improvements on Fourth St.) RECOMMENDED ACTION: Approve the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for grant funds in the amount of $657,000.00 and City funding match in the amount of $39,712.00 for the design and construction of the Fourth Street FUTS project.
Consideration and Adoption of Resolution No. 2015-04: A Resolution authorizing the City of Flagstaff to provide a loan for up to one-hundred twenty-five thousand dollars ($125,000) to Oakwood Village IV / Flagstaff LP as local government contribution for a Low Income Housing Tax Credit project under the Arizona Department of Housing 2015 Qualified Allocation Plan. RECOMMENDED ACTION: 1) City Clerk to read Resolution No. 2015-04 by title only 2) City Clerk reads Resolution No. 2015-04 by title only (if approved above) 3) Adopt Resolution No. 2015-04
17.POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. 18.INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19.ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA 3.PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
APPROVAL OF MINUTES FROM PREVIOUS MEETINGS A. Consideration and Approval of Minutes: City Council Regular Meeting of January 20, 2015; Special Meeting (Executive Session) of January 20, 2015; Budget Advance of January 22, 2015; and Regular Meeting of February 3, 2015.
PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). Consideration of Appointments: Tourism Commission. RECOMMENDED ACTION: Make one At Large appointment to a term expiring January 2016.
Consideration of Appointments: Transportation Commission. RECOMMENDED ACTION: Make one NAIPTA Representative appointment to term expiring November 2016.
LIQUOR LICENSE PUBLIC HEARINGS A. Consideration and Action on Liquor License Application: Oscar Kwan, “Hunan West", 1302 S. Plaza Way, Series 07 (beer and wine bar), Person Transfer. RECOMMENDED ACTION: Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State. B. Consideration and Action on Liquor License Application: Tyler Christensen, "SoSoBa", 12 E. Route 66, #104, Series 12 (restaurant), New License. RECOMMENDED ACTION: Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. A. Consideration and Approval of Contract: Industrial Drive Improvements - Huntington Drive to Nestle Purina Avenue. (Industrial Drive Realignment) RECOMMENDED ACTION: 1) Approve the construction contract with Eagle Mountain Construction in the amount of $1,526,097.20 (includes a $98,825 contract allowance) and a contract time of 214 calendar days; 2) Approve Change Order Authority to the City Manager in the amount of $142,730.00 (10% of the contract amount, less allowance); 3) Authorize the City Manager to execute the necessary documents. B. Consideration and Approval of Final Plat. A request by Woodson Engineering & Surveying, on behalf of Westglen MHP, LLC, for the subdivision of 27.9 acres into 201 condominium units located at 1450 W Kaibab Lane within the Manufactured Housing (MH) zone. RECOMMENDED ACTION: Staff recommends approving the final plat, and authorizing the Mayor to sign the plat when notified by staff that all conditions have been met and documents are ready for recording
Consideration and Approval of Contract: Consultant Agreement: Transit Spine Route Study, RFP 2015-04 (Grant Funded) RECOMMENDED ACTION: 1) Approve the Consultant Services Agreement with Nelson-Nygaard Consulting Associates, Inc. (Nelson Nygaard) in the amount of $297,673. 2) Authorize the City Manager to execute the necessary documents
ROUTINE ITEMS A. Consideration and Approval of Street Closure: Flagstaff Earth Day RECOMMENDED ACTION: Approve the street closure at Aspen Ave between San Francisco Street and Leroux street on April 18, 2015 from 7:00 am - 4:30 pm.
B. Consideration and Adoption of Ordinance No. 2015-01: An ordinance of the Mayor and Council of the City of Flagstaff, Arizona amending Title 10 Section 20 of the City Code regarding Subdivision Assurances. RECOMMENDED ACTION: At the February 17, 2015, Council Meeting 1) Read Ordinance No. 2015-01 by title only for the first time on February 17, 2015 2) City Clerk reads Ordinance No. 2015-01 by title only (if approved above) At the March 3, 2015, Council Meeting 3) Read Ordinance No. 2015-01 by title only for the final time 4) City Clerk reads Ordinance No. 2015-01 by title only (if approved above) 5) Adopt Ordinance No. 2015-01 RECESS
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA
REGULAR AGENDA A. Consideration and Approval of Agreement: Installation and Maintenance Easement Agreement between the City of Flagstaff and Flagstaff Aspen Place, LLC (Grant easement to Flagstaff Aspen Place, LLC). RECOMMENDED ACTION: Approve the Installation and Maintenance Easement Agreement and authorize the Mayor to execute the agreement.
B. Consideration and Approval of Grant: Arizona Department of Transportation Intergovernmental Agreement/Joint Project Agreement for funding of the design and construction of the Fourth Street FUTS from Huntington Drive To Butler Avenue. (FUTS Improvements on Fourth St.) RECOMMENDED ACTION: Approve the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) between the City of Flagstaff and the Arizona Department of Transportation (ADOT) for grant funds in the amount of $657,000.00 and City funding match in the amount of $39,712.00 for the design and construction of the Fourth Street FUTS project.
Consideration and Adoption of Resolution No. 2015-04: A Resolution authorizing the City of Flagstaff to provide a loan for up to one-hundred twenty-five thousand dollars ($125,000) to Oakwood Village IV / Flagstaff LP as local government contribution for a Low Income Housing Tax Credit project under the Arizona Department of Housing 2015 Qualified Allocation Plan. RECOMMENDED ACTION: 1) City Clerk to read Resolution No. 2015-04 by title only 2) City Clerk reads Resolution No. 2015-04 by title only (if approved above) 3) Adopt Resolution No. 2015-04
17.POSSIBLE FUTURE AGENDA ITEMS Verbal comments from the public on any item under this section must be given during Public Participation near the beginning of the meeting. Written comments may be submitted to the City Clerk. After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. 18.INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19.ADJOURNMENT