1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means . MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS Consideration and Approval of Minutes: City Council Joint Work Session of April 6, 2015; Work Session of April 14, 2015; Special Work Session of April 17, 2015; Work Session of April 28, 2015; Work Session of May 12, 2015; Special Meeting (Executive Session) of June 3, 2015; Special Meeting (Executive Session) of June 9, 2015; Work Session of June 9, 2015; Special Meeting (Executive Session) of June 11, 2015; Special Meeting (Executive Session) of June 12, 2015; Regular Meeting of June 16, 2015; and Special Meeting (Executive Session) of June 30, 2015. 5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). Consideration of Appointments: Library Board. RECOMMENDED ACTION: Make three (3) appointments to term expiring November 2017.
Consideration of Appointments: Planning and Zoning Commission. RECOMMENDED ACTION: Make one appointment to a term expiring December 2017.
Consideration of Appointments: Open Space Commission. RECOMMENDED ACTION: Make one At-Large appointment to a term expiring April 2016.
CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. Consideration and Approval of Sole Source Contract: Sole source advertising contract with Legends Entertainment District. (Purchase of the Flagstaff Cool Zone) RECOMMENDED ACTION: Approve the purchase of the Flagstaff Cool Zone with Legends Entertainment District in the amount of $65,000, as a sole source procurement.
ROUTINE ITEMS A. Consideration and approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $291,660.00 for the Northern Arizona Street Crimes Task Force (aka METRO unit). RECOMMENDED ACTION: Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $291,660.00 for FY2016.
Consideration and Adoption of Ordinance No. 2015-15: An ordinance of the Flagstaff City Council adopting amendments to the Flagstaff City Code, Title 5, Fire Code, to be consistent with Arizona Revised Statutes. (Fireworks Regulations) RECOMMENDED ACTION: At the Council Meeting of July 7, 2015 1) Read Ordinance No. 2015-15 by title only for the first time 2) City Clerk reads Ordinance No. 2015-15 by title only for the first time (if approved above) At the Council Meeting of July 21, 2015 3) Read Ordinance No. 2015-15 by title only for the final time 4) City Clerk reads Ordinance No. 2015-15 by title only for the final time (if approved above) 5) Adopt Ordinance No. 2015-15
Consideration and Adoption of Ordinance No. 2015-11: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2016. (Property Tax Levy for FY 15-16) RECOMMENDED ACTION: 1) Read Ordinance No. 2015-11 by title only for the final time 2) City Clerk reads Ordinance No. 2015-11 by title only ( if approved above) 3) Adopt Ordinance No. 2015-11
Consideration of Appointment and Approval of Agreement: City Manager. RECOMMENDED ACTION: Appoint and approve the agreement for Josh Copley as the City Manager effective September 10, 2015 for the City of Flagstaff
Consideration of Appointments: Magistrates and Presiding Magistrate for the Flagstaff Municipal Court RECOMMENDED ACTION: Approve the appointments of Thomas L. Chotena as the Presiding Magistrate, Michael Araujo as Magistrate and Paul Julien as Magistrate, On-Call.
Consideration and Adoption of Ordinance No. 2015-14: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting amendments relating to Retiree Insurance relating to eligibility. RECOMMENDED ACTION: At the July 7, 2015, Regular Council Meeting: 1) Read Ordinance No. 2015-14 for the first time by title only 2) City Clerk reads Ordinance No. 2015-14 for the first time by title only (if approved above) At the July 21, 2015, Regular Council Meeting: 3) Read Ordinance No. 2015-14 for the final time 4) City Clerk reads Ordinance No. 2015-14 for the final time (if approved above) 5) Adopt Ordinance No. 2015-14 RECESS
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA
REGULAR AGENDA Consideration and Adoption of Ordinance No. 2015 - 12: An ordinance of approval for the Roadway Functional Classifications and Truck Routes map being placed into the Engineering Standards. (Update/Addition to Engineering Standards) RECOMMENDED ACTION: At the City Council meeting of July 7, 2015 1) Read Ordinance No. 2015-12 by title only for the first time 2) City Clerk reads Ordinance No. 2015-12 by title only (if approved above) At the City Council meeting of July 21, 2015 3) Read Ordinance No. 2015-12 by title only for the final time 4) City Clerk reads Ordinance No. 2015-12 by title only (if approved above) 5) Adopt Ordinance No. 2015-12
Approval of Ballot Language: For November 2015 Special Election. (Approval of Ballot Language as exhibit to Resolution No. 2015-26) RECOMMENDED ACTION: Approve Ballot Language as Exhibit to Resolution No. 2015-26 adopted on June 16, 2015.
FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. Request by Councilmember Oravits for a future agenda item to have provided a Low Impact Development Update
Request by Vice Mayor Barotz for a future agenda to discuss a possible resolution of support for the Stepping Up Initiative
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT
1. CALL TO ORDER NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 2. ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means . MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA 3. PLEDGE OF ALLEGIANCE AND MISSION STATEMENT MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life of its citizens.
4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS Consideration and Approval of Minutes: City Council Joint Work Session of April 6, 2015; Work Session of April 14, 2015; Special Work Session of April 17, 2015; Work Session of April 28, 2015; Work Session of May 12, 2015; Special Meeting (Executive Session) of June 3, 2015; Special Meeting (Executive Session) of June 9, 2015; Work Session of June 9, 2015; Special Meeting (Executive Session) of June 11, 2015; Special Meeting (Executive Session) of June 12, 2015; Regular Meeting of June 16, 2015; and Special Meeting (Executive Session) of June 30, 2015. 5. PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda (or is listed under Possible Future Agenda Items). Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). Consideration of Appointments: Library Board. RECOMMENDED ACTION: Make three (3) appointments to term expiring November 2017.
Consideration of Appointments: Planning and Zoning Commission. RECOMMENDED ACTION: Make one appointment to a term expiring December 2017.
Consideration of Appointments: Open Space Commission. RECOMMENDED ACTION: Make one At-Large appointment to a term expiring April 2016.
CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. Consideration and Approval of Sole Source Contract: Sole source advertising contract with Legends Entertainment District. (Purchase of the Flagstaff Cool Zone) RECOMMENDED ACTION: Approve the purchase of the Flagstaff Cool Zone with Legends Entertainment District in the amount of $65,000, as a sole source procurement.
ROUTINE ITEMS A. Consideration and approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $291,660.00 for the Northern Arizona Street Crimes Task Force (aka METRO unit). RECOMMENDED ACTION: Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $291,660.00 for FY2016.
Consideration and Adoption of Ordinance No. 2015-15: An ordinance of the Flagstaff City Council adopting amendments to the Flagstaff City Code, Title 5, Fire Code, to be consistent with Arizona Revised Statutes. (Fireworks Regulations) RECOMMENDED ACTION: At the Council Meeting of July 7, 2015 1) Read Ordinance No. 2015-15 by title only for the first time 2) City Clerk reads Ordinance No. 2015-15 by title only for the first time (if approved above) At the Council Meeting of July 21, 2015 3) Read Ordinance No. 2015-15 by title only for the final time 4) City Clerk reads Ordinance No. 2015-15 by title only for the final time (if approved above) 5) Adopt Ordinance No. 2015-15
Consideration and Adoption of Ordinance No. 2015-11: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2016. (Property Tax Levy for FY 15-16) RECOMMENDED ACTION: 1) Read Ordinance No. 2015-11 by title only for the final time 2) City Clerk reads Ordinance No. 2015-11 by title only ( if approved above) 3) Adopt Ordinance No. 2015-11
Consideration of Appointment and Approval of Agreement: City Manager. RECOMMENDED ACTION: Appoint and approve the agreement for Josh Copley as the City Manager effective September 10, 2015 for the City of Flagstaff
Consideration of Appointments: Magistrates and Presiding Magistrate for the Flagstaff Municipal Court RECOMMENDED ACTION: Approve the appointments of Thomas L. Chotena as the Presiding Magistrate, Michael Araujo as Magistrate and Paul Julien as Magistrate, On-Call.
Consideration and Adoption of Ordinance No. 2015-14: Amending the Employee Handbook of Regulations and Flagstaff City Code by adopting amendments relating to Retiree Insurance relating to eligibility. RECOMMENDED ACTION: At the July 7, 2015, Regular Council Meeting: 1) Read Ordinance No. 2015-14 for the first time by title only 2) City Clerk reads Ordinance No. 2015-14 for the first time by title only (if approved above) At the July 21, 2015, Regular Council Meeting: 3) Read Ordinance No. 2015-14 for the final time 4) City Clerk reads Ordinance No. 2015-14 for the final time (if approved above) 5) Adopt Ordinance No. 2015-14 RECESS
ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means. MAYOR NABOURS VICE MAYOR BAROTZ COUNCILMEMBER BREWSTER COUNCILMEMBER EVANS COUNCILMEMBER ORAVITS COUNCILMEMBER OVERTON COUNCILMEMBER PUTZOVA
REGULAR AGENDA Consideration and Adoption of Ordinance No. 2015 - 12: An ordinance of approval for the Roadway Functional Classifications and Truck Routes map being placed into the Engineering Standards. (Update/Addition to Engineering Standards) RECOMMENDED ACTION: At the City Council meeting of July 7, 2015 1) Read Ordinance No. 2015-12 by title only for the first time 2) City Clerk reads Ordinance No. 2015-12 by title only (if approved above) At the City Council meeting of July 21, 2015 3) Read Ordinance No. 2015-12 by title only for the final time 4) City Clerk reads Ordinance No. 2015-12 by title only (if approved above) 5) Adopt Ordinance No. 2015-12
Approval of Ballot Language: For November 2015 Special Election. (Approval of Ballot Language as exhibit to Resolution No. 2015-26) RECOMMENDED ACTION: Approve Ballot Language as Exhibit to Resolution No. 2015-26 adopted on June 16, 2015.
FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement of three members of the Council, an item will be moved to a regularly-scheduled Council meeting. Request by Councilmember Oravits for a future agenda item to have provided a Low Impact Development Update
Request by Vice Mayor Barotz for a future agenda to discuss a possible resolution of support for the Stepping Up Initiative
18. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS FOR FUTURE AGENDA ITEMS 19. ADJOURNMENT